Professional Documents
Culture Documents
The International Trade Marketing Toolkit is designed to offer templates for event preparation,
marketing, and documentation. Here you will find:
• Travel Checklist
• Trade Event Flyer Template
• Trade/Catalog Show Participation Agreement Template
• Industry Nameplate for Catalog Table
• Company Directory Template
• Trade Lead Form Template (English/Spanish)
• Trade Mission Registration Form Template
• Mission Meeting Brief Template
• Client Impact Statement Template
Travel Checklist:
Travel Checklist
Travel request submitted and approved
After travel is approved, book plane ticket and schedule lodging
Passport, applicable visas and travel shots need to be administered
Reserve transportation
Itinerary (including hotel and plane ticket info) submitted to manager and copy for support
staff
Notation on personal calendar along with cell phone number
Out of office assistant turned on
Telephone forwarded to support staff
Government identification card
State tax exempt form (if applicable)
Pouch for travel receipts
Business cards
Blackberry / cell phone
Camera
Laptop
Projector
Adaptor kit
CD ROM containing all company information, marketing and contact information (i.e.
brochures)
Trade booth
Company literature
Product samples
Follow-up form
State map (display location)
Flag placket w/US, State and local flag
Company promotional items
Friendship pins
Gifts for foreign dignitaries / hosts
For example: The proposed Free Trade Agreement with Country is expected to increase trade
and investment, lower trade barriers, boost the buying power of country consumers, and fuel
demand for high-value U.S. imports. The market offers a population of # million and a $# billion
market for U.S. exports.
For example: A catalog show is an inexpensive way to showcase your product in a new market.
State Trade Managers participate with the U.S. Department of Commerce in regional markets to
establish contacts on your behalf. This catalog show is open to all state businesses in all
industries. Participation includes trade leads and commercial briefings on the local markets.
Sending product literature and samples are the responsibility of each participant.
Participation Agreement
Company Name ________________________________________________________________
Contact Name ________________________________ Title _____________________________
Address ______________________________________________________________________
Telephone ___________________________________ Fax _____________________________
E-mail ______________________________________ Website___________________________
1. For the program handbook, please provide a brief description of the product(s) your firm
would like to have represented (no more than 35 words):
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
County (C1) County (C2) County (C3) County (C4) County (C5)
3. Letter code(s) best describing the business relationship sought by your company:
4. Product Categories under which your company is to be displayed (limit of four sectors per
company). Your industry categories may vary—list what the trade show organizer denotes for
the event publication. Parenthesis ( ) denotes best prospects.
Industry Name
Cut and Fold.
Industry Name
Revision Date: Day/Month/Year Time AM/PM
(Not the company name—unless it is an established brand the name does not communicate the product)
Insert state seal/logo and/or name of the catalog show with dates
International Trade Marketing Toolkit
Company Directory Template
Note: It is helpful to have all the companies you represent on one page. You can distribute it to people who
are just fishing and save your catalog/sales literature for serious leads. It can also save on business cards
and reduce luggage weight.
Trade Lead
Market / Mercado:
Year Established / Año Establecido: _____________ Annual Sales / Ventas Anuales: $USD____________
Do you need financing assistance to import / ¿Necesita ayuda financiera para importar? Sí No
Are you currently representing another company / ¿Otras companías o productos que representa?
Sí No
LOGISTICS
Dates of Travel:
Airport(s) you will be arriving/departing (please list):
1. Airline: Flight number:
Arrival time: Departure time:
2. Airline: Flight number:
Arrival time: Departure time:
3. Airline: Flight number:
Arrival time: Departure time:
4. Airline: Flight number:
Arrival time: Departure time:
Hotel name and address (please let us know if you need reservation assistance):
Page 1 of 2
Do you have specific companies that you would like us to contact? Yes No
If so, please list their name and details as available.
Do you have specific companies that you do NOT want us to contact? Yes No
If so, please list their name and details as available.
Please outline the criteria or skills your ideal business partner should possess. For example:
English language ability, size, revenue, territorial market coverage, client base, investment, etc.
SPECIAL REQUIREMENTS
Do you have any special dietary needs? Yes No
Explain
Other: Yes No
Explain
Meeting Briefing
To: Party of Interest
Date: Day/Month/Year
Event Details
Attire: Business
Event Background:
[Provide background on event or meeting, participants, and purpose of/for meeting; note any
history such as MOUs that have been signed, former relationships, etc.]
Remarks/Introductions:
Meeting/Event Goals:
[Define expected outcomes, specific points to address; list all talking points]
Protocol:
[Exchange gifts / marketing materials; state order in which to distribute by rank and who gets what]
Note: In international trade (business expansion) assistance, it is often difficult to verify impact. Businesses
are not mandated to disclose sales data. Unlike investment where you can verify capital investment, jobs
created and wage rates, international trade professionals rely on their relationship and professionalism not
to disclose proprietary information to get export results from clients. Therefore, an “impact statement” offers
a measure of satisfaction and results for services rendered. This is vital for performance based-budgets.
BUSINESS IMPACT
Yes No N/A
Did name of office services lead you to export?
Did name of office’s services enable you to enter a new market?
Did name of office’s services help you obtain export finance assistance?
Did you generate sales through exporting?
Estimated export sales over the next 12 months: US$___________________
CUSTOMER SATISFACTION
Please rank your customer experience; 1 being least accurate and 5 being most accurate.
1 2 3 4 5
The information/assistance provided was very useful.
The information provided was clear and easy to understand.
The assistance provided was timely.
The assistance provided was comprehensive.
The name of office trade staff demonstrated a high level of professionalism.
The trade counselor was knowledgeable on the subject matter.
Working with the name of office has improved the efficiency of our international
trade activities.
I am likely to recommend the name of office international trade services.