6 1 Engineering Quality Plan

VUNG ANG – QUANG TRACH TPP PROJECT MANAGEMENT BOARD
Add: Hai Phong Village, Ky Loi Commune, Ky Anh District, Ha Tinh Province
TEL: (84-39)3868767. FAX: (84-39)3868755.
PROJECT QUANG TRACH 1 –( 2x600MW) THERMAL POWER PLANT PROJECT
STAGE EPCDETAIL DESIGN
ENGINEERING QUALITY PLAN
B 25-03-11 Issued For Proposal

VSPPVE BPOCPVE CAVQPP
Rev. Date Description
ApprovChecked Approved Approved
Document No.:
PV ENGINEERING J.S.C QT1-VQPP-PVE-xx-00-xx-xxx-0001
BLOCK B – O MON GAS PIPELINE PROJECT
EPC STAGE – PROJECT EXECUTION PLAN
BB.G-VSP-PVE-DD-00-PM-
PVEngineering PRO-0001Pages: 30 (including
this page)
BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 2/30

QUANG TRACH 1 (2x600MW) THERMAL POWER PLANT
PROJECT
PROJECTBLOCK B & 52 – O MON GAS PIPELINE
STAGE DETAIL DESIGNEPC
PROJECT QUALITY PLAN
B 25-03-11 Issued For Proposal RF T.D.K N.N H N.N.T

Issued For Internal
A1 21-02-11 RF T.D.K N.N H N.N.T
Review
Rev. Date Description By Check PM DEC/PVE
EPC CONSORTIUM
(VSP-PVC-PTSC)
Document No.:
BB.GQT1-VSPQPP-PVE-DDxx-00-
PMxx-PROxx-0001
PV ENGINEERING J.S.C
QUANG TRACH 1 (2X600MW) THERMAL POWER PLANT PROJECT
EPC STAGE – ENGINEERING QUALITY PLAN
BLOCK B & 52 – O MON GAS PIPELINE PROJECT

TABLE OF CONTENT
1. PROJECT DESCIPTION.....................................................................................................
2. SCOPE................................................................................................................................
3. RESPONSIBILITIES.......................................................................................................10
4. CONTRACT REVIEW......................................................................................................
5. MANAGEMENT REVIEW...........................................................................................11
6. PROJECT PLANNING......................................................................................................
7. DESIGN AND ENGINEERING CONTROL....................................................................
8. DOCUMENT & DATA CONTROL...................................................................................
9. CHECKING AND APPROVAL OF DOCUMENTATION...............................................
10. RECORDS..........................................................................................................................
11. ENGINEERING SERVICES SUB-CONTRACTING CONTROL...................................
12. PROJECT CONTROL........................................................................................................
13. CONTROL OF NON-CONFORMITY..............................................................................
14. QUALITY AUDITS...........................................................................................................
15. CORRECTIVE ACTION..................................................................................................
16. PREVENTIVE ACTION....................................................................................................
17. ATTACHMENT.................................................................................................................
BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 4


ABBREVIATIONS
The following are typical abbreviations used within PVE‘s QMS.
AFC Approved for Construction
API American Petroleum Institute
ASME American Society of Mechanical Engineers
ASNT American Society for Non Destructive Testing
ASTM American Society for Testing and Materials
AWS American Welding Society
BoD Basis of Design
CAR Corrective Action Request
CO Change Order
CPP Central Processing Platform
CR Change Request
DCR Design Change Request
E&I Electrical & Instrumentation
EPC Engineering, Procurement & Construction
EPCI Engineering, Procurement, Construction & Installation
F&G Fire & Gas
FTT Fire Fighting Team
FEED Front End Engineering and Design
GDS Gas Distribution Station
HR Human Resources
HSE Health, Safety & Environment
I &TP Inspection & Test Plan
IFC Issued For Construction
ISO International Standardization Organization


IT Informatics Technology
ITB Invitation To Bid
KOM Kick Off Meeting
MDDM Master Document Distribution Matrix
EMDR Engineering Master Document Register
MOM Minutes oOf Meeting
MS Method Statement
NCR Non conformance Report
NDE Non Destructive Examination
P & ID Piping & Instrumentation Diagram
PAR Preventive Action Request
PEM Project Execution Manual
PFD Process Flow Diagram
QA Quality Assurance
QAM Quality Assurance Manual
QC Quality Control
QMS Quality Management System
QP Quality Plan
WBS Work Breakdown Structure
WI Work Instruction


1. PROJECT DESCIPTION
The Government has issued Decision No. 110/2007/ QD-TTg dated 18/7/2007
approving the Sixth National Power Development Plan in period 2006-2015 up
to 2025 (Master Plan No.VI).
The Decision specifies that power source development target must meet
sufficiently socio-economic development demand of country with growth rate
level of GDP at about 8.5-9% in period 2006-2010 and higher.
Investing in construction of Quang Trach 1 (2x600MW) TPP is suitable with
the Master Plan VI, meets power load growth demand for supporting socio-eco
development of whole country, creates jobs and income for local area, and
makes stable socio-economic development of Quang Binh province.
When the project is put into operation, it will raise share of thermal power
source in structure of power generation source of Vietnam power system, partly
deal with dependence of national power system on hydro-power source,
increase security and stability of power supply for the economy, and positively
promote socio-economy of Quang Binh province in particular and the Central
region in general.
The Project investment suits with development strategy of Vietnam Oil and Gas
sector according to Conclusion No. 41-KL/TW dated 19/01/2006 of the
Politburo and Decision No. 386/QĐ-TTg dated 09/3/2006 of Prime Minister
about approving Development Strategy of Vietnam Oil and Gas sector up to
2015 and considering to 2025. Based on development point of “Making power
industry be decisive direction” with target “Making PVN be strong Finance –
Trade – Industry, interdisciplinary trade inside the country and overseas, in
which power production will be the first focus”, brand name of “PVN” will be
famous not only in Vietnam, but also in ASEAN area and all over the world.
Quang Trach 1 (2x600MW) coal fired thermal power plant project will be
constructed at Vinh Son hamlet, Quang Dong commune, Quang Trach district,
Quang Binh province. The plant site locates at Quang Trach power complex
whose construction site has been approved by MOIT according to Decision No.
6416 /QD – BCT dated 05/12/2008.
Detailed Engineering of Quang Trach 1 TPP project will be done by PVE and
Procument and Construction will be done by PVC. Scale of Quang Trach 1 TPP
Project shall comprise of engineering, procurement, delivery to site,


