NARRATIVE REPORT

CAMPITA, NOEMI S.
BSA IV-A

CHAPTER 1- BACKGROUND OF THE STUDY

A. BRIEF HISTORY
Corporate Profile
The Office of the Vice President for Research, Development and Extension (OVPRDE) is divided into
two divisions: Research and Development Management Division (RDMD) and Extension Management
Division (EMD). RDMD and EMD both deals with the implementation of research projects recognized by
the University, both internally or externally-funded. Bicol University Extension
Management Division's goal is "a scholarship engagement for community through na alternate education
process(modeling, disseminating and providing access to science and technology) with the conduct of
extension programs and projects embodying social entrepreneurship and consumer education to attain
self-reliance and sufficiency for sustainable resilient communities."
Mission
"To bring the university closer to the community by engaging in unified extension undertakings,
providing access to science and technology to clienteles thus building capacities and transforming lives in
Bicol and beyond for sustainable development."
Vision
"A dynamic and responsive model university extension organization that builds capacities and
transforms lives in Bicol and beyond.

B. SERVICES OFFERRED
Continuing Education
includes techno-transfer activities such as demo farms and includes components or packages of
technology specific to the mandates of the institution, coupled with technology transfer of other services
relating to input and output markets
Communications Media Technologies
includes reproduction of print and non-print media, the promotion of IEC materials and the ICT
component of extension for timely provision of the best technical advice and increased access to data and
information
Consultancy, Linkages and Other Related Support
focuses on the expertise of faculty which can be provided to clienteles based on their field of
specialization. It also covers collaborating and building linkages between clients and other agencies of
extension programs and projects. It also includes institutional and organizational development in support
to the interests of clients.
Knowledge Management
is for the generation, retrieval, storage of knowledge and constitute the information system of the center
as a repository of vital science and technology which can improve the delivery of extension services to the
clientele in terms of access and utilization.
Development and Action Research
is concerned with undertaking development and action research projects with the aim of generating and
innovating approaches to methodologies for extension to answer the needs of communities.
C. ORGANIZATIONAL STRUCTURE

CHAPTER 2- PROJECT BACKGROUND

A. Objectives of the Internship

My objective in the internship training was to learn as much lessons as I can. I specifically aimed to
be able to apply what I have learned in the classroom. I wanted to learn how business transactions are
accounted for in reality. I also wanted to learn how to make actual financial statements or financial
reports. On the other hand, I also wanted to learn how to be "office wise". I wanted to learn how I should
act in the office and towards my officemates. I wanted to learn how to deal with pressure in the
workplace.
In conclusion, my objective for the internship was to be able to apply what I have learned in the
classroom while also gaining as much lessons from the office itself at the same time.

B. RATIONALE
As provided for in Article II, Section 3 of CHED Memorandum Order No. 23, Series of 2009, the
Student Internship Program aims to provide tertiary students enrolled in Higher Education Institutions
(HEIs) in the Philippines the opportunity to acquire practical knowledge, skills, and desirable attitudes
and values in reputable establishments/industries in our country. It also aims to enhance the students’
work competencies and discipline as they relate to people in the workplace. It also aims to promote
competitiveness of students through their training, strengthen and enrich the degree programs in HEIs,
provide them opportunities to learn from and network with experienced professionals. Lastly, it aims to
enable students to handle new challenges and complex tasks or problems and identify future career
directions and become candidates for future job opening.
BS Accountancy students in Bicol University undertake their Work-Integrated Learning/Practicum
course in their fourth year. The course aims to provide the students of BS Accountancy a learning
environment relevant to their program that is a blend of a real workplace and curricular instruction.
Specifically, it aims to enable the students to intensify the learning experience of the students in the field
of accounting and auditing. Moreover, it aims to enable the students to apply the theories and frameworks
learned in the university towards growth and familiarity in the actual environment of their chosen career.
Lastly, it aims that the students be able to practice-
learn communication skills, human relation skills,
problem solving skills, and critical thinking skills
relevant to the performance of the mentioned
accounting and auditing functions.

