Excel Comments VBA

Excel Comments VBA Página 1
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Excel Comments VBA

You can add any of the following macros to a workbook that
opens automatically when Excel opens (e.g. Personal.xls),
then add a toolbar button or shortcut key to run it.
Change the User Name
Insert a Plain Comment
Insert a Formatted Comment
Insert a Colour Formatted Comment
Insert Excel Comments with Date and Time
Replace Old Name in Excel Comments
Reset Comments to Original Position
Resize Excel Comments
Format All Excel Comments
Show Comments on Active Sheet
Show Excel Comments in Centre of Active Window
Show Excel Comments at Right of Active Window
Copy Comment Text to Adjacent Cell
Copy Comments to Another Worksheet
Copy Comments from All Sheets to Another Worksheet
Copy Excel Comments to Microsoft Word
Print Comments with Indicators
Number and List Excel Comments
Create Excel Comments with Pictures From File List
Insert Selected Picture Into Comment
Change the User Name

Instead of showing the user name at the start of Excel comments,
you can change to something generic, such as "Note:" However,
this change affects the User Name in all Microsoft Office
programs , so you may want to reset the name before you exit
Excel.
To set a generic label in Excel comments:

Sub CommentNote()
Application.UserName = "Note"
End Sub
To reset the User Name in Excel comments :

Sub CommentName()
Application.UserName = "John Smith"
End Sub
Insert a Plain Comment

To insert a comment with no User Name, use the following macro.
Note: Because the macro contains a SendKeys command, it should
be run with the worksheet active, not Visual Basic Explorer.
Sub CommentAddOrEdit()
'adds new plain text comment or positions
'cursor at end of existing comment text
http://www.contextures.com/xlcomments03.html 09/11/2010 01:14:25 p.m.

'www.contextures.com\xlcomments03.html
Dim cmt As Comment
Set cmt = ActiveCell.Comment
If cmt Is Nothing Then
ActiveCell.AddComment text :=""
End If
SendKeys "%ie~"
End Sub
To avoid use of the SendKeys command, you can use the following
variation , which leaves the Excel comments visible. After running
the macro, the comment shape is selected. Start typing, and the
text will be added to the comment box, or to the end of the existing
comment text.
Sub CommentAddOrEdit()
'method suggested by Jon Peltier 2006-03-04
'adds new plain text comment or adds text
'at end of existing comment text
Dim cmt As Comment
Set cmt = ActiveCell.AddComment
cmt.text text:=""
End If
'type to add comment text to selected shape

cmt.Visible = True
cmt.Shape.Select
End Sub
Replace Old Name in Excel Comments
If a previous user inserted comments, their name may appear at

the top of the comment. Their name may also appear in the Status
Bar, when you hover over the cell that contains a comment. The
following macro will replace the old name with a new name.
Sub ChangeCommentName()
'replaces old names in Excel comments
'deletes and reinserts Excel comments
' so new name appears in status bar
Dim ws As Worksheet
Dim cmt As Comment
Dim strOld As String
Dim strNew As String
Dim strComment As String
strNew = "New Name "
strOld = "Old Name "
Application.UserName = strNew
For Each ws In ActiveWorkbook.Worksheets
For Each cmt In ws.Comments
strComment = Replace(cmt .text, strOld,
strNew)
cmt.Delete
cmt.Parent.AddComment text :=strComment
Next cmt
Next ws
End Sub

Insert a Formatted Comment

To insert Excel comments with no User Name , formatted in
Times New Roman font, use the following macro:
Sub CommentAddOrEditTNR ()
'adds TimesNewRoman comment or positions
'cursor at end of existing comment text
Dim cmt As Comment
ActiveCell.AddComment text :=""
With cmt.Shape.TextFrame.Characters.Font
.Name = "Times New Roman"
.Size = 11
.Bold = False
.ColorIndex = 0
End With
End If
SendKeys "%ie~"
End Sub
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Insert a Colour Formatted

