Project Governance Framework: Your Company Name

Project Governance
Framework
Your Company Name
2
Content
Scope & Description
Initiation
Budgeting & Time Management
Risk & Communication Plan
Execution
Project Control
Conclusion
This slide is 100% editable. Adapt it your needs and capture your audience’s attention.
3
Project Scope Project

Description
Project
Lifecycle
&
Description Project
Project
Management
Brief
Process
4
Project Brief
Project Name:
Project Brief/ Summary
XYZ Framework This slide is 100% editable. Adapt it your needs and capture your
audience’s attention.
Project Fund: $ 5M
Duration: 01 September 2017- 31 August
2018 Objectives
This slide is 100% editable. Adapt it your needs and capture your
Mention in brief about
the project, its
objectives and the
final expected
Expected Outcomes outcomes
Status
5
Project Description
audience’s attention. Describe in detail,
what the project is all
about
6
Project Management Lifecycle
Timeline
Phase 3
Execution
Level of Total Effort
Phase 4
Phase 2 Transfer
Planning We have mentioned a
Phase 1 framework of the
project lifecycle, you
Concept can use it as per your

requirements .
C D E F
(Conceive) (Develop) (Execute) (Finish)
› Identify Need › Develop the plan › Design review › Reviews & acceptance
› Establish Feasibility › Assess the risk factors › Quality assurance › Issues management
› Look for alternatives › Allocate budget › Control › Re-assign remaining tasks
› Present the proposal › Present the project brief › Verify the performance results › Project closing
› Approval to proceed › Obtain approval › Do modifications
› Progress monitoring
› Forecasting and reporting
› Deliver the project
7
The Project Process
Readiness for
Strategic and Project Justification Design Approval
Manufacture -
Budgetary - Approve Project - Approval of Final
Gate 0 Gate 1 Gate 2 Gate 3 Approval to place
- Approval Definition Documents
Undertake Design Contract
Initiate Project
Prepare Technical Design
Ensure Machine Compatibility
Prepare Safety Case
Modification
Project
set-up Project Undertake
Major Project Definition Conceptual
Design
Tender
Proposals
Detailed
Tender
Design
Assess Project Priority Invitation &
Appoint Project Leader Assessment
Prepare Outline Conceptual Design
Update PMP
Prepare Sub-system Detailed Design
Prepare Final Documents including:
- Design Documents
Appoint Project Team Send out Invitations (ITTS)

Undertake Project Risk Assessment Receive Tenders
Evaluate Tenders
Choose preferred Company
Readiness for Operation

Implement Project Gate 4
- Acceptance of System
Installation Complete Project

&
Execution We have captured an entire
Control project process and the tasks
Confirm associated with it, you can
Completion Project modify the steps basis your
Installation & Set up Review needs. This slide is giving an
Organise training outline of all the factors which
needs to be taken care of
Develop cost estimates Track the project status
while managing a project
Compare actual vs.
Undertake Post
planned figures
Project Review
Review Project Records

Complete Handover Documents
Obtain Acceptance of Completed Project
8
Project Initiation
Project Scope Risk

Management Identification
Risk Project Management

Management Team
9
Project Scope Management
Project Scope Description
Below are the listed
factors which are
considered while carrying
out the scoping of a
project, you can alter and
use them as per the
Project Acceptance Criteria

requirements
Project Deliverables
Project Exclusions
Project Assumptions
10
Risk Identification (1/2)
Severity of the
Expectation of Impact of
Description of Risk Contingencies/
Type of Risk Jeopardy the Risk the Risk
the Risk (Expectation x Plan of Action
(1 to 10) (1 to 10)
Impact)
Contract
No Funds available
Delay of critical organization to
Budget Schedule unit XYZ individual 7 9 63
resource locate XYZ
is Located.
individual.
Focus on task, not

Contractor is For effectively managing a
Delay getting project, it is important to additional
Schedule currently searching 3 identify all the possible risk 7 21
additional data elements which might get contingency
for it. associated with it. Below is a
template which you can use required
to list down all the possible
types of risk and mention
there possible impact on the
project
Schedule Can’t obtain any Not necessary at

Extra Project Asset 2 5 10
Resources extra Assets this time
11
Risk Identification (2/2)
Budget Exceeded
Schedule This is another way of
overruns identifying the types of risk
associated with a project
basis different types of
factors like cost, time,
resources etc. You can list
Unanticipated
Cost Expenditure
down the risk associated with
all/ some of these factors as
Tasks omitted per your requirements
from schedule Time
Scope communications
(Stakeholder dissatisfaction) Materials
Shortage
Opportunity to Team is Under