C. SIGNIFICANCE
1. Academe
Having a Work-Integrated Learning/Practicum in a course program is helpful for schools in carrying
out their objective of equipping the students with knowledge- not only inside the classroom but also in the
real world that they will be encountering when they graduate. It assists schools in making sure that the
students are mind and body ready when they enter their workplace. Another benefit of it in the academe
is that it helps schools in evaluating the effectives of their instruction to students. Because the chosen
employers will be giving rating sheets after the duration of the training of the students, the school can
also evaluate its instruction by referencing the scores their students got. Although the rating sheet is on
the part of the employers, the school can study why the ratings are low or high. The extent of instruction
inside the classroom may be a factor on the result of the rating sheets.

2. Students
Internship programs provide a hint to students of what kind of situations they may be in when they
are already at the real workplace. It provides experience which students can refer to when they are
already working. In addition, having meaningful internship experience gives students an edge against
their competitors when applying for a job. Most importantly, it is the internship training that enable
students to apply what they have learned while still in the undergrad. It also helps students evaluate
themselves whether they already have the skills needed when they are already working.

3. Society
The primary benefit of internship to the society is the additional services rendered by the students
during their training. Student interns help in carrying out different tasks in the business of their employer.
Additional manpower helps in making transactions faster. In addition, internship trainings leave the
students with lesson they could bring when they are already working. Training the students through
internship helps the society have better workforce in the future.
CHAPTER III – PRINCIPLES/PRACTICE INTEGRATION

