ISO14001 Step by Step Guide APMM Vessels

ISO 14001 Step-by-step Guide
for A. P. Møller-Mærsk Vessels
Technical Organisation
SQHE Department
February 2006
Mikkel Stenbæk Hansen
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ISO 14001 Step-by-step Guide Feb 2006
PREAMBLE .................................................................................................................................................... 3
PURPOSE .................................................................................................................................................... 3
SCOPE .................................................................................................................................................... 3
DEFINITIONS .................................................................................................................................................... 3
ROLES AND RESPONSIBILITIES .................................................................................................................. 4
1 DESCRIPTION OF ISO 14001................................................................................................................. 5

1.1 WHAT ARE ISO, ISO 14000, AND ISO 14001? ........................................................................................ 5
1.2 WHY IS THE COMPANY INTERESTED IN IMPLEMENTING AN EMS UNDER ISO 14001?.............................. 5
1.3 WHAT SHALL THE COMPANY DO IN ORDER FOR THE EMS TO MEET THE ISO 14001 STANDARD? ............ 6
2 GENERAL STEPS FOR ISO 14001 COMPLIANCE............................................................................ 7
2.1 INFORMATION .......................................................................................................................................... 9
2.2 ENVIRONMENTAL REVIEW – DESCRIPTION .............................................................................................. 9
2.3 ACTION PLAN – SETTING OBJECTIVES AND TARGETS .............................................................................. 12
2.4 TRAINING ............................................................................................................................................... 14
2.5 INTERNAL AUDIT ................................................................................................................................... 15
2.6 FOLLOW UP ............................................................................................................................................ 15
3 THE ISO 14001 EXTERNAL AUDIT ................................................................................................... 16
4 QES REFERENCES ................................................................................................................................ 17
APPENDICES .................................................................................................................................................. 18
APPENDIX 1: EXAMPLE OF ENVIRONMENTAL REVIEW ..................................................................................... 18
APPENDIX 2: EXAMPLE OF ENVIRONMENTAL OBJECTIVES AND TARGETS ........................................................ 27
APPENDIX 3: ITEMS AND ASPECTS NORMALLY ASSESSED DURING AN ISO14001 AUDIT. ................................. 28
APPENDIX 4: QUESTIONS ASKED BY SURVEYORS DURING ISO 14001 AUDITS .................................................. 33
Preamble
To stay committed to our Environmental Protection Policy and to fulfil our customers’
requirements, it has been decided to implement the ISO 14001:2004 1 standard on all
vessels.
This document provides practical guidance to A. P. Møller-Mærsk vessels on

implementation of the Environmental Management System (EMS) on board vessels,
preparation for the external ISO 14001 audit and follow up. The document does not
supersede information contained in the QES and the ISO 14001:2004 Standard and it
is to be remembered that the EMS is an integrated part of the QES and a lot of
practical information, guidelines and tips (especially with regards to onboard
activities) exist in the QES and this should be referred to at all times.
The guide consists of three main parts. In the first chapter, the ISO 14001 standard is
described, the second chapter deals with the general steps for ISO 14001 compliance
and the third chapter describes the external ISO 14001 audit. The guide is partly based
on the A.P. Møller Singapore ISO 14001 Step-by-step Guide and will be continuously
updated.
All ships that have not already done so, should initiate the ISO 14001 implementation
process as described step-by-step in Chapter 2.
Purpose
The purpose of this Step-by-step Guide is to improve the environmental performance
of APMM vessels by ensuring that the Environmental Management System is
properly implemented onboard all vessels in alignment with the ISO 14001 Standard.
Scope
The Step-by-step Guide applies to all A.P. Møller-Mærsk vessels except NKOSSA II.
Definitions
Environmental Management System
The part of the QES that relates to environmental issues.
Other definitions can be found in the QES.
1
2004 refers to the version of the standard. ISO 14001:2004 is the current version of the standard. The previous
version was called ISO 14001:1996.
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Roles and Responsibilities

The Master is responsible for proper implementation of the Environmental
Management System as described in this guide. However, the system requires the
complete and enthusiastic support of the entire senior management onboard for its
continued success. It is essential that at least all senior management onboard
understand the ISO 14001 terminology properly to enable them to carry out the
different steps necessary as described in chapter 2 and train the remaining crew in the
implementation and proper continuation of the standard.
An officer shall be designated as the ‘Environmental Officer’ and he/she is

responsible for proper implementation, maintenance and follow-up of the procedures
and records needed for the ISO 14001 certification. He/she must have the support of
the entire management and crew onboard in carrying out his duties as required.
Progress shall be recorded and deviations concerning the Environment Management
System must be discussed at important forums such as the Management meetings.
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1 Description of ISO 14001

1.1 What are ISO, ISO 14000, and ISO 14001?
ISO stands for the International Organisation for Standardisation, located in Geneva,
Switzerland. ISO promotes the development and implementation of voluntary
international standards, for a wide range of topics, e.g. different products and
environmental management. ISO 14000 refers to a series of voluntary ISO standards
covering the environmental field. Included in the ISO 14000 series are the ISO 14001
Standard for Environmental Management Systems (EMS) and other standards in
fields such as environmental auditing, environmental performance evaluation,
environmental labelling, and life-cycle assessment. The relevant parts of the ISO
14001 Standard can be found in the QES (see references).
1.2 Why is the Company interested in implementing an EMS under ISO

