BUKAS LOOB SA DIYOS

SINGLES ENCOUNTER WEEKEND NO. 33

JULY 19, 20, 21 2019
DON BOSCO RETREAT HOUSE
KEY ASSIGNMENTS PRIMARY TIME
1 Maintain SILENCE in the conference hall MARKY FRIDAY, SATURDAY, SUNDAY
2 Make sure that no audio or video recording inside the hall MARKY FRIDAY, SATURDAY, SUNDAY
3 Set up the sound system inside the hall MARKY FRIDAY, SATURDAY, SUNDAY
Things to prepare:
-audio and video player
-one battery operated sound system
-extension wires (3 inside the hall) FRIDAY, SATURDAY, SUNDAY
-laptop
-projector
-projector screen
4 Prepare altar inside the conference room MARKY FRIDAY
Things to prepare:
-crucifix
-mama mary
FRIDAY
-bible
-2 candles
-flowers
5 Coordinate with Praise Team for the PPT sequence MARKY FRIDAY, SATURDAY, SUNDAY
6 Prepare talk titles and posters inside the hall MARKY FRIDAY, SATURDAY, SUNDAY
Arrange chairs by 5 people per row SATURDAY
7 -arrangements of the candidates will depend on their ages, interests MARKY
8 Prepare 1 brown envelope (BLD Official) and 1 ballpen MAE FRIDAY
9 Love Letters should be placed inside an envelope IZZY SUNDAY
10 The bell should be rung 10 mins before the activity and should herd the candidates into the hall ZEE AND BRIEL FRIDAY, SATURDAY, SUNDAY
11 Wake up the sponsoring class (knock only) ZEE AND BRIEL FRIDAY, SATURDAY, SUNDAY
12 Wake up the candidates using bells ZEE AND BRIEL FRIDAY, SATURDAY, SUNDAY
13 Masterlist of the Pastoral Team rooms ZEE AND BRIEL FRIDAY, SATURDAY, SUNDAY
14 Masterlist of the Candidate rooms ZEE AND BRIEL FRIDAY
15 Look for candidates who are late in the activity ZEE AND BRIEL FRIDAY, SATURDAY, SUNDAY
16 Love Letter team should remind sponsors/familty to be discreet in making the love letters IZZY FRIDAY
17 All candidates must have love letters IZZY SUNDAY
18 For the love letters, minimum of 2 letters per candidate IZZY SUNDAY
19 Coordinate with the Registration Team for the family member's numbers for the love letter IZZY FRIDAY
20 If no love letters, the shepherds must write for them. IZZY SUNDAY
21 After the love letters are collected, each letter must be checked and read by the love letter team IZZY FRIDAY
22 The envelope containing the love letters must be distinct IZZY FRIDAY
23 For reconciliation night, examination of conscience will be given to the candidates MARKY BEFORE THE WEEKEND
24 Candles, tissue, bottled water must be ready inside the conference room in a separate table MARKY FRIDAY
25 Love letter team should call the family members and remind them of its secrecy to surprise the candidates IZZY FRIDAY
26 Love letter cut off is Saturday night IZZY SATURDAY
27 Love letter team to remind the writer of the tenor of the letter (I love you, I forgive you, please forgive me) IZZY BEFORE THE WEEKEND
28 Love letter team to remind the writer that the letter should include words of affirmation IZZY BEFORE THE WEEKEND
29 During the mass on Sunday, action team to get the envelopes from the offertory table to be ready for palancas MARKY BEFORE THE WEEKEND
30 The nicknames with adjectives must be placed outside the envelopes MAE SUNDAY
31 The palanca team should print ahead (Friday night) the nicknames to be ready MAE FRIDAY
32 Check for birthday celebrants and anniversary in the month of July MAE FRIDAY
33 Prepare birthday cakes as needed MAE FRIDAY
34 Prepare candles for the commissioning after mass with drip guards MARKY FRIDAY
35 Prepare prayer to take authority, chaplet, rosary for the prayer warriors during recon night MARKY BEFORE THE WEEKEND
