POSITION BASIC FUNCTIONS EXECUTIVE RELATIONSHIPS ACCOUNTABILITIES REMARKS

 Represent the organization

throughout the term.
 Update functions of the
Executive Board
 Designate task to the
members of the Executive
Board.
 Supervise the members of
President
the Executive Board in
concern of their nature.
 Establish university –
organization relationship.
 Constant coordination with
the organization adviser/s,
school admin, faculty, OSAS,
and the Student
Government.
 Musical Director –
committed communication
from time to time;
 Organization Adviser/s –
committed communication
from time to time;
coordinate projects; seek
advisory opinions.
 Members of the Executive
Board – committed
communication from time to
time.

 Preparation of
communications and
 President – committed
correspondences.
communication for time to
 Preparation of
time;
Accomplishment Reports.
 Members of the Executive
 Preparation of prescribed
Board – prepare necessary
forms.
documents as requested by
General Secretary  Member Attendance
the members of the
Monitoring
executive board.
 Preparation of Monthly and
 EVPM – forward monthly
Semestral Attendance
attendance report for the
Report.
issuance of Memorandums;
 Filing and Updating Member
coordinate on the filing of
Records
member requirements.
 Filing and Updating of
Organizational Records.
  Prepare minutes of the
meeting.
 Circulation of mandated
documents.

 Planning, scheduling and

preparation of semestral
auditions and orientation for
new members.
 Managing of the audition
 President/Musical Director –
process.
reports any incidents or
 Sourcing of prospective
concerns raised by the
auditionees.
members; gives time to time
 Attending member concerns.
member update.
 Reporting of any incidents or
 EVPGD – coordinates
EVP for Membership concern as raised by the
advertising materials for
members.
auditions.
 Issuance of memorandums
 Gen.Sec – requests
with recommendation of
attendance report for the
sanctions duly prescribed by
issuance of memorandums.
the CBL.
 Gives time to time member
update to the President and
MD.
 Maintaining member –
organization relations.

 Monitoring of member’s
 President/Musical Director –
academic standing.
reports any incidents or
 Establishing academic and
concerns raised by the
EVP for Academics faculty relations.
members in concern of their
 Validation scholarship
academic; gives time to time
eligibility of members.
member update.
 Scholarship/stipend
allowance processing
  Process internal
communication and
transactions.
 Routing of documents for
signatures or other related
business.
 Provide assistance to the
General Secretary on the
EVP for Internal Affairs monitoring of attendance
and processing of
correspondences.
 Serves as liaison with the
campus and other
concerning bodies.
 Ensures the proper
dissemination of information
and announcements.


 Process external
communication and
transactions.
 Requisition of biddings and
quotations.
 Serves as liaison with
external businesses of the
organization.
 Serves as the Alumni Affairs
EVP for External Affairs officer.
 Provide assistance to the
General Secretary on the
monitoring of attendance
and processing of
correspondences.
 Ensures the proper
dissemination of information
and announcements.
 Devises solicitation plans.
  Creating strategic plans and
proposals relevant to the
needs of the organization.
 Overseeing, together with
the President, all the
activities, projects and
programs of the
EVP for Planning and Research organization.
 Leading of research through
the direction mandated by
the President.
 Gathering of
recommendations in the
planning stage of the
project/s.

 Monitoring of all financial
transactions of the
organization.
 Preparation of monthly
financial statement and
semestral financial reports.
 Supervision on the utilization
EVP for Finance
of organization funds.
 Evaluates quotation and
biddings.
 Creates financial plans and
strategies for the
organization.
 Directs budget management
and analysis.
 President – committed
communication for time to
time; gives updates on
financial concerns.
 EVPR – coordinates on the
release of budget in
accordance of any
approved activities and
other related plans.
 Members of the Executive
Board – coordinate on
other concerns related on
the release and evaluation
of budget; supervision on
the utilization of funds in
relation to their
accountabilities.

 President – committed
communication for time to
 Monitoring of costumes and
EVP for Property Management time; gives inventory
attires from distribution to
updates.
collection.
  Preparation of semestral
inventory of the
organization.
 Librarian of all music scores
and other music
paraphernalia.
 Property custodian of the
organization

 Creates advertising-related
materials.
EVP for Graphic Design and  Provides the graphic needs of
Advertisement the organization.
 Facilitate the business page
of the organization.