construction, testing and commissioning works for 2x600MW net-capacity
thermal power units with supercritical technology, once through pulverized coal
fired boiler with reheat steam, advanced combustion technology (low NOx),
environment protection equipments such as ESP, FGD; steam condensing steam
turbine with supercritical steam parameters and auxiliaries. Under the EPC
scope, the Engineering Contractor shall be solely responsible for
implementation and supply of design for a complete operational plant with
design lifetime of the plant shall be at least 40 years for Civil Engineering and
Building Works, and 35 operating years for Equipment and Systems under
working.
2. SCOPE
Refer to document No. XXX : Division of Responsibility (between E
Contractor (PVE) and PC Contractor (PVC)).
PV Engineering J.S.C (DETAILED ENGINEERING GENERAL-
CONTRACTORLEADER OF ENGINEERING CONTRACTOR) is
Contractor to carry out the Detailed Design and Engineering for almost of
Plant. Power Island’s vendor and Sub-contractors to carry out the Detailed
Design and Engineering for STG package (including Central Control and
Monitoring System), ESP package, FGD package, Coal Handling System
package, Ash Handling System package, Water Treatment System package,
Stack, Cooling Water Pump House)
2.1. The Scope of work is explained in Document No. BB GQT1-VSPQPP-PVE-

DDxx-00-PMxx-xxxPLN-0001 (Detailed Engineering Design Preliminary
Execution Plan).
The Project Quality Plan describes how PVE will apply its Quality
Management System, which has been established in accordance to the
requirements of the Contract, PVE’s Policies and ISO 9001-2008.
The PQP defines the philosophy and methods of the Project Quality System
and provides specific information concerning the requirements with applicable
references to assure the reliability in quality of Design and Engineering for the
project in compliance with the contract between CLIENT and PVE.


2.2. The Quality Plan based on CLIENT satisfaction, process approach and
optimization is drawn up on the following principles:
 Ensure all the Design and Engineering activities will be achieved as
specified; including the change(s)
 Optimize the efficiency of the processes
 Ensure the performances guarantees will be satisfied
 Eliminate the lost of time
 Improve resources efficiency
 Provide a common tool to everyone; a common language and goal
 Identification and definition of the measurement means and indicators in

order to monitor and control the Quality System
 Guidance to reach the expected Quality level
 Work on a professional way
 Assure PVE conformity of its contractual obligations
 Provides technical and procedural references
 Specify the specific requirements in the quality matrix.

Furthermore, the following principles are adopted by PVE:
 CLIENT focus
 Leadership
 Involvement of people
 Interfaces approach
 Continuous improvement
 Factual approach to decision making
 Mutually beneficial supplier / sub-contractor relationships.

The Corporate Quality Policy approved by the Director is found in Attachment
1.


The Management formally expresses its intention to apply the quality policy
and to achieve the objectives.
Each member of the management team endorses the Manager’s commitment by
visible and active involvement. Importance of meeting CLIENT as well as
Statutory and Regulatory Authorities requirements is defined in Policy.
The Policy document is considered as a “live” statement and is subject to
further revisions to comply and meet PVE new and / or revised Policy when
necessary.
Consequently, Policy document shall be dated for control.
2.3. Furthermore, PVE Management recognizes the following principles as being an
asset for successful use of the management system which will result in benefits
to interested parties, such as improved monetary returns, the creation of value
and increased stability; and therefore, decided to adopt them.
a) Customer focus
PVE depends on its CLIENT and therefore understands the present and future
needs and assesses all means to reach its entire satisfaction. Quality in its
definition is the best tool.
b) Leadership
All leaders in PVE establish uniformity within the Organization by day to day
effort to communicate and maintain the principles in force. They create
appropriate environmental in which peoples can become fully involved in
achieving the objectives.
c) Involvement of people
Peoples are the resources of PVE and their respect and comfort is essential to
ensure their involvement to benefits, and ensure they take an active interest in
the organization. It is well known by the economists that a satisfied employee
will produce more in quantity and efficiency.
d) Process approach
Different resources (human, natural and financial) as well as any other
fabrication / construction method are managed as a process. A process
comprises inputs and terminates as output. The output is the result of the
specified input.
e) System approach to management
Identifying, understanding and managing interrelated processes as a system
contributes to PVE effectiveness and efficiency in achieving its objectives.