36 Prepare act of contrition and examination of conscience for the candidates during recon night MARKY BEFORE THE WEEKEND
37 Download printer drivers for the printers MARKY BEFORE THE WEEKEND
38 Prepare own audio jack for contigency MARKY FRIDAY
39 Sound check every before start of the activities MARKY FRIDAY, SATURDAY, SUNDAY
40 Ocular inspection of the place MARKY BEFORE THE WEEKEND
41 Prepare 2 bells for the marshalls ZEE AND BRIEL BEFORE THE WEEKEND
42 Print before hand the ff:
- this is the day
- beautiful, jesus is beautiful
- little by little
- body song
- welcome to the family
- dip dip
JAN BEFORE THE WEEKEND
- rosary
- chaplet
- prayer to take authority
- examination of conscience
- act of contrition

- rhythm of the weekend

43 Prepare masks c/o Palanca Team atleast 55 masks *give sample MAE BEFORE THE WEEKEND
44 Buy notebooks instead of BLD's MAE BEFORE THE WEEKEND
45 Assign Concierge (Information) c/o Marshalls ZEE AND BRIEL FRIDAY, SATURDAY, SUNDAY
46 Print out Palanca sheets (lyrics) MAE FRIDAY, SATURDAY, SUNDAY
47 Prepare flowers for 2 sharers c/o Palanca team MAE FRIDAY
48 Print OBSERVE PRAYERFUL SILENCE MARKY BEFORE THE WEEKEND
49 Prepare newspaper, 10 staplers, hangers for the group actitivity MARKY FRIDAY
50 Prepare spare candles MARKY FRIDAY
51 Prepare sticker papers for the nicknames MAE SATURDAY
52 Prepare 8 bibles MARKY FRIDAY
53 Prepare 1/2 sheet short bondpaper (60 pax) MARKY BEFORE THE WEEKEND
54 Marshall to guard the door and ensure no candidates went out and they wear IDs ZEE AND BRIEL FRIDAY, SATURDAY, SUNDAY
55 Prepare tapes for the talk titles MARKY FRIDAY
56 Prepare format of the seatplan MARKY FRIDAY, SATURDAY, SUNDAY
57 2 Extensions wires for spare MAE BEFORE THE WEEKEND
58 Prepare rubber bands for masks MAE BEFORE THE WEEKEND
59 Prepare nurse board MARKY BEFORE THE WEEKEND
60 Nameplate for Father's and sharer's chair MAE FRIDAY, SATURDAY, SUNDAY
61 After ate Kate's talk on Encounter with Self, prepare video MARKY SATURDAY
62 Be quick about podiums, must be placed on the side MARKY FRIDAY, SATURDAY, SUNDAY
63 Prepare clicker MARKY BEFORE THE WEEKEND
64 Prepare 2 laptops (1 for love letter team, 1 for back up in the conference room) MARKY BEFORE THE WEEKEND
 65 Wake up call for Friday, Saturday, Sunday ZEE AND BRIEL FRIDAY
66 Theme GOOD TEACHER WHAT MUST I DO, must be posted in the conference room MARKY FRIDAY
67 After the start of the registration, get names of the candidates form the Registration Team MAE FRIDAY
68 Marshalls to help registration team to lead the candidates to their rooms ZEE AND BRIEL FRIDAY
69 Marshall to guard the door during FRIDAY DINNER and make sure no one goes out untill all candidates are finish eating ZEE AND BRIEL FRIDAY
70 After the dinner, marshall to usher the sponsoring team inside the hall ZEE AND BRIEL FRIDAY
71 First song: THIS IS THE DAY (print lyrics) MAE FRIDAY
72 Marshall to keep inside the hall all the sponsoring class ZEE AND BRIEL FRIDAY
73 Second song: WELCOME TO THE FAMILY (print lyrics) MAE FRIDAY
74 After Friday session, create seat plan with 5 pax per row (age, gender) MARKY FRIDAY
75 After Friday session, follow up the status of the love letters IZZY FRIDAY
76 After Friday session, arrange the seats inside the hall for Saturday MARKY FRIDAY
77 After Friday session, remind the sponsoring class what to wear for Saturday (pictorial) MAE FRIDAY
78 AfterFriday session, prepare notebook and ballpen inside the weekend brown envelope MAE FRIDAY