I was assigned to the Accounting and Budget Office of RDE. I came early on the first day not because I
was excited but because I was afraid that my employer will scold me for being late on my first day. I
noticed that no one was coming to the office so I waited. When my "co-workers" arrived, I introduced
myself and told them my purpose. They also introduced themselves to me and I thought they are
accommodating. They told me that they attended the flag ceremony, that's why no one was present when I
arrived. They also explained to me that there is a flag ceremony every Monday. After the formal
introductions, I felt very nervous. I did not know where to sit or place myself. I scanned the office and
tried to memorize the names that were pasted on each of the tables, indicating the name of the owner. It
was then when my boss arrived, Ma’am Rose Bahillo. I felt afraid when I saw her, thinking that she is the
one whom I will be obeying and thinking also that she is the one who will evaluate my performance for the
whole duration of my training. I felt even more afraid when I knew she is 3 months pregnant. I said to
myself that I should not irritate her or make her angry knowing her situation. The pressure I felt at that
time was really high and I could just imagine the pressure I had to deal with in my entire stay at the office.
Ma’am Ma. Lourdes Abocado, bookkeeper was the first one to give me task. She told me to bring a
Claim Monitoring Sheet with attached Disbursement Voucher to the RDMD Building, which was "for
approval" of Sir Luis Amano, RDMD Director. Ma’am Malou accompanied me and I noticed that the
buildings of EMD and RDMD are separate, though they are linked by laboratory rooms and offices for the
Cashier and Food Safety and Assurance. The laboratory rooms contained large equipment, laboratory
coats and different apparatuses. The Accounting and Budget Office is situated in the EMD Building so I
have to walk through the link to be in the RDMD Building. When I got there, I noticed that the
environment was more of a "workplace" compared to the Accounting and Budget Office itself. The wide
room is divided into cubicles, each one housing an employee, all of which are busy to do their job. Some of
them are also talking to their workmates which I assumed was work-related. Ma’am Malou introduced me
to the Receiving and Information Section, which served as the Front Desk of the building. It was amazing
to see a workplace in reality. I imagined myself being in one of those partitions doing my own job as an
employee. But it was also nerve-wracking because I thought to myself that the people in that office are
intimidating, seeing how they are dressed like professionals; add also the fierce look in their faces. Yet I
also thought I have to deal with them because for one month I am also "one of them". Sir Erik Romero
received the copies of Disbursement Vouchers (DVs) attached in the Claim Monitoring Sheet and signed in
the yellow logbook which Ma’am Malou told me to bring. Ma’am Malou taught me that the Accounting
and Budget Office in RDE is next to that of GASS in the whole university in terms of the volume of
transactions. So every paper that comes in and out of the office must be recorded for easy tracking. I
learned that it was the purpose of the logbook. Sir Erik signing in the "Director" column of logbook means
that the DVs are already received by the Director, which can either be the Director of RDMD or EMD,
depending on the classification of the DV (RDMD or EMD). There are two divisions, so there also two
Directors, Sir Luis Amano for RDMD and Sir Lester Narvaez for EMD. On the other hand, if the "Cashier"
column is signed on the logbook that means that the DV is already at the Cashier's Office and no longer in
the Director's office. However, if the "Returned" column is signed, that means that the DV is not yet
cleared of all requirements and therefore should first be accomplished and attached to the DV in order to
be approved by the accountant. All DVs are pre-audited in the Accounting Office and approved by the
accountant before they can be approved by the Director.
After that, the people in the office invited me to eat breakfast with them. I noticed that there are
utensils, rice cooker, toaster and other things that are usually found in a kitchen. They told me they cook
at the office sometimes. After that, Ma’am Malou gave me another task. She told me to stamp Fund
Cluster number, date and Disbursement Voucher number to the Claim Monitoring Sheets and attached
DVs. I remembered Fund Cluster being discussed in our book for Government Accounting. It must have
been because Bicol University is a State University that is why it uses Government Accounting for its
transactions. Ma’am Malou taught me that the Claim Monitoring Sheets and attached Disbursement
Vouchers are for the transactions of the different programs and projects to take effect. The funds needed
must be processed in the Budget Office then to Accounting, aside from the other offices the papers must
