Commercial Manager Claims Planner

- Manage commercial staff, supervise the preparation of pre-qualifications submissions, • To assist with dispute resolution and claims planning matters on multiple projects,
commercial review of tenders, sub-contract tender and related documentation; including construction scheduling, delay and disruption analysis.

- Oversee the project cash-flow by timely, complete and proper submission of interim • Project based tasks to include fact-finding to detailed analysis, quantification of delay
applications; and damages, economic modelling, and strategy formation.

- Continually work towards, prepare and agree on project final account; • Demonstration of critical paths & consequent disruption etc.

- Develop and manage project commercial strategy; • Development of the master and construction schedules, liaison with works packages
contractors to ensure all programmes are consistent with the construction schedule.

- Procure and manage project supply chain in compliance with standard company • Demonstration of entitlement to EoT occurring as a result of disruption/ loss of
policy; efficiency. Production rate analysis and work cycle analysis to demonstrate entitlement
to EoT, drafting of claim and negotiation strategy.
- Effective management of risk and opportunities; • Development of the works baseline programme using Primavera P6.

- Provide contractual, financial and commercial advice to the project team; • Other responsibilities also included defining the notification requirements under the
contract for EoT and setting up a standardised system to ensure compliance.

- Supervise, approve and endorse claim submissions;
- Manage all contract arrangements and documentation;
- Draft appropriate contract documents and prepare necessary commercial reports;
• Preparation in anticipation the defences to counter-claims and advise regarding
retrospective analysis for EOTs, prolongation costs, disruption, programme critiques
and delay analysis critiques.

- Report on the project financial position including monthly cost value reconciliations
and project forecasting;

Manage commercial staff

Oversee the project cash-flow

Develop and manage project commercial strategy

Procure and manage project supply chain in compliance with standard company policy

Effective management of risk and opportunities

Provide contractual, financial and commercial advice to the project team

Supervise, approve and endorse claim submissions

Manage all contract arrangements and documentation

Draft appropriate contract documents and prepare necessary commercial reports

Provide claims related advice when required

Managing estimating and cost planning activities to include taking ownership of and
presenting the final cost plan.
Managing the procurement process, ensuring that all stages including pre-qualification,
enquiry, analysis, selection and contract preparation are performed effectively.

Conducting feasibility studies and writing strategic procurement reports.

Applying value management techniques throughout every stage of the project.

Ensuring that post-contract cost variances and change control processes are managed
effectively.
Ensuring that cost checking and valuation work is managed effectively.
Ensuring the production of monthly post-contract cost reports and presenting them to
the client value engineering and life cycle costing.
Ensuring that final accounts are negotiated and agreed taking a lead role in interfacing
with the client and other consultants, at all project stages where appropriate, leading a
cost management team, ensuring that they deliver on all of the above accountabilities.

Requirements:
 Commercial Manager Claims Planner

Experience, Knowledge & Skills

Major Building Project experience is essential for client approval.

Extensive Dubai project experience is essential for client approval.
8yrs + of post-graduate experience is essential for client approval
Excellent technical grounding in all aspects of quantity surveying or cost management is
essential.
Experience of advising clients on Value management, Value Engineering and Life Cycle
costing.
Excellent written and verbal communication skills will be required.
Excellent Leadership qualities are essential.
Commercial Manager Claims Planner
Commercial Manager Claims Planner
Commercial Manager Claims Planner
Commercial Manager Claims Planner
 Contract Administrator Cost Control Engineer

Coordinate actions with internal procurement and legal teams if needed. Perform and manage project activity scheduling and monitoring.

Create language standards and rules for existing and new contracts. Coordinate and work with the project management team to resolve project issues
to ensure the delivery/completion of the project work.

Follow up to guarantee contractual payments have been made. Attend project meetings and discussions with the PMT and external clients.

Analyze potential risks that contract changes may pose to the organization. Provide cost control and planning advice to the internal PMT team as and
when required.