- Resourced Machinery
compress schedule
Unavailable
Communications Identify Resources
Risks Industrial
Action
Scope Creep
Positive & timely Bad weather

communications results in re-work
Skills Gap
(Positive publicity)
Scope Environment approvals

not complied with
Scope poorly
Environmental
defined
Project changes Weather delay

poorly managed progress
Adverse environmental
effects occur
12
Types of Risk Insignificant Minor Moderate Major Severe
Risk
Management Report
Delay of critical
Critical Critical Low Low High
resource
Delay in getting
Critical Critical Low High High
This slide is 100% editable. Adapt it additional data
your needs and capture your
Schedule
Critical Low Low High Medium
Overruns
Poor
Low Low High High Medium
Communication
Once the identification of

risk is completed, you
can list down the level of
Skills
impact these risk factors Low High High Medium Medium
would have on the Gap
project using this
template below
High Low Medium Critical
13
Project Management Team
Put Text Here
Text Here Text Here Text Here Text Here Text Here
This slide covers

all those people
B who would be
associated with
this project
14
Project Manager/ Project Team
Project Name:
Proposal Project Manger
Function Name Phone Email Leave of Absence
Project Manager <Name> <Phone Number> <Email Address> -
Proposal Project Manger
Function Name Phone Email Time Portion (%)
<Your Function> <Name> <Phone Number> <Email Address> 100%

This slide covers
all those people
who would be
associated with
this project
Alternative: Department <Name> <Phone Number> <Email Address> 00%
15
Project Budgeting & Time Management
Project Budget
Project Timeline
Work Breakdown Structure
Activity Sequence
16
Project Management Budget – Design 1
$Jan $Feb $Mar $Apr $May
Install System 0.0 0.00 0.00 0.00 0.00 0.00
Project Perform Acceptance Test 0.0 0.00 0.00 0.00 0.00 0.00
Delivery Perform Post Project Review 0.0 0.00 0.00 0.00 0.00 0.00
Archive Materials 0.0 0.00 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 Capture the
$0.00
budget estimates
Customer Progress Meetings/ Reports 0.0 0.00 0.00 0.00 0.00 in this slide 0.00
Internal Status Meeting/ Reports 0.0 0.00 0.00 0.00 0.00 0.00
Project Interface to Other Internal Departments 0.0 0.00 0.00 0.00 0.00 0.00
Management Configuration Management 0.0 0.00 0.00 0.00 0.00 0.00
Quality Assurance 0.0 0.00 0.00 0.00 0.00 0.00
Overall Project Management 0.0 0.00 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00
Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Other Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Cost
Other Cost 0.0 0.00 0.00 0.00 0.00 0.00
Subtotal 0.0 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotals 0.0 $5.00 $5.00 $5.00 $5.00 $25.00
Risk (Contingency) 0.0 0.00 0.00 0.00 0.00 0.00
Total (Scheduled) 0.0 $5.00 $5.00 $5.00 $5.00 $25.00
17
Project Management Budget - Design 2 (1/2)
Income Jan Feb Mar Apr

Internal Funding Your Text Here Your Text Here Your Text Here Your Text Here
Department Budget Your Text Here Your Text Here Your Text Here Your Text Here
Customer Billing/ Invoicing Your Text Here Your Text Here Your Text Here Your Text Here
Existing Revenue Streams Your Text Here Your Text Here Your Text Here Your Text Here
Other Your Text Here Your Text Here Your Text Here Your Text Here
Total Internal Income - - - -
External Funding/ Other Your Text Here Your Text Here Your Text Here Your Text Here
Government Grants Your Text Here Your Text Here Your Text Here Your Text Here
Itemized Income Your Text Here Your Text Here Your Text Here Your Text Here
Total External Income - - - -
Total Income - - - -
18
Project Management Budget - Design 2 (2/2)
Expenses Jan Feb Mar Apr
Category Name Your Text Here Your Text Here Your Text Here Your Text Here
Itemized Expertise Your Text Here Your Text Here Your Text Here Your Text Here
Capture the
Itemized Expertise budget estimates Your Text Here Your Text Here Your Text Here Your Text Here
in this slide
Subtotal - - - -
Category Name Your Text Here Your Text Here Your Text Here Your Text Here
Subtotal - - - -
Total Expenses - - - -
19
Project Timeline
Milestone2
Mar7
Milestone6
Milestone3 Nov30
Mar14
Milestone1 Milestone4 Milestone5

