FLEXIBILITY OF THOUGHTS

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 FLEXIBILITY OF THOUGHTS

FLEXIBILITY OF THOUGHTS
THE ‘5’P FRAMEWORK

INTRODUCTION
An individual who is new to an environment
has two options to choose between, either to
mingle with the group or to be secluded and
lead a remote life. Leading a social life in
this world is recommended for a better
lifestyle. A social lifestyle requires the
individual to mingle and join the group. This
process takes time to happen as one needs
to come to a state of mind where he has to
adapt to the different cultures and practices.
To make this process easier, having an open
mind and flexible thoughts can help a lot.
Having flexible thoughts is a habit that can
be achieved by a few practices. Read along
to find more about it.

THE ‘5’P FRAMEWORK

WHAT IS 5P FRAMEWORK?
The 5P framework sets out to ensure that
any strategies used for interventions quickly
become a part of general approach. This is
particularly important in the area of

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 FLEXIBILITY OF THOUGHTS

flexibility. It can effectively be used when

the focus is specifically on flexibility.
The 5P Approach to Flexibility sets out a
clear assessment and intervention pathway
and provides materials to aid both the
completion of the process and recording.

PROFILING
“The recording and analysis of a
person’s psychological and behavioural
characteristics to assist in identifying
categories of people”.
Using profiles makes it relatively easy to
communicate once it is constructed.

HOW DOES IT HELP?

Profiling helps in not just flexibility but also
in business. A person capable of analysing
behaviours of a client can converse and
convince in a satisfactory manner as
expected by the client.
The main advantages of profiling in business
is as given below.

 Increased operational efficiency

 Optimized brand performance
 Enhanced marketing campaign

These are some of the ways profiling can

help in the face of business.

PROCESS BEHIND PROFILING

There are a few methods to create a profile.
The most common method is to follow the
given steps below.

1. Create a mental baseline

2. Look for deviations from baseline
3. Notice cluster of gestures
4. Compare and contrast actions with
different people
5. Observe for mirror responses
6. Identify the strong voice
7. Look for personality clues.

By following these steps, reading a person

and profiling can be made easier with
increased practice.

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 FLEXIBILITY OF THOUGHTS

PRIORITIZING-WHAT IS IT?
Priority is defined as the ability to see
what tasks are important at each moment
and give those tasks more of your
attention, energy and time.

Prioritizing, in simple words, is arranging

the tasks in order of importance.

HOW DOES IT HELP?

Prioritizing can help in various ways. In an
organizational setup, the most important
things can be decided and given more
importance to. This is possible only by
prioritizing the tasks.

 Improves productivity,
 reduces Stress
 Reduces uncertainty

These are the few advantages of prioritizing.

CATEGORIES OF PRIORITIZING
There are different strategies to schedule
your activities. They are as explained below.

I mp or tan t a nd U rge nt
There are two distinct types of urgent and
important activities: ones that you could not
have foreseen, and others that you've left
until the last minute.
True emergencies and important deadline
driven projects fall under this category.

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 FLEXIBILITY OF THOUGHTS

You can eliminate last-minute activities by

planning ahead and avoiding
procrastination.

However, you can't always predict or avoid

some issues and crises. Here, the best
approach is to leave some time in your
schedule to handle unexpected issues and
unplanned important activities. (If a major
crisis arises, then you'll need to reschedule
other tasks.)
If you have a lot of urgent and important
activities, identify which of these you could
have foreseen, and think about how you
could schedule similar activities ahead of
time, so that they don't become urgent.

I mp or tan t but Not U r ge nt

These are the activities that help you achieve
your personal and professional goals, and
complete important work.
Make sure that you have plenty of time to do
these things properly, so that they do not
become urgent. Also, remember to leave
enough time in your schedule to deal with
unforeseen problems. This will maximize
your chances of keeping on track, and help
you avoid the stress of work becoming more
urgent than necessa ry.

Not I mp or tant but U r ge nt

Urgent but not important tasks are things
that prevent you from achieving your goals.
Ask yourself whether you can reschedule or
delegate them.
A common source of such activities is other
people. Sometimes it's appropriate to say
"no" to people politely, or to encourage
them to solve the problem themselves.

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 FLEXIBILITY OF THOUGHTS

Not I mp or tant and N ot U r ge nt

These activities are just a distraction – avoid
them if possible.
You can simply ignore or cancel many of
them. However, some may be activities that
other people want you to do, even though
they don't contribute to your own desired
outcomes. Again, say "no" politely, if you
can, and explain why you cannot do it.
If people see that you are clear about your
objectives and boundaries , they will often
avoid asking you to do "not important"
activities in the future

WHAT IS A PROBLEM?
A problem is any doubtful or difficult
matter or a situation that requires a
solution. A problem may occur due to
various reasons. Problems may arise at any
situation, irrespective of tedious planning of
a process.

A problem statement can always be analysed

and solved. Analysis of a problem is
explained below followed by problem
solving.

PROBLEM ANALYSIS
Problem analysis can be defined as the
process of dissecting and thoroughly
studying a problem with the objective to
understand how the problem emerged and
how it grew to its current proportions .
This involves in understanding the root
cause of a scenario and analysing the factors
affecting it in positive and negative aspect.

HOW DOES IT HELP?

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 FLEXIBILITY OF THOUGHTS

Problem analysis can be helpful in the

following ways.

 It provides a structured approach for

identifying problems
 It helps in easy identification of a solution
 It helps to identify the root cause of the
problem

Analysing a problem can be helpful while

arriving for the problem’s solution.

PROBLEM TREE IN ANALYSIS

Process of problem analysis can be made
easier by making a problem tree. The steps
involved in constructing a problem tree is as
given below.

1. Identify and list the main problems

2. Identify overriding problems
3. Identify Cause and Effect
4. Check the logic

PROBLEM SOLVING
Problem solving is the follow -up process of
problem analysis. Barriers, Goals,
Objectives are the main features of
problems. This involves arriving at a
solution for the existing problem statement.

STEPS IN PROBLEM SOLVING

The four basic steps in problem solving are
as follows.

 Defining the problem

 Generating alternatives
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 Evaluating and selecting alternatives

 Implementing solutions

It is not necessary that one problem can

have only one solution. There can be various
solutions to a single problem. For an
efficient choice of solution, the collateral
damage or the repair it does to the situation.

PLANNING
Planning can be defined as the process of
making a step-by-step list of tasks to be
executed in order to complete a task.

Communication, problem solving, and

decision making are a part of strategic
planning skills.

HOW DOES PLANNING HELP?

Planning can be helpful in any situation that
has a set of tasks or events to be conducted
or completed. These are some of the
advantages of planning.

 Planning reduces uncertainty of future

events.
 Planning makes objectives clear and
specific.

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 FLEXIBILITY OF THOUGHTS

 Planning establishes unity and

coordination.

LIMITATIONS OF PLANNING
Despite the numerous advantages of
planning, there exist a few drawbacks which
can be eradicated with practice and co -
ordination.

 Causes Frustration
 Dangers of Over Targeting
 Dangers of Human Error

These are some of the limitations of

planning.
The 5P framework of Profiling, Prioritizing,
Problem analysis, Problem solving, and
Planning can help an individual to achieve
flexibility to adapt and success in business
too.

MAKE SURE YOU REVISE

 How does profiling help?
 Problem tree in analysis
 Steps in problem solving
 How does planning help?
 Limitations of planning
 All text in BOLD

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