Comment
To insert a comment with no User Name, formatted with red
text in the first line , blue text in the second line, and bold text
after the colons, use the following macro:
Sub CommentTextFormatColour()
'adds comment then formats font colour and
adds bold
Dim cmt As Comment
Dim str 1 As String
Dim str 2 As String
Dim lBreak As Long
Dim lNum 1 As Long
Dim lNum 2 As Long
Dim lNumLen As Long
Dim strFind As String
On Error Resume Next
str1 = "John : 20 Eggs"

str2 = "Simon: 50 Eggs "
strFind = ":"
lNumLen = 3

ActiveCell.AddComment _
text:=str1 & Chr(10) & str2
End If
'find the line break and markers

lBreak = InStr(1, cmt .text , Chr(10))
lNum1 = InStr(1, cmt.text, strFind) + 1
lNum2 = InStr(lBreak, cmt.text, strFind)
+ 1
'format the lines of text

With cmt.Shape.TextFrame
.Characters(1, lBreak).Font.ColorIndex
= 3
.Characters(lBreak + 1, Len(cmt .text ))
.Font.ColorIndex = 5
End With
'add bold to numbers that follow colon

If lNum 1 > 0 Then
.Characters.Font .Bold = False
.Characters(lNum 1, lNumLen).Font .Bold
= True
.Characters(lNum 2, lNumLen).Font .Bold
= True
End With
End If
SendKeys "%ie~"
End Sub
Insert Excel Comments with Date

and Time
To insert Excel comments with the current date and time, or
append the current date and time to an existing comment,
use the following macro:
Sub CommentDateTimeAdd()
'adds Excel comments with date and time ,
' positions cursor at end of comment text
Dim strDate As String

Dim cmt As Comment
strDate = "dd-mmm-yy hh:mm:ss"


Set cmt = ActiveCell.AddComment
cmt.text text :=Format(Now, strDate) &
Chr (10)
Else
cmt.text text :=cmt .text & Chr(10) _
& Format(Now, strDate) & Chr(10)
End If
.Characters.Font .Bold = False
End With
SendKeys "%ie~"
End Sub
Reset Comments to Original

Position
If Excel comments have moved out of position, you can
reset them using the following code:
Sub ResetComments()
Dim cmt As Comment
For Each cmt In ActiveSheet.Comments
cmt.Shape.Top = cmt.Parent.Top + 5
cmt.Shape.Left = _
cmt.Parent.Offset(0, 1).Left + 5

Next
End Sub
Resize Excel Comments

If Excel comments have changed size, you can reset them using the
following code. The first macro resizes all comments on the active sheet,
and the second macro resizes all comments in the selected range.
Resize all comments on the active sheet
Sub Comments_AutoSize()
'posted by Dana DeLouis 2000 -09-16
Dim MyComments As Comment

Dim lArea As Long
For Each MyComments In ActiveSheet.Comments
With MyComments
.Shape.TextFrame .AutoSize = True
If .Shape.Width > 300 Then
lArea = .Shape.Width * .Shape.Height
.Shape.Width = 200
' An adjustment factor of 1.1 seems to work
ok.
.Shape.Height = (lArea / 200) * 1.1
End If
End With
Next ' comment
End Sub
Resize all comments in the selected area
Sub ResizeCommentsInSelection()
'Posted by Dave Peterson 2002 -02-25
Dim mycell As Range
Dim myRng As Range
Dim lArea As Long
Set myRng = Selection
For Each mycell In myRng.Cells

If Not (mycell.Comment Is Nothing) Then
With mycell.Comment
.Shape.TextFrame .AutoSize = True
If .Shape.Width > 300 Then
lArea = .Shape.Width * .Shape.Height
.Shape.Width = 200
.Shape.Height = (lArea / 200) * 1.2
End If
End With
End If
Next mycell
End Sub
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Format All Excel Comments

After you have inserted comments in a workbook, you can use the
following code to change the font and font size for all comments in the
workbook.
Sub FormatAllComments()
Dim ws As Worksheet
Dim cmt As Comment
For Each ws In ActiveWorkbook .Worksheets