f) Continuous improvement
Continuous improvement of PVE overall performance is a permanent objective.
g) Factual approach to decision making
Effective decisions are issued from the analysis of data and information.
h) Mutually beneficial supplier relationships.
PVE and its suppliers are interdependent and a mutually beneficial relationship
enhances the ability of both to create value.
In addition:
 Appropriate methods, procedures, instructions, plans & all quality relative
documents are controlled and maintained in place.
 Assure that requirements are properly understood by key personnel and then
after by lowest levels.
 Ensure that the processes are accurately planned and organized.
 Ensure that personnel involved in the project activities is adequately trained

and qualified and the tasks and responsibilities have been clearly assigned.
 Ensure that procedures and instructions are issued for the performance of
activities.
 Ensure, by verifications, audits and in-situ assessment that the processes are
controlled; and works are carried out according to specified requirements.
 Certifying, by means of documented quality records that the works have
been carried out and inspected to the required level of quality as defined in
the Project documentation and work scope.
 Define the Indicators and apply them as measurements..
3. RESPONSIBILITIES
Personnel selected to undertake work on this project shall be chosen on the
basis that they have gained adequate experience and meet CLIENT’s
requirements.
The Project manager shall ensure these requirements are met.
Generic job descriptions nominating job title, functional responsibility and
authority are obtainable from PVE’s Quality Management System.


4. CONTRACT REVIEW
Reference: PVE-P7.2-2 (Contract Execution Procedure) ???
4.1. Responsibilities
Project Director and Manager are the main responsible for ensuring the success
of these capital activities; supported by Project Engineers and Quality Manager.
Any change to the Contract has to be approved by the Project Director and
documented.
4.2. Prior to final acceptance, the Contract must be reviewed in details by the
management to ensure its entire compliance with the Bid content and all
specific requirements are to be identified.
The main goal of the activity is to ensure PVE will be able to meet specified
Contract requirements in time; including screening all technical and
commercial aspects to ensure feasibility and constructability of its engineering
services at the calculated cost and specified level of quality and avoid extra
costs and delay in the progress of the work.
Consequently, all the Inputs and the Outputs of each process have to be very
well identified.
Reviewers shall consider previous similar experience to determine what was
good / strong; and what has been problematic; where the project lost time and
money.
The reviewers shall ensure full compliance to the bid; and financial
consequences, schedule and all technical implications and specificities.
Identification of special needs for human resources shall also be taken into
account.
Any change to the Contract must be covered by documented request.
5. MANAGEMENT REVIEW
5.1. Management review sessions shall be performed periodically, at intervals not
exceeding (3) months to ensure the continuing suitability and the effectiveness
in meeting the requirements of PVE’s PQP, policies and objectives for quality
and the requirements of ISO 9001:2008 (Quality Management Systems).
5.2. The intervenient for the management review sessions will be the Project
Manager, the Project Engineering Manager and the Project Quality Manager.


The Inputs will be (without being limited to):
 Audit reports,
 In Situ assessment reports,
 Process Evaluation Sheets,
 CAR
 PAR
 CLIENT feedback.
6. PROJECT PLANNING
Procedure : QT1BB-G-VSPQPP-PVE-DDxx-00-PMxx-PROxx-0004
(Project Coordination Procedure)
6.1. A Project Schedule has been developed to determine priorities and milestones
for various tasks and activities and for resources management.
The following project specific plans and documents are being developed for
this project to ensure adequate control is maintained:
 Project Execution Plan
 Engineering Master Document Register
 Master Document Distribution Matrix
 Master Document Register
 Project Quality Plan
 Project Schedule
 Co-ordination Procedure
 All Procedure
6.2. Regulations
CONTRACTOR shall adhere, develop and maintain in compliance with
legislative and government requirements of Vietnam. The Vietnam government
regulations are as listed below, but should not be considered exhaustive.
 Vietnam Petroleum Law


 Vietnam Environmental Regulations for Oil & Gas Operations
 Vietnam Environmental Law
 Vietnam Labour Laws
 Vietnam Fire Regulations
 Applicable Vietnamese laws and regulations for Marine and HSE

6.3 Project Schedule
Details of project execution schedule shall be as per Contract Master Schedule.
The project is scheduled to be completed and ready for start up in Q2 of 2014.
7. DESIGN AND ENGINEERING CONTROL

7.1. Procedures & References
CLIENT SPECIFICATIONS LIST: Specifications/Procedures list can be
found in document INDEX.
Procedure: PVE-P7.3-1 (Design & Engineering Execution Procedure)???
Codes and Standards: Codes and Standards are specified in document No: 493-
J1-0027-PM-BOD-003.???
See “Regulations” above.
See “Risk management report” 493-J1-0027-00-PM-TSK-0001???.
See “Basis of Design : 493-J1-0027-00-PM-BOD-0001 (Onshore) and 493-J1-
0027-10-SU-BOD-0001 (Offshore)???.
The Project Engineering Manager is responsible for the implementation and
application of the Procedures and applicable Specifications; including the state
of the art and good engineering practices.
PM is responsible to dispatch the work to the disciplines engineers and for
approval of Project documentation and resulting reports / forms, etc.
PQM is responsible to conduct scheduled Audits and In Situ (Surveillance)
assessments.
The PQM is also responsible for conducting periodic Processes Evaluations.


