Procurement Service

Proposed Training Programs for 2016

Training Program Description Target Participants

INTERNAL TRAININGS
1. 5S Training Program employees to have an in-depth understanding on Quality PS Employees (6 batches at 35
(Continuation) Management such as 5S as an effective tool in achieving pax per batch)
productivity in the workplace
2. Writeshop in PS Officials and Employees
Accomplishing the IPCR (estimated 30 pax per batch, 6
Form batches or more, 3 days/batch)
3. Seminar on Performance Overview on the process of evaluating employee Assistant Division Chief and above
Evaluation System performance (3 days)

4. Installing a Competency- a. Competency Modeling and Profiling PS Executives, Assistant Division

Based Recruitment and The course provides techniques and strategies vital in Chiefs and above, Human
Promotion System creating the link between the essential requirements of Resource Management
a job and aligning the knowledge, skills, abilities and Practitioners (2 batches, 3
behavioral characteristics of employees in order to days/batch)
meet the strategic goals and objectives of the
organization. The course enables the participants to
develop competency model that will set standards and
metrics that will serve as a guide in resource allocation,
and developing or upgrading existing HR systems
processes for successful employee performance and for
the achievement of organizational vision.

b. Development of a Competency-Based QS and Job

Descriptions
 The course discusses the process on how to create a
standard which defines exactly the duties,
responsibilities and accountabilities of individuals in
carrying out specific functions in the organization. It
also includes defining the education and other essential
qualifications including special skills required to perform
the job, work experience and the competencies needed
to successfully perform the tasks. Participants will go
through an actual development of a competency-based
QS and Job Descriptions for certain positions in the
organization.

c. Competency Assessment
The course highlights the value of competency
assessment in the areas of HR management and
development including organization development. It
also discusses the components and basic principles,
process and methods of competency assessment.
Participants will likewise be given the opportunity to be
exposed to best practices on talent acquisition and
workforce management both in the private and public
sector. Learning methodologies includes presentation-
discussion, workshop and other group activities, video
presentation, analysis of case studies and developing
their own assessment plan and competency assessment
tool.

d. Integration in the Recruitment and Promotion System

The course provides a process of identifying the
required level of competencies of people in the
organization and assessing how these competencies
 will meet future demands and challenges in the
organization. Making use of the competency model in
the implementation of HR systems, particularly in
recruitment and promotion, ensures alignment with
strategic objectives of the organization. The program
focuses on how competencies can be used in gauging
potential employees’ effectiveness and in assessing
their capabilities and performance in the organization.

5. Seminar on RA 6713 Overview on the rules implementing the Code of Conduct PS officials and employees (2
and Ethical Standards for public officials and employees days/batch, 8 batches)

6. Supervisory Development Track 1

Course Tracks 1, 2 and 3 The course aims to develop and enhance the capability of Employees with SG 16 and above
first-line supervisors in the workplace. It aims to provide
Skills on How to Build Effective Work Teams and how to
effect good working relationships between and among a
diverse workforce. It includes modules on Personnel
Effectiveness, Supervision and Organizational
Communication.

Track 2
Includes modules on How to Spark Exceptional
Performance and Making Meetings Productive

Track 3
Includes modules on Making a Difference Through
Leadership and Making Powerful Winning Presentations

7. Dealing with Workplace The program aims to equip managers with strategies on Employees with Salary Grade 16
 Diversity how to deal effectively with a workforce that has varied and above (3 days)
experiences and perspective arising from differences in
generation, race, culture, religion, gender and other
factors. It recognizes the value and benefits of having
diverse workforces, and the challenges and approaches of
managing them effectively. It introduces workplace
diversity management initiatives that agencies can adopt to
foster workplace unity and harmony.
8. Building a Coaching Culture The program shall provide tools and techniques for Assistant Division Heads and
creating a coaching culture in the organization. It stresses above (2-3 days)
the important roles of managers as coaches, including the
challenges in creating a coaching culture
9. Orientation Seminar for The seminar will introduce the participants to the New employees of PS
new employees Procurement Service, its operations, products and services

10. Customer Service The program will make frontline employees understand Frontline employees
Skills/Developing Service- and appreciate the importance of service excellence, PS Officials and employees
Oriented Support Team identify the strategies for developing a customer-oriented (3 days)
service culture, gain skills in dealing with difficult
customers and in handling customer complaints, and apply
desirable customer service skills and the qualities of
excellent service in the workplace.

11. Time and Stress The program will provide strategies on how to manage PS officials and employees (2
Management time and stress efficiently and effectively so as not to days)
affect the quality of work and quality time with the family

12. Technical Writing Course The seminar aims to make its participants understand and PS Officials and employees SG 11
appreciate the importance of effective writing; create and above
awareness of the factors that help or hinder one’s ability to (3 days)
 write well; develop writing skills that reflect the principles
of good grammar, mechanics, and organization; and apply
the principles of clear, effective writing to the more
common type of official communications

13. Effective Leadership Effective managers must learn and develop supervisory, Employees with Salary Grade 18
Skills team-building and leadership skills. There are several and above (est. 60 pax, 3 days)
management styles, and knowing when and how to use
them is one of the keys to good management. Managers
must also be leaders and supervisors, be educated in the
subtle differences between them and how they affect
employees and productivity.

14. Effective Presentation Employees with SG 11-16

Skills
15. Addressing Gender The training shall provide participants with knowledge on PS Officials and employees
Through Local Legislative laws on women and advocacies in local government units
Responses to address identified gender-related issues

16. ISO: 9001: 2008 Quality International Standardization Organization Series Assistant Division Chiefs and
Management System above
Awareness

17. Risk Management Risk occurs in many different forms depending on the PS Officials and three (3)
nature and complexity of the business, from natural representatives from each division
disaster and terrorist activity disrupting global supply (3 days)
chains, to finance and technology failures. It is therefore
essential to be able to identify and quantify the specific
risks associated with the business and then make
 decisions about how to manage and mitigate those risks.
The program shall provide participants with knowledge on risk
assessment, how to quantify potential impact and probability and
implement practical steps in an objective, impartial manner.
18. Negotiations The training shall help the participants improve on their Employees with Salary Grade 16
negotiation skills through the application of leadership and above (2 days)
techniques. It will help participants differentiate
management concepts from leadership practices, classify
team members according to knowledge and level of
commitment, adopt a systematic approach for handling
difficult team members, and demonstrate and apply
leadership techniques in inspiring and motivating team
members. This shall improve professional relationships
within the organization and help increase efficiency and
productivity among team members.

19. Records and Information The training will help participants respond to demands for Three (3) representatives from
Management accurate, reliable and updated information needed for each division/office
decision-making process. It will help the participant
establish an efficient records and information management
system to be able to promptly retrieve records, and
manage official record during its lifecycle – from creation to
disposition.

Exposure to and Learning PS officials and employees

from Best Practices of
Successful Companies
Exposure to Procurement Selected officials/employees
Best Practices of Foreign
Governments
Managing Supplier
Information & Performance
Organizational Development Employees with Salary Grade 16
and above
EXTERNAL TRAININGS
New Zealand Ministry of 3-Senior Officials
Business, Innovation and 3-Midlevel
Employment 3-Technical
Introductory Certificate in
Public Procurement, Level 2,
CIPS1 Accredited (Bangkok,
Thailand)
South Korea Procurement
Office
OTHER PROGRAMS
Health and Safety Trainings Security Personnel
Cleanliness and Maintenance BGMOS Personnel
Trainings
Trainings for Drivers and Mechanics
Drivers/Mechanics

1 Chartered Institute of Purchasing & Supply-UK