Jan10 Jun29 Oct20
2017 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2018
Task 1 Jan5 –– MAR1

Jan5 Mar1
Capture the
Task 2 Feb2 – Mar14 budget estimates
in this slide
Task 3 Mar14 –May2
Task 4 Mar25 – Oct20
Task 5 Oct21 – Nov15
Task 6 Nov16 – Dec20
20
Work Breakdown Structure
Phases Duration (in Days) Number of Resources
1. Define the problem

Meet users 2 2
Determine scope 1 2
2. Produce the project schedule
Develop Work breakdown structure 2 -
Estimate resources & duration 2 3
3. Confirm project feasibility
Identify tangible & intangible costs 4 2
Evaluate technical & resource feasibility 6 1
4. Staff the project
Develop a project resource plan 3 2
Organize project team Capture the 7 5
budget estimates
5. Launch the project in this slide
Execute the project 8 7

Set up project facilities & resources 4 3
21
Activities Sequence
Project Acronym Activity List Worksheet
Your Logo
Customer Name Project ID No:
Capture the
budget estimates
in this slide
ID Activity Description of Work
Description of activity in enough detail so that the person(S) performing the

Follow WBS OR Schedule Activity name.
work understands what is required to complete it.
Your Text Here Activity name. audience’s attention. Adapt it your needs and capture your audience’s
attention.
attention.
attention.
22
Project Risk
& Risk Assessment
Communication Plan
Risk Tracker
Communication Plan
23
Risk Assessment
High
Degree of Impact
Medium
Low
Low Medium High
Assess the level of

impact the risk factors Probability of Occurrence
would have and there
probability of
occurrence while
implementing the
project
Green area indicates ‘no’, don’t Yellow area indicates ‘iffy’, Red area indicates ‘yes’, we
develop a Risk Management answer on a case by case need to develop a Risk
Plan basis Management Plan
24
Risk Tracker
Date of Last Review:
ID Description of Risk Impact Risk Response Risk Level Risk Owner Notes
Confirm delivery dates by Phase

1 Supply delay Pushes launch
2 High Clarissa Your Text Here
2 Factory availability Cost overruns Stakeholder trip to China High Dave, Rajesh & Nina Your Text Here
3 Steering committee unavailable Delay launch marketing Define marketing plans in March Low Tyrell Your Text Here
4 Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
25
Communication Plan
Communicate Frequency/ Communication to Communication

Purpose
What Duration Team Stakeholders
Method
Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
Capture the
budget estimates
Your Text Here Your Text Here Your Text Here Your Text Here in this slide Your Text Here
26
Communication Plan - Detailed
Delivery
Deliverable Description Frequency Owner Audience
Method
Project Manager
Regular update on critical
Project status report E-mail Weekly Project Manager Project Sponsor
project issues
Project Team
Reports Quality audit report
Regular update on project
E-mail Weekly Quality Manager
Project Manager
quality performance Project Sponsor
<Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience>
Project Manager
Project review Project status update Meeting Monthly Project Manager Project Sponsor
Project Team
Presentations <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience>
Project Manager
Task reminders Task Owner schedule E-mail Daily Project Manager
Project Team
Project <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience>
Announcements <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience>
Project Manager
Meeting to review project Capture the Project Sponsor
Team meeting Meeting Weekly Project Coordinator
status budget estimates Project Team
Reviews and
in this slide Quality Manager
Meetings <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience>
Project Manager
Regularly schedule team
Team event Event Quarterly Project Sponsor Project Sponsor
morale events
Project Team
Team Morale <Deliverable> <Description> <Delivery Method> <Frequency> <Owner> <Audience>
Project
27
Execution
Task Matrix
Roles & Responsibilities
Project Work Plan
Project Management Gantt Chart
Project Cost Estimate
HR Management
Quality Management
Project Progress Summary
Project Management Dashboard
Issues Management
28
Task Matrix
Function/ Role Main Tasks Companies Responsibilities
› Contribution to company development › Project assignment › Company’s interest (overall responsibility)

› Point of Project Review › Compatibility of the project with company
Client
strategy
› Project planning and organization of the › Signature authority up to xxx › Schedule goals, cost targets and quality
Project project resources, coordination of tasks › Dollar (predefined max. amount) objectives
Manger › Evaluation of results
Project › Deadlines work package content › Task related competence › Professionalism