Work with different levels of personnel within an organization to analyze and solidify Monitor and control budgets, create / modify controls system, and issue variance
an overall contract strategy. reports on monthly basis.
Coordinate actions with internal procurement and legal teams if needed. Follow cost control procedures and code of accounts.

Serve as a liaison between internal and external parties during contract development Perform cost analysis for the assigned activities.
and negotiation stages.

Analyze potential risks that contract changes may pose to the organization. Maintain, monitor and update the Change Control Registers.
Issue Monthly Cost Reports and Cash Flow (In/Out).

• Preparing BOQ and RFQ in Excel or Candy software
• Collate and compile information for awarding of individual sub contract packages as
per contract requirements
• Ensure all Technical specifications and drawings are included in all tender
documentation
Perform trend analysis and alert of any deviations from budgets and recommend
corrective actions.
Reconcile all variances between budget, actual costs and revenue to facilitate accurate
profit forecast.
Coordinate with Finance department on posting actual cost and issues related to asset
register. Controls of assets / material transfer from & to sites / warehouses.

• Source suitable suppliers and sub-contractors for the project with specific capacity
and capability

• Client & Sub Contract negotiations on rates and variations

• Monthly reconciliation of allocated cost codes against project accruals and cost

• Preparation of monthly progress claim to the client

• Evaluation, Certification and processing of sub-contractors claims against works

performed for payment
• Produce and maintain cash flow forecast
• Initiate & maintain invoice register

• Prepare sub contract agreements for review of Senior Manager

• Initiate a preferred suppliers evaluation document and maintain a relevant product

and price schedule library
• Collate monthly statement of accounts and outstanding invoices from all suppliers &
sub-contractors

• Ensure that all Head Contract and Sub-Contract contractual obligations are met.

• Evaluate, prepare and administer any Variations to Head Contract or Sub-Contracts.

• Raise project expenditure requisitions for internal approvals.

• Assist with direct procurement of goods.

Pre-Contract:
Feasibility studies

Cost Planning and Estimating

Value Engineering, cash flow forecasts, Whole Life Costing, risk management

Bills of Quantities production

Tender services including compilation, tender analysis, negotiations and

recommendations
Contract drafting (FIDIC)
 Contract Administrator Cost Control Engineer

Post Contract:
Management of bonds, insurances and guarantee logs
Interim valuations and payment certificates
Contract administration
Variations analysis, recommendations and management
Risk and value management and cost control functions