go through in order to have the funds available for use. The incoming DVs must be recorded in the
logbooks, depending on what Fund Cluster they belong. Ma’am Malou showed me what to do. She
recorded first the DVs first in the logbook. Then on the top right corner of the Claim Monitoring Sheet,
she wrote "RDMD- PRSA, OS#, Date, DV#, Date". RDMD means that the project is from the RDMD, as
there are also those that come from EMD. PRSA meant the name of the program. Ma’am Malou told me
RDE really is all about programs and projects. A program is an integrated group of activities that
contributes to an agency or department's continuing objective. On the other hand, a project is a special
department/agency undertaking carried on within a definite time frame and which are designed to
produce outputs. (Punzalan et al, 2018) The programs and projects implemented by the University
through the RDE aims to provide output to different communities through research development and
extension. This explained why there were laboratory rooms in the building. Ma’am Malou told me there
are many projects. They can be EWS, CORAL REEFS; I'M BDO, CHED IDIG, PHILRICE, SARAI, DSWD-
KALAHI, GABI, etc. So it can be RDMD-EWS or RDMD-CORAL REEFS, depending on the name of the
project the transaction is needed for. The OS# stands for the Obligation Status No., the purpose of which
is to indicate the incurrence of obligation. Ma’am Malou told me it is the job of the Budget Unit to prepare
and attach ORS (Obligation Request and Status) in every Disbursements Voucher. The presence of ORS
attached to DVs means that there is fund available to be used for a specific project, and thus the agency is
obligated to release funds for the project to be implemented. The OS# is composed of 17-digit codes.
According to our book, the first 2 digits represent the allotment class. The next 6 digits represent the
Funding Source Code. The following 4 digits represent the calendar year and the next 2 digits represents
month and the last 3 digits represent the serial number per fund cluster. Ma’am Malou then told me then
to stamp the fund cluster, date and DV no. to the DVs. She said that like there are different programs and
projects, there are also different fund clusters. In the office, Funds 07, 01 and 05 are used. Then she told
me to write it also in the DVs as there are many copies of them. The DVs are classified according to Fund
Clusters and the payee. I did that task for hours until I finished the pile.
On the afternoon, Ma’am Rose told me to input data from the Reports of Checks Issued, which she told
me, was needed in preparing financial reports. The Reports of Checks Issued is again per project. The
report contained information about the Check #, Payee, Particulars, Gross and Net amounts and UACS
Object Code.
The first day left me very tired yet I felt happy because I was able to accomplish the tasks given to me
by my bosses. I also felt happy because I knew there are already too many people in the office, ten
including me, and each one of them already have tasks to do on their own. I thought there is no more
work for me to do. I also thought that on their part it is difficult to leave tasks to students like me,
especially that BU is under the government, and thus it is being audited by the Commission on Audit. Yet
they still taught me and let me do tasks, so I felt very grateful.
The next day, I did the same task. Ma’am Malou explained to me that volumes of papers come in and
out of the office so I may be doing that again. After that I was told to arrange and file according to
projects the different Cashier's Reports. They are the Reports of Checks Issued, Reports of Cash
Disbursements, Reports of Collections and Deposits and Reports of Advice to Debit Account (ADA) Used. I
noticed that the reports per project are prepared every 15 days. Ma’am Aileen Rita, the one in charge for
documents, told me to keep them separated in folders-one folder per project. The projects with prepared
reports that I have arranged that belonged to RDMD are CHED-IDIG, CORAL REEFS, SARAI, EWS, 3NS,
GABI, CSIS MAYON CEMENT, DSWD-KALAHI, PHILRICE, PRSA, I'M BDO, MDS TRUST, FUND 07, FUND
01 and FUND 05. I was told to arrange them per project and according to date. The distant months being
at the bottom and the latest months at the top. Ma’am Rita also told me that the Reports of Checks Issued
should be the first report to be seen when the folder is opened because it is the report that is most
frequently needed. After I finished filing, I gave Ma’am Rita the list of the pieces of the reports that were
missing. She told me that the reports must be complete because sometimes the higher-ups check how
different documents are kept and filed. Also, they should be arranged because they are most frequently
needed in preparing different financial reports.
In the following days, I performed same tasks relating to the Disbursement Vouchers. Ma’am Malou
told me to file the file copies of Disbursement Vouchers piled up in the office. There are already folders for
