Running Head: Policy Evaluation Policy Handbook 1

Policy Handbook
Cynthia Pletcher
ITEC 7132
Spring 2009

Evaluation of Policies for the School Library Media Center

Policies created by the Columbia County Board of Education are generally very detailed. Many of the policies were last

updated in May 2007, providing a relatively up-to-date resource book for media specialists within the county. The complete manual

can be accessed at http://www.ccboe.net/media/home.html.

Running Head: Policy Evaluation Policy Handbook 2

Policies Related Strengths New Policy Needed

Needed Policies of or
for a within Current Policy Changes to Current Policy Needed
School Media Columbia
Center County
Schools
Scheduling IFBD – Information Power and State None needed
Media Rules are included as citations.
Programs
7/27/2004
Selection IFBD – Media Specialist and school media The following policy gives a much better description for
Media committee are to select material, selection of materials including paperbacks and periodicals as
Programs using suggestions from staff, well as extensive resources:
5/07 students, and parents. Final http://www.bcps.org/offices/lis/office/admin/selection.html
selection rests with the media This link also contains forms for recommendations from
specialist and principal. faculty, students and parents and citizens.
Weeding IFBD – Specifics such as what and when Policy is very specific. If more help is required refer to the
Media as well as discard procedures are following links:
Programs listed. Additional sources for help http://www.sunlink.ucf.edu/weed
5/07 with weeding and guidelines based
on Dewey classification are
included.
Reconsideration IFBD – Very specific procedures including None needed
Media appeals to the System Media
Programs Committee and beyond as well as
5/07 sample letters to complainant and
request for reconsideration form.
