RCBC Payroll System in partnership with PNI

Assessment Form
NAME OF CLIENT:

PAYROLL SET UP SAMPLE ANSWER

I. Company Set-up and Guideline
a. Payday or paydate Semi-monthly every 10th & 25th of the month

10th payroll- 16th to the end of the previous month

b. Attendance cut-off or
covered for every payroll day 25th payroll- 1st to the 15th of the current month

each team has different shift schedule time and rest day. Max
c. Shift Schedule hours per week is 40hrs or 5 days per week or 8 hrs per day of
shift.
d. Salary Set-up
Work Days on a Year 261 days per year
Min. Wage Earner PHP 5000
Payout type
(Monthly, Semi-Monthly,
Weekly) Semi- monthly
Computed by
(Monthly, Daily, Hourly, No
Rate) Daily
Effective Date 4/30/2017
e. Under time
Time Set Any can go undertime w/ permission. Salary deduction shall be
Grace Period effected for any undertime incurred
f. Lates

VL and SL is for earned basis every month otherwise leave w/o

g. Leaves
VL (vacation leave)
SL (Sick Leaves)
EL (emergency leave)
MDL (Mandatory leave)
sufficient leave credits will be for salary deduction or will be
treated as absent. Annual credits will be:
VL – 8 days or 0.67 days per month (8/12)
SL - 8 days or 0.67 days per month (8/12)
15 days, with 5 days Mandatory Leave

PL (paternity leave) 15 days, Medical certificate needed if SL for more than 2 days
 RCBC Payroll System in partnership with PNI
Assessment Form
NAME OF CLIENT:

PAYROLL SET UP SAMPLE ANSWER

3 days with pay upon regularization (after 6mos. proby period).
If unavailed at the end of the year, leave balance will be
forfeited.

7 days with pay once eligible for being a Solo parent. If

SPL (solo parent leave) unavailed at the end of the year, leave balance will be forfeited.

7 days with pay for married male employees irregardless if

proby or regular status. Applicable for the first 4 kids. If
ML (maternity leave) unavailed at the end of the year, leave balance will be forfeited.

60 (normal delivery) or 78 (caesarian delivery), WITHOUT PAY

(payroll). Employees will be tag as ML on the timekeeping.
Payment for this leave will be claimed from SSS.
Work performed in excess of 8 hrs but it is subject for
authorization of team leader and approval of managers. Team
Leader will request for approval of OT rendered by his staff.
Managers will approve or disapprove it.
Minimum OT rendered should not fall below 30 mins. DOLE
i. Overtime rates is applied.
No OT approval, No payment policy.
DOLE rates applies. Normally we have work on holidays.
this will apply for the shift schedule 10PM-6AM. DOLE rates
j. Holiday Pay applies.
Inclusion of Dept, Team and Supervisor Field in the HRIS for
k. Night Differential monitoring purposes.
l. Monitoring Team
EEPING PROCESS
10th payroll deadline for submission of all OT, leaves and DTR
a. Timekeeping & payroll procereport will be 1st of the current month
25th payroll deadline for submission of all OT, leaves and DTR
report will be 16th of the current month

total amount is P1500 per month. This comprise of: P1,000-rice

BENEFITS allowance, P 250-clothing allowance and P-250 laundry
allowance.
 RCBC Payroll System in partnership with PNI
Assessment Form
NAME OF CLIENT:

PAYROLL SET UP SAMPLE ANSWER

a. De Minimis Allowance P 150/ day or P75 each. This is based on the no. of days
worked. All absences or leaves with pay will not be counted.
This is based on actual days worked + leave with pay per cut-
b. Meal & Transpo Allowance
off. If employees works for:
12-6days – we credit the P750 or (P500-rice, P125-clothing,
P125-laudry allowance) per pay day, otherwise:
5-3 days - we credit P 375 or (P250-rice, P62.50-clothing,
P62.50-laundry allowance) per pay day,

Payment is through payroll, semi-monthly or every payroll day.

This will be treated as non-taxable income of the employees.