14001?
Like a great number of major customers, APMM believes that an EMS, if
implemented properly, will bring about substantial benefits to the environment and
business. Some benefits of an ISO 14001 environmental management system are:
Environmental benefits:
The EMS provides a framework for:
• A systematical identification and understanding of the environmental impacts
arising from our activities
• Drawing up of objectives and targets
• Improvements in overall environmental performance and compliance
• Consistency in managing environmental obligations
Financial benefits:
• Increased efficiency and cost savings when managing environmental obligations
Public relations:
• Maintain and enhance good public relations and image
Marketing benefits:
• Increased competitiveness and improved relationship with costumers by meeting
or exceeding our customers’ requirements
• The EMS creates the basis for reporting environmental performance
Legal:
• Liability limitation and risk reduction
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Hence having a well functioning Environmental Management System in place is good

for the environment and good for business.
1.3 What shall the Company do in order for the EMS to meet the ISO
14001 standard?
The ISO 14001 standard requires that the Company puts in place and implements a
series of practices and procedures that, when taken together, result in an
Environmental Management System. ISO 14001 is not a technical standard and as
such does not in any way replace technical requirements embodied in statutes or
regulations. The major requirements of an EMS under ISO 14001 include:
• A policy statement which includes commitments to prevention of pollution,

continual improvement of the EMS leading to improvements in overall
environmental performance, and compliance with all applicable statutory and
regulatory requirements.
• Identification of all environmental aspects of activities, products, and services

that can be controlled and determination of those aspects that can have significant
impact on the environment, including those that are not regulated.
• Setting performance objectives and targets for relevant environmental aspects

identified which link back to the three commitments (i.e. prevention of pollution,
continual improvement, and compliance).
• Implementing the EMS to meet these objectives. This includes activities like
training of employees, establishing work instructions and practices, and
establishing the metrics by which the objectives and targets will be measured.
• Establishing a program to periodically audit the operation of the EMS
• Checking and taking corrective and preventive actions when deviations from
the EMS occur, including periodically evaluating the compliance with applicable
regulatory requirements.
• Undertaking periodic reviews of the EMS by management to ensure its

continuing performance and making adjustments to it, as necessary.
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2 General steps for ISO 14001 compliance

This chapter describes the practical requirements for implementation of the ISO 14001
environmental management system on board vessels in a step-by-step manner. Each
step is further described subsequently.
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EREF _Toc126902709 \h 29
ISO 14001 Implementation Strategy
2.1 Read available information on ISO 14001

• QES: Read QES Manual => 0.About QES => How the system is managed =>
Environmental Management =>
• QES: Read QES Manual => References =>
• ISO 14001 (EMS Requirements) and ISO 14004 Standards (EMS Guidelines)
2.2 Initial identification of environmental aspects and impacts from activities

onboard
• Carry out a review of Environmental Management system onboard and record it.
• In the review, define Scope of ISO 14001 implementation.
• Determine which onboard activities cause significant environmentally impacts
2.3 Draw up the objectives and targets

• Decide on objectives and targets for improvements of environmental performance
taking into consideration the environmental review
• Decide on a reasonable time frame and responsibility for implementation.
• Draw up the procedures for the implementation of the controls.
• Decide on the measurable criteria for evaluating success
• Implement records that will be maintained for the above.
2.4 Environmental training

• Carry out familiarisation and training of crew
2.5 Internal audit

• Carry out internal audit annually
2.6 Review the objectives and targets and the system as such.
• The objectives and targets must be measured and reviewed to assess the
effectiveness of the controls and procedures.
• There must be at least 3 evenly spaced reviews during the period of the objective
and target (e.g. every 3-6 months).
• Annual environmental reviews must be carried out and new targets must be set
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2.1 Information
In order to familiarise yourself with the terms used in the ISO 14001 Standard and the
practical steps required for compliance with the standard, it is necessary that you read
the relevant information in the QES. Of particular relevance are the documents found
in the “Environmental Management” section as well as the “Environmental
Management Programme” document and the “ISO 14001:2004 Standard” both to be
found under References.
In addition two ISO booklets; 1) the full version of the ISO 14001 Standard in
describing EMS Requirements and 2) the ISO 14004 Standard describing EMS
Guidelines have been distributed to all vessels. The booklets thus contain the
requirements you are being audited against as well as an explanation of the different
terms and principles. This information should be considered background material and
can be read if you need further information.
2.2 Environmental Review – Description

As a first step towards ISO14001 certification, you shall carry out an environmental
review in order to identify environmental aspects of the processes and activities
onboard, and evaluate associated environmental impacts (negative or positive). These
aspects should be those that the vessel can control or be expected to be able to affect.
The significance of the environmental aspects should subsequently be defined and
taken into account when setting objectives and targets. The environmental review
must be carried out in accordance to Procedure 1339 in the QES.
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2.2.1 Identification of environmental aspects and impacts

For the Environmental Management System to be complete, all possible inputs and
outputs should be taken into account when investigating environmental aspects and
impacts.
Inputs Activity Output

