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(This is an ongoing column in The support changes to the process. Since it WHY A
Journal, which is intended to give makes sense to know where you are MATURITY MODEL?
a brief view on a potential topic of before you determine where you want to
interest to practitioners of business go, it recommends the use of a diagnostic Process innovation and change are
tool called the S&OP Maturity Model. always difficult in any organization
forecasting. Suggestions on topics The model can be leveraged by users to because it means changing:
that you would like to see covered help assess where their process is and the
should be sent via email to opportunities for improving it. The decision-making
llapide@mit.edu). The information used to make deci-
sions
The tasks that need to be done
T
his column represents the last of a The skill-sets of the people involved
three-part series covering the Sales
and Operations Planning (S&OP) These need to be identified first and
process. As discussed in Part I, S&OP has then software technology needs to be cho-
been lately receiving a lot of attention as sen that best supports any changes.
industry-wide studies and companies are
recognizing its value in improving the Part I of this series dealt with the ele-
tactical and operational planning to ments of an ideal S&OP process that are
prepare the supply chain for meeting needed to get the most out of S&OP and
anticipated customer demand. S&OP ensure that its full benefits can be
appears to be driving supply chain achieved. Part II described an Integrated
benefits such as better meeting customer Supply-Demand Planning Technology
demand while at the same time resulting Architecture that would be needed to fully
in reduced inventories and minimized support this ideal S&OP process.
supply chain operating costs.
However, it is my experience that the
In addition, an indicator of a longer LARRY LAPIDE S&OP process at many companies is a far
term interest in the S&OP process is the cry from the ideal that was described. To
fact that, according to AMR Research, Dr. Lapide is a Research Director at move close to an ideal S&OP process
companies have spent over $12 billion in MIT’s Center for Transportation and companies would need to change signifi-
supply chain planning application soft- Logistics where he manages its Supply cantly by following an evolutionary path
ware over the last 6 years. Yet while Chain 2020 Project focused on supply determined in several steps. The first step
spending significant sums of money on chain management of the future. He would be to assess the “as-is” S&OP
the S&OP-related software, they are not has extensive business experience in process in terms of the processes and
seeing the benefits they expected because industry, consulting, and research, and enabling technologies currently being
many did not change the process to fully has a broad range of forecasting experi- leveraged. This “as-is” process would
leverage the enabling technology. ences. He was a forecaster in industry then be compared to the ideal process
for many years, has led forecasting- described in Part I to identify any gaps
This last column in the series is related consulting projects for clients that might exist. Lastly, a roadmap would
designed to help users modify their S&OP across a variety of industries, and has need to be developed identifying what
processes to improve the execution and taught forecasting in a college setting. gaps would be addressed and when, in
accuracy of their supply-demand plans, as In addition, for 7 years he was a leading terms of the process changes needed and
well as to help users determine the appro- market analyst in the research of fore- the enabling technologies to be imple-
priate enabling technologies needed to casting and supply chain software. mented.
Minimal technology- Standalone applications Applications integrated Full set of integrated technologies
Very little software technology is
enablement interfaced • Demand planning • An advanced S&OP workbench needed to enable a Marginal S&OP
• Multitude of
spreadsheets
• Stand-alone demand
planning system
packages and supply
planning apps. integrated • External-facing collaborative process. Since plans are disjoint, each
software integrated to internal
• Standalone multi- • External information demand-supply planning
department and user can just use a spread-
facility APS system manually brought into systems sheet to develop their isolated plans.
the process
• Systems interfaced
on a one-way basis
Spreadsheet technology suffices when
there is little concern that plans need to be
tied together in some way. The spread-
sheet-generated plans, however, are virtu-
S&OP that have an S&OP process in Stage 1 ally impossible to tightly integrate if
MATURITY MODEL have some type of planning processes someone tries to do so. (One company
going on but they tend to be less formal confessed that they had almost one thou-
Generally Maturity Models are useful and sporadic, and often display a chaotic sand spreadsheets being generated as part
in going through process innovation and nature. This type of process can be viewed of their planning process — it definitely
change. These types of models are usual- only marginally as a genuine S&OP had a chaotic planning environment, with
ly comprised of multiple stages in the process. Meetings that should be routine- little hope of ever aligning everyone’s
advancement of a business process — ly held among cross-departmental partici- plans!)
with the first stage being the least pants to align supply and demand plans
advanced process and the last stage being take place on a sporadic basis. Even if Companies with a Stage 1 process
the most advanced process. Often the last they are pre-scheduled they are frequently need to begin to move to Stage 2 by first
maturity stage is practically unachievable, cancelled because participants state they installing a more formal process that
hence it becomes the ideal to which com- have better things to do with their time. everyone agrees to support and participate
panies strive to achieve, as well as is the This type of S&OP process often exists in, and one in which some attempt is made
benchmark over time against which to because departments historically evolved to consolidate and harmonize the multi-
compare progress. focused on meeting their own goals, at tude of planning spreadsheets generated.
times at the expense of other departments
This column describes an S&OP Process in a company. Companies with this type Stage 2: Rudimentary Process. Com-
Maturity Model comprised of the follow- of S&OP process are referred to as “silo- panies that have a Stage 2 S&OP process
ing four stages: ed” companies where integrated supply have formal planning processes going on,
Marginal Process chain management does not truly exist. but they are not fully participated in and
Rudimentary Process The silos lead to the implementation of a not fully integrated. This type of process
Classic Process Marginal S&OP process in which little has some of the very basic or rudimentary
Ideal Process support is given to it by executive man- elements of an S&OP process. Meetings
agement, and managers half-heartedly are scheduled and routinely held among
I describe each stage below in terms of care about it. cross-departmental participants to align
meetings held, demand and supply plan supply and demand plans. However, atten-
alignments, and enabling technologies Under this type of S&OP process dance is spotty because participants ran-
used. (See Figure 1.) there are disjointed planning processes domly decide from time-to-time they have
taking place. Multiple demand plans are better things to do with their time that day.
Stage 1: Marginal Process. Companies independently developed by the demand- Also some that do religiously attend do so