Employee › Support of planning
Project › Expertise › Recommendations, decisions, guidelines › Conflict – and problem solving

Committee › Support of planning › Professionalism
› Interface management
29
Roles & Responsibilities
Administrati
Consultant
ve support
Functional
Developer
Tech Lead
Committe
Committe
Executive
Business
Advisory
Manager
Steering
Sponsor
Sponsor
Member
Role #5
Role #5
Role #4
Analyst
Role#4
Project
Project
Project
Team
Lead
PMO
Role
SME
#3
ROLE
Project Deliverable Project Leadership Project Team Members Project Sub- Teams External Resources
(or Activity)
Initial Phase Activities
Request Review by PMO A/C R/A R/A A/C C
Subject Project Request R A
Research Solution I R/A A/C A/C C C C
Develop Business Case I A/C I I R/A C C C C C C
Plan Phase Activities
Create Project Charter C C R/A C C C C C
Create Schedule I I I I R/A C C C C C C C C I

Create Additional Plans as
I I I R/A I I I I C I
Required
Execute Phase Activities
Build Deliverables C/I C/I C/I C/I R/A R/A R/A R/A R/A A/C
Create Status Report I I I I R/A R/A R/A R/A C I
Control Phase Activities
Perfotm Change Management C C C R A A A C I
Close Phase Activities
Create Lessions Learned C C C C R/A C C C C C C C C C
Create Project Closure Report I I I I R/A I I I I I I I I
R - Responsible A - Accountable C - Contributing I - Informed
30
Project Work Plan
January Text Here
February Text Here
March Text Here
April Text Here
May Text Here
June Text Here
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
31
Project Management Gantt Chart (1/2)
Duration (Days)
05 - Mar – 18
27 - Feb – 18
16 - Jan – 18
30 - Jan – 18
06 - Feb - 18
13 - Feb - 18
20 - Feb - 18
02 - Jan - 18
09 - Jan - 18
23 - Jan - 18
% Complete
Task Start
Task 1 1/2/12 35 26%
Sub Task 1.1 1/2/12 10 40%
Sub Task 1.2 1/12/12 25 20%
Task 1 1/2/12 66 88%
Sub Task 2.1 1/2/12 30 100%
Sub Task 2.2 1/1/12 25 80%
Sub Task 2.3 1/27/12 10 70%
Task 1 1/2/12 10 40%
Sub Task 3.1 1/2/12 10 40%
32
Project Management Gantt Chart (2/2)
2018
Plan Actual Jan Feb Mar Apr
Activity Start Duration Budget Start Duration Budget % 3 10 17 24 31 7 14 22 28 7 14 21 14 4 11 18
Activity 1 3-Jan 8 $963 3-Jan 4 $972 95%
Activity 2 11-Jan 11 $1,120 7-Jan 4 $1,516 34%

Capture the
Activity 3 18-Jan 11 $1,582 19-Jan 2 $1,792 52% budget estimates
in this slide
21-Jan 2 $360 21-Jan 11 $339 29%
Activity 5 1-Feb 2 $100 1-Feb 13 $372 64%
Activity 6 3-Feb 9 $1,230 9-Feb 5 $1,340 19%
Activity 7 8-Feb 1 $280 20-Feb 6 $272 24%
Activity 8 11-Feb 7 $1,000 28-Feb 11 $864 30%
Activity 9 19-Feb 3 $480 11-Mar 4 $552 39%
Activity 10 28-Feb 2 $393 20-Mar 1 $366 12%
33
Project Cost Estimate
WBS Level 1
#Units/Hrs. Cost/Unit/Hr. Subtotals % of Total
Totals
WBS Items
1. Project Management $306,300 20%
Project Manager 960 $100 $96,000
Project Team members 1920 $75 $144,000
Contractors (10% of software development and testing) $66,300
2. Hardware $76,000 5%
2.1 Handheld devices 100 $600 $60,000
2.2 Servers 4 $4,000 $16,000
3. Software $614,000 40%
3.1 Licensed software 100 $200 $20,0000
3.2 Software development* $594,000
4. Testing (10% of total hardware & software $69,000 $69,000 5%

costs)
5. Training and Support $202,400 13%
Trainee cost 100 $500 $50,000
Travel Cost 12 $700 $8,400
Project team members 1920 $75 $144,000
6. Reserves (20% of total estimate) $253,540 $253,540 17%
Total project cost estimate $1,521,240
34
Project Human Resource Management
Inputs Tools & Techniques Outputs
Project Human Resource Management
Organizational
› Project interfaces › Templates › Role & responsibility
› Staffing requirements › Human resource practises assignments
Planning
› Constraints › Organizational theory › Staffing management plan
› Stakeholders analysis › Organizational chart
› Supporting detail
Acquisition
› Staffing management plan › Negotiation › Project staff assigned
› Staffing pool description › Pro-assignments › Project team directory
Staff
› Recruitment practises › Procurements
Capture the
budget estimates
in this slide
› Project staff › Team building activities › Performance improvements