the projects of EMD and RDMD. However, when I checked them, the folders contained mixed up vouchers.
They were not properly segregated according to projects. I have to remove them from the folders and
properly segregate them. Ma’am Malou also told me to separate the Disbursement Vouchers of RDMD
from those of EMD. I found it easy to sort projects for Fund 07 because they are already specifically
labeled. For example, PRSA, CHED-IDIG, CORAL REEFS, I'M BDO, SARAI, EWS, 3NS, etc. Regardless of
the payee, they will be classified according to the name of the project. That was for Fund 07. On the other
hand, for Fund 01, there were no specific project names that I can reference to. I have to segregate them
according to their payees. I found it difficult because aside from the volume, there were different payees
for the Fund. Examples are the Job Order Personnel for both EMD and RDMD. I also have to decide
whether specific vouchers belong to the same account or UACS Object Code when accounted. For
example, Legaspi Water District and APEC both belong to Utilities, while vouchers that have the same line
of business for supplies and equipment have to be also classified as one. For Fund 01, some of the folders
that I have made were for Utilities, Supplies and Equipment, Wages of Job Order Personnel,
Reimbursement of Travel and Catering Services. I have to separate Reimbursement of Travel Expenses
and Catering Services because when Ma’am Rose told me to input data in the Working Sheets used to
prepare financial reports, Travel and Catering Services Accounts were separated. They also made up a
significant volume of the Disbursement Vouchers for both RDMD and EMD. The Disbursement Vouchers
per folder also have to be arranged according to date. Like the folders for different Cashier's Reports, the
ones with distant dates have to be at the bottom and those with later dates have to be at the top. I found it
hard to finish the task quickly. It required proper decision-making and patience in segregating, not to
mention, I also have to punch holes on each one of the vouchers and file them in the folders neatly. I have
finished the task for 3 days, considering also the other tasks given to me by my bosses.
Another everyday task given to me is to bring documents in and out of the office. When Claim
Monitoring Sheets from the Admin Office arrive at the office, I have to bring them to Ma’am Joy Monreal
for her to attach Obligation Request and Status (ORS). Then after that she has to record it the Budget
Unit's own logbooks. Then the ORSs must be signed by Ma’am Janet Manila, indicating the availability of
funds that can be spent for specific projects. After that, Ma’am Joy sometimes asks me to go to the Admin
Office to have the ORS be received and signed by the Admin Officer. Then the Claim Monitoring Sheets
with attached DVs, ORS and other related and significant documents are brought back again to the
Accounting Office. Then Ma’am Malou would let me record them in the logbooks. For incoming and
outgoing vouchers, there are separate logbooks for Fund 07, 01, and 164 for RDMD. For EMD, there is
one for DSWD and one for others. There are also separate logbooks for BCHRD and Liquidation Reports.
After recording them in the logbooks, I have to label them their Fund Cluster, Date, DV No. and OS No.
The paper works become exhausting especially when there are lots of them. But then, after finishing
them, I also feel relieved because Ma’am Malou would check what I have done. After recording, labeling
and stamping them, the vouchers and supporting vouchers are pre- audited by other personnel in the
office. If some relevant supporting documents are missing or are not clear, Ma’am Rose Bahillo,
Accountant does not sign them. Rather, the vouchers are returned to either the RDMD or EMD, depending
on where the vouchers belong. Then the Receiving Section also has to sign the part of the logbook where
the specific vouchers are recorded. So every time I bring vouchers outside the Accounting and Budget
Office, I also have to bring logbooks, depending on what Fund Clusters the Vouchers belong. On the other
hand, if the vouchers and supporting documents are complete and correct, Ma’am Rose signs them. Then
I have to still bring them down to the RDMD or EMD for signature of the Director. Then after the vouchers
are signed by the respective Director, the vouchers are then brought back to the Accounting and Budget
Office again. File copies are removed from the assemblage of vouchers, ORS, and supporting documents.
The Accounting Unit keeps one file copy of Disbursement Voucher, ORS, and Itinerary. Then they will be
the papers that I have to file again in the folders of the Disbursement Vouchers. It just gets hard if the
voucher is dated earlier than the others already arranged because I have to insert them again to the
folders following their date order. The Budget Unit also keeps one file copy of ORS. Then after removing
file copies, the vouchers are then brought down to the Cashier's Office. I have to bring logbooks again and