Costs analysis project work

Identifying, analyzing and developing responses to commercial risks

Preparation of progress/ cost reports
Contract Administrator Cost Control Engineer
Contract Administrator Cost Control Engineer
Contract Administrator Cost Control Engineer
Contract Administrator Cost Control Engineer
 Contract Manager
Participate in negotiations with clients prior to drawing contracts.
Give advice on construction cost planning to clients, engineers involved in the project,
and public authorities.
Determine methods, and procedures for establishing and reestablishing survey control. Assessing, evaluation and making recommendations related to any financial claim and
Prepare, with the assistance of the Quantity Surveyor, tender documents, bills of
quantities, specifications, general conditions, and forms of construction contract of all incorporation of the same with the Monthly cost reports.
kinds.
Co-ordinate with Engineers throughout the Establishments and other staff on the
project.
Prepare construction progress schedules and submit them to the Project Manager.
Setting up operating cost control systems.
Evaluate changes and finalize construction accounts.
Inform Project Manager of any non-recoverable elements.
Keep accurate notes and records to certify work performed.
Ensure that any contract warranty requirements are incorporated into relevant
subcontract documents.
Conduct arbitration in contract disputes and act as an expert witness.
Ensure adherence to all stated policies and procedures throughout the project stages.
Ensure effective and efficient utilization of resources in the Unit.
Submit reports and other deliverables to the Project Manager.
Perform any other duty as requested by the Project Manager.
Quantity Surveyor / Senior Quantity Surveyor
Monitoring Contractors cost control procedures throughout the duration of the project
including the: Design Phase, Construction Phase, Final Account & Defects Maintenance
Phase
Implementing and maintaining all required cost control and audit procedures for all
Project Cost Control Activities designed to measure the project status.
providing the necessary input with regards to settling such claims.
Evaluation all variations, additional works, field changes, additions and omission, and
Preparing and pricing Change Orders and negotiating agreement with the Client and
Contractor as necessary.
Negotiating contracts with the contractor in partnership with the Commercial Manager
and Contracts Manager.
Conducting viability studies and cost estimates.
Chairing and recording cost review meetings with Contractors.
Assisting in preparation of Invitation to Tender Packages.
Provide assistance to the team during negotiations, arbitration or any other forms of
dispute resolution.
Assisting with the preparation of tender documentation.
Conducting viability studies and cost estimates.
Monitoring Contractors cost control procedures throughout the duration of a project
including the Construction Phase, Final account and Defects Maintenance Phase.
Assist in assessing, evaluation and making recommendations related to any financial
claim and providing the necessary input with regards to settling such claims.
Assist in establishing and maintaining variations and claims registers.
Assist in evaluation all variations, additional works, field changes, additions and
omission, and incorporation of the same with the monthly Cost reports.
Preparing and pricing Change Orders and negotiating agreement with the Client and
Contractor as necessary.
Provide assistance to the team during negotiations, arbitration, or any other forms of
dispute resolution.
• Monitoring Contractors cost control procedures throughout the duration of the
project including the Construction Phase, Final Account and Defects Maintenance
Phase.
• Implementing and maintaining all required cost control and audit procedures for all
Project Cost Control
Activities designed to measure the project status.
• Assessing, evaluation and making recommendations related to any financial claim and
providing the necessary input with regards to settling such claims.
• Establishing and maintaining variations and claims registers.
• Evaluation all variations, additional works, field changes, additions and omission, and
incorporation of the same with the Monthly Cost reports.
• Preparing and pricing Change Orders and negotiating agreement with the Client and
Contractor as necessary.
• Negotiating contracts with the contractor
• Conducting viability studies and cost estimates.
• Chairing and recording cost review meetings with Contractors.
prepare tender and contract documents, including bills of quantities with the architect
and/or the client;
undertake cost analysis for repair and maintenance project work;
assist in establishing a client's requirements and undertake feasibility studies;
perform risk, value management and cost control;
advise on a procurement strategy;
Contract Manager Quantity Surveyor / Senior Quantity Surveyor

identify, analyse and develop responses to commercial risks;

prepare and analyse costings for tenders;
allocate work to subcontractors;
provide advice on contractual claims;
analyse outcomes and write detailed progress reports;
value completed work and arrange payments;

maintain awareness of the different building contracts in current use;

understand the implications of health and safety regulations.

Produce and provide accurate forecasts of project cost to completion and final value.

Continually monitor projected costs to completion in line with budget

Ensure contract variations are identified, valued and turned into agreed variation orders
with the
customer in a timely manner
Manage the sub contract tender process, including the selection of sub-contractors and
provision of all
relevant contract and schedule documentation
relevant contract and schedule documentation
conditions
Variations and claims – facilitate the resolution of disputes relating to outstanding
payments to subcontractors and creditors
Producing monthly contract reports detailing current status of the civil contracts,
including cash flow forecasts and liabilities
Provide input in construction project commercial/legal/strategic meetings

Evaluate and understand specifications & instructions to Tender / Enquiry.

• Preparation of contracts, including details regarding quantities of required materials

• Develop norms / statistics for review and improve tendering techniques.

• Improve on tendering techniques by getting new Suppliers/ Products / software etc.

• Coordinate / Cooperate and Promote Team work.

