Event Proposal

Prepared for:
[Client.FirstName] [Client.LastName]
[Client.Company]

Prepared by:
[Sender.FirstName] [Sender.LastName]
[Sender.Company]
[Sender.Company]

ABOUT US
[CLIENT.Company]'s EVENT
EVENT CONTRACT
SCHEDULE A
SCHEDULE B

ABOUT US
[Sender.Company] is a [Location]-based event management
company that has helped clients plan successful events for
over [Number of Years] years. We are dedicated to helping our
clients host successful events that strengthen their brand,
foster relationships with existing clients, and engage with new
clients. We believe our unparalleled attention to detail will
serve you well in accomplishing all of your goals with your next
event.

[Client.Company]'s EVENT
We are very familiar with and have successfully assisted numerous clients in your industry in
the past. However you envision your event to be, we can make it happen.

Catering for XYZ Event Catering for ABC Event

[Sender.Company]

Corporate cocktail party for Acme Inc. Dinner party for private event

Here's what a few of our former clients had to say:

March 2015 [Company X], [X Event].

"[Sender.Company] did an amazing job with our event. We'd recommend them to anyone
looking for their event done professionally and the way you want it!" --[Company X Rep]

September 2015 [Company Y], [Y Event] .

"[Sender.Company] took all the stress out of planning our event and it couldn't have gone
smoother. Everyone had an awesome time!" --[Company Y Rep]

We know how important your next event is and we want to take all of the stress out planning
and organizing it for you while making sure it is a great success.

Pricing

Item Price QTY Subtotal

Venue Fee $5,000.00 1 $5,000.00

Event Staff (per hour/per person) $25.00 10 $250.00

Event chairs, tables, etc. sets $200.00 20 $4,000.00

Event materials/decorations $20.00 50 $1,000.00

Food (per person) $40.00 100 $4,000.00

Subtotal $14,250.00
Discount (5%) -$712.50
Tax 1 (8%) $1,083.00
[Sender.Company]

Tax 1 (8%) $1,083.00

Total $14,620.50
[Sender.Company]

EVENT CONTRACT
This Event Contract (the “Contract”) states the terms and conditions that govern the contractual
agreement between [Sender.Company] having its principal place of business at [Sender
Address](the “Company”), and [Client.Company] (the “Client”) who agrees to be bound by this
Contract.

WHEREAS, the Client is conducting [Event], [Event Description], on [Event Date] (the
“Event”); and

WHEREAS, the Company agrees to manage the Event according to the terms and
conditions herein.

NOW, THEREFORE, in consideration of the mutual covenants and promises made by the
parties within this Contract, the Company and the Client (individually, each a “Party” and
collectively, the “Parties”) covenant and agree as follows:

1. COMPANY’S DUTIES.
The Company shall handle the management and planning duties for the Event in the manner
described on Schedule A attached hereto.

2. PAYMENT.
The total cost to be paid to the Company by the Client for the services hereunder shall be [Total
Cost]. The dates on which payments are due are listed on the payment schedule attached
hereto as Schedule B.

3. CANCELLATIONS.
In the event circumstances change and the Client must cancel the Event, the Company will
make its best efforts to modify its planning to reflect the Client’s needs. However, the Client
agrees and acknowledges that a change in short notice may cause severe complications for the
Company and thus the Client shall forfeit its deposit of [Deposit] in the event the Client must
cancel the Event within [Days Event Cancel] days of the stated date of the Event.

4. PROMOTION.
[Sender.Company]

The Client hereby authorizes the Company to utilize the Client’s logo and associated trademarks
as well as any media, photos, or footage from the Event, in promoting the Company’s services.

5. NO MODIFICATION UNLESS IN WRITING.

No modification of this Contract shall be valid unless in writing and agreed upon by both
Parties.

6. APPLICABLE LAW.
This Contract and the interpretation of its terms shall be governed by and construed in
accordance with the laws of the State of [State] and subject to the exclusive jurisdiction of the
federal and state courts located in [County], [State].

IN WITNESS WHEREOF, each of the Parties has executed this Contract, both Parties by its
duly authorized officer, as of the day and year set forth below.

[Sender.Company] [Client.Company]

Approved by: Approved by:

[Sender.FirstName] [Sender.LastName] [Client.FirstName] [Client.LastName]

Date: Date:

__________________________________ __________________________________
[Sender.Company]

SCHEDULE A
[Sender.Company]'s DUTIES

Pre-Event planning: [Sender.Company] will plan event according to [Client.Company]'s

specifications.
Physical set up of Event site: [Sender.Company] will set up the Event and decorate it
accordingly.
Welcoming Event attendees: [Sender.Company] will prepare the Welcome Event prior to the
Event the night before.
Preparing and distributing Event materials: [Sender.Company] will have staff
distribute [Client.Company]'s Event materials.
Food/beverage preparation: [Sender.Company] will prepare food and beverages as well as
serve them to the guests.
Speaker accommodations: [Sender.Company] will oversee [Client.Company]'s speaker
accommodations.
Post-Event analysis: [Sender.Company] will provide [Client.Company] with an evaluation
form on [Sender.Company]'s performance.

SCHEDULE B
PAYMENT SCHEDULE

Total amount:

DATE PAYMENT

Immediately Deposit 15%

3 months before event 25% of final amount

1 month before event 35% of final amount

1 week before event Remaining 25%

PAYMENT METHOD
[Sender.Company]

Please choose your preferred method of payment: ____________________________