With cmt.Shape.TextFrame .Characters.Font
.Name = "Times New Roman"
.Size = 12
End With
Next cmt
Next ws
End Sub
Show Comments on Active Sheet

If you choose View|Comments, all comments in all open
workbooks will be displayed. Instead, you can use code to
show the Excel comments on one sheet, and display the
comment indicators only on other sheets.
Sub ShowSheetComments()
'shows all comments on the active sheet
Dim c As Comment
For Each c In ActiveSheet.Comments

c.Visible = True
Next
End Sub
Show Excel Comments in Centre of Active Window

Paste the following code onto a worksheet module. If a cell
with a comment is selected on that sheet, its comment is
displayed in the centre of the active window's visible range.
Private Sub Worksheet _SelectionChange

(ByVal Target As Range)
'www.contextures.com/xlcomments03.html
Dim rng As Range
Dim cTop As Long
Dim cWidth As Long
Dim cmt As Comment
Dim sh As Shape
Application.DisplayCommentIndicator _
= xlCommentIndicatorOnly
Set rng = ActiveWindow.VisibleRange

cTop = rng.Top + rng .Height / 2
cWidth = rng .Left + rng .Width / 2
If ActiveCell.Comment Is Nothing Then
'do nothing
Else
Set sh = cmt .Shape
sh.Top = cTop - sh.Height / 2
sh.Left = cWidth - sh.Width / 2
cmt.Visible = True
End If
End Sub
Show Excel Comments at Right of Active Window

Paste the following code onto a worksheet module. If a cell

with a comment is selected on that sheet, its comment is
displayed at the far right of the active window's visible
range. A bit of space is added (lGap) to allow for scroll bar
on the right side.
Private Sub Worksheet _SelectionChange

(ByVal Target As Range)
'www.contextures.com/xlcomments03.html
'show comments at centre right of window
Dim rng As Range
Dim cTop As Long
Dim lGap As Long
Dim cmt As Comment
Dim sh As Shape
Application.DisplayCommentIndicator _
= xlCommentIndicatorOnly
Set rng = ActiveWindow.VisibleRange

cTop = rng.Top + rng .Height / 2
lGap = 30 'adjust space between window
edge and comment
If ActiveCell.Comment Is Nothing Then
'do nothing
Else
Set sh = cmt .Shape
sh.Top = cTop - sh.Height / 2
sh.Left = rng.Width - sh.Width - lGap
cmt.Visible = True
End If
End Sub
Copy Comment Text to Adjacent Cell

The following macro will copy comment text to the cell to the right, if that
cell is empty.
Sub ShowCommentsNextCell()
'based on code posted by Dave Peterson 2003-05-16
Application.ScreenUpdating = False
Dim commrange As Range

Dim mycell As Range
Dim curwks As Worksheet
Set curwks = ActiveSheet

Set commrange = curwks.Cells _
.SpecialCells(xlCellTypeComments )
On Error GoTo 0
If commrange Is Nothing Then

MsgBox "no comments found"
Exit Sub
End If
For Each mycell In commrange

If mycell.Offset(0, 1).Value = "" Then
mycell.Offset(0, 1).Value = mycell.Comment.Text
End If
Next mycell
Application.ScreenUpdating = True
End Sub

Copy Comments to Another Worksheet

The following macro will add a sheet to the workbook, with a list of
comments, including the cell address, and cell name, if any.
Sub showcomments()
'posted by Dave Peterson 2003 -05-16

Dim mycell As Range
Dim newwks As Worksheet
Dim i As Long

.SpecialCells(xlCellTypeComments)
On Error GoTo 0

Exit Sub
End If
Set newwks = Worksheets.Add
newwks.Range("A1:D1").Value = _
Array("Address", "Name", "Value", "Comment")
i = 1
With newwks
i = i + 1
.Cells(i, 1).Value = mycell.Address
.Cells(i, 2).Value = mycell.Name.Name
.Cells(i, 3).Value = mycell.Value
.Cells(i, 4).Value = mycell.Comment.Text
End With
Next mycell
End Sub
Copy Comments from All Sheets to Another