• Generate statistics of success and failure ratios and submit Prepare Build up of rates
for all activities. Review and update periodically.
Post-tender:
• Prepare a detailed budget for the project.
• Analysing completed work and submitting invoice to clients
• Identify, analyse and develop responses to commercial risks
• Calculation and submission of variations to client

Prepare tender and contract documents, including bills of quantities with the architect
and/or the client.
Undertake cost analysis for repair and maintenance project work.
Assist in establishing a client's requirements and undertake feasibility studies.

Maintain awareness of the different building contracts in current use.

Prepares and analyses tenders and bills of quantities.

Prepares cost analysis based on architectural drawings, engineering estimates, materials
required and labour involved.
Ensures that costing is submitted on time.
Ensures to keep the project within the budget.
Evaluates tenders from contractors and sub-contractors and negotiate if appropriate.

Monitor and keep track of project progress and are responsible for the measurement
and valuation of variations in the work during the contract, for agreement of interim
payments and the final account.
Makes sure that the construction costs and production are managed as efficiently as
possible.
Performs risk, value management and cost control.
Advises on a procurement strategy.
Allocates work to subcontractors.
Provide advice on contractual claims.
Arranges payments to suppliers and contractors.
Maintain awareness of the different building contracts in current use.
Provides advice and forecast about costs.
Work as part of a team to ensure that the requirements of the client are delivered.

Prepare tender documents, contracts, budgets, bills of quantities and other

documentation.
Track changes to the design and/or construction work and adjusting budget
projections accordingly.
Procure or agree the services of contractors and/or subcontractors who work on the
construction of the project.
Contract Manager Quantity Surveyor / Senior Quantity Surveyor

Select and/or source construction materials.

Prepare monthly payment applications for appropriate material and labour quantities

Ascertain value of variations in project work

Initiate claims to be covered by Main Contractor in case of project delays
Prepare cost analysis resulting from project delays
Assess cost of temporary labour for day works, and cost of contra charges in case of re-
work
Prepare financial reports related to project material and labour quantities such as cash
flow
Provide commercial support to Project Manager by assisting in determining the most
efficient and economical suppliers in the market
Submit final accounts at the end of the projects completion
Preparation of Cost reports and other MIS reports
Payment Certification of Subcontractors
Attend client meeting as required to agree accounts
Prepare monthly reports for overall business performance

• Measurement and valuation of works (on site and from drawings) for Valuations,
Variations and Final Accounts
• Preparing detailed, accurate and orderly measurements in accordance with relevant
measurement standards, preparing accounts and obtaining agreement at earliest
possible date
• Agreement of valuation dates and preparing, submitting and agreement of interim
valuations in accordance with those dates
• Providing detailed record and valuation of work executed with application of
principles of cash maximisation and issuing of draft invoices and advising of agreed
valuations dates.
• Full understanding of contractual requirements.
• Recognising and advising Site Manager on delays, extensions of time and loss and/or
expense and ensuring relevant notices are issued.
• Full understanding of site progress and issues and application of relevant Contract
Conditions
• Ensuring adequate records are kept for the purposes of valuing variations and
ascertaining loss and/or expense
• Maintaining records of resource allocation including labour, plant and materials and
reviewing subcontract correspondence for delay and loss and/or expense claims

• Development and submission of claims for delay and disruption and loss and / or
expense.
• Preparation of claim documentation and information for submission to Clients /
Consultants within required timescales
• Providing estimates and quotations for additional works
• Satisfying Client deadlines for estimates and quotations.

Coordinate in contracts & administrations in relations to all contractual matters,

including
Preparation of RFP’s
Preparing commercial enquiries & tenders
Coordinate with projects & procurement team to align on vendors
Help in tender planning, scheduling, control, evaluation
Prepares quantity takes off
Preparation of contracts and its finalization as required
Budgeting, cash flow, including regular updates.
Monthly and interim payments certification
An ability to interfere with across the team
Reporting on all commercial aspects at regular intervals
Monitoring monthly cost reports including budgets, certified to date, paid to date,
variations approved, variations in process, variation anticipated, etc.
Payment tracking and history inventory management & control
Prepare requirements for insurances and bonds, review for acceptances and safe-
keeping
Commercial documentation management and control.
Contracts safe keeping and renewals management of any bonds, insurances,
professional indemnity, etc.
Claim & change management administration & control.
Works closely with commercial teams of employed Consultants, Contractors & Sub
Contractors and suppliers and integrates their work after his validation into overall
commercial success.
Assist Snr. QS in all his responsibilities.