7.3. Units of measurements
See Doc. No. 493-J1-0027-00-PM-BOD-0002??? (Units of measurement).
Units for measurements shall be Metric.
For Codes & Standards requirements, refer to document No. 493-J1-0027-00-
PM-BOD-0003???.
7.4. Selection of the materials
The material / corrosion engineer, reporting to the EM is responsible for the
selection of the materials based on the requirements specified in the project
references and the nature of the process and operation conditions.
The selection of the right material is capital and avoids severe potential
consequences.
The whole process must be assessed to identify all the possible changes during
operations; including the consequences of a sudden shut-down.
Erosivity and corrosivity studies being of major importance, the chemical
reaction on the base metal must be assessed by a professional corrosion
engineer.
The PQM is responsible for conducting scheduled Audits in the discipline to
verify how selection of materials is decided by engineering, why a specific
choice as a result, the references and self-assessment sessions by the engineer.
The engineer must assess the design / engineering thoroughly, and sufficiently
to understand the wearing and corrosion mechanisms; and design temperatures
as well in order to chose the appropriate material capable of resisting to the
requirements and satisfy the performances guarantees and the lifetime of the
equipment. This selection must be auditable.
The requirements apply for all materials used for equipment fabrication and
those used in construction; such as concrete.
Materials selection for corrosion control and any other requirement shall be
carried out as per the Project references.
The material selected for a given process shall be demonstrable as for its
corrosion and / or wearing capability of resisting to any eventual event such as
chemical change in the process.


The material engineer shall produce a material selection diagram showing the
service conditions (Temperature, Pressure), the type of material selected and
why this choice.
FEED results must be carefully reviewed for adequacy.
Particular attention shall be paid for those Pressure Vessels designed as per
ASME Section VIII, Div. 2 (Alternative Rules).
7.5. Control of design electronic program
Procedure: Device Manufacturer’s recommendations and instructions.
All electronic programs used for calculations, engineering, design or any other
scientific electronic tools shall be assessed periodically by the user in order to
ensure the accuracy to provide exact results which have major impact on
quality. The user shall demonstrate that such verifications are conducted on a
regular basis and comply with requirements of ISO 10012-2003, ISO9004.
Normally, the exercise consists of comparing the electronic device calculation
results to results as calculated apart “by hand” or with another similar program.
A list of electronic devices shall be established and up-dated by EM.
The manufacturer’s certificate of compliance of the device is not an acceptable
proof for the requirement; and therefore, not accepted in PVE’s QMS.
Any deviation or gap disclosed after the assessment of the device shall result in
assessment of previous calculations and data obtained from the electronic
program.
Such deviation and / or gap are subject to the issuance of a CAR.
7.6. Engineering Planning
Engineering Plan(s) / schedule describes the activities to be realized by
Engineering disciplines in accordance with applicable Procedures,
Specifications and referenced Codes; and all other elements of the QMS to
ensure the work is carried out in a planned, documented and systematic manner.
Planning of detailed schedule and progress control is implemented in each
discipline and is updated as engineering activities evolve.
The engineering plan shall be detailed as per the following:
 Contract review


 Resources mobilization
 Exhaustive review of the FEED
 Detailed Design and Engineering stages
 Review, verification and validation as appropriate at each stage with

appropriate bench marks; including completion of the Design Verification
Checklist
 Responsibilities, authorities and dedicated approver for the design
 Performances Guarantees assessment.

The planning shall inform about when during the activities the design
verification will be carried out.
7.7. ASME Section VIII, Div. 2 Vessels (alternative rules)
The design for the vessels under ASME Section VIII, Div. 2 shall be verified as
per the requirements of the Code by a professional, registered and experienced
engineer.
7.8 Design Inputs
The Inputs are those elements necessary to satisfy the product – the Outputs; to
ensure the performances of the Equipments will be met as specified. It ensures
also that reliability and maintainability are safe.
Design Inputs related to Project requirements shall be reviewed by discipline
engineers as per the following criteria:
 Functional and performance requirements
 Previous similar experience
 Safety requirements
 Criticality level
 Reliability, availability and maintainability requirements.
 Complexity of the design.
 Practicality of the replacement of some components.
 Control of the design documents, including changes at Site location


 Capable of sustaining the lifetime of the equipment.
7.9 Design Outputs
The Outputs are the satisfied characteristics of a product / performances /
feasibility / constructability. The Output is the result of a specified Input such
as capacity, debit, lifetime, performances, etc.
Full and meticulous assessment and verification of the design are mandatory
and required by PVE PM.
The Outputs shall be provided in a form that enables verification of the design
and shall be approved by engineering manager prior to be released in the
process.
7.10 Design Review
Design review is conducted systematically at a reasonable stage (Ex: 20-25%)
in accordance with planned schedule to evaluate the ability of the design result
and developed to meet the specified requirements; and to identify any problem
and propose necessary actions. The design review includes the following:
 HAZID and HAZOP study
 3D Model Review for analysis and clash detection
 Clash reports
 Performances assessment; including full design review at all stages and all
levels for all disciplines
 Plot Plan review
 Review of the AFC prior to release

Participants in such review sessions shall include requirements of functions
concerned with the design stage. Records and necessary actions shall be
maintained.
Periodic assessments of design review shall be conducted by the discipline
engineer taking into This activity is documented and must be auditable.
7.11 Design Verification


Design Verification activities should be initiated when the project progress
turns around 20-25%. Verification session to be indicated into the design
planning schedule.
The Engineering Manager together with the project Engineer is responsible for
the application of this Procedure.
Design verification shall be performed to ensure that the design outputs have
met the design inputs and Specifications requirements.
Design verification includes the assessment of the performances, reliability,
maintainability, maintenance, dimensioning, quantifying, etc to ensure it meets
the Contract.
Design Verification includes also the Inter-disciplines checks.
Records of the results of the verification and necessary actions are kept.
Verification is conducted by an individual who has not been directly
responsible for design task. Refer to the design and engineering verification
procedure for the applicable form; checklist and report.
This activity shall be documented against the Design Verification Checklist
attached to the applicable procedure and records must be auditable. The
checklist shall be approved by the engineering manager.
Third Party Verification
Third party verification shall be done by CLIENT.
7.12 Design validation
Design validation shall be planned and aims to ensure that the result of the
design is capable of meeting the requirements for the specified application or
intended use in line with specified requirements.
The validation, wherever practical, shall be completed during commissioning
and performance testing phase prior to handing over the Plant or system.
Validation means the specified Performance guarantees are satisfied.
Records of the validation results shall be documented and maintained.
7.13 Design Change Control
Engineering manager is responsible for this application.