Ex. Compensation Package: Monthly Basic Salary P

14,000 De Minimis Allow 1,500.00
Meal & Trans Allow 3,000.00 (approx.
for 20days attendance) Total package will be P 18,500

REPORTS Segregate payslips per employee

Payslips Present in Totals Only
Loans
Overtime Summary
Absent, Late and Undertime
Report
Leave Report
Earnings/ Deduction Report
Accounting Summary
Bonus Report
Annual Reports
Tax Report
SSS Report
Philhealth Report
Pagibig Report
Egov Generated Files
RCBC Payroll System in partnership with PNI
Assessment Form
NAME OF CLIENT:

PAYROLL SET UP SAMPLE ANSWER

 ACTUAL ANSWER
nd Guideline
ACTUAL ANSWER
ACTUAL ANSWER
ACTUAL ANSWER
RCBC Payroll System in partnership with PNI
Assessment Form

PAYROLL SET UP SAMPLE ANSWER

I. Company Set-up and Guideline
a. Payday or paydate Semi-monthly every 10 & 25th of the month
th

10th payroll- 16th to the end of the previous month

b. Attendance cut-off or
covered for every payroll day
25th payroll- 1st to the 15th of the current month

each team has different shift schedule time and rest day. Max
c. Shift Schedule hours per week is 40hrs or 5 days per week or 8 hrs per day of
shift.
d. Salary Set-up
Work Days on a Year 261 days per year
Min. Wage Earner PHP 5000
Payout type
(Monthly, Semi-Monthly,
Weekly) Semi- monthly
Computed by
(Monthly, Daily, Hourly, No
Rate) Daily
Effective Date 4/30/2017
e. Under time
Time Set Any can go undertime w/ permission. Salary deduction shall be
Grace Period effected for any undertime incurred
VL and SL is for earned basis every month otherwise leave w/o
sufficient leave credits will be for salary deduction or will be
f. Lates treated as absent. Annual credits will be:
VL – 8 days or 0.67 days per month (8/12)
SL - 8 days or 0.67 days per month (8/12)
g. Other Leaves
VL (vacation leave) 15 days, with 5 days Mandatory Leave

SL (Sick Leaves) 15 days, Medical certificate needed if SL for more than 2 days
RCBC Payroll System in partnership with PNI
Assessment Form

PAYROLL SET UP SAMPLE ANSWER

3 days with pay upon regularization (after 6mos. proby period).
If unavailed at the end of the year, leave balance will be
EL (emergency leave) forfeited.

7 days with pay once eligible for being a Solo parent. If

SPL (solo parent leave) unavailed at the end of the year, leave balance will be forfeited.

7 days with pay for married male employees irregardless if

proby or regular status. Applicable for the first 4 kids. If
PL (paternity leave) unavailed at the end of the year, leave balance will be forfeited.

60 (normal delivery) or 78 (caesarian delivery), WITHOUT PAY

(payroll). Employees will be tag as ML on the timekeeping.
ML (maternity leave) Payment for this leave will be claimed from SSS.
Work performed in excess of 8 hrs but it is subject for
authorization of team leader and approval of managers. Team
Leader will request for approval of OT rendered by his staff.
i. Overtime Managers will approve or disapprove it.
Minimum OT rendered should not fall below 30 mins. DOLE
rates is applied.
No OT approval, No payment policy.
j. Holiday Pay DOLE rates applies. Normally we have work on holidays.
this will apply for the shift schedule 10PM-6AM. DOLE rates
k. Night Differential applies.
Inclusion of Dept, Team and Supervisor Field in the HRIS for
l. Monitoring Team monitoring purposes.
II. TIMEKEEPING PROCESS
a. Timekeeping & payroll processing starts
10th payroll deadline for submission of all OT, leaves and DTR
report will be 1st of the current month
25th payroll deadline for submission of all OT, leaves and DTR
report will be 16th of the current month
III. BENEFITS
total amount is P1500 per month. This comprise of: P1,000-rice
a. De Minimis Allowance allowance, P 250-clothing allowance and P-250 laundry
allowance.
RCBC Payroll System in partnership with PNI
Assessment Form

PAYROLL SET UP SAMPLE ANSWER

b. Meal & Transpo Allowance P 150/ day or P75 each. This is based on the no. of days
worked. All absences or leaves with pay will not be counted.
This is based on actual days worked + leave with pay per cut-
off. If employees works for:
12-6days – we credit the P750 or (P500-rice, P125-clothing,
P125-laudry allowance) per pay day, otherwise:
5-3 days - we credit P 375 or (P250-rice, P62.50-clothing,
P62.50-laundry allowance) per pay day,

Payment is through payroll, semi-monthly or every payroll day.

