Shortcut Keys

Function Keys

F1 Displays the Word Help window.

F2 Moves text ??

F3 Building Block ? Replaces an AutoText entry from the preceeding word

F4 Repeats the last command or action.

F5 Displays the GoTo dialog box .

F6 Moves to the next pane in a document (if the window is split)

F7 Displays the Spelling dialog box.

F8 Toggles whether to extend a selection with the arrow keys

F9 Updates all the field codes in the current selection

F10 Toggles the display of the ribbon shortcut keys otherwise known as Access keys.

F11 Moves to the next Field

F12 Displays the Save As dialog box.

Shift + Function

Shift + F1 Redundant see below.

Shift + F2 Copies Text ?

Shift + F3 Toggles between lowercase, mixedcase and uppercase on the selection

Shift + F4 Repeats the last Find, the same as Find Next

Shift + F5 Moves to the position of the insertion point when the document was last saved

Shift + F6 Moves to the previous pane in a document (if the window is split)

Shift + F7 Displays the Thesaurus dialog box.

Shift + F8 Shrink / reduce selection

Shift + F9 Toggles between displaying field codes and field results

Shift + F10 Displays the Shortcut menu for the selected item.
Shift + F11 Moves to the previous Field

Shift + F12 Saves, Displays the Save As dialog box if a new document

Ctrl + Function

Ctrl + F1 Toggles the display of the Ribbon.

Ctrl + F2 Displays the Print Options on the File tab.

Ctrl + F3 Spike / cut to spike (multiple cuts to clipboard)

Ctrl + F4 Closes the active document or window (saving first).

Ctrl + F5 Restores the size of the active document or window

Ctrl + F6 Moves to the next open document or window

Ctrl + F7 Activates the Move window command

Ctrl + F8 Activates the Resize window command

Ctrl + F9 Inserts a blank Field containing two curly brackets

Ctrl + F10 Toggles between maximising and restoring the size of the active document or window

Ctrl + F11 Locks a Field code

Ctrl + F12 Displays the Open dialog box.

Other + Function

Alt + F1 Does something, Fields ?

Alt + F2 Displays the Save As dialog box.

Alt + F3 Create an AutoText entry for the current selection

Alt + F4 Closes the active document or window (saving first).

Alt + F5 Restores the size of the active window

Alt + F6 Toggles between all the documents that are currently open

Alt + F7 next spoll ? Similar to right mouse click ?? Move to the next misspelling ??

Alt + F8 Displays the Macro dialog box

Alt + F9 Toggles between displaying field codes and field results

Alt + F10 Maximise the size of the active window

Alt + F11 Toggles between the Visual Basic Editor window and the Word window.

Alt + F12 Activate Print Preview ??

Alt + Shift + F1 Moves to the previous Field

Alt + Shift + F2 Displays the Save As dialog box

Alt + Shift + F4 Closes the active document or window (saving first).

Alt + Shift + F6 Moves to the previous open document or window

Alt + Shift + F7 Display the Research task pane

Alt + Shift + F9 Field click ??

Alt + Shift + F10 Displays the drop-down menu for the corresponding smart tag

Alt + Ctrl + F2 Displays the Open dialog box

Ctrl + Shift + F3 Spike/cut to spike (multiple cuts to the clipboard)

Ctrl + Shift + F5 Displays the Bookmark dialog box

Ctrl + Shift + F6 Moves to the previous open document or window

Ctrl + Shift + F7 Updates Selection/Source

Ctrl + Shift + F8 Allows you to vertically select text / Selects a column in a table

Ctrl + Shift + F9 Unlinks a Field code

Ctrl + Shift + F11 Unlocks a Field code

Ctrl + Shift + F12 Displays the Print Options on the File tab.

Ctrl + Numbers

Ctrl + 1 Adjusts the line spacing to Single for the current selection

Ctrl + 2 Adjusts the line spacing to Double for the current selection

Ctrl + 3

Ctrl + 4 Unlocks a Field Code

Ctrl + 5 Adjusts the line spacing to 1.5 for the current selection

Ctrl + 6 Unlinks a Field Code

Ctrl + 7

Ctrl + 8

Ctrl + 9
Ctrl + 0 Toggles adding a 12 point line spacing before the current selection

Ctrl + Shift + 8 Toggles the display of paragraph formatting (non printable characters) / show all ?