Design change process, records and approval is Audited during the Internal
Audits.
Design change may result may be requested by CLIENT. The design change
shall be reviewed and validated; then approved before implementation by the
same level of authority than initial one.
Engineering is responsible for the preparation of the detailed design change,
and issuing and approval to related organizations under engineering manager’s
consultation. The review of the design change shall include evaluation of the
effect of the change on constituent parts and design deliverables already
delivered. Engineering manager is responsible for controlling the design
change; assessed periodically by PQM.
When an element has been changed to the Design, full assessment of the
Performances Guarantees shall be re-conducted for the applicable portion.
Same requirements apply should any significant change be made to the design
after HAZID / HAZOP / Performances Guarantees assessment sessions.
Project organization is responsible for maintaining records through Document
Control of all changes in chronological order as part of Final Documentation.
All changes must be approved by CLIENT.
7.14. HAZID and HAZOP Review
Refer to Doc. No.??? 493-J1-0027-10-SU-PRP-0001 for reqrequirements;
art.3.4.19.
7.15. Self assessment
Each discipline engineer shall periodically conduct self assessment in order to
ensure he is on the right track and that specified requirements for design and
engineering are met and that subject process is optimized.
Self assessment activity shall be documented.
8. DOCUMENT & DATA CONTROL

8.1. Responsibilities: The document controller is responsible for all documents and
data control activities including back-up, MDDM, and EMDR control.
EMDR shall be kept up-dated as well.
The document controller reports to the Project Control Manager.


8.2. Procedures: The following procedures apply to control the document control
process:
- QT1BB.G-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0002 (Document
Numbering Procedure)
- BB.GQT1-VSPQPP-PVE-DDxx-00-PMxx-PROxxx-0003 (Document
Handling Procedure)
References: 493-J1-0027-10-SU-PRP-0001???; art. 10. (Documentation)
Engineering Deliverables : 493-J1-0027-10-SU-PRP-0001????; art. 3.4.3 and
3.4.5 .
8.3. Documents generated shall be controlled in a systematic manner to ensure that
the current revisions of relevant documents are available at the point of use,
approved at the right level of authority and superseded / obsolete version
withdrawn from the point of use or identified as such.
The requirements for documents are as follow:
 Must be approved for adequacy prior to issue
 Must be up-dated as necessary and re-approved
 Must show all revisions numbers / status
 Must be available at the point of use
 Must be legible and readily identifiable
 Documents from external origin must be controlled and identified
 Superseded or obsolete documents shall be withdrawn from point of use or

identified as such.
Deliverable documents will be allocated a unique document number.
Document numbers will be issued by the Document Controller from the
Engineering Master Document Register (EMDR). MDDM doesn’t have to
contain the Revision number. Revised documents shall be produced by copying
the existing file and creating a later revision with a revised file name.
Internal documents shall be given an alphanumeric revision designation; i.e.
Rev. A1 (Issued for IDC), A2. B1 (Issued for Review). Once the documents
have been approved by the Project, the number shall be removed from the
revision status ready for issuing to the CLIENT for review and then approval.


Initial work in progress documents shall be saved in the project directory under
the applicable discipline folder in “Engineering”. Once the document has been
approved by the Project Manager it will then be moved to the applicable
“Deliverables” folder.
Engineering documents which have been marked up shall be retained by
PVEngineering in the project files as evidence of design review.
9. CHECKING AND APPROVAL OF DOCUMENTATION

9.1. General
The overall quality of all technical documentation on the project shall be the
responsibility of the Engineering Manager.
Sub-contracting documents shall also been reviewed by the PPM and the PM.
The functional responsibility for implementation of the checking and approval
procedure is that of the PQM.
The originator shall self check the design deliverable for completeness and
compliance with the project requirement.
Where required, documents shall be reviewed internally via an Interdisciplinary
Check subject to the discretion of the Lead engineer.
All deliverable documents shall be reviewed internally via a Check Copy
Review cycle.
For technical / engineering type documents the Document Checklist shall by
completed by the Originator, Checker and the Approver during the Check Copy
review cycle.
Documents returned with comments from either Interdisciplinary review or
Check Copy review shall be amended, the revision status updated with the next
sequential numerical number eg. Rev "A2" and recirculated for a second Check
Copy review.
If the comments are minor, the document may be revised for Project Manager’s
approval without recirculation (subject to the discretion of the Project
Manager).
Once the documents have been approved in principle by the Project Manager
the revision status will be amended by removing the numerical part from the