This will be treated as non-taxable income of the employees.

Ex. Compensation Package: Monthly Basic Salary P

14,000 De Minimis Allow 1,500.00
Meal & Trans Allow 3,000.00 (approx.
for 20days attendance) Total package will be P 18,500
IV. REPORTS
Payslips Segregate payslips per employee
Loans Present in Totals Only
Overtime Summary
Absent, Late and Undertime
Report
Leave Report
Earnings/ Deduction Report
Accounting Summary
Bonus Report
Annual Reports
Tax Report
SSS Report
Philhealth Report
Pagibig Report
Egov Generated Files
 ACTUAL ANSWER
nd Guideline
Semi-monthly every 15th & 30/31stth of the month

15th payroll- 28th/29th/25th/26th to the 12th day of the following month,

depends on the release date atleast 3 days before the release date
27th/28th/30th/31st payroll - 13th day to the 27th/28th/24th/25th day of the
current month

each team has different shift schedule time and rest day. Max hours per
week is 54hrs or 6 days per week or 9 hrs per day of shift.

312 days per year

Php 7280 - Php 9269

Semi- monthly

Daily

No Undertime Allowed

SIL - 5 DAYS only, not usable but convertible to cash at the end of the year
No VL & SL

n/a

n/a
 ACTUAL ANSWER

n/a

n/a

n/a

n/a
Work performed in excess of 9 hrs but i but it is subject for authorization of
team leader and approval of managers. Team Leader will request for
approval of OT rendered by his staff. Managers will approve or disapprove
it.
Minimum OT rendered should not fall below 1 hour. Rate divided by 9
multiplied by 1.25
No OT approval, No payment policy.
DOLE rates applies. Normally we have work on holidays.

N/A

HR DEPARTMENT & Accounting Team

OCESS

15th payroll deadline for submission of all OT, leaves and DTR report will
be 12th of the current month
31st payroll deadline for submission of all OT, leaves and DTR report will
be 27th of the current month

N/A
 ACTUAL ANSWER

n/a

n/a

N/A

N/A

Semi- monthly

YES

Segregate payslips per employee

Present in Totals Only, Balance, Total Payments, Current Deduction
YES

YES

YES
YES

YES
YES
YES
YES
YES
YES
RCBC Payroll System in partnership with PNI
Assessment Form

PAYROLL SET UP SAMPLE ANSWER

I. Company Set-up and Guideline
a. Payday or paydate Semi-monthly every 10 & 25th of the month
th

10th payroll- 16th to the end of the previous month

b. Attendance cut-off or
covered for every payroll day 25th payroll- 1st to the 15th of the current month

each team has different shift schedule time and rest day. Max
c. Shift Schedule hours per week is 40hrs or 5 days per week or 8 hrs per day of
shift.
d. Salary Set-up
Work Days on a Year 261 days per year
Min. Wage Earner PHP 5000
Payout type
(Monthly, Semi-Monthly,
Weekly) Semi- monthly
Computed by
(Monthly, Daily, Hourly, No
Rate) Daily
Effective Date 4/30/2017
e. Under time
Time Set Any can go undertime w/ permission. Salary deduction shall be
Grace Period effected for any undertime incurred
VL and SL is for earned basis every month otherwise leave w/o
sufficient leave credits will be for salary deduction or will be
f. Lates treated as absent. Annual credits will be:
VL – 8 days or 0.67 days per month (8/12)
SL - 8 days or 0.67 days per month (8/12)
g. Other Leaves
VL (vacation leave) 15 days, with 5 days Mandatory Leave

SL (Sick Leaves) 15 days, Medical certificate needed if SL for more than 2 days
3 days with pay upon regularization (after 6mos. proby period).
If unavailed at the end of the year, leave balance will be
EL (emergency leave) forfeited.
RCBC Payroll System in partnership with PNI
Assessment Form

PAYROLL SET UP SAMPLE ANSWER

7 days with pay once eligible for being a Solo parent. If

SPL (solo parent leave) unavailed at the end of the year, leave balance will be forfeited.