?Examine the tender thoroughly, to accurately determine the quantity of the materials
required so as to prepare bill of quantity for the Estimates department to provide
rational and competitive estimates enabling the company to win the tender.
Contract Manager Quantity Surveyor / Senior Quantity Surveyor

?Prepare the Valuation report every month for each project till completion to keep
track of all jobs completed (and their costs), prepare and submit the claim to the client /
consultant for approval, receive the value certificate for the agreed value and forward
the same to accounts for further action.
?Prepare the payment certificates for sub-contractors once value certificates are
received and based on the jobs completed; arrange to pay them in according to terms
specified in their contracts.
?Prepare cost reports clearly indicating the status of processed, received and pending
payments, obtain approval from the CM and forward the same to Accounts.

?Prepare detailed specifications and obtain the estimates of additional cost from the
estimates department in case of a variation i.e. a change in approved drawing or any
addition to the job in order to obtain approval of the client.

?Prepare final accounts once the job is completed, coordinate with the site engineer to
confirm all works are costed, prepare and attach necessary supporting documents,
obtain approval of the CM and receive a payment certificate from the client in order to
enable the company to collect outstanding amount on due date.

?Float, receive, evaluate the enquiry for the sub-contract items, prepare a detailed
comparison of the quality of the items and the price quoted by them, obtain the CM?s
approval and appoint the appropriate sub-contractors.

?Guide and motivate subordinates to enhance performance and produce quality work.

Monitoring Contractors cost control procedures throughout the duration of the project
including the Design Phase, Construction Phase, Final Account & Defects Maintenance
Phase
Implementing and maintaining all required cost control and audit procedures for all
Project Cost Control Activities designed to measure the project status.

Assessing, evaluation and making recommendations related to any financial claim and
providing the necessary input with regards to settling such claims.
Evaluation all variations, additional works, field changes, additions and omission, and
incorporation of the same with the Monthly cost reports.
Preparing and pricing Change Orders and negotiating agreement with the Client and
Contractor as necessary.
Negotiating contracts with the contractor in partnership with the Commercial Manager
and Contracts Manager.
Conducting viability studies and cost estimates.
Chairing and recording cost review meetings with Contractors.
Assisting in preparation of Invitation to Tender Packages.
Provide assistance to the team during negotiations, arbitration or any other forms of
dispute resolution.
Assisting with the preparation of tender documentation.
Conducting viability studies and cost estimates.
Monitoring Contractors cost control procedures throughout the duration of a project
including the Construction Phase, Final account and Defects Maintenance Phase.

Assist in assessing, evaluation and making recommendations related to any financial

claim and providing the necessary input with regards to settling such claims.

Assist in establishing and maintaining variations and claims registers.

Assist in evaluation all variations, additional works, field changes, additions and
omission, and incorporation of the same with the monthly Cost reports.
Preparing and pricing Change Orders and negotiating agreement with the Client and
Contractor as necessary.
Provide assistance to the team during negotiations, arbitration, or any other forms of
dispute resolution.

Monitoring Contractors cost control procedures throughout the duration of the project
including the Design Phase, Construction Phase, Final Account & Defects Maintenance
Phase
Implementing and maintaining all required cost control and audit procedures for all
Project Cost Control Activities designed to measure the project status.