revision status, the document will then be initialed prior to sending to the
CLIENT for review.
All deliverable documents sent to the CLIENT shall have the document
checklist page removed from the document prior to issuing. The checklist page
will be removed electronically using the PDF editing program and removed
physically from the hard copies sent to the CLIENT. The original documents
will remain unchanged.
The first issue of each document to the CLIENT will be Rev "B" (Issue for
Review)
CLIENT review and then approval documents will be transmitted by the
Document Controller in to CLIENT. The document review comments and
document approvals shall be consolidated by CLIENT and returned to PVE
within seven (7) working days from receipt of the document.
Once a document has been returned from CLIENT review with mark-ups, the
document will be amended, the revision status updated with the next sequential
alphanumeric number eg. Rev "C1" and then re-issued internally for
Interdisciplinary Review (if required) and Check Copy Review. Once the
document has been approved in principle by the Project Manager the document
will be revised as Rev "C" and then initialed and issued for CLIENT approval.
All document review records shall be maintained in the project files.
Documents will be sent as hard copies to CLIENT for review or approval under
a transmittal. Where documents are sent to CLIENT the document will be
issued via e-mail with an electronic transmittal attached.
9.2. Documents Sent for Internal Approval and CLIENT Review
PVE will amend the marked up returned documents, update the revision status
as Rev. “A2”.
Once the document is approved by PVE’s Project Manger the number will be
removed from the revision status eg. Rev “B” and the revision comment shall
read “Issued for Review” a clean copy of the document will then be issued in
parallel with a transmittal to CLIENT for review. CLIENT will consolidate the
comments from all reviewing bodies then return the documents to PVE’s
Document Controller for scanning and return (electronically) to PVE for
amendment.


9.3. Document Review Records
All document review records shall be maintained in the project files.
10. RECORDS
10.1. Responsibilities :
All project documents issued to provide evidence of conformity to
requirements and demonstrating the effectiveness of the QMS are called
“Records”.
All such records must be numbered, registered and controlled. Records are
conserved in a location assuring any lost or deterioration; and PVE is
requesting same level of protection from its Suppliers .
10.2. The document controller is responsible for managing correctly this process
subject to periodic assessment and scheduled audits by PQM.
The records are generated by each team member in each discipline.
Quality Records are treated and controlled per the above referenced procedure
together with other document control procedures.
Records must be retrievable and traceable.
The list of the main quality record is found hereafter for quick reference.
10.3. List of applicable Records (non exhaustive)
Together with this list, PVE has identified the following mandatory quality
records to be recorded. The list is a live list and is subject to further revision to
reflect the realty of the Contract evolution.
 Engineering documents listed in the quality matrix apply
 Documents for Final Documentation
 All documents listed in the Government applications requirements for

Permits, Registration, etc .
 Clash report
 3D Model report
 Materials selection diagrams
 Management review sessions notes and report


 Training documentation (see Training)
 Planning and product realization documents
 Design review notes
 Design verification notes and conclusions
 Design validation notes and conclusions
 Design change including concession and derogation
 Performances guarantees assessment report
 Suppliers evaluation report
 Traceability record
 Internal Audits reports
 Control of Corrective Action report
 Control of Preventive Action report
 Any other necessary to demonstrate that specified level of Quality is met
 Third Party Design review / assessment report
 HSE report
10.4. Specificities to quality records
 Prior to be registered, Quality records must be signed by the entitled
authority for validation and approval. Any further revision shall have the
same treatment.
 A non signed record is not legally recognized and consequently not valid.
 The quality record must be signed by authorized entity only which has the
right level of authority.
 All appropriate references must appear on records with the date
(DD/MM/YY).
 Records remain at CLIENT and legal authorities’ disposition for
consultation.


 Copies, when requested by other entity than PVE must be previously
authorized by PM. That excludes CLIENT request when the document is
subject to deliverables and Final Documentation.
 Copies must be certified as authentic copy of the original and certified as
such by the right level of authority as described in the list of authorized
signatures.
 Computerized Back-up of soft version must be done every day.
11. ENGINEERING SERVICES SUB-CONTRACTING CONTROL

11.1. Project Manager is responsible for inquiry, review, expediting and delivery of
sub-contracted engineering needed in accordance with specified purchase
requirements.
11.2. PQM is responsible for evaluation of Subcontractor based on their ability to
supply acceptable product to the specified level.
11.3. Criteria for evaluation will be established by the PQM and are part of the QMS.
Evaluation for bidders inquiry shall be performed both technically and
commercially to ensure that bidder quotation has met the purchasing
requirements. For quality and technical aspects, bid evaluation shall be
conducted by PQM. Commercial aspects are evaluated by either the PPM or the
Finance manager or both.
Before selection of a Supplier, pre-qualification meeting will be performed,
chaired by the PPM, assisted by PQM to ensure the purchase requirements have
been clarified, that Supplier has in place the appropriate tool and disposition to
satisfy the product requirements.
12. PROJECT CONTROL

Procedure: BB.GQT1-VQPPSP-PVE-DDxx-00-PMxx-PROxxx-0004
(Project Coordination procedure)
The project control coordinator is responsible to implement and apply the
requirements of these activities.


The coordinator reports to the Engineering Manager.
12.2. The Project Manager shall establish that all personnel working on the project
are familiar with the Scope of Works and Basis of Design (BoD) and
understand the relevance of the immediate task. The Project Manager through
the Quality Manager shall ensure that all members of the Project Team have
access to, and are familiar with the Quality Plan and Procedures.
A number of project systems and documents have been or are being developed,
including an Organizational Chart, Project filing system, Quality Assurance
Plan (this document) and document control documentation.
The Project Manager will utilize key documents to control the project for this
project.
These documents will include the following:
 Master Documents Distribution Matrix
 Project Execution Plan;
 Project Co-ordination Procedure;
 Project Quality Assurance Plan;
 BoD;
 Project Schedule;
 Engineering Master Document Register (EMDR).