7 days with pay for married male employees irregardless if

proby or regular status. Applicable for the first 4 kids. If
PL (paternity leave) unavailed at the end of the year, leave balance will be forfeited.

60 (normal delivery) or 78 (caesarian delivery), WITHOUT PAY

(payroll). Employees will be tag as ML on the timekeeping.
ML (maternity leave) Payment for this leave will be claimed from SSS.
Work performed in excess of 8 hrs but it is subject for
authorization of team leader and approval of managers. Team
Leader will request for approval of OT rendered by his staff.
i. Overtime Managers will approve or disapprove it.
Minimum OT rendered should not fall below 30 mins. DOLE
rates is applied.
No OT approval, No payment policy.
j. Holiday Pay DOLE rates applies. Normally we have work on holidays.
this will apply for the shift schedule 10PM-6AM. DOLE rates
k. Night Differential applies.
Inclusion of Dept, Team and Supervisor Field in the HRIS for
l. Monitoring Team monitoring purposes.
II. TIMEKEEPING PROCESS
a. Timekeeping & payroll processing starts
10th payroll deadline for submission of all OT, leaves and DTR
report will be 1st of the current month
25th payroll deadline for submission of all OT, leaves and DTR
report will be 16th of the current month
III. BENEFITS
total amount is P1500 per month. This comprise of: P1,000-rice
a. De Minimis Allowance allowance, P 250-clothing allowance and P-250 laundry
allowance.

b. Meal & Transpo Allowance P 150/ day or P75 each. This is based on the no. of days
worked. All absences or leaves with pay will not be counted.
RCBC Payroll System in partnership with PNI
Assessment Form

PAYROLL SET UP SAMPLE ANSWER

This is based on actual days worked + leave with pay per cut-
off. If employees works for:
12-6days – we credit the P750 or (P500-rice, P125-clothing,
P125-laudry allowance) per pay day, otherwise:
5-3 days - we credit P 375 or (P250-rice, P62.50-clothing,
P62.50-laundry allowance) per pay day,

Payment is through payroll, semi-monthly or every payroll day.

This will be treated as non-taxable income of the employees.

Ex. Compensation Package: Monthly Basic Salary P

14,000 De Minimis Allow 1,500.00
Meal & Trans Allow 3,000.00 (approx.
for 20days attendance) Total package will be P 18,500
IV. REPORTS
Payslips Segregate payslips per employee
Loans Present in Totals Only
Overtime Summary
Absent, Late and Undertime
Report
Leave Report
Earnings/ Deduction Report
Accounting Summary
Bonus Report
Annual Reports
Tax Report
SSS Report
Philhealth Report
Pagibig Report
Egov Generated Files
 ACTUAL ANSWER
nd Guideline
Semi-monthly every 10th & 25th of the month

10th payroll- 18th to the 7th day of the following month

20th payroll - 8th to the 17th day of the current month

each team has different shift schedule time and rest day. Max hours per
week is 54hrs or 6 days per week or 9 hrs per day of shift.

312 days per year

Php 7280 - Php 9269

Semi- monthly

Daily

No Undertime Allowed

SIL - 5 DAYS only, not usable but convertible to cash at the end of the year
No VL & SL

n/a

n/a

n/a
 ACTUAL ANSWER

n/a

n/a

n/a

Work performed in excess of 9 hrs but it is subject for authorization of team

leader and approval of managers. Team Leader will request for approval of
OT rendered by his staff. Managers will approve or disapprove it.
Minimum OT rendered should not fall below 1 hour. Rate divided by 9
multiplied by 1.25
No OT approval, No payment policy.
DOLE rates applies. Normally we have work on holidays.

N/A

HR DEPARTMENT & Accounting Team

OCESS

10th payroll deadline for submission of all OT, leaves and DTR report will
be 7th of the current month
25th payroll deadline for submission of all OT, leaves and DTR report will
be 22nd of the current month

N/A

YES
 ACTUAL ANSWER

N/A

N/A

Semi- monthly

YES

Segregate payslips per employee

Present in Totals Only, Balance, Total Payments, Current Deduction
YES

YES

YES
YES

YES
YES
YES
YES
YES
YES