have the Cashier, Ma’am Eva Bandola to sign the Cashier's column in the logbook. Everything that goes in
and out of the Accounting and Budget Office must leave a trail on the logbooks for easy tracking down.
This is specifically needed when clients and payees of different projects follow up their claims. This task
has made up a significant portion of my stay in the office.
There are also times when I am not given tasks. I would just sit and observe the office. All of them are
busy doing their own jobs. Sometimes they would talk and laugh to each other. I felt relieved that the
people in the office are not that silent unlike in other offices in the building. I liked the fact that the office
has a light atmosphere. Sometimes Ma’am Shen Fajardo would play music and I would hear them sing
with song. It felt relieving. When Ma’am Malou saw me doing no tasks, she asked me if I liked drawing. I
smiled because what she wanted me to do was draw lines in her logbooks. She also asked me if I could
write the column titles in the logbook. She told me that when I have nothing to do, I could do it as
pastime. I did. During the entire duration of my stay, I finish drawing lines and writing column titles to
three logbooks. Ma’am Malou thanked me, telling me that now she does not need to line her logbooks and
write column titles every time she records Disbursement Vouchers.
Sometimes, when I go down to the RDMD and EMD buildings, the staffs there would make me sign
their logbook too. They let me receive on behalf of the Accounting Office Disbursement Vouchers that are
either new or ready to be brought to the Cashier's Office.
I always arrived early in the office. I swept the floor sometimes, but I did it voluntarily. I really did not
mind if it is something I do not expect myself to do during my internship. Sometime, Ma’am Rose, my
employer saw me doing it and she said it is okay to do it in the office, even if it is something not expected
from a Certified Public Accountant. She told me that sometimes she also does it. Ma’am Anj, a CPA who is
also one of my bosses in the office, also does it. I saw her sometimes mopping the floor. Ma’am Rose
taught me that it is something natural in a workplace that I have to adjust most of the times. She taught
me that when I am already in my real workplace, I cannot expect myself to always perform tasks or jobs
within my line of expertise. Sometimes my co-workers, especially my higher-ups will make me do things
that will test me on how I will deal with pride and pressure at the same time.
Regarding the underpinning accounting principles, I was able to familiarize some documents discussed
in our book in Government Accounting. I encountered real Disbursement Vouchers, Obligation and
Request Status, Reports of Cash Collections and Deposit, Reports of Checks Issued, Reports of Cash
Disbursement and Reports of Advice to Debit Account Used. I also encountered some discussions in the
book being talked about by Ma’am Rose, Accountant I and Ma’am Janet, Budget Officer, such as
appropriations available for release and obligations for specified purposes such as Personnel Services (PS)
and Maintenance and Other Operating Expenses (MOOE). I also encountered some of the accounts under
the Unified Account Code Structure (UACS) under the New Government Accounting System (NGAS) such
as Due from NGAS, which is an Inter-Agency Receivable and Supplies and Materials.
In conclusion, I was given tasks that were less likely accounting-related. Most of them were clerical,
the bulk of work consist of paper works- recording, filing and bringing documents to other offices. I can
say that I was not given enough tasks that would able me to apply what I have learned in classroom. But I
also understood it, because of the fact that I was assigned to an office that already have a lot of people
working, and in fact, I am grateful that they still have given me tasks despite that. After the internship, I
could say I have learned more "life lessons", than I was able to apply what I have learned in classroom.
Lessons like how I would deal pressure in the workplace, especially when my boss is pregnant, dealing
with my pride when they ask me to do tasks that I am least expected to do and discipline especially
waking up early and behaving like an employee in the workplace. I also learned how to deal with my co-
workers, especially when they ask something from me and I know they expect me to do it, as quickly as
possible. I also learned that doing the same tasks everyday can make one lose passion to his/her work, so I
thought it is really important to choose a career that one wants and that makes him or her happy.
Thinking of the entire duration of my training, it felt tiring while fun at the same time. I may not have
been able to perform actual tasks relating to government accounting, I was able to familiarize the process
the papers have to undergo before funds are released and used for the implementation of the different
programs and projects for both RDMD and EMD. These are the lessons I have learned.
 CHAPTER IV – WORKFLOW OF ASSIGNED TASKS/ACTIVITIES