Project kick off meetings will be held with the project teams in Vietnam upon
the contract award to inform the teams how the project is to be managed and
controlled and the systems put in place to do such. The kick off meetings will
also cover other matters which shall be recorded in meeting minutes.
12.3. Team Meetings
Regular Project meetings will be held with the Project team to review the
progress of the engineering work.
The meeting agenda will generally include:
 HSE items;
 Quality items;


 Progress against schedule of critical work tasks;
 Overview of engineering work complete and in progress;
 Comments on and change to the Scope of Works or BoD;
 Additional information received from the CLIENT or other outside sources.

Each meeting shall be minuted and distributed to the Project Team members,
and copies kept in the project files.
13. CONTROL OF NON-CONFORMITY

The PQM is responsible for the application of this procedure.
All the terms related to “NCR” must be understood in order to ensure the
appropriate documentation is raised and appropriate corrective action is
undertaken at the right level and avoid confusion and lost of time and money.
For the purpose of this Project, NCR should be covered by a CAR.
NCR could be used should a major discrepancy be disclosed in the process.
Consequently, PQM will use rather the Corrective Action Procedure and
resulting findings will be recorded on the CAR Form.
13.2. During all the phases of the processes, deviations, findings and non-
conformities shall be identified, recorded and controlled as per the Procedure.
PQM, or dedicated representative is responsible for monitoring the activity by
sporadic In Situ assessments (Surveillance) and scheduled Audits.
All Non-conformities shall be subjected to documented Non Conformity
Report. The NCR shall describe in detail the object and cause(s) of the non-
conformity; and refer to the applicable technical reference(s). The NCR shall
also provide proposition for corrective action and show all the appropriate
signatures and date.
Disposition will be approved by CLIENT prior to start the corrective action.
The NCR is after recorded in the Log and distributed to the entity performing
the subject work for action.
13.3. NCR review and approval prior to be issued


All NCRs must be submitted to PM and PQM for review and approval prior to
proceed to issuance to the concerned Entity.
Proposed corrective action for NCR shall be approved by PM after engineering
review. Corrective action is proposed in writing on the NCR and approved by
PQM and Engineering prior to any repair work or ”use as is”, rework, re-grade
or scrap disposition be undertaken.
13.4. Concession request can be asked to the PQM QA/QC Manager and
CUSTOMER when engineering considers the deviation to the specified
requirement(s) doesn’t affect the product quality such as utile life, reliability,
maintainability, performance and/or cosmetic aspect.
When receiving a non-conformance report from CLIENT , PVE, after

evaluation of the issue and after having concluded that the situation doesn’t
affect the practical quality of the product, may opt to proceed with a Deviation
or Concession Request which shall be recorded.
Concession Request number shall be given by the document controller and

referenced on the NCR if any.
Concession Request and NCR shall be part of the fabrication dossier and are
considered as quality records.
Concession Request and Nonconformity report might be a reason for Design

Change which case shall be documented on the “Design Change” Request
Form.
14. QUALITY AUDITS
14.1. Responsibilities: The PQM is responsible for the Audit Procedure

implementation and to conduct the said Audits as per the approved Audit
Schedule and issue the reports. The PQM is also responsible for the follow-up
of the corrective actions.
14.2. The Project Manager shall ensure that a quality system audit is carried out
during this stage of the project to ensure compliance with documented
procedures and operating practices. The audit will take place as per the pre-
established schedule.


14.3. A formal audit report to management shall be prepared by the Auditor. The
audit findings and any Corrective – Preventive Action Request (CAR – PAR)
shall be listed and/or attached. Distribution of the audit report shall be as
determined by the Auditor.
Informal spot audits will be carried out on each discipline to ensure that the
deliverable documents are developed in compliance with the project
requirements and quality procedures.
Where non-compliances have been identified, a follow up audit shall be
performed to indicate that the corrective action taken has satisfactorily
corrected the deficiency and the Quality Manager shall then close out the CAR
– PAR.
A copy of the close out (CAR – PAR) is distributed to recipients of the initial
audit report and the status log updated.
The Quality Manager shall retain and file all audit reports, attachments, CAR –
PAR and the results of audits as quality records.
The Quality Manager shall provide all training required by PVE personnel
relating to this Quality Plan.
The Audit report shall be approved by the PQM and the PM.
15. CORRECTIVE ACTION

15.1. All members of PMT are responsible for the application of this element under
the PQM supervision.
The observation and compilation of one or several non-conformities involving
similar discrepancies identified along within system progress and / or
fabrication / construction phases, throughout all processes results in corrective
action request. Corrective action process also applies for procedural matters
and failure in a system.
Corrective actions shall be implemented as per the following indicators;
through the following activities:
 Surveillance,
 External and Internal Quality Audits,
 Process Evaluation,


 Performances guarantees report,
 Product return
 Peoples,
 Outputs from review meetings,
 Client Complaints,
 Nonconformity case evaluation
 Results of self-assessment,
 QA indicators reports
 Any other means helping to disclose malfunction and possibility for

improvement.
15.2. Corrective action implemented will be proportional to the extent of the actual
non-conformity and risk involved. This is performed after a root cause analysis
of the non-conformity or gap in the system at all the levels and all activities.
Corrective actions may require changes in methods, procedures and
organization applicable to the current activities needing to be addressed
immediately. All parties involved shall agree upon Corrective action but the
final decision is under the head of the service’s responsibility supported by
PQM.
Quality, engineering, methods and production shall identify the needs and
methods to implement corrective action and improve the process.
Besides, the following elements shall be assessed and developed in order to
identify the root cause of a problem (7 “TOOLS” rule as established by a cause
to effect diagram ):
 Manpower,
 Methods,
 Machines (equipment, tools etc),
 Materials,
 Money (financial needs),
 Management,