Assessing, evaluation and making recommendations related to any financial claim and
providing the necessary input with regards to settling such claims.
Evaluation all variations, additional works, field changes, additions and omission, and
incorporation of the same with the Monthly cost reports.
Preparing and pricing Change Orders and negotiating agreement with the Client and
Contractor as necessary.
Negotiating contracts with the contractor in partnership with the Commercial Manager
and Contracts Manager.
Conducting viability studies and cost estimates.
Chairing and recording cost review meetings with Contractors.
Assisting in preparation of Invitation to Tender Packages.
Contract Manager Quantity Surveyor / Senior Quantity Surveyor

Provide assistance to the team during negotiations, arbitration or any other forms of
dispute resolution.
Assisting with the preparation of tender documentation.
Conducting viability studies and cost estimates.
Monitoring Contractors cost control procedures throughout the duration of a project
including the Construction Phase, Final account and Defects Maintenance Phase.

Assist in assessing, evaluation and making recommendations related to any financial

claim and providing the necessary input with regards to settling such claims.

Assist in establishing and maintaining variations and claims registers.

Assist in evaluation all variations, additional works, field changes, additions and
omission, and incorporation of the same with the monthly Cost reports.
Preparing and pricing Change Orders and negotiating agreement with the Client and
Contractor as necessary.
Provide assistance to the team during negotiations, arbitration, or any other forms of
dispute resolution.

Ability to implement commercial/contractual matters within a multi-disciplinary team.

Ability to analyze project variations and changes, prepare project reports, analyze
information for adjustments to project budget as necessary to ensure a successful
project for the client and the firm.
Ability to measure works on site and from drawings including competence with
electronic measurement systems.
Ability to analyze and interpret contract conditions.
Ability to understand, identify and assess project risks.
Ability to communicate effectively, both verbal and written communication.

Measurement and valuation of works (on site and from drawings) for Valuations,
Variations and Final Accounts
Preparing detailed, accurate and orderly measurements in accordance with relevant
measurement standards, preparing accounts and obtaining agreement at earliest
possible date
Agreement of valuation dates and preparing, submitting and agreement of interim
valuations in accordance with those dates
Providing detailed record and valuation of work executed with application of principles
of cash maximisation and issuing of draft invoices and advising of agreed valuations
dates.
Full understanding of contractual requirements.
Recognising and advising Site Manager on delays, extensions of time and loss and/or
expense and ensuring relevant notices are issued.
Full understanding of site progress and issues and application of relevant Contract
Conditions
Ensuring adequate records are kept for the purposes of valuing variations and
ascertaining loss and/or expense
Maintaining records of resource allocation including labour, plant and materials and
reviewing subcontract correspondence for delay and loss and/or expense claims

Development and submission of claims for delay and disruption and loss and / or
expense.
Preparation of claim documentation and information for submission to Clients /
Consultants within required timescales
Providing estimates and quotations for additional works
Satisfying Client deadlines for estimates and quotations.

Pre-Contract
Feasibility studies (cost per key, cost per m2 etc.);
Cost Planning and estimating (BCIS and NRM1);
Value Engineering, cash flow forecasts, Whole Life Costing, risk management;

Bills of Quantities production (NRM 2, POMI and CESSM3);

Tender services including compilation, tender analysis, negotiations and
recommendations;
Contract drafting (FIDIC).
Post Contract
Management of bonds, insurances and guarantee logs;
Interim valuations and payment certificates;
Variations analysis, recommendations and management;
Risk and value management and cost control functions;
Costs analysis project work;
Identifying, analysing and developing responses to commercial risks;
Preparation of progress/ cost reports;
Reporting to Commercial Director on all commercial issues;
Understanding the implications of health and safety regulations;
Attendance and representation at commercial meetings.
Contract Manager Quantity Surveyor / Senior Quantity Surveyor

Performance of the contracts administration aspects of a set of projects as part of the

programme management consultant’s role on a major programme of infrastructure
development works
Interfaces with all teams to meet overall program deliverables
Drafting Contractual correspondence; Monitoring and processing Variation Orders and
Addenda; Final Accounts for Consultants and Contractors; Drafting and maintaining
periodic commercial and Contractual reports; Drafting Weekly and Monthly Reports

Reporting on contract administration performance of Consultants and Contractors.