Carbon Oxides
Nitrogen Oxides
Air Sulphur Oxides
Operations
Water Volatile Organic Compounds
Fuel Particulates
Oil Ballast Water – invasive species
Ballast water Noise and Vibrations
Sludge and Bilge water
Toxic substances
Paint chips
Spare parts
Scrap spare parts
Maintenance
Paint
Waste water
Hazardous materials
Sludge / waste oil
Oil
Volatile organic compounds
Water
Plastic packing
Packaging materials
Non-plastic packing
Chemicals
Waste Chemicals
Food Organic waste
Catering
Beverages Sewage
Disposables Plastic
Packaging Glass
Paper Paper
Specific activities to consider include (to the extent applicable), but are not limited to:
• Engine operations
• cargo operations;
• fuel and oil transfer;
• ballasting /de-ballasting;
• tank cleaning;
• maintenance and repairs, e.g. sandblasting and painting;
• navigation and/or propulsion;
• daily activities, e.g. use of electricity, water and paper;
• garbage and waste handling;
• catering activities;
• purchasing of spare parts
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• forwarding, e.g. return goods
Keep in mind that there are often more than one environmental aspect for each
process and that there may be more than one impact from each aspect.
Examples of aspects include, but are not limited to:

• exhaust gasses;
• fuel and oil consumption;
• uses of chemicals;
• handling of ballast water;
• garbage and waste generation.
Examples of impacts include, but are not limited to:

• air pollution;
• global warming;
• pollution of the oceans and waterways;
• Introduction of invasive species via ballast water;
Activity/Product/ Aspects Actual and potential impacts

Service
Fleet operation Consumption of fuel Depletion of non-renewable fossil fuels
Emission of nitrogen oxides Air pollution - ozone production - smog
(NOx) Acid rain - acidification
Emission of carbon dioxide Global warming
(CO2)
Generation of noise Discomfort or inconvenience to local
residents
Routine fleet maintenance Generation of waste water Water pollution
(including oil changes) Generation of waste oil Pollution of soil and/or water
Table 1: Simple illustration of relationship between activities, environmental aspects and environmental
impacts.
Other concrete examples of activities, aspects and impacts and the relationship
between them can be found in the ISO 14004:2004 Standard booklet.
2.2.2 Significance of Impacts

The significance of environmental impacts must be determined. Factors to consider
for the evaluation of the significance of impacts include, but are not limited to:
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• severity of impact – is the potential impact major or minor?

• probability of occurrence – is the impact likely to occur?
• scale of impact – how large is the area/population affected by the impact?
• duration of impact – how long will the impact occur?
• laws and regulations – do any regulations cover the impact?
An example of an environmental review is available in appendix 1. Environmental

reviews should be sent to CPHTECHSAF after completion.
2.3 Action plan – setting objectives and targets

On the basis of the environmental review, environmental objectives and targets as
well as an action plan for achieving them should be established and documented by
using I-form 421. The action plan should include designation of responsibility for
achievement of objectives and targets, the means, actions to be taken, and the time-
frame by which they are to be achieved.
When establishing the objectives and targets you should consider:

• legal and other requirements;
• the significance of aspects and impacts; and
• operational options and requirements.
Objectives should be obtainable and targets should be SMART:

• Specific
• Measurable
• Agreeable
• Realistic
• Time bound
If targets are not directly measurable, historic data may be used to demonstrate
improvement (e.g. the target: minimise ballast). You should keep in mind that there
may be more than one objective for each impact and that there may be more than one
target from each objective.
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Suggestions for objectives and targets include:
Objective Target
Increase environmental Training of crew
awareness
Reduce fuel consumption / air Minimise ballast
emissions Optimal trim
Minimise the running of ventilation fans taking into
consideration adequate ventilation
Minimise use of generators while in port
Reduce electricity consumption by XX% by switching off
all electrical equipment in cabins not in use.
Reduce no. of engines running when on standby
Minimise no. of pumps in use
Reduce electricity consumption by XX% by substituting
normal light bulb with energy saving bulbs
Dispose garbage at land instead of incineration
Reduce smoke emission
Reduce sludge production by XX%
Reduce water pollution Reduce oily water discharge by XX%
Reduce consumption of chemicals by XX%
Substitute chemicals with more environmentally friendly
ones
Reduce consumption of laundry detergents by XX%
Eliminate use of rinse aid for washing
Conserve biodiversity Conduct ballast water exchange only in water depths
exceeding 200 metres and minimum 200 NM from land.
Handle garbage in an No garbage disposed to sea
environmentally friendly Garbage segregation into different categories
manner
Control of hazardous waste Collect batteries and land at shore facilities.
Waste reduction Rags used for cargo damage prevention during lashing to
be recycled for use onboard after discharging of cargo
Reduce natural resource Reduce paper consumption by XX%
consumption Reduce disposable cups by XX%
Vessels are encouraged to adopt some of these objectives and targets.
When the objectives and targets are set, establishing of measurable environmental
performance indicators should be considered. These indicators should be used as the
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basis for the environmental-performance evaluation. Examples of measurements that

might be used to determine progress toward an environmental objective are:
• quantity of energy used;
• quantity of material used;
• quantity of emissions, such as carbon dioxide;
• quantity waste produced;
• number of environmental accidents, e.g. oil pollution, unplanned waste releases;
It should be ensured that units for measurements of environmental performance