 Measurements and metrics.
 All relatives’ questions should be studied to find out the root causes of a
dysfunction.
16. PREVENTIVE ACTION

16.1. Implementation of the Preventive action process is a must within PVE;
considering the cost of nonconformity. The cost is financial, lost of time,
credibility lost, and more.
Preventive actions shall be implemented for the following:
 The detection of the potential causes of non-conformities along with all the
processes.
 The detection of improvement axes relevant to the functioning of project
processes.
Through the following activities / events:
 Vigilance,
 Surveillance,
 External and Internal Quality Audits,
 Performances guarantees report
 Inspection,
 Peoples,
 Results of self-assessment,
 Outputs from review meetings,
 Client feedback,
 Suggestions from Project’s employees
 Any other means helping to disclose malfunction and possibility for
improvement
Results of the assessments should be an output of the management review
sessions.
Preventive actions implemented will be proportional to the extent of the
potential non-conformity and risk involved. This is performed after a root cause
analysis of the potential non-conformity.


Preventive actions may require changes in methods, procedures and
organization applicable to the current Project needing to be addressed
immediately, or may be a concern for future Projects where action may be
taken accordingly.
The PQM Engineering Manager are responsible to identify the needs, initiate
and recommend corrective action process together with all discipline managers
Induction and training shall be documented and retained in the project files.
17. ATTACHMENT
Attachment - Quality Policy
Attachment - Quality Policy
PETROVIETNAM OIL AND GAS GROUP

PETROVIETNAM INVESTMENT CONSULTANCY AND
ENGINEERING J.S.C
PV ENGINEERING QUALITY POLICY
"QUALITY AND SATISFACTION OF CUSTOMER REQUIREMENTS

DECIDE PVENGINEERING’S DEVELOPMENT"
PV ENGINEERING COMMITS:


1. Always provide the best products and services, ensure the progress,
quality, efficiency, safety and high reliability as agreed with CUSTOMERs.
2. Continuously improve to achieve the perfection of products and services,

relationships with CUSTOMERs and competitive ability of company.
3. Continuously train and develop human resource, increase investment in

technical equipment and technology, research and apply efficient and
modern management methods.
Ho Chi Minh City, 20th August 22008
GENERAL DIRECTOR
BUI TUAN ANH

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6 1 Engineering Quality Plan

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VUNG ANG – QUANG TRACH TPP PROJECT MANAGEMENT BOARD

PROJECT QUANG TRACH 1 –( 2x600MW) THERMAL POWER PLANT PROJECT

STAGE EPCDETAIL DESIGN

ENGINEERING QUALITY PLAN

B 25-03-11 Issued For Proposal

BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 2/30

STAGE DETAIL DESIGNEPC

PROJECT QUALITY PLAN

B 25-03-11 Issued For Proposal RF T.D.K N.N H N.N.T

Rev. Date Description By Check PM DEC/PVE

BLOCK B & 52 – O MON GAS PIPELINE PROJECT

BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 4

BLOCK B & 52 – O MON GAS PIPELINE PROJECT

BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 5

BLOCK B & 52 – O MON GAS PIPELINE PROJECT

BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 6

BLOCK B & 52 – O MON GAS PIPELINE PROJECT

BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 7

BLOCK B & 52 – O MON GAS PIPELINE PROJECT

2.1. The Scope of work is explained in Document No. BB GQT1-VSPQPP-PVE-

BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 8

BLOCK B & 52 – O MON GAS PIPELINE PROJECT

 Ensure the performances guarantees will be satisfied

 Eliminate the lost of time

 Improve resources efficiency

 Provide a common tool to everyone; a common language and goal

 Identification and definition of the measurement means and indicators in

 Work on a professional way

 Assure PVE conformity of its contractual obligations

 Provides technical and procedural references

 Specify the specific requirements in the quality matrix.

 Factual approach to decision making

 Mutually beneficial supplier / sub-contractor relationships.

BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 9

BLOCK B & 52 – O MON GAS PIPELINE PROJECT

BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 10

BLOCK B & 52 – O MON GAS PIPELINE PROJECT

 Ensure that personnel involved in the project activities is adequately trained

BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 11

BLOCK B & 52 – O MON GAS PIPELINE PROJECT

BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 12

BLOCK B & 52 – O MON GAS PIPELINE PROJECT

 In Situ assessment reports,

 Process Evaluation Sheets,

 Engineering Master Document Register

 Master Document Distribution Matrix

 Master Document Register

 Project Quality Plan

BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 13

BLOCK B & 52 – O MON GAS PIPELINE PROJECT

 Vietnam Environmental Law

 Vietnam Labour Laws

 Vietnam Fire Regulations

 Applicable Vietnamese laws and regulations for Marine and HSE

7. DESIGN AND ENGINEERING CONTROL

BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 14

BLOCK B & 52 – O MON GAS PIPELINE PROJECT

BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 15

BLOCK B & 52 – O MON GAS PIPELINE PROJECT

BB.GQT1-VSQPP-PVE-DDxx-00-PMxx-PROxxx-0001 Rev. 0B Page 16

BLOCK B & 52 – O MON GAS PIPELINE PROJECT

 Exhaustive review of the FEED

 Detailed Design and Engineering stages