Development
› Project plan › General management skills › Input to performance

› Staffing management plan › Reward & recognition appraisals
Team
› Performance reports systems

› External feedback › Collocation
› Training
35
Project Quality Management
Insert Project Name
Last Updated: (Insert Date)
Purpose &
Overview Scope
Provide an overview of the process you plan This section references any standards and guidelines that
to employ to manage quality, describing the will be used on the project, and addresses how compliance
items below at a high level. Include a with these standards and guidelines will be determined and
problem definition or statement and any to which project deliverable they will apply. The project
relevant background information. deliverables are then evaluated against these criteria before
they are formally approved.
Roles &
Responsibilities Metrics & Tools
Describe who will be involved in the quality This section describes the product, project, and process
management process. What roles and teams are metrics that will be captured and monitored for the project
Capture the
required? Are meetings required? If so, how often? and any tools that will be used to do so. budget estimates
in this slide
Corrective Action
Review & Audit Plan Plan
This section specifies the schedule, resources, and Provide a high level description of planned procedures used
methods and procedures to be used in conducting to prevent , track or resolve problems or issues identified in
project reviews and audits. project processes detected n QA reviews of this project or
preview similar projects. Use an Error Report Form
36
Project Progress Summary
Project Deliverable(s) Cost/ Hours
Status Priority Deadline Task Assignee Description Deliverable % Done Fixed Cost Est. Hrs Actual Hrs
Project Name
Details of
x High 8/27/18 Task
task here
100% $
x High 8/27/18 Task 50% $

Low 10/11/18 Task 0% $
Project Name
Project Name Capture the

budget estimates
in this slide
Project Name
37
Project Management Dashboard
9/2 9/7 9/12 9/17 9/22 9/27 10/2 10/7 10/12 Tasks Assigned To Priority Status
Set Kick-off-Meeting Set kick-off meeting Alex B. Complete
Agree on Objectives Agree on objectives Frank C. Complete
Detailed Reqs. Detailed Reqs. Jacob S. Complete
Hard ward Reqs. Hardware Reqs. Jacob S. Overdue

Jacob S.
Final Resource Plan Final Resource Plan In progress
Staffing Staffing Alex B. In progress

Technical Reqs. Technical Reqs. Frank C. Not started
Testing Testing Kennedy K. Not started
Dev. Complete Jacob S. Not started
Dev. Complete
Capture the
Hard ward Config. budget estimates Alex B. Not started
Hardware Config.
System Testing in this slide
System Testing Kennedy K. Not started
Launch
Launch
Overall Task Status Budget Pending Items

5
Complete 4
Actual 50,000
Overdue 2
In Progress
Planned 80,000
Not Starts Decisions Actions Change
Requests
38
Project Issues Management
Issue Management Log
Capture the
Project Name: <Optional> budget estimates
in this slide
National Center: <Required>
Project Manager Name: <Required>
Projevt Description: <Required>
Expected Escalation
Current Assigned
ID Priority Issue Description Resolution Required
Status To Owner
Date (Y/N)
Example: Issues raised by board members about the

Open Critical financial viability of the project are preventing the Yes
project from moving forward as planned
Work In
High Example: The project is short on a specific skill set No
Progress
Example: Negotiations with functional managers in a n

organization competing for scarce human resources
Closed Medium Yes
are forecasted to delay project completion
Low
39
PROJECT CONTROL
Project Status Report
Actual Vs. Planned Comparison
Cost Performance Index
Project Health Card
Project Dashboard- KPI’s
40
Project Status Report (1/2)
Project Project Billy Bob
Manager Brother
Title Here Project Big Boss Man
Sponsor Capture the January 1,
Project Start budget estimates 2013
Date in this slide December 31,
Project End 2018
Date
Project Description/ Scope Statement

