Subsistence and Travel Forms

SUBSISTENCE & TRAVEL REQUISITION TELEKOM NETWORKS MALAWI LIMITED EXPENDITURE FINANCIAL CONTROL DIVISION
The S&T requistion must be completed for all International travel and local travel which need an official TNM order.
NAME DATE
GROUP DIVISION
POST GRADE
TYPE OF TRAVEL Please indicate by signing in the relevant block the spesific travel expenditure to be incurred and the preffered supplier Estimated Value
LOCAL MALAWI supplier

sign ACCOMODATION sign
INTERNATIONAL supplier
sign CAR RENTAL sign
COUNTRY supplier
country ENTERTAINMENT sign
DETAILS OF TRIP CAR RENTAL DETAILS

DATE OF DEPARTURE FROM OFFICE FLIGHT DETAILS CAR RENTAL SERVICE PROVIDER
DATE OF RETURN TO OFFICE DEPARTURE DATE AIRPORT CITY DATE PICK UP
ACCOMODATION DETAILS DATE RETURN
HOTEL ARRIVAL DATE AIRPORT CITY PAYMENT METHOD
DATE CHECK IN ENTERTAINMENT DETAILS

DATE CHECK OUT DEPARTURE DATE AIRPORT CITY WHAT
PAYMENT METHOD WHERE
ARRIVAL DATE AIRPORT CITY GUESTS
COSTS
SUPPLIER, BOOKING AND COST

DESCRIPTION BOOKING REF COST VALUE (MK)
NUMBER FOREX
AIRLINE AND FLIGHT NR
BUSINESS OR ECONOMY
CAR RENTAL
TYPE CAR
HOTEL
TYPE ROOM
SIGNED BY PERSON REQUESTING ( must be individual who will travel) TOTAL EXCLUDING VAT
I hereby confirm I UNDERSTAND and will comply with all the TNM S&T Policies during the trip NOTES
Name
Signature
Date
FINANCIAL BUDGET AND ACCOUNT CONTROL

ACCOUNT MOTIVATION FOR EXPENDITURE
CODE
ACCOUNT
DESCRIPTION
RESPONSIBILITY COST CENTRE

YES NO
EXPENDITURE WITHIN APPROVED BUDGET
CONTROL MONITOR AND APPROVAL

HEAD OF DIVISION CHIEF OFFICER OR CHIEF FINANCE CHIEF EXECUTIVE OFFICER
BUDGET CONTROL HEAD OF DIVISION - EFCD
OR HEAD OF REGION MANAGING EXECUTIVE OFFICER
THE OPEX FINANCIAL First Review : ALL EXPENDITURE Final approval: Final Approval : Final approval:
CONTROL MUST CONFIRM ALL EXPENDITURE FOR ALL INTERNAL TRAVEL BY LEVEL 3 FOR ALL INTERNAL TRAVEL FOR ALL INTERNATIONAL TRAVEL
THE BUDGET STATUS FOR Final Approval : AND ALL TRAVEL FOR AMOUNTS ABOVE ABOVE MK500,000 AND ANY TRAVEL BY LEVEL 2
ALL REQUISITIONS UP TO MK100,000 MK100,000 UP TO MK500,000
Name Peter Kadzitche Michiel Buitelaar
Post
Signature
Date
SUBSISTENCE & TRAVEL CASH REQUISITION TELEKOM NETWORKS MALAWI LIMITED EXPENDITURE FINANCIAL CONTROL DIVISION
The S&T Cash Requistion must be completed for all International Travel and Local Travel where travel allowances will be paid in cash.
NAME DATE
GROUP DIVISION
POST GRADE
DETAILS OF TRIP
DESTINATION
REASON FOR TRAVEL
DATE OF DEPARTURE FROM OFFICE

DATE OF TRAVELLING
DATE OF RETURN TO OFFICE
TYPE OF ALLOWANCE
ACCOMODATION No. Of Nights Entitlement Per Night TOTAL
SUBSISTENCE No. Of Days Entitlement Per Day TOTAL
OCCASSIONAL MEAL No. Of Days Entitlement Per Day TOTAL
OUT OF POCKET No. Of Days Entitlement Per Day TOTAL
OTHER No. Of Days Entitlement Per Day TOTAL
TRANSPORT/FARE No. Of Days Entitlement Per Day TOTAL
TOTAL ALLOWANCE ENTITLEMENT
ELIGIBLE ADVANCE REQUISITION AT 80%
I confirm the cash advance requisition is for the given reason. I shall make a claim for travelling and transport expenses by the next month against the cash advance.
The advance should be deducted from my salary "if I fail to submit the claim" and shall not submit a false claim.
SIGNED BY PERSON REQUESTING ( must be individual who will travel) SIGNED BY SUPERVISING OFFICER
I hereby confirm I UNDERSTAND and will comply with all the TNM S&T Policies during the trip
Name Name
Post Post
Signature Signature
Date Date