>April 22, 2019

I stamped Fund Cluster No., Date and Disbursement Voucher No. to the Claim Monitoring Sheets for
replenishment of tax for months January to March 2018. I was told to bring documents to the cashier and
Sir Erik and Angelo for their signatures for "return" and "receipt". I was told by Ma’am Rose Bahillo to
input the Date, Check No., Payee and the corresponding Accounts and Gross Amounts for the Checks
Issued in the worksheets for periods October to December 2018 and January to March 2019

>April 23, 2019

I sorted and filed disbursement vouchers according to whether they are from RDMD or EMD, belonging to
the same Fund Clusters and type of accounts affected. I went with Ma’am Joy to the Admin Office to help
her bring documents and have them "received" the approved Obligation Requests and Status attached to
the Vouchers.
>April 24, 2019
I received from Sir Erik Claim Monitoring Sheets on behalf of the Accounting Office. I filed Reports of
Checks Issued, Cash Disbursements and Collections and Deposits. I stamped Fund Cluster No., Date and
Disbursement Voucher No. to the Claim Monitoring Sheets and Disbursement Vouchers.

>April 25, 2019

I received from Sir Erik Claim Monitoring Sheets on behalf of the Accounting Office. I stamped and
labeled the Claim Monitoring Sheets with their Fund Cluster, Date, DV#, OSC# and its date. I filed and
sorted extension and RDMD reports of Checks Issued, Cash Disbursements, ADA and Collections and
Deposits. I identified the items of report that are not present in the folders and gave the list to Ma’am
Rita. I went to the Admin Office upon Ma’am Joy's instruction for Sir Joseph to receive some documents. I
went to the Extension Office to return some documents from the Accounting office.

>April 29, 2019

I was told by Ma’am Rose to input the Date, Check No., payee and Gross Amounts in the working papers
for the following projects based on the Reports of Checks Issued for the said months.
PHILRICE (July- December 2018)
CHED- IDIG (July- December 2018)
BCHRD (January-December 2018)
EWS (January-December 2018)

>April 30, 2019

I made and printed labels for the folders for RDMD Fund 07 (CY 2019), RDMD Fund 01 (CY 2019), BU-
EMD Fund 01 (CY 2019) and BU-DSWD/ KC-NDCCP (CY 2019). I finished making columns for logbooks of
BURDC Incoming/ Outgoing Vouchers, BURDC/BUESC Liquidation reports CY 2018- 2019, BURDMD
Incoming/ Outgoing Vouchers CY 2019 and BURDC (Fund 07) Incoming/ Outgoing Vouchers.

>May 2, 2019
I wrote column titles to the logbooks of BURDMD Funds 164 and 101.

>May 3, 2019
I recorded Claim Monitoring Sheets and Disbursement Vouchers for PRSA and Extension-DSWD to the
logbooks. I stamped and labeled the Claim Monitoring Sheets with their Fund Cluster, Date, DV#, OSC#
and its date for PRSA, EXT-DSWD and BCHRD. I was told by Ma’am Rose to input the Date, Check No.,
payee and Gross Amounts in the working papers for the following projects based on the Reports of Checks
Issued for the months January to March 2019.

>May 6, 2019
I went to the RDMD Building to Return DVs and have them receive DVs for approval of Sir Luis Amano. I
also did my usual task on Disbursement Vouchers. On my free time, I wrote lines to the logbooks.

>May 7, 2019
I went to the RDMD Building to Return DVs and have them receive DVs for approval of Sir Luis Amano.
But I gave them directly to his secretary instead of the staffs in the Receiving Section because they were
on travel. I also did same tasks for the Disbursement Vouchers and logbooks.
>May 8, 2019
I did same tasks for the DVs, have them received and returned in the RDMD and EMD. Sir Ramos visited
in the office.

>May 9, 2019
I brought DVs to the Cashier's Office, RDMD Receiving Section and Admin Office to have them receive
DVs

>May 10, 2019

I recorded DVs No. 275 and 277 for I'M BDO, 276 for DSWD KALAHI and 278 for PRSA. I also recorded
DVs 92- 106 for BU-EMD DSWD.

>May 17, 2019

I filed and sorted extension and RDMD reports of Checks Issued, Cash Disbursements, ADA and
Collections and Deposits. The reports I finished sorting for EMD are 07, 07-DSWD Skills Training, 05, 07-
BUAECID, 01 and 01-MDS Trust. On the other hand, the folders for RDMD are 05, 07, 01, GIREC, GABI,
SARAI, 3NS, PRSA, PHILRICE, DSWD KALAHI, NIA, CSIS MAYON CEMENT and EWS. I also did usual
tasks of bringing down DVs to the Cashier.

>May 20, 2019

I did my usual tasks for the Disbursement Vouchers and the logbook.

>May 21, 2019

I did my usual tasks for the Disbursement Vouchers and the logbook. I also sorted the new reports
available from the Cashier.