indicators are the same when making comparisons between past and present
performance.
A concrete example of objectives and targets set using I-from 421 is available in
appendix 2 and the relationship between objectives and targets is further described in
the ISO 14004 Standard.
Objectives and targets must be sent to CPHTECHSAF.
In addition to objectives and targets set on board vessels, overall objectives and
targets for environmental improvements for the entire APMM fleet are set in the
Environmental Management Program available in the QES.
2.4 Training
Training of crew onboard is considered a crucial part of a well functioning
environmental management system. Training can provide the team with an
understanding of the benefits of each actions taken towards improving the
environmental performance and will ensure increased commitment. You should
establish and maintain training of crew members in relation to EMS and ISO 14001 in
order to ensure that they are aware of:
• The Company’s Environmental Protection Policy
• the most significant environmental aspects and impacts, actual or potential, of
their work activities;
• the environmental benefits of improved personal performance;
• the environmental objectives and targets that has been set on board;
• the importance of conformance with environmentally relevant operating
procedures and the potential consequences of deviation from same;
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• their role and responsibility in implementation and continuous improvement of

the environmental management system, including emergency preparedness and
response required;
A comprehensive ISO 14001 training programme is currently under development. The

program will include shore-based training for officers as well as an ISO 14001 e-
learning course for all crew. Until such training material becomes available, this
document together with the power point presentation “ISO 14001 and practical
matters”, which has been send to all ships, can be used as basis for training.
2.5 Internal Audit

An internal audit is carried out annually to correct any possible non conformances
with the ISO 14001 Standard. However, since the EMS internal audit has been
integrated into the annual internal QES audit, no additional internal audit is needed.
The audit must be carried out in accordance with internal audit procedures.
2.6 Follow up
Relevant parameters for achievement of objectives and targets must be measured
periodically and the status evaluated. In addition annual environmental reviews shall
be conducted and new objects and targets set to in line with the continuous
improvement principle.
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3 The ISO 14001 External Audit

The ISO 14001 external audit is to be carried out together with the intermediate ISM
audit unless informed differently. The external audits shall be scheduled in good time,
audit should be carried out at least one month before the deadlines for the intermediate
SMC audit or the expiry date of the SMC. The Safety/Quality Department shall also
be informed in good time in order to arrange the audit with the auditing body. The
audit shall be ordered according to procedure 1699.
For your guidance, a list of items and aspects normally assessed during an ISO 14001
audit is available in Appendix 3 and a list of questions previously raised during ISO
14001 audits is available in Appendix 4. These lists are intended to give you an idea
about the nature of the audit and thereby enhance the preparedness.
After the audit, please send the audit report to CPHTECHSAF and upload any
possible deficiencies into the CAP-form system.
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4 QES References
Regarding ISO 14001 in the QES see:

• QES manual chapter 0 – 12 and relevant procedures in chapter 19/Environment.
• The ISO 14001 Standard can be found in the QES Manual/References. Note: links
to the Standards in top of the pages in the QES manual.
• More information can be found in the QES Manual/Chpt. 0 About QES/How the
System is Managed/Environmental Management.
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Appendices
Appendix 1: Example of Environmental Review
(Procedure 1339 – Annually)
INITIAL ENVIRONMENTAL REVIEW
Vessel:
Date:
This review has been made after the vessel's management made a study of the vessels
daily operations, activities and products onboard and the waters and sea-lanes in
which the vessel trades & operates.
The aspects of the vessel's daily operations and activities that lead to environmental
impacts and over which the management had control were identified.
These environmental aspects were evaluated for the impact that they have on the
environment.
Operations relevant to the specific environmental aspects were described and

Control Measures were subsequently suggested to control/limit the impact of the
aspects on the environment with due regard to the Safety of the vessel, Owners and
Operators interests, practicality as well as the likely costs involved.
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Elements of vessels' daily operations
INPUTS ACTIVITY OUTPUT

Carbon Oxides
Nitrogen Oxides
Air
Sulphur Oxides
Water
Volatile organic carbons
Fuel
OPERATION Particulates
Oil
Ballast Water – invasive species
Ballast water
Noise & Vibrations
Gases (cooling, etc.)
Sludge & Bilge water
Toxic substances
Spare Parts
Scrap Spare parts
Paint
Waste water
Hazardous Materials
Soot/Particles
Packaging material MAINTENANCE
Waste oil
Oil
Sludge
Water
Waste chemicals
Chemicals
Food
DOMESTIC Organic Waste
Beverage
ROUTINES Waste water
Disposables
/ Lavatory waste
Paper
CATERING Other waste generated on board
Packaging
The environmental aspects identified were the following:

1. Fuel oil consumption and air emissions.
2. Ballast water management.
3. Garbage (plastic, paper, glass, wood etc.) management.
4. Bilge water and sludge handling.
5. Bunkering and transfer of fuel and oil.
6. Sewage discharge.
7. Consumption of materials, chemicals and paints.
8. Emergency preparedness and pollution prevention
9. Management of packaged hazardous substances (for container vessels).
10. Tank cleaning (for tankers).
The above aspects if not controlled and not disposed in an environmental friendly
manner will cause serious impacts on environment.
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1. Fuel oil consumption and air emissions
Environmental Aspects:
This covers the use of non-renewable natural resources for energy purposes as well as
the generation of by-products from the combustion of fuel (Heavy Fuel oil – HFO &
Diesel Fuel Oil – DO) including Carbon Oxides, Nitrogen Oxides, Sulphur Oxides &
un-burnt Hydrocarbons together with Particulate matter (Soot – Carbon) & other
gases in smaller quantities. Increased consumption of fuel will increase atmospheric
pollution, running costs, and bunkering frequency.
Environmental Impacts:
• Depletion of non-renewable fossil fuels
• Ozone/Smog formation
• Greenhouse effect
• Carcinogenic
• Acid rain
Operations in Port & At Sea:

• Use of Main Engine
• Use of Auxiliary Engines
• Use of Bow Thruster
• Use of Oil fired Boiler
• Use of Shaft Generator and Power Turbine Generator
Control measures:
• Sea passages are made at most economic speed compatible with schedule.
• Prompt departures from port are made to increase time available for passage,
hence lower speeds and consumption.
• Vessel maintains close communication with port agents, with the aim of arriving at
pilot stations for immediate berthing to increase time available for passage, as
above.
• Passages are planned to maintain constant engine rpm pilot to pilot being the most
fuel-efficient technique.
• Electrical energy consumption is reduced where possible; by stowing reefer
containers on deck (no hold fans required to be operated), thrusters on standby
when not required for immediate use, second generators not started for
manoeuvring until immediately prior to departure.
• A performance monitoring system is in place where by conformance with
Company performance parameters, engine manufacturer’s specification and
comparison with like vessels is maintained in order to evaluate and optimise
engine performance.
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• Vessel's Auxiliary engines start on D.O.

• Auxiliary Engines not to be overloaded – Cargo Hold Fans and unnecessary
pumps to be stopped in port
• Reduce the idling period of the bow thruster, by starting the machinery just before
usage and stopping it immediately after it is no longer required
• Oil fired Boiler – To be operated on a More Continuous Mode, by reducing the
fuel pressure and also properly adjusting the Fuel-Air ratio
• Optimum use of Shaft Generator and Power Turbine Generator – Subject to
maintaining the vessel's schedule, increased use of the above will result in less
usage of Auxiliary engines –
• Use of Low Sulphur Fuel Oil – Vessel has installed the pipe lines and system
required for usage as per MARPOL Annex VI (Have to get it certified by Class.)
• Engine and boiler fuel injection systems are maintained in prime condition to
optimise combustion and so reduce quantity and improve quality of exhaust
emissions.
• Cargo and domestic refrigeration machinery is maintained in a leak free condition
so reducing discharge of atmospheric aerosols.
• Watch keeping officers monitor stack gas opaqueness. Deviations from accepted
standards are communicated to engine control room for immediate analysis and
rectification.
• ….
2. Ballast water management.
Introducing invasive species to marine environment by transferring of ballast water
between geographical locations and carrying of excessive ballast water, which
increases fuel consumption.
• Degradation of biodiversity
• Use of fossil fuel and thus generation of air emissions

• Ballasting
• Ballast water exchange
• De-ballasting
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Control measures:
• Excessive ballast is not carried. Reducing required engine power for a given speed.
• A ballast water management plan is in operation, per Company procedures.
• Where required by port states, ballast water report forms are produced.
• Ballast tanks are inspected for possible mud build up, and this is removed.
• Mid-ocean ballast water exchange is conducted.
• Cargo operations are planned to minimise the taking on and discharging of ballast
in port and coastal areas.
• ….
3. Garbage (plastic, paper, glass, wood etc.) management.
Handling of garbage (plastic, paper, glass, wood etc.), by disposal at land, disposal
overboard or incineration.
• Marine pollution

• Collection and segregation of garbage
• Disposal of garbage
• Incineration of garbage
Control measures:
• A garbage management plan and a waste management plan are in place.
• Garbage is segregated into classes that can either be disposed of overboard if
certain geographical constraints are observed, or need to be retained on board for
disposal ashore.
• Potentially hazardous materials (currently light bulbs and tubes, gas lighters,
batteries and aerosol cans) are further segregated.
• Oily rags are disposed of ashore.
• When appropriate shore facilities exist, certain materials can be further segregated
for recycling schemes.
• Joining crewmembers are instructed in the operation/requirements of the garbage
management plan.
• Bulkhead posters clarify the garbage dumping restrictions.
• Any crewmembers found to consistently contravene the requirements of the
garbage management plan are subject to the Company disciplinary system.
• ….
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4. Oily bilge water and sludge
Discharge over board of oily or chemically contaminated bilge water.
• Pollution of the marine environment.
Operations in Port & At Sea

• Engine room operation and maintenance
• Bilge water handling and treatment
Control measures:
• Engine room bilge water is only discharged to sea via approved oil separating
plant and oil monitoring system. These systems are maintained in top order.
• The oily water separator is used only when limiting conditions prescribed in
MARPOL are in place.
• Records of all bilge pumping and separator operation are recorded in the Oil
Record Book.
• Bilges and deck plates are maintained in as oil free a condition as possible, so
reducing contamination of bilge water.
• Any oil residues are landed to shore facilities and recorded as above.
• ….
5. Bunkering and transfer of fuel and oil
This includes risks of oil spills as well as risks of emissions of volatile organic
compounds during bunkering and fuel transfer.
• Marine Pollution
• Air pollution