This is the Description of the Project.
Project Path Yellow Key Risks Green
Title Owner Due Status Title Owner Due Status
Project Approval J. Bob 1-Jan-13 Complete Risk Description #1 J. Bob 25-May-13 In Progress
Planning R. Mack 1-Mar-13 Complete Risk Description #2 R. Mack 26-Jul-13 In Progress
Design D. Hoff 1-May-13 In Progress Risk Description #3 D. Hoff 3-Nov-13 In Progress
Development S. Queue 1-Jul-13 Not Started Risk Description #4 I. Manning 15-Nov-13 In Progress
Training I. Manning 1-Sep-13 Not Started Risk Description #5 L. Dizzy 1-Dec-13 In Progress
Launch L. Dizzy 1-Oct-13 Not Started Key Issues Green
Support J. Bob 1-Nov-13 Not Started Issue Description #1 S. Queue 1-Jul-13 In Progress
Issue Description #2 I. Manning 13-Aug-13 In Progress
Issue Description #3 L. Dizzy 17-Sep-13 In Progress
Project Close Out R. Mack 1-Dec-13 Not Started Issue Description #4 R. Mack 3-Oct-13 In Progress
Issue Description #5 D. Hoff 18-Oct-13 In Progress
41
Project Status Report (2/2)
Project Name / No. Capture the
budget estimates
in this slide
DATE: 01.01.2018 AUTHOR: <Name>
TIME / DEADLINES COSTS/BUDGET REQUIREMENTS OVERALL STATUS NEXT STEPS DECISIONS
The text demonstrates how The text demonstrates how The text demonstrates how
The text demonstrates The text demonstrates how The text demonstrates how
your own text will look your own text will look your own text will look
how your own text will look your own text will look your own text will look
when you replace the when you replace the when you replace the
when you replace the when you replace the when you replace the
placeholder with your own placeholder with your own placeholder with your own
placeholder with your own placeholder with your own placeholder with your own
text. text. text.
text. text. text.
42
Budgeting - Planned/ Actual Comparison
Deviation Planned Costs Vs. Actual Costs
-2 4.5 6.9
-7 5.6
-3 7.5 Capture the 4.9

budget estimates
3.9
-8 7 in this slide
2.9
-1 4 2.5
1.9 2
-6 6
1 1.2
-5 5
1 1.9 1.2 2.5 2 3.9 2.9 4.9 6.9
-2 8
-10 -5 0 5 10 Planned Costs Actual Costs
Type of cost Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year
Planned Cost 50 100 150
Actual Cost 100 100
Value Difference 50 -100 0 0 0 0 0 0 0 0 0 0 -50
43
Cost Performance Index
Project Name
COST PERFORMNCE INDEX UND SCHEDULE PERFORMANCE INDEX Cost Performance Index
% COMPLETE TO COST PLAN
PROJECT TITLE CPI SPI BUDGET
DATE VARIANCE VARIANCE
xxxx
A Placeholder 0.98 1.34 1 000 000 xx.xx% xxxx Capture the
budget estimates
Placeholder 1 000 000 xx.xx% xxxx xxxx in this slide
B 1.00 0.62
Placeholder 1 000 000 xx.xx% xxxx xxxx

C 0.91 0.85
Underrun 0 to 5% Overrun 5 to 10% Overrun
D 0.90 0.75
Schedule Performance Index
E 0.95 0.50

F 0.97 0.86

G 0.93 1.01

H 0.89 0.83

I 0.99 0.97 Underrun 0 to 5% Overrun
44
Project Health Card
Overall project status is GREEN

Capture the
budget estimates
Schedule The project schedule is on track. in this slide
Resourcing Resourcing is adequate.
Budget Project is within budget.
Risks All project risks are in control.
Issues Project issues need attention.
Benefits Project benefits are off track and need to be fixed.
45
Project Health Card
Key Stakeholders Raj K, Sam Manh, Kim k, Zuhen Kahen, Mark Wall, Ruther Kem Milestones and Key Dates
Start End Forecas

Id Task Name Owner Actual Duration Status Development
Date Date t 1 On Track 15-Dec
1 Analysis Neel 2-Oct 29-Oct 35 45 20 complete
2 Testing Kam 10-Oct 26-Oct 20 25 12
2 Testing Complete Concern 25-Dec
3 Build Kam 12-Oct 15-Oct 78 75 4
4 QAT Zam 25-Oct 25-Oct 0 16 19 3 Planning for Change Delayed 23-Dec
Performance
5 Sjum 15-Oct 6-Nov 0 0 17
Analysis
Task Meter
6 Team Reporting Sum 9-Nov 11-Nov 0 0 3
Generate
7 Kum 22-Nov 1-Dec 0 0 8
Documentation
8 Code Review Zam 2-Dec 7-Dec 0 0 4
9 Test Analysis Neel 10- Dec 23-Dec 0 0 10

