Professional Documents
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ANNUAL
PLANNING PROCUREMENT
PLAN (APP)
PROCUREMENT
DIVISION
SOURCING & PURCHASE
ORDERING ORDERS &
CONTRACTS
PLANNING
PREPARATION OF OFFICES,
ANNUAL PROCUREMENT PROJECTS,
PLAN (APP) PROGRAMS
WITHIN 3RD
QTR
Proc.
Office PRECEDING
CONSOLIDATION OF APP YEAR
BAC
Secretariat
SUBMISSION OF APPROVED
End-user
PURCHASE REQUEST
VERIFICATION OF PR
AGAINST APP Procurement
SELECTION OF
BAC
PROCUREMENT MODE
PROCUREMENT FLOWCHART
PUBLIC BIDDING
PREPARATION OF INVITATION TO Procurement,
APPLY FOR ELIGIBILITY AND TO End-user
BID (IAEB) & BID DOCUMENTS
Office of
APPROVAL & ISSUANCE the Pres.,
OF NOTICE OF AWARD BAC
Procurement,
PO/CONTRACT Signatories, &
PREPARATION & concerned
PROCESSING Offices
PROCUREMENT FLOWCHART
PUBLIC BIDDING
APPROVAL OF MAXIMUM
Signatories
PO/CONTRACT 15 C D
ISSUANCE OF APPROVED
WITHIN 2
PO/CONTRACT & NOTICE Procurement CD
TO PROCEED
FORWARD SERVED
WITHIN 1
PO/CONTRACT TO Procurement
CD
SUPPLIER/BIDDER
PROCUREMENT FLOWCHART
PUBLIC BIDDING
Earliest 28 CD 28 CD 34 CD
Possible Time
POSTING Procurement
Philgeps
ISSUANCE OF RFQ 7 CD
Procurement
DOCUMENTS
APPROVAL OF WITHIN
Signatories
PO/CONTRACT 5 CD
PROCUREMENT FLOWCHART
SHOPPING
FORWARD SERVED
Procurement WITHIN 1
PO/CONTRACT TO
CD
SUPPLIER
APPROXIMATELY 24 CD
PROCUREMENT FLOWCHART
ALTERNATIVE MODES
LIMITED SOURCE BIDDING BAC
BIDDING THRU DIRECT INVITATION TO PRE-
SELECTED SUPPLIERS
HIGHLY SPECIALIZED ITEMS OR MAJOR PLANT
COMPONENTS
PREPARATION & APPROVAL OF BAC,
INVITATION TO APPLY FOR ELIGBILITY BAC Sec.
AND TO BID & BID DOCUMENTS
PROCEEDS
AS WITH
SELECTION OF PROSPECTIVE BAC,
USUAL
BIDDERS BAC Sec.
BIDDING
PROCESS
PROCEEDS
SCHEDULING OF NEGOTIATION BAC Sec,
WITH USUAL
MEETING Procurement PO/
CONTRACT
PROCESSING
BAC,
NEGOTIATION MEETING BAC Sec.
Supplier
PROCUREMENT FLOWCHART
ALTERNATIVE MODES
REPEAT ORDER Procurement
MADE WITHIN 6 MONTHS
SAME PRICE
WILL NOT RESULT IN SPLITTING OF CONTRACT
NOT > 25% OF QUANTITY OF ORIGINAL PURCHASE
PROCEEDS
WITH USUAL
SUBMISSION OF UPDATED PO/
Supplier
QUOTATION CONTRACT
PROCESSING
PROCUREMENT FLOWCHART
ALTERNATIVE MODES
PURCHASE THRU PS-DBM Procurement
COMMONLY USED ITEMS IN GOV’T AGENCIES
AVAILABLE AT PS-DBM CATALOG
PAYMENT MADE IN ADVANCE
VERIFICATION OF AVAILABILITY
Procurement
OF ITEMS (PS Virtual Store)
PREPARATION OF ADVANCE
Budget & Acctg.
PAYMENT VOUCHER
PROCUREMENT FLOWCHART
ALTERNATIVE MODES
PROCESSING OF ADVANCE
Budget & Acctg.
PAYMENT VOUCHER
REMITTANCE OF PAYMENT TO
PS-DBM