Alt + Ctrl + 1 Applies the built-in Heading 1 style to the current selection

Alt + Ctrl + 2 Applies the built-in Heading 2 style to the current selection

Alt + Ctrl + 3 Applies the built-in Heading 3 style to the current selection

Alt + Shift + 1 Shows Heading 1

Alt + Shift + 2 Shows Heading 2

Alt + Shift + 3 Shows Heading 3

Alt + Shift + 4 Shows Heading 4

Alt + Shift + 5 Shows Heading 5

Alt + Shift + 6 Shows Heading 6

Alt + Shift + 7 Shows Heading 7

Alt + Shift + 8 Shows Heading 8

Alt + Shift + 9 Shows Heading 9

Ctrl + Letters

Ctrl + A Selects all the text in the active document

Ctrl + B Toggles bold on the current selection

Ctrl + C Copies the current selection to the clipboard.

Ctrl + D Display the Font dialog box

Ctrl + E Centre aligns the current selection

Ctrl + F Displays the Navigation task pane.

Ctrl + G Displays the GoTo tab on the Find and Replace dialog box.

Ctrl + H Displays the Find and Replace dialog box with the Replace tab active.

Ctrl + I Toggles italics on the current selection

Ctrl + J Justifies the current selection / ie full paragraph justification

Ctrl + K Inserts a hyperlink (does is display dialog ?)

Ctrl + L Left aligns the current selection

Ctrl + M Indents the paragraph. Increase indent

Ctrl + N Creates a new document based on Normal.dot template

Ctrl + O Displays the Open dialog box

Ctrl + P Displays the Print Options on the File tab.

Ctrl + Q Resets the formatting back to the original paragraph style (removes any manual character form

Ctrl + R Right aligns the current selection

Ctrl + S Saves, Displays the Save As dialog if new document

Ctrl + T Increases the Hanging Indent of the current paragraph

Ctrl + U Toggles underining (continuous) on the current selection

Ctrl + V Pastes the entry from the clipboard.

Ctrl + W Closes the active document or window (saving first).

Ctrl + X Cuts the current selection to the clipboard.

Ctrl + Y Redo the last Word operation.

Ctrl + Z Undo the last Word operation.

Others + Letters

Ctrl + Shift + A Toggles between Capitals and Lowercase on the selection

Ctrl + Shift + B Toggles bold on the current selection

Ctrl + Shift + C Copies only the formatting from the current selection

Ctrl + Shift + D Toggles (double) underlining on the selection

Ctrl + Shift + E Toggles the display of tracked changes (also called revision marks)

Ctrl + Shift + F Displays the Font dialog box with the Advanced tab active.

Ctrl + Shift + H Toggles the hidden attribute of the current selection (font dialog)

Ctrl + Shift + I Toggles italic on the current selection

Ctrl + Shift + K Toggles smallcaps on the selection

Ctrl + Shift + L Applies the built-in List Bullet style to the selection

Ctrl + Shift + M Unindents the paragraph. Decreases indent

Ctrl + Shift + N Applies the built-in Normal style to the selection

Ctrl + Shift + P Displays the Font dialog box with the Advanced tab active.

Ctrl + Shift + Q Applies the Symbol format / Changes the selection to symbol font ??
Ctrl + Shift + S Displays the Apply Styles task pane.