On Track Concern Delayed
10 Test Analysis Neel 5-Oct 23-Oct 0 53 15
11 Execute Rum 6-oct 27-Oct 0 44 16
12 Close project Rum 25-Dec 25-Dec 1 0 1 45
Top 5 Concerns (Risk or Issues)
23
1 The business requirements have not been signed off. Shum On Track 16 17 17
3 8
The servers for the project have not been
2 Support Concern
commissioned
3 Business users for testing are not allowed Summer Delayed Neel Kam Zam Sum Sjum Kum Rum
4 Testing is not progressing as per the plan QA Lead Concern Notes & To Do List
Open Actions and Change Requests
1 Submit papers 12-Feb
1 Pending change request for new login screen Neel On Track
Call helpdesk for Support ticket on Server
Tech Architecture needs alignment need to be 2 12-Oct
2 Architect Concern H/W
confirmed
3 Customer impact assessment SME Delayed 3 Check system requirements 12-nov
4 Check the impact on delivery dates on other items Manager Concern 4 Update Sponsor on budget changes 11-Dec
46
Project Dashboard
Project: Manhattan
Primary Resources Timeline
Name Role Milestone Start End Mar April May June July Aug
Sanjay H. Dev Lead & DBA Project Charter Mar 1 …
Joe Smith GUI Developer
Gather Requirements Mar 4 Mar 22
Steve M. CU Developer
Design Discussions Mar 25 April 30
Amit K. API Developer
Jeff Wong GUI & API Developer Primary Coding May 1 Aug 2
Melarie R. Graphic Artist Testing Cycle Aug 5 Aug 16
Philip R.S. QA Engineer
Beta Release Aug 19 Aug 29
King Uber Project Sponsor
Roll out Aug 30 …
Tom the Grunt Project Manager
Objective Capture the

budget estimates Project Status: Green
Primary Manhattan Rollout in this slide
Main Focus Key Discussion Items

Usability improvements and new features, Currently performing unit tests and
focusing on more robust client/server validations of primary architecture design 65%
architecture concepts
Complete
Project
47
Conclusion
Performance Deadlines/
Analysis Milestones
Budget/ Open
Cost Issues
48
Project Conclusion Report – Performance Analysis
Project Name
Capture the
PROJECT NAME/ NO. budget estimates
in this slide
DATE <Date> PROJECT START <Date> PROJECT END <Date>
AUTHOR <Name 1> CLIENT <Name 2> PROJECT MANAGER <Name 3>
Name 4>, <Name 5>, <Name 6, …..>

PROJECT MEMBERS
Planned Project Objective (Target) Actual Project Result (Actual) Deviation/ Cause
Reasons & Causes of deviations & responsible

Actual project assignment, objectives and goals Ascertained results of the Project
person
… … …
… … …
… … …
49
Project Conclusion Report – Deadline / Milestones
Project Name
No. Date/ Milestone Date (Plan) Date (Plan) Deviations/ Cause
Reasons & causes of

1.1 <Text> <Date> <Date> deviations & responsible
person
1.2 <Text> <Date> <Date> …
Capture the
budget estimates
1.3 <Text> <Date> <Date> … in this slide
50
Project Conclusion Report–Budget/ Costs
Project Name
Type of Cost Planned Costs Actual Costs Deviations/ Causes
Reasons and causes of deviations &
Staff Costs {internal} 00.000 00.000
responsible person
Services {external} 00.000 00.000 …
Material 00.000 00.000 …
Travel Expenses 0.000 0.000 …
Advertising Expenses 0.000 0.000 …
Rent 0.000 0.000 … Capture the

budget estimates
Hardware 0.000 0.000 … in this slide
Software/ Licenses 0.000 0.000 …
Equipment 0.000 0.000 …
Other Costs 0.000 0.000 …
Total Cost 00.000 00.000 …
51
Project Conclusion Report – Open Issues
Capture the
Project Name budget estimates
in this slide
Still Pending Activities / Follow - ups
No. Task/ Description Date Responsible
1.1 <Text> <Date> <Name>
Date Signature Client Signature Project Manager
52
Project Management Steps
Evaluate
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Closure Analyze
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Monitor Design
Implement Develop
Project Management
53
Project Management Skills
People Management Soft Skills