>May 22, 2019

I did my usual tasks for the Disbursement Vouchers and the logbook. I also went to the Main Office after
Ma’am Rose told me to have the inks purchased using the Petty Cash Fund be inspected and to have the
related documents signed by the Inspection Officer. After that, I went to Sir Luis Amano and Sir Jose
Asiado, Supply Officer Sign the same document before I give the document to the Cashier.

>May 23, 2019

I did the same tasks of recording the DVs, and returning them to the RDMD and EMD if the supporting
documents are incomplete or incorrect. I also filed Disbursement Vouchers according to projects. File
copies of DVs got piled up every day as DVs are sent to the Cashier.

>May 24, 2019

I was told by Ma’am Janet to bring Purchase Order to the Bids and Awards Committee in the RDMD
Building. I was also told to ask a file copy of it after they are received. I did usual tasks for the vouchers
and logbook.

>May 27, 2019

I performed usual tasks on my last day. Maam Rose and other personnel in the office contributed money
for us to have a small celebration. I felt very happy.
 CHAPTER V – RECOMMENDATION

I have learned many lessons from my internship training though I was given tasks that were less
likely accounting-related. Most of them were clerical, the bulk of work consists of paper works- recording,
filing and bringing documents to other offices. I can say that I was not given enough tasks that would able
me to apply what I have learned in classroom. Nonetheless I was still able to see real documents
discussed in our book in Government Accounting. I was also able to familiarize the process that takes
place for the transactions in the EMD and RDMD.
After the internship, I could say I have learned more "life lessons", than I was able to apply what I
have learned in classroom. Lessons like how I would deal pressure in the workplace, dealing with my
pride when they ask me to do tasks that I am least expected to do. I also learned to discipline myself in
waking up early and behaving like an employee in the office. I also learned how to deal with my co-
workers, especially when they ask something from me and I know they expect me to do it, as quickly as
possible. I also learned that doing the same tasks everyday can make one lose passion to his or her work,
so I thought it is really important to choose a career that one wants and that makes him or her happy.
Thinking of the entire duration of my training, it felt tiring while fun at the same time. I may not have
been able to perform actual tasks relating to government accounting, I was able to familiarize the process
the papers have to undergo before funds are released and used for the implementation of the different
programs and projects for both RDMD and EMD.
Considering my experience in the training, I want to recommend that students be assigned in
establishments that would enable them to perform tasks as stated in the Internship Syllabus of the
Department, such as analysis, evaluation, and application of business, accounting, and auditing concepts.
It is somehow because I was not able to do these tasks. It is also not that I complain I was only given
clerical tasks, I was able to learn many workplace lessons. But I think that the internship program will be
more meaningful and productive on the part of the students if they will be able to apply in reality what
they have learned in the classroom. It will be great if the students will be able to do the tasks in the
syllabus while gaining many lessons from the workplace at the same time. The competition for work is
also now getting tougher, so students need to have an edge against their competitors. Having a
meaningful experience in the internship training is one way to make it possible. Also, it will be of much
help to the students if they will be able to use applications utilized in the preparation of financial
statements, reports and other accounting-related documents. Examples of these may be the likes of
QuickBooks and Peachtree. I was not able to use similar applications. I used Microsoft Excel when Maam
Rose told me to input data on the working papers she needed in preparing quarterly financial reports.
These are only my recommendations. Even though honestly my internship was not the type of
internship I expected, still it did not leave me learning nothing. I have gained many things from the
experience.
 APPENDIX- DOCUMENTATIONS

A pile of Disbursement Vouchers I was tasked to record, stamp and label.

Some of the folders of the Cashier's Report I was tasked to file. They
contain Reports of Checks Issued, Cash Disbursement, Collections and
Deposits and Advice to Debit Account.

Disbursement Vouchers I record in the logbook, stamp with the Fund

Cluster No., Date and Disbursement Voucher No.

The different logbooks per Fund Cluster that I use to record Disbursement Vouchers and when I bring
down documents to the RDMD and EMD Directors and Cashier. These are also the logbooks I wrote
columns and column titles everytime I have free time.
Some of the Disbursement Vouchers I was told to file per project.