Ctrl + Shift + T Decreases the hanging indent of the current paragraph (un-hangs)

Ctrl + Shift + U Toggles underlining (continuous) on the current selection

Ctrl + Shift + V Pastes only the formatting. Used in conjunction with (Ctrl + Shift + C)

Ctrl + Shift + W Toggles underlining (words only not spaces) on the current selection

Ctrl + Shift + Z Resets the formatting back to the original paragraph style (removes any manual character form

Alt + A Redundant see below

Alt + E Redundant see below

Alt + F Displays the File tab

Alt + G Displays the Design tab

Alt + H Displays the Home tab

Alt + I Redundant see below

Alt + L Displays the Developer tab

Alt + M Displays the Mailings tab

Alt + N Displays the Insert tab

Alt + O Redundant see below

Alt + P Displays the Page Layout tab

Alt + R Displays the Review tab

Alt + S Displays the Reference tab

Alt + T Redundant see below

Alt + V Redundant see below

Alt + W Displays the View tab

Alt + X does something

Alt + Shift + A Show all headings ?

Alt + Shift + C Close task pane

Alt + Shift + D Inserts the Date field with the format "M/d/yyyy"

Alt + Shift + E Edit Merge data source ??

Alt + Shift + F Insert Merge field

Alt + Shift + I Mark citation

Alt + Shift + K Mail Merge check

Alt + Shift + L Outline show first line

Alt + Shift + M Mail Merge to a printer

Alt + Shift + N Mail Merge to a new document

Alt + Shift + O Mark Table of Contents

Alt + Shift + P Insert Page field with current Page

Alt + Shift + R Header Footer Link ??

Alt + Shift + T Inserts the Time field with the format "h:mm:am/pm"

Alt + Shift + U Update fields ?

Alt + Shift + X Mark index entry

Alt + Ctrl + A All in capitals

Alt + Ctrl + C Enters the Copyright symbol (©)

Alt + Ctrl + D Inserts an endnote ?

Alt + Ctrl + E Enters the Euro symbol (?)

Alt + Ctrl + F Enters an Footnote

Alt + Ctrl + I Displays the Print Options on the File tab.

Alt + Ctrl + K Start Autoformat ???

Alt + Ctrl + L List Num Field ?

Alt + Ctrl + M Annotation ?

Alt + Ctrl + N Displays the active document in Normal view

Alt + Ctrl + P Displays the active document in Page Layout view

Alt + Ctrl + R Enters the Registered symbol (®)

Alt + Ctrl + S Split document

Alt + Ctrl + T Enters the Trademark symbol (™)

Alt + Ctrl + U Update Autoformat ?

Alt + Ctrl + V Replaces an AutoText entry from the preceeding word

Alt + Ctrl + O Goto the top of the next page / repeat find ?

Alt + Ctrl + Z Goto the previous Insertion point ?

Entering Data
Enter Enters a new paragraph

Ctrl + Enter Enters a normal page break

Shift + Enter Enters a line break (Soft break)

Ctrl + Shift + Enter Enters a column break or splits the table

Delete Deletes the selection or one character to the right

Backspace Deletes the selection or one character to the left

Ctrl + - Enters an En Dash (number pad) (shorter) basically a hyphen ??

Alt + Ctrl + - Enters an Em Dash (number pad) (longer)

Alt + 0128 Enters the euro symbol

Alt + 0162 Enters the cent symbol

Alt + 0163 Enters the Pound symbol

Alt + 0165 Enters the Yen symbol

Ctrl + Tab Enters a tab in a table cell

Ctrl + Shift + Spacebar Enters a non breaking space / hard space, ie prevents word wrap at undesirable places ??

Ctrl + #

Shift + Delete Cut ??

Ctrl + Insert Copy ??

Extending Data

Shift + Home Extends the selection to the beginning of the line

Shift + End Extends the selection to the end of the line

Shift + Up Arrow Extends the selection one line up

Shift + Down Arrow Extends the selection one line down

Shift + Left Arrow Extends the selection one character to the left

Shift + Right Arrow Extends the selection one character to the right

Ctrl + Shift + Home Extends the selection to the beginning of the document

Ctrl + Shift + End Extends the selection to the end of the document
Selecting Data

Ctrl + Shift + Up Arrow Selects to the beginning of the current paragraph

Ctrl + Shift + Down Arrow Selects to the end of the current paragraph

Ctrl + Shift + Left Arrow Selects the beginning of the current word

Ctrl + Shift + Right Arrow Selects the end of the current word

Ctrl + Shift + Home Selects to the beginning of the document

Ctrl + Shift + End Selects to the end of the document

Shift + Page Up Selects to the top of the previous screen

Shift + Page Down Selects to the bottom of the next screen

F8, F8 Selects the current sentence ??