79 Early wake up call at 5:00 for the sponsoring class and 5:30am for the candidates for both Saturday and Sunday ZEE AND BRIEL SATURDAY
80 During picture taking, marshalls to guide and lead the candidates to the venue ZEE AND BRIEL SATURDAY
81 Saturday morning, follow up the love letter status IZZY SATURDAY
82 Excuse love letter team if they need to pick up the letters IZZY SATURDAY
83 After Picture taking on Saturday, prepare already the masks MAE SATURDAY
84 Set up pick up points for the love letter pick ups IZZY SATURDAY
85 Third Song: BEAUTIFUL, JESUS IS BEAUTIFUL MAE SATURDAY
86 After the 3rd song, prepare PODIUM, TISSUE AND WATER for the 1st sharer MARKY SATURDAY
87 Fourth Song: LITTLE BY LITTLE MAE SATURDAY
88 Fifth Song: DIP DIP (after lunch Saturday) MAE SATURDAY
89 After DIP DIP song, get back to love letters and start placing them in an envelope individually IZZY SATURDAY
90 After Saturday lunch time, prepare already the NEWSPAPERS, HANGERS, STAPLERS for each tribes MARKY SATURDAY
91 After the Tribe activity on Saturday afternoon, prepare podium, tisse, water for the 2nd sharer MARKY SATURDAY
92 After the 2nd sharer, update on the love letters IZZY SATURDAY
93 After the candidate's presentation, marshall to cue in the sponsoring class to get ready for the next song ZEE AND BRIEL SATURDAY
94 Sixth Song: BODY SONG MAE SATURDAY
95 Seventh Song: HOUSEHOLD OF FAITH MAE SATURDAY
96 After the break on Saturday afternoon, prepare for the reconciliation night, coordinate with Pastoral and Piety MARKY SATURDAY
97 After the recon night, update on the love letters. The love letters MUST be ready by then and placed in the love letter bags IZZY SATURDAY
98 After the recon night, prepare the Palancas and place it in the bag MAE SATURDAY
99 Prepare flowers and give aways MAE SATURDAY
100 Sunday wake up call for sponsoring team is 5:30am ZEE AND BRIEL SUNDAY
101 Sunday wake up call for the candidates is 5:45am ZEE AND BRIEL SUNDAY
102 Marshalls to remind the candidates when they do the wake up call to have a heavy snacks before the start since breakfast will be served later ZEE AND BRIEL SUNDAY
103 After healing of memories, marshalls to cue in the sponsoring team to proceed to the vigil room for the GRAND INTERCESSION ZEE AND BRIEL SUNDAY
104 After the wake up call on Sunday, prepare already the instructions for the prayer counselling MAE SUNDAY
105 After the wake up call on Sunday, prepare the 1/4 sheet of paper to be given to the candidates MAE SUNDAY
106 Action team to be QUICK and SILENT in getting the chairs during the annointing MARKY SUNDAY
107 After the wake up call on Sunday, marshalls to remind the sponsoring for their harana during lunch ZEE AND BRIEL SUNDAY
108 Sunday lunch, prepare songs, flowers, tokens MAE SUNDAY
109 After wake up call on Sunday, Palanca team to print out the NICK NAMES (how do I want to be rembered) for posting in the envelopes MAE SUNDAY
110 NICK NAMES should also be placed in the PALANCA bags MAE SUNDAY
111 Palanca Team to separate the BIRTHDAY CELEBRANT's PALANCA bags MAE SUNDAY
112 During the turn over ceremony, prepare the MANUAL, CANDLES MAE SUNDAY
113 Prepare the cakes and flowers SUNDAY Lunch MAE SUNDAY
114 Prepare the candles per candidates and the drip guard during SUNDAY Lunch MAE SUNDAY
115 Prepare list of persons to be thanked MAE SUNDAY
116 CLEAN UP MAE SUNDAY
117 ALL
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*NOTE:
JAN - Technical in charge