Skills Management
Horizontal Management Change Management

Skills Skills
Project
Management
Skills
Managing Expectations Technical Skills
54
Project Management Elements
Every project is dependent upon process, people, & tools & they determine how gets done. Each has its own strengths &
weaknesses, & provides different values to a project.
Is there a process to the

project ?
Having the correct tools to

complete the project. Ecosystem
Having the correct skill sets & resources

needed to complete the project.
55
Project Management Framework
Initiating Planning Executing Closing
Pre-Project Post-Project
Common Processes, Tasks, and Activities

(Executing, Monitoring, and Controlling)
56
Project Management Phases
Overview of Activities During Project Implementation
Project Release Implementation

Approval Planning
02 04 06
Project Strategic
Initiation Planning Realization Introduction Acceptance
set-up Planning
01 03 05 07
Project Completion Release Implementation Discharge of

Kick Off Project Construct Results Project Teams
57
Project Governance Framework Icon Slide
58
Additional
Slides
59
Stacked Bar
2018
Facebook
30% 30%
2017
2016
Twitter
30% 30%
2015
2014
LinkedIn
30% 30%
2013
0 100 200 300 400 500 600 700 800
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Clustered chart
6
5
4.4
3 2.8
2.4
2 1.8
0
Canada Australia China Brazil
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61
Name Here
Designation
Our
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capture your audience's attention.
Name Here
Team
Designation
62
Our Mission
Vision
Mission
Goal
63
Comparison
01
Financial This slide is 100% editable. Adapt

it to your needs and capture your
Planning 75.534 user
audience's attention.
02
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Budgetary it to your needs and capture your
Control 63.321 user
audience's attention.
Financial
64
Revenue
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$234 audience's attention.
Deposits
Net Income
65
Timeline
2015
Text Here 2017
Text Here
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needs and capture your needs and capture your
audience's attention. audience's attention.
Timeline
Start
2016
Text Here 2018
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Puzzle
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TextHere
Here
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Email Address:
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Project Governance

Budgeting & Time Management

Risk & Communication Plan

Project Scope Project

Concept can use it as per your

Appoint Project Team Send out Invitations (ITTS)

Readiness for Operation

Installation Complete Project

Review Project Records

Project Scope Risk

Risk Project Management

Project Acceptance Criteria

Focus on task, not

Schedule Can’t obtain any Not necessary at

from schedule Time

Opportunity to Team is Under

Positive & timely Bad weather

Scope Environment approvals

Project changes Weather delay

Types of Risk Insignificant Minor Moderate Major Severe

Once the identification of

High Low Medium Critical

This slide covers

Function Name Phone Email Leave of Absence

Project Manager <Name> <Phone Number> <Email Address> -

Proposal Project Manger

Function Name Phone Email Time Portion (%)

<Your Function> <Name> <Phone Number> <Email Address> 100%

<Your Function> <Name> <Phone Number> <Email Address> 100%

Alternative: Department <Name> <Phone Number> <Email Address> 00%

Project Budgeting & Time Management

Work Breakdown Structure

Install System 0.0 0.00 0.00 0.00 0.00 0.00

Income Jan Feb Mar Apr

Total Internal Income - - - -

Total External Income - - - -

Milestone1 Milestone4 Milestone5

Task 1 Jan5 –– MAR1

Task 3 Mar14 –May2

Task 4 Mar25 – Oct20

Task 5 Oct21 – Nov15

Task 6 Nov16 – Dec20

1. Define the problem

Execute the project 8 7

ID Activity Description of Work

Description of activity in enough detail so that the person(S) performing the

Low Medium High

Assess the level of

Confirm delivery dates by Phase

Communicate Frequency/ Communication to Communication

Roles & Responsibilities

Project Work Plan

Project Management Gantt Chart

Project Cost Estimate

Project Progress Summary

Project Management Dashboard

Function/ Role Main Tasks Companies Responsibilities

› Contribution to company development › Project assignment › Company’s interest (overall responsibility)

Project › Deadlines work package content › Task related competence › Professionalism

Project › Expertise › Recommendations, decisions, guidelines › Conflict – and problem solving

Request Review by PMO A/C R/A R/A A/C C

Subject Project Request R A

Research Solution I R/A A/C A/C C C C