Worksheet
The following macro will add a sheet to the workbook, with a list of Excel
comments from all sheets in the workbook, including the sheet name, cell
address, and cell name, if any.
Sub ShowCommentsAllSheets()
'modified from code

Dim mycell As Range

Dim ws As Worksheet
Dim i As Long
newwks.Range("A1:E1").Value = _
Array("Sheet", "Address", "Name", "Value", "Comment")
For Each ws In ActiveWorkbook.Worksheets

Set commrange = ws.Cells.SpecialCells(xlCellTypeComments)
On Error GoTo 0

'do nothing
Else
i = newwks.Cells(Rows .Count, 1).End (xlUp).Row

With newwks
i = i + 1
.Cells(i, 1).Value = ws.Name
.Cells(i, 2).Value = mycell.Address
.Cells(i, 3).Value = mycell.Name.Name
.Cells(i, 4).Value = mycell.Value
.Cells(i, 5).Value = mycell.Comment.text
End With
Next mycell
End If
Set commrange = Nothing
Next ws
'format cells for no wrapping , remove line break

newwks.Cells.WrapText = False
newwks.Columns("E:E").Replace What :=Chr (10), _
Replacement:=" ", LookAt:=xlPart, _
SearchOrder:=xlByRows , MatchCase :=False, _
SearchFormat:=False, ReplaceFormat:=False
End Sub
Copy Excel Comments to Microsoft

Word
The following code copies the comment text from the active sheet,
and adds it to a Microsoft Word document, along with the cell
address.
Sub CopyCommentsToWord()
Dim cmt As Comment

Dim WdApp As Object

Set WdApp = GetObject (, "Word .Application")
If Err .Number <> 0 Then
Err.Clear
Set WdApp = CreateObject("Word .Application")
End If
With WdApp
.Visible = True
.Documents .Add DocumentType:=0
For Each cmt In ActiveSheet.Comments

.Selection.TypeText cmt .Parent.Address _

& vbTab & cmt.Text
.Selection.TypeParagraph
Next
End With
Set WdApp = Nothing
End Sub
Print Worksheet with Comment Indicators
When you print a worksheet that contains comments, the comment

indicators are not visible. There is no option to change this behaviour . As a
workaround , you can draw triangle AutoShapes over the comment
indicators .
Draw Triangular AutoShapes over the Comment Indicators
The following code will draw a triangular AutoShape over each comment
indicator on the active sheet:
Sub CoverCommentIndicator()
Dim ws As Worksheet
Dim cmt As Comment
Dim rngCmt As Range
Dim shpCmt As Shape
Dim shpW As Double 'shape width
Dim shpH As Double 'shape height
Set ws = ActiveSheet
shpW = 6
shpH = 4

Set rngCmt = cmt .Parent
With rngCmt
Set shpCmt = ws.Shapes.AddShape
(msoShapeRightTriangle, _
rngCmt.Offset(0, 1).Left - shpW, .Top, shpW,
shpH )
End With
With shpCmt
.Flip msoFlipVertical
.Flip msoFlipHorizontal
.Fill .ForeColor .SchemeColor = 10 'Red
'12=Blue , 57=Green
.Fill .Visible = msoTrue
.Fill .Solid
.Line .Visible = msoFalse
End With
Next cmt
End Sub
Remove Triangular AutoShapes over the Comment Indicators
The following code will remove the triangular AutoShape over each
comment indicator on the active sheet:
Sub RemoveIndicatorShapes()
Dim ws As Worksheet
Dim shp As Shape
For Each shp In ws.Shapes

If Not shp .TopLeftCell.Comment Is Nothing Then

If shp .AutoShapeType = _
msoShapeRightTriangle Then
shp.Delete
End If
End If
Next shp
End Sub
Number and List Excel Comments