• Bunkering and fuel transfer
Control measures:
• Pre bunker meetings
• Checklists
• ….
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In case of spill the SOPEP/SMPEP will be complied with
6. Sewage
Discharge of black or grey water overboard.
• Degradation of local marine environment (if discharged while in port)

• Handling of sewage
Control measures:
• An approved sewage treatment system is fitted and maintained in optimal order.
• On board management ensure the above equipment is in use and maintained as
required.
• Port specific restrictions, where applicable, are promulgated on board and applied
with.
• Avoid discharge of sewage while in port.
• ….
7. Consumption of materials, chemicals and paints
Consumption of materials (e.g. spare parts), chemicals and paint types.
• Resource consumption
• Pollution of the marine environment

• Maintenance
Control measures:
• Maintenance of vessel is carried out according to the Planned Maintenance
System, RDRM. This reduces the need for Spare parts in general thus avoiding
waste of materials and reducing the amount of Urgent Spare parts air lifted to
the vessel, thus saving Jet fuel for the Aircrafts.
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• Only chemicals from the RDRM menu are to be ordered for the vessel.
• Paints are ordered as per vessel’s paint manual and application is performed as
per procedures in the paint manual.
• Various types of chemicals are used for cleaning of machineries, on deck as
well as in galley on board. Chemicals should be used in the correct dilution
thus avoiding excessive use of chemicals.
• Reduction of the amount/weight of Scrapped Spare parts on board thus saving
Fuel for propulsion.
• ….
8. Environmental Incidents
Safe operation of the vessel in order to avoid environmental incidents, including
possible oil spills.
• Pollution of the marine environment

• Navigation
• Engine room operations
• Cargo operations
• Ballast operations
• ….
Control measures:
• Ensure that procedures are followed – both to prevent an incident and in case
an incident occur
• Perform drills
• Report near misses to share experiences in regard to potential emergency
situations
• Have emergency response plans available
• ……………
9. Packaged hazardous substances (for container vessels)
This covers the potential damage to or loss overboard of packed hazardous
substances.
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• Pollution of the marine environment.

• Cargo handling
• Cargo storage
Control measures:
• Cargo is carried under the strictures of the IMDG code, which is closely followed.
• Cargo containers are stowed and secured in accordance with the approved cargo
securing manual. Lashings are checked for security throughout the sea passage
phase.
• Company vessels make use of shore based weather routing services to minimise
exposure to severe weather phenomena, so avoiding possible damage to cargo.
Master Chief Engineer
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Appendix 2: Example of Environmental Objectives and Targets
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Appendix 3: Items and aspects normally assessed during an ISO14001

Audit.
General house keeping/maintenance

1. Deck
2. Accommodation
3. Galley
4. Engine room
Documents
1. Environmental review
2. Action plans – objectives and targets
3. Internal audit report
4. previous audit reports
Certificates
All relevant certificates (ISO14001) should be up to date and available on board.
1. IOPP Certificate
2. International Air Pollution Prevention (IAPP) Certificate (if existing)
3. Certificate on equipment:
a) Oily Water Separator
b) Oil Discharge Monitor (ODM)
c) …..
d) …..
Designation of responsibilities
Environmental responsibility on board should be clearly defined and relevant staff
aware of their responsibilities. In practise this means that it should be ensured that all
activities, processes and operations that have been identified as having significant
environmental impacts (e.g. ballast water management, garbage management, bilge
handling) are clearly assigned with responsibility.
Familiarisation/Training
1. Introduction to crew/officer (familiarisation questionnaire, safety meeting etc.).
There should be evidence, that introduction have been delivered to
Page 28 of 36
crew/officers relevant to their position.

For ratings this may be the Familiarization questionnaire combined with
introduction to garbage segregation etc. In general we are talking of
“awareness” on Environmental issues (MARPOL) together with a knowledge
to the Company’s Environmental Policy. The Environmental Policy is
available in the QES chapter 2 and on Maersk Line, Maersk Tankers and
Maersk Supply Service websites.
For Officers it is expected that they, in addition to the above, have a thorough
knowledge to the Company’s Environmental Policy, National and International
requirements (MARPOL) etc, and that they are aware of the environmental
aspects related to the operation of the ship and the consequences of not
following the procedures.
2. On board training should include drills on spill according to SOPEP/SMPEP
etc. Records of drills should be available.
Awareness of environmental regulations

Access to and awareness of local, flag state and international legal requirements
should be demonstrated.
Incident recording and corrective action

If pollution incidents have occurred evidence of recording and corrective action taken
must be demonstrated.
Emergency preparedness
1. Drills
2. Contingency plans
Chemicals/Paints (general)
1. Chemicals and paints should only be stored in designated locations, such as
paint shop, chemical locker etc.
Limited quantity of chemical (for regular use) can be stored at more convenient
locations. However, the locations still have to be designated for the specific
chemical and relevant datasheet should be available.
2. All cans/drums have correct labels. If cans/drums are used for other purpose
than original, ensure that labels and/or text clearly indicate what is in the
can/drum.
Page 29 of 36
3. Datasheets readily available where chemical/paints are stored/used (paint shop,

eng. room etc). This could be a binder with relevant datasheets.
4. Personnel dealing with the paint/chemical should have access to the datasheets,
and should know how to use the datasheets.
5. Empty cans/drums are disposed according to information in relevant
datasheets.
6. Ship’s computer based chemical-database is up to date
Engine Room
Harmful substances/gasses
Harmful substances/gasses should be identified. Depending on how harmful the
substances/gasses, special precautions and/or local instructions should implemented
onboard in order to avoid/minimize any releases to the Environment.
Harmful substances/gasses could be:

1. Asbestos
2. Freon
3. ….
Chemicals/Paints
1. Are Chemicals/Paints stored at designated places?
2. Relevant Datasheets are readily available for use, where chemical/paints are
used (paint shop, eng. room etc)
Oily water separator

1. Maintenance/inspection of the Oily water separator is included in planned
maintenance system.
2. Operating instructions are available at/on the separator.
The operation instruction should also include a statement saying that
“Permission to be granted from bridge before use” or similar.
Incinerator (if on board)

1. Maintenance/inspection of the Incinerator is included in planned maintenance
system.
2. Operating instructions are available at/on the Incinerator.
The operation instruction should also include a statement explaining when to
user the Incinerator.
Page 30 of 36
Oil Record book

1. All entry in the Oil record book should be made correct in accordance with the
requirements.
2. To support the entry in Oil record book, receipt on sludge/oil sent ashore
should be filed onboard.
Calibration
Relevant equipment should be included in regular calibration/inspection. LOGIHOL
can be used to control status.
The equipment could be the following:

1. ODM
2. ODME
3. Control unit on Incinerator.
4. Pressure gages on fuel injection test-bench.
5. …(Equipment relevant to main engine performance)
Navigation and voyage planning

1. Passage planning
2. Weather routing
Bunker purchasing and handling

1. Bunker operation procedures
2. Records of fuel testing
Ballast water management

1. Ballast water management plan
Air emissions
1. Technological improvements to reduce air emissions (e.g. slide valves,
common rail, waste heat recovery systems, voyage planning)
2. Air emission monitoring (is done through calculations in head office based on
fuel consumption data)
Page 31 of 36
Cargo handling
1. Handling of dangerous goods
2. Correct entry in cargo record book
Sewage handling
1. Handling of sewage through use of sewage treatment plant or discharge to
sewage collection tank prior to ocean discharge
Garbage Management
1. Garbage Management Plan (GMP) available.
2. Garbage segregation is in accordance with GMP.
3. Waste Management Plan. (Engine Room)
4. Garbage container available, marked and used correctly.
5. Correct entry made in Garbage Log Book
6. Receipt on garbage sent ashore available
Page 32 of 36
Appendix 4: Questions asked by surveyors during ISO 14001 audits
The list below present some real-life examples of questions that have been raised by
surveyors during ISO 14001 audits.
1. Oily Water Separator

• Calibration of 15 ppm Alarm unit. ('A'-Class vessels fitted with ON-OFF
system)
• Certified Calibration liquid?
• Coalescer filter renewal record?? To be entered in Oil Record Book
• Maintenance record.
2. Sewage Treatment Plant

• How the treated water is tested, as per makers instructions. Eg. for chloride
content?
• Verification OF SEWAGE PLANT certificate by ABS.
• Maintenance record.
• Emission reduction
3. Are the SFOC specified by engine makers met for main engine and aux engines.
• Records to show these specifications are met.
• Record of Maintenance carried out on Main engine, Aux engines and
boilers
4. Water Consumption reduction as one of the Objectives & Targets for reducing fuel
consumption (For example only)
5. Waste Disposal
• Hazardous waste - how is it disposed from the ship and ashore?? Company
policy / procedures?
• Batteries (contains lead, chemicals) - What do you do with the old and not
in use GMDSS batteries? If you land them ashore, then whom do you land
them to?
• Used paint drums - how is it disposed?
• Rust and paint Chips from chipping deck - how is it disposed from the ship
and ashore? Company policy / procedures regarding this? (paint is a
chemical and comes under hazardous waste)
Page 33 of 36
• Expired medicines - how is it disposed?

• Sludge disposal - how is it disposed?
6. Life Raft - After servicing of the life rafts does the servicing company returns back
the expired pyrotechnics?
7. Aspect / Impact Register

• Wants the impact on environment of every activity and a register
maintained.
8. Use of CFCs
• In refrigerants
• In aerosol cans as propellants
• Reduction in Use of Refrigerants for Reefers and other machineries.
• Suggested to Set as new Objectives & Targets (maintain records of
refrigerant consumption per month)
• Damaged Reefers - procedures in place?
9. Boiler firing
• Possibility of reducing firing rate in port to reduce emission??
10. Are Environmental Issues being discussed to non-employees who come on board;
people who are indirectly involved in ship's operation like stevedores, shore repair
teams (Nico, for example).
11. Ship's / Company's Environmental Policy

• Show me the environmental policy and at what locations is it being
displaced?
• Is it available to the general public who come on board?? (Public
Awareness).
• In your company who is responsible for making the environmental policy?
12. Garbage
• Garbage Compactor - maintenance to be included in RDRM or Garbage
record.
• Segregation and labeling of garbage in garbage room.
13. MARPOL Annex IV & Annex VI
Page 34 of 36
14. Ballast Water Management Plan

