STAGE 1 AUDIT PLAN

NO. ASPECT DETAILS

1. Organization to be Kenya Trade Network Agency ( Ken Trade)

audited:

2. Type of Audit Stage 1

3. Audit Number KEBS/QMS/333/1/2019

4. Date of Notification 21st June 2019

5. Date(s) of Audit: 28th June 2019

6. Objectives of Audit:  Review the client’s management system documented information;

 Evaluate the client’s site-specific conditions and to undertake
discussions with the client’s personnel to determine the preparedness
for stage 2;
 Review the client’s status and understanding regarding requirements of
the standard, in particular with respect to the identification of key
performance or significant aspects, processes, objectives and operation
of the management system;
 Obtain necessary information regarding the scope of the management
system, including:
— the client’s site(s);
— processes and equipment used;
— levels of controls established (particularly in case of multisite
clients);
— applicable statutory and regulatory requirements;
 Review the allocation of resources for stage 2 and agree the details of
stage 2 with the client; provide a focus for planning stage 2 by gaining a
sufficient understanding of the client’s management system and site
operations in the context of the management system standard or other
normative document;

KEBS Certification Body| 1

  Evaluate if the internal audits and management reviews are being
planned and performed, and that the level of implementation of the
management system substantiates that the client is ready for stage 2.

7. Scope of Audit “To be confirmed during the audit”

8. Audit Criteria  ISO 9001:2015 standards

 QMS Documentation.

 Applicable Legal and Contractual requirements

9. Audit Team:  Alexander Katiku (AK) – Lead Auditor

10. Audit time table

Day/Date Time Activity Elements of ISO 9001 Key Participants

0900- Opening meeting N/A Auditors, Management,

0930 department heads, any
other persons as
determined by QMR
Context of the organization (clause AK, QMR
0930- QMR 4.1)
1100 Needs and expectations of
Interested parties (clause 4.2)
Scope of QMS (clause 4.3)
Quality policy (clause 5.2)
Internal audits (clause 9.2; 10.2)
Competence (7.2)
Documented information (clause
7.5)
Communication (clause 7.4)
Management review (clause 9.3)
1100- HEALTH BREAK
1115

KEBS Certification Body| 2

Day/Date Time Activity Elements of ISO 9001 Key Participants

Trade Facilitation Planning activities (Clause 4,6.1, AK, department Head

1115- 6.2)
1300 Resources (Clause
7.1.2;7.1.3;7.1.5;7.1.6)
Operational planning (Clause 8.1)
Monitoring and measurement
(Clause 9.1.1)
Organizational roles, responsibilities
and authorities (clause 5.3)
Competence (7.2)
1300- LUNCH BREAK
1400
1400- Auditors Review Meeting N/A Auditor
1500
1500 Closing Meeting N/A All
Note: The timetable will be discussed at the opening meeting and may be altered if considered necessary.

11.Other elements of QMS standard to be audited as appropriate during the audit shall include:
 Context of the organization
 Needs and expectation of Interested parties
 Quality Policy
 Awareness
 Resources
 Communication
 Documented information
 Compliance with legal and statutory requirements

12. Audit team Requirements: Room(s) for the opening and closing meeting
Room for the auditors’ meeting
Photocopying/printing facilities as necessary
Protective Clothing where necessary
Auditor Guides.

Alexander Katiku.
Lead Auditor.

KEBS Certification Body| 3