DISTRIBUTION CENTERS

DOCUMENTATION NEEDED FOR REVIEW 2003

This sheet is a reminder of documentation needed for review from the AIB Consolidated Standards for
Food Distribution Centers. The programmes and documentation will be reviewed during the
inspection. Not all records will pertain to each facility. The bolded "CSDC Item" at the end of each
listing identifies where the full requirement for the documentation is discussed in the AIB Consolidated
Standards for Food Distribution Centers, Copyright 2002.

______ 1. Current Organisational Chart: Responsibility for Food Safety Noted (SHALL) (AP) (CSDC
Item I.A)

______ 2. Job Responsibilities: Procedures, Commitment to Keep Products Safe (SHALL) (AP) (CSDC
Item I.B.)

______ 3. Food Safety Committee: Self-Inspection Records, Procedure Audits (SHALL) (AP) (CSDC
Item I.C.)

______ 4. Master Cleaning Schedules: Building, Equipment, Utensils, Maintenance Cleaning (SHALL)
(AP) (CSDC Item I.E.)

______ 5. Written Building and Equipment Cleaning Procedures (SHALL) (AP) (CSDC Item I.F.)

______ 6. Ingredient/Material Receiving Procedures and Inspection Records (SHALL) (AP) (CSDC Item
I.G.)

______ 7. Documented Hazard Analysis Critical Control Point (HACCP) Programme (SHALL for DCs
handling seafood, fish and other products and exporting these items to the US ONLY)
(AP) (CSDC Item I.H.)

______ 8. Documented Warehouse Policies: Employee Food Safety/GMP Rules, Good Manufacturing
Practices Training, Records and Annual Training (SHALL) (AP) (CSDC Item I.I.)

______ 9. Documented Consumer Complaint Procedures (SHOULD) (AP) (CSDC Item I.J.)

______ 10. Documented Product Trace/Recall Programme: (SHALL) Mock Recall (SHOULD) (AP)
(CSDC Item I.K.)

______ 11. Procedures For Controlling Damaged or Returned Product (SHALL) (AP) (CSDC Item I.L.)

______ 12. Procedures for Handling a Regulatory Inspection (SHALL) (AP) (CSDC Item I.M.)

______ 13. Documented Glass and Hard Plastics Policy: Procedure, Logs and Audit (where applicable)
(SHALL) (AP) (CSDC Item I.N.)

______ 14. Documented Preventive Maintenance Programme, Prioritising Work Order System (SHALL)
(AP) (CSDC Item I.O.)

(Continued)
______ 15. Written Pest Control Programme: Procedures, Usage Records, Trap Logs, Plant Schematic,
License, Insurance, Labels, Material Safety Data Sheets (MSDS), etc. (SHALL) (PC) (CSDC
Item II.A. & B.)

______ 16. Records of Distribution (SHALL) (OP) (CSDC Item III.D.1.)

______ 17. Procedures for Inspection of Shipping Vehicles and Inspection Records (SHALL) (OP) (CSDC
Item III.D.3.)

______ 18. Documentation of Perishable/Frozen Products Recorded Upon Loading/Recording of

Temperature of Pre-Cooled Trailer. Written Procedure for Transportation Breakdown.
(SHALL) (OP) (CSDC Item III.D.4.)

______ 19. Calibration Logs of Regulating and Recording Controls, Thermometers, or Other Temperature
Measuring Devices, Monitoring of Temperature Control Devices, if applicable (SHALL) (MS)
(CSDC Item IV.C.3.)

______ 20. Potable Water Documentation (SHALL) (MS) (CSDC Items IV.D.1. and 2.)

AP=Adequacy of the Food Safety Programme

PC=Pest Control
OP=Operational Methods and Personnel Practices
MS=Maintenance for Food Safety
CP=Cleaning Practices

Date: 10/20/2002