Project

Management Tools
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 Contents
• Prerequisite (What is Project Management)
• Project Management Tools
• Top 5 Project Management Tools 2017
• The Project Management Tools we use (For our project)
 What is Project Management

Project management is the discipline of initiating, planning,

executing, controlling, and closing the work of a team to achieve
specific goals and meet the specific success criteria.
The Traditional Approach
 Initiating
The initiating processes determine the nature and scope of the project.

The initiating stage should include a plan that encompasses the following
areas:
• Analyzing the business needs/requirements in measurable goals
• Reviewing of the current operation
• Financial analysis of the costs and benefits including a budget
• Stakeholder analysis, including users, and support personnel for the
project
• Project charter including costs, tasks, deliverables, and schedules
 Planning
After the initiation stage, the project is planned to an appropriate level of detail

Project Planning generally consists of

• Determining how to plan (e.g. by level of detail or Rolling Wave Planning );
• Developing the scope statement;
• Selecting the planning team;
• Identifying the activities needed to complete deliverables and networking the activities
in their logical sequence;
• Estimating the resource requirements, time and cost for the activities;
• Developing the schedule and budget;
• Risk planning;
• Gaining formal approval to begin work.
 Executing
The execution phase ensures that the project management plan's
deliverables are executed accordingly. This phase involves proper
allocation, co-ordination and management of human resources and any
other resources such as material and budgets. The output of this phase is
the project deliverables.
 Monitoring and Controlling
Monitoring and controlling consists of those processes performed to observe
project execution so that potential problems can be identified in a timely manner
and corrective action can be taken, when necessary, to control the execution of the
project.
Monitoring and controlling includes:
• Measuring the ongoing project activities ('where we are');

• Monitoring the project variables (cost, effort, scope, etc.) against the project
management plan and the project performance baseline (where we should be);

• Identifying corrective actions to address issues and risks properly (How can we
get on track again);
 Closing
Closing includes the formal acceptance of the project and the ending
therefore. Administrative activities include the archiving of the files and
documenting lessons learned.

This phase consists of:

• Contract closure: Complete and settle each contract (including the
resolution of any open items) and close each contract applicable to the
project or project phase.
• Project close: Finalize all activities across all of the process groups to
formally close the project or a project phase
Triple Constraints
 What is Project Management Tools
Tool that help us to automate project management….

Tool can help :

- Define the project plan & task
- Monitoring & evaluating progress
- Managing budgets (money & time)
- Risk analysis
- Communication and Collaboration
A Standard Project Management Tool Must Have

• A Gantt Chart
• Logic Network
• PERT Chart
• Product Breakdown Structure
• Work Breakdown Structure
Top 5 Project Management Software in 2017

• Trello

• Wrike

• Taiga

• Freedcamp

• Producteev
Trello
With trello
• Organize cards
• Card can be thoughts
• Card can be conversations
• To-do list
• Gantt chart
And be place in board for
everyone to collaborate on..

Trello is free but offers a gold

package at $45/ year
Wrike
• Simple & Easy user interface
• Create multiple projects & setup
discussions
• To do list
• Manage files
• Create and share documents
organize dates for scheduling
• Fully responsible, easy to use in
mobile
It has free packages but the
professional packages for
$9.80/user/month
Taiga
• Keep all project file , task in one
place
• Easy collaboration with a team
• Visualize the entire project
• Marked Calendar
• Gantt chart
• Setup reporting
• Support google drive, dropbox
etc…
It has 4 packages; free,
$19/month, $29/month,
$69/month
 Trello [Our Choice] Why?

• It has all standard features of a project management tool

• It’s free, full featured
• It has a mobile app [android , iPhone] platform
• UI design is simple but attractive
• Easy to signup
 Trello Plugin

With trello plugin we can improve our graphs…

There are many trello plugin,
We have used
• Placer– for Gantt charts
• Corrello– for agile charts
• Harvest– for detailed time tracking
Gantt Charts
Tracers
Widget Types
Active Workload
Card Burndown
Board Flow
 References
https://trello.com/
https://www.placker.com/
https://project-management.com/
https://www.wrike.com/
https://taiga.io/
https://freedcamp.com/
https://www.producteev.com/
http://blog.capterra.com/free-open-source-project-management-
software/
https://google.com/
Thank You