• Removal of sediments - how is it disposed? Company policy / procedures
regarding this??
• How Alien Micro-Organisms can be dealt with if found in ship's Ballast
tanks?? Testing method?? Micro-Organism Compatibility Tests before
releasing ship's Ballast water in port.
15. Do you have dangerous cargo onboard? If yes, then where do you stow? Show me
the guidelines for the stowage of dangerous cargo containers.
16. What environmental aspects do you keep in mind when doing passage planning?
17. Who has authorized the vessel’s SOPEP?
18. Do you do the recharging of the portable pressure extinguishers? If yes, then what
do you do with the dry chemical powder taken out from the extinguisher?
19. What does ISO 14001 mean to this Ship ?
20. What is the Company’s policy regarding Environmental protection ? Can

you show me ?
21. Can you show me Flag ( Marshall Island ) Regulations/ Publications ? Record
of updates / Marine Safety Advisory ?
22. When was the last ISM audit carried out ? Record of Internal audit ? Any
NCRs ?
23. Identification of the Environmental Aspects ? What are the Targets set by
the Vessel ? By the Company ? What are the control measures ? When will
the system be reviewed and how ?
24. Where is the Garbage landed? Where is the Sludge disposed? Can you show me
records regarding same ? Cost of Garbage disposal ? Comparing prices in
different ports on the vessel’s run ? Record of communication with agents as
to the arrangement for garbage / sludge disposal ?
Page 35 of 36
25. Who is in-charge for the cargo planning/stowage? What checks are done from the
vessel prior loading? Sighting of the IMDG spotting plan.
26. Does the vessel have an Incinerator onboard ?
27. Does the vessel have a Drill Planner ? When was the last SOPEP drill
carried out ? Can you show me the minutes for same ?
28. Do you have any Charterers instructions ?
29. Do you have a Ballast water management plan ? Sighted the Ballast log ?
How often is Ballast exchange carried out ? What procedure is followed ?
30. Format of daily reporting to the company ? Contents of and how the arrival
/ departures reports are sent ?
31. Can you show me records for Environmental training? Minutes of Safety
meetings? How often are Safety meetings held?
Page 36 of 36

ISO14001 Step by Step Guide APMM Vessels

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ISO 14001 Step-by-step Guide

for A. P. Møller-Mærsk Vessels

Mikkel Stenbæk Hansen

ROLES AND RESPONSIBILITIES .................................................................................................................. 4

1 DESCRIPTION OF ISO 14001................................................................................................................. 5

4 QES REFERENCES ................................................................................................................................ 17

This document provides practical guidance to A. P. Møller-Mærsk vessels on

Other definitions can be found in the QES.

Roles and Responsibilities

An officer shall be designated as the ‘Environmental Officer’ and he/she is

1 Description of ISO 14001

1.2 Why is the Company interested in implementing an EMS under ISO

Hence having a well functioning Environmental Management System in place is good

• A policy statement which includes commitments to prevention of pollution,

• Identification of all environmental aspects of activities, products, and services

• Setting performance objectives and targets for relevant environmental aspects

• Establishing a program to periodically audit the operation of the EMS

• Undertaking periodic reviews of the EMS by management to ensure its

2 General steps for ISO 14001 compliance

2.1 Read available information on ISO 14001

2.2 Initial identification of environmental aspects and impacts from activities

2.3 Draw up the objectives and targets

2.4 Environmental training

2.5 Internal audit

2.2 Environmental Review – Description

2.2.1 Identification of environmental aspects and impacts

Inputs Activity Output

• forwarding, e.g. return goods

Examples of aspects include, but are not limited to:

Examples of impacts include, but are not limited to:

Activity/Product/ Aspects Actual and potential impacts

2.2.2 Significance of Impacts

• severity of impact – is the potential impact major or minor?

An example of an environmental review is available in appendix 1. Environmental

2.3 Action plan – setting objectives and targets

When establishing the objectives and targets you should consider:

Objectives should be obtainable and targets should be SMART:

Suggestions for objectives and targets include:

Vessels are encouraged to adopt some of these objectives and targets.

basis for the environmental-performance evaluation. Examples of measurements that

It should be ensured that units for measurements of environmental performance

Objectives and targets must be sent to CPHTECHSAF.

• their role and responsibility in implementation and continuous improvement of

A comprehensive ISO 14001 training programme is currently under development. The

2.5 Internal Audit

3 The ISO 14001 External Audit

Regarding ISO 14001 in the QES see:

Appendix 1: Example of Environmental Review

(Procedure 1339 – Annually)

INITIAL ENVIRONMENTAL REVIEW

Operations relevant to the specific environmental aspects were described and

Elements of vessels' daily operations

INPUTS ACTIVITY OUTPUT

The environmental aspects identified were the following:

1. Fuel oil consumption and air emissions

Operations in Port & At Sea:

• Vessel's Auxiliary engines start on D.O.

2. Ballast water management.

Operations in Port & At Sea:

3. Garbage (plastic, paper, glass, wood etc.) management.

Operations in Port & At Sea:

4. Oily bilge water and sludge

Operations in Port & At Sea