When you print a worksheet that contains comments, you can use
programming to number the comments. List the numbered comments
on a separate sheet, and print them .
Download the zipped sample file for numbered comments in Excel

2003 and earlier versions: CommentsNumberPrint.zip
NOTE : Code is slightly different for Excel 2007 . Please use this file :
CommentNumbersPrint2007.zip
Draw Numbered Rectangles over the Comment Indicators
The following code will draw a numbered rectangle AutoShape over

each comment indicator on the active sheet:
Sub CoverCommentIndicator()
Dim ws As Worksheet
Dim cmt As Comment
Dim lCmt As Long
Dim rngCmt As Range
Dim shpCmt As Shape
Dim shpW As Double 'shape width
Dim shpH As Double 'shape height
shpW = 8
shpH = 6
lCmt = 1

Set rngCmt = cmt .Parent
With rngCmt
Set shpCmt = ws.Shapes.AddShape
(msoShapeRectangle, _
rngCmt.Offset(0, 1).Left - shpW, .Top,
shpW , shpH )
End With
With shpCmt
.Name = "CmtNum" & .Name
With .Fill
.ForeColor.SchemeColor = 9 'white
.Visible = msoTrue
.Solid
End With
With .Line
.Visible = msoTrue
.ForeColor.SchemeColor = 64 'automatic
.Weight = 0.25
End With
With .TextFrame
.Characters.Text = lCmt
.Characters.Font .Size = 5
.Characters.Font .ColorIndex = xlAutomatic
.MarginLeft = 0#
.MarginRight = 0#
.MarginTop = 0#
.MarginBottom = 0#
.HorizontalAlignment = xlCenter
End With
.Top = .Top + 0.001

End With
lCmt = lCmt + 1
Next cmt
End Sub
Remove Rectangular AutoShapes over the Comment Indicators
The following code will remove the rectangular AutoShape over each
comment indicator on the active sheet:
Sub RemoveIndicatorShapes()
Dim ws As Worksheet
Dim shp As Shape
For Each shp In ws.Shapes

If Not shp .TopLeftCell.Comment Is Nothing Then
If Left (shp.Name, 6) = "CmtNum" Then
shp.Delete
End If
End If
Next shp
End Sub
List Comments on New Sheet
The following code will list the numbered comments on a new

worksheet:
Sub showcomments()

Dim cmt As Comment
Dim i As Long

.SpecialCells(xlCellTypeComments)
On Error GoTo 0

Exit Sub
End If
newwks.Range("A1:E1").Value = _
Array("Number", "Name ", "Value",
"Address", "Comment")
i = 1
For Each cmt In curwks.Comments
With newwks
i = i + 1
.Cells(i, 1).Value = i - 1
.Cells(i, 2).Value = cmt .Parent.Name .Name
.Cells(i, 3).Value = cmt .Parent.Value
.Cells(i, 4).Value = cmt .Parent.Address
.Cells(i, 5).Value = Replace(cmt.Text ,
Chr (10), " ")
End With

Next cmt
newwks.Cells.WrapText = False
newwks.Columns.AutoFit
End Sub
Create Excel Comments with Pictures From File List

The following code creates a comment with picture inserted, in
column B, based on a file list in column A. Download the zipped
sample file.
Sub InsertComment()
Dim rngList As Range
Dim c As Range
Dim cmt As Comment
Dim strPic As String
Set rngList = Range("A1:A5")

strPic = "C:\Data \"
For Each c In rngList

With c.Offset(0, 1)
Set cmt = c.Comment
Set cmt = .AddComment
End If
With cmt
.Text Text:=""
.Shape.Fill .UserPicture strPic & c.Value
.Visible = False
End With
End With
Next c
End Sub
Insert Selected Picture Into

