Workshop 4 – Project Integration Management

Activity 1 (20 mins):

Review the lecture slide and quickly answer the following questions

1. What are the three main processes of integration management?

- Develop project charter
- Develop project management plan
- Direct and manage project execution
2. What is the main purpose of a project plan? The purpose of a project plan is to maintain
control of a project.
3. What project management tool can you use to help manage relationships with different
people involved in your project? Use by PM to manage relationships with different
people involved in project

Activity 2 (45 mins):

Develop an outline (major headings and subheadings only) for a project plan to create a
Web site for your class, and then fill in the details for the introduction or overview section.
Assume that this Web site would include a home page with links to a syllabus for the class,
lecture notes or other instructional information, links to the Web site for this textbook, links to
other Web sites with project management information, and links to personal pages for each
member of your class and future classes. Also include a bulletin board and chat room feature
where students and the instructor can exchange information.

Assume your instructor is the project’s sponsor, you are the project manager, your
classmates are your project team, and you have up to one year to complete the project.

A possible project outline might look like this:

I. Introduction: The Project Management Class Web Site will enable current and
future project management students and faculty to share information related to
project management.
 Project Name: Project Management Class Web Site
 Project Description and Need: The growing interest in project management has
caused the college to create more courses and offer more sections of project
management. By creating a Web site for project management information,
faculty and students can create a repository of useful information to enhance
teaching and learning. This project will create a Web site for one section of
Professor Y's project management course. The project will be completed in one
year. Current hardware and software will be used, so we assume there are no
additional costs. Students and the instructor will work on the project as part of the
class and on a volunteer basis.
 Sponsor: Professor Y, Department Chair or Dean
  Project Manager and Key Team Members: Student Y
 Project Deliverables: A Web site on the college server including a home page
with links to Professor Y's class syllabus, lecture notes or other instructional
information, links to the Web site for the textbook, links to other Web sites with
project management information, and links to personal pages for each member of
Professor Y's current class and future classes. There will also be a bulletin board
and chat room available from the home page where students and the instructor can
exchange information.
 Reference Materials: Current course information and textbook
 Definitions and Acronyms
I. Project Organization
 Organization charts
 Project Responsibilities
 Other Organization-Related Information
II. Management and Technical Processes
 Management Objectives
 Project Controls
 Risk Management
 Project Staffing
 Technical Processes
III. Project Scope or Work to Be Completed
 Major Work Packages
 Key Deliverables
 Other Scope-Related Information
IV. Project Schedule
 Summary Schedule
 Detailed Schedule
 Other Schedule-Related Information
V. Project Budget
 Summary Budget
 Detailed Budget
 Other Budget-Related Information

Activity 3 (45 mins):

Write a one- to two-page paper based on the opening case. Answer the following questions:

• What do you think the real problem was in this case?

The real problem with this case is that Nick has to once again start preparing the new schedule
according to the given time frame and to deliver the project without compromising on any of the
prospects of the project.

• Does the case present a realistic scenario? Why or why not?

This case does not present any realistic scenario because of the least timeframe given to the new
project manager by the top management because of which there could be some compromise on
the project outcome.

• Was Nick Carson a good project manager? Why or why not?

Nick Carson is not a good project manager because he did not focus on all aspects of the project.
He also failed to provide accurate schedules and also detailed plans on the happenings of the
project. He was performing other jobs leaving aside the work of project manager. Without
concerning and understanding the problem of top management he delivered the project.

• What could Nick have done to be a better project manager?

To be a better project manager Nick should have scheduled the project properly and also should
have arranged kick-off meetings as many times as possible and know the problem of top
management clearly and if possible get the additional resources so that not to comprise on any of
the aspects of the projects.

• What should senior management have done to help Nick?

The top management should first have a kick-off meeting with all the stakeholders and analyze
the present status of the project and the future time frame needed to complete the project without
compromising on any of the aspects of the project. Also provide the project team with additional
resources needed for the project to be completed successfully in the given time.

Homework:

Read the IEEE Standard for Software Project Management Plans (Attachment). Write a one-page
summary of this standard and your opinion of its contents.