F8, F8, F8 Selects the current word ??

Ctrl + Backspace Deletes one word to the left of the cursor

Ctrl + Delete Deletes one word to the right of the cursor

Ctrl + Shift + F8 Selects the active column

Formatting Data

Ctrl + ] Increases the font size of the current selection by 1 point

Ctrl + [ Decreases the font size of the current selection by 1 point

Ctrl + Shift + ] Increases the font size of the current selection by 1 point

Ctrl + Shift + [ Decreases the font size of the current selection by 1 point

Ctrl + Shift + > Increases the font size to the next size in the font drop-down list

Ctrl + Shift + < Decreases the font size to the previous size in the font drop-down list

Ctrl + Shift + - Inserts a non breaking hyphen (ie grammer note 2 hyphens = 1 dash)

Ctrl + = Applies Subscript to the selection (automatic spacing ??)

Ctrl + Shift + = Applies Superscript to the selection

Ctrl + Spacebar Resets the formatting back to the original style (removes any manual formatting)

Alt + Shift + Right Arrow Demotes the paragraph to the previous heading style

Alt + Shift + Left Arrow Promotes the paragraph to the next heading style
Manouvering

Arrow Keys Moves one character in the corresponding direction

Tab Moves to the next cell in a table (or inserts a normal tab)

Home Moves to the beginning of the line

End Moves to the end of the line

Page Up Moves to the previous screen

Page Down Moves to the next screen

Alt + Page Up Moves to the start of the column

Alt + Shift + Page Up Moves to the start of the column

Alt + Home Moves to the start of the row

Alt + Shift + Home Moves to the start of the row

Ctrl + Home Moves to the beginning of the document

Ctrl + End Moves to the end of the document

Ctrl + Up Arrow Moves to the beginning of the paragraph or the previous paragraph

Ctrl + Down Arrow Moves to the end of the paragraph or the next paragraph

Ctrl + Left Arrow Moves one word at a time to the left

Ctrl + Right Arrow Moves one word at a time to the right

Ctrl + Page Up Moves to the top of the previous page (paragraph / end of column) ??

Ctrl + Page Down Moves to the top of the next page

Ctrl + Shift + Home Start of the document ext ?

Ctrl + Shift + Return Inserts a column break

Alt + Ctrl + Page Up Moves to the top of the current window

Alt + Ctrl + Page Down Moves to the bottom of the current window

Shift, Home Start of the line ext ?

Shift + Tab Moves to the previous cell in a table

Other
Alt + Ctrl + Home Activates the Document Browser

Alt + Enter Repeat the last command or action.

Alt + Tab Toggles between all your open applications

Alt + Shift + Tab Toggles backwards between all your open applications

Alt + Print Screen Copies just the active window / application to the clipboard ??

Alt + Spacebar Activates the Control Box in the top left hand corner

Alt + Backspace Undo the last command or action.

Alt + Escape Toggles between all your open applications on the taskbar

Alt + Shift + Backspace Repeat the last command or action.

Alt + Up Previous object ?

Ctrl + / Toggle master/subdocuments

Ctrl + Insert Copies the selection to the clipboard

Ctrl + Escape Activates the Windows Start menu

Ctrl + Spacebar Resets the formatting back to the original paragraph style. Removes character formatting from

Ctrl + Up Arrow + F9 Converts a field to text ??

Shift + Delete Cuts the selection to the clipboard

Shift + Insert Pastes the entry from the clipboard.

Esc Cancels the action or closes the dialog box

Redundant Shortcut Keys

Shift + F1 Activated the context sensitive whats this prompt (Help > Whats This)

Alt + A Displayed the Table menu in 2003

Alt + E Displayed the Edit menu in 2003

Alt + I ??

Alt + O Displayed the Format menu in 2003

Alt + T Displayed the Tools menu in 2003

Alt + V Displayed the View menu in 2003

Link to page with Outlining shortcuts table