CODE
ACCOUNT
DESCRIPTION

YES NO

Post
Signature
Date
TRANSPORT & TRAVEL CLAIM FORM TELEKOM NETWORKS MALAWI LIMITED EXPENDITURE FINANCIAL CONTROL DIVISION
The Travelling & Travel Claim Form must be completed for all International Travel and Local Travel Claims.
NAME DATE
GROUP DIVISION
POST GRADE
DETAILS OF TRIP
DESTINATION TRAVELLED
REASON FOR TRAVEL
DATE DEPARTED FROM OFFICE

DATES TRAVELLED
DATE RETURNED TO OFFICE
TYPE OF ALLOWANCE
ACCOMODATION No. Of Nights Entitlement Per Night TOTAL
SUBSISTENCE No. Of Days Entitlement Per Day TOTAL
OCCASSIONAL MEAL No. Of Days Entitlement Per Day TOTAL
OUT OF POCKET No. Of Days Entitlement Per Day TOTAL
OTHER No. Of Days Entitlement Per Day TOTAL
TRANSPORT/FARE No. Of Days Entitlement Per Day TOTAL
TOTAL ALLOWANCE ENTITLEMENT
DEDUCT PERSONAL ADVANCE RECEIVED (80%)
NET CLAIM PAYABLE
PAYMENT METHOD
BENEFICIARY
PAYMENT BY Petty Cash Cheque OTHER (Specify)
I confirm the claim is for the given reasons. If there is any discrepancies to the amount, I authorise for the deduction to be done from my salary.
SIGNED BY PERSON REQUESTING ( must be individual who will travel) SIGNED BY SUPERVISING OFFICER
I hereby confirm I UNDERSTAND and complied with all the TNM S&T Policies during the trip
Name Name
Post Post
Signature Signature
Date Date

CODE
ACCOUNT
DESCRIPTION

YES NO

Post
Signature
Date

Subsistence and Travel Forms

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SUBSISTENCE & TRAVEL REQUISITION TELEKOM NETWORKS MALAWI LIMITED EXPENDITURE FINANCIAL CONTROL DIVISION

LOCAL MALAWI supplier

DETAILS OF TRIP CAR RENTAL DETAILS

DATE CHECK IN ENTERTAINMENT DETAILS

SUPPLIER, BOOKING AND COST

AIRLINE AND FLIGHT NR

FINANCIAL BUDGET AND ACCOUNT CONTROL

RESPONSIBILITY COST CENTRE

CONTROL MONITOR AND APPROVAL

REASON FOR TRAVEL

DATE OF DEPARTURE FROM OFFICE

SUBSISTENCE No. Of Days Entitlement Per Day TOTAL

OCCASSIONAL MEAL No. Of Days Entitlement Per Day TOTAL

OUT OF POCKET No. Of Days Entitlement Per Day TOTAL

OTHER No. Of Days Entitlement Per Day TOTAL

TRANSPORT/FARE No. Of Days Entitlement Per Day TOTAL

TOTAL ALLOWANCE ENTITLEMENT

ELIGIBLE ADVANCE REQUISITION AT 80%

FINANCIAL BUDGET AND ACCOUNT CONTROL

RESPONSIBILITY COST CENTRE

CONTROL MONITOR AND APPROVAL

REASON FOR TRAVEL

DATE DEPARTED FROM OFFICE

SUBSISTENCE No. Of Days Entitlement Per Day TOTAL

OCCASSIONAL MEAL No. Of Days Entitlement Per Day TOTAL

OUT OF POCKET No. Of Days Entitlement Per Day TOTAL

OTHER No. Of Days Entitlement Per Day TOTAL

TRANSPORT/FARE No. Of Days Entitlement Per Day TOTAL

TOTAL ALLOWANCE ENTITLEMENT

DEDUCT PERSONAL ADVANCE RECEIVED (80%)

NET CLAIM PAYABLE

PAYMENT BY Petty Cash Cheque OTHER (Specify)

FINANCIAL BUDGET AND ACCOUNT CONTROL

RESPONSIBILITY COST CENTRE

CONTROL MONITOR AND APPROVAL

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