Comment
The following code creates a file from the selected
picture, inserts it into a comment in the active cell, and
deletes the picture. Download the zipped sample file.
Sub PictureIntoComment()
Dim ch As ChartObject
Dim dWidth As Double
Dim dHeight As Double
Dim ws As Worksheet
Dim sName As String
Dim cmt As Comment
Dim sPath As String
Dim sFile As String
Dim rng As Range
Set rng = ActiveCell
sPath = ThisWorkbook.Path & "\"
sName = InputBox("Name for picture file
(no extension )", "File Name")

If sName = "" Then sName = "Picture_" &

Format(Date, "yyyymmdd")
sFile = sPath & sName & ".gif"
dWidth = Selection.Width
dHeight = Selection .Height
Selection .Cut
Set ch = ws.ChartObjects.Add
(Left:=rng.Left , Top :=rng.Top, _
Width:=dWidth, Height:=dHeight)
ch.Chart.Paste
rng.Activate
ch.Chart.Export sFile
ch.Delete
Set cmt = rng.AddComment
cmt.Text Text:=""
With cmt.Shape
.Fill.UserPicture sFile
.Width = dWidth
.Height = dHeight
End With
End Sub
1. Excel Comments -- Basics

2. Excel Comments -- Tips
3. Excel Comments -- VBA
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Debra Dalgleish
Last updated: October 2, 2010 10:46 PM

Excel Comments VBA

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Excel Comments VBA

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Excel Comments VBA Página 1

Search Contextures Sites

Create Timeline Chart Gantt Chart Online Project Gantt Charts

Excel Comments VBA

Change the User Name

To set a generic label in Excel comments:

To reset the User Name in Excel comments :

Insert a Plain Comment

http://www.contextures.com/xlcomments03.html 09/11/2010 01:14:25 p.m.

'type to add comment text to selected shape

Replace Old Name in Excel Comments

If a previous user inserted comments, their name may appear at

http://www.contextures.com/xlcomments03.html 09/11/2010 01:14:25 p.m.

Insert a Formatted Comment

Insert a Colour Formatted

str1 = "John : 20 Eggs"

Set cmt = ActiveCell.Comment

'find the line break and markers

'format the lines of text

http://www.contextures.com/xlcomments03.html 09/11/2010 01:14:25 p.m.

'add bold to numbers that follow colon

Insert Excel Comments with Date

Dim strDate As String

strDate = "dd-mmm-yy hh:mm:ss"

If cmt Is Nothing Then

Reset Comments to Original

http://www.contextures.com/xlcomments03.html 09/11/2010 01:14:25 p.m.

Resize Excel Comments

Resize all comments on the active sheet

Dim MyComments As Comment

Resize all comments in the selected area

Set myRng = Selection

For Each mycell In myRng.Cells

Format All Excel Comments

http://www.contextures.com/xlcomments03.html 09/11/2010 01:14:25 p.m.

For Each cmt In ws.Comments

Show Comments on Active Sheet

For Each c In ActiveSheet.Comments

Show Excel Comments in Centre of Active Window

Private Sub Worksheet _SelectionChange

Set rng = ActiveWindow.VisibleRange

Show Excel Comments at Right of Active Window

http://www.contextures.com/xlcomments03.html 09/11/2010 01:14:25 p.m.

Paste the following code onto a worksheet module. If a cell

Private Sub Worksheet _SelectionChange

Set rng = ActiveWindow.VisibleRange

Copy Comment Text to Adjacent Cell

Dim commrange As Range

Set curwks = ActiveSheet

On Error Resume Next

If commrange Is Nothing Then

For Each mycell In commrange

http://www.contextures.com/xlcomments03.html 09/11/2010 01:14:25 p.m.

Copy Comments to Another Worksheet

Dim commrange As Range

Set curwks = ActiveSheet

On Error Resume Next

If commrange Is Nothing Then

Set newwks = Worksheets.Add

Copy Comments from All Sheets to Another

Dim commrange As Range

http://www.contextures.com/xlcomments03.html 09/11/2010 01:14:25 p.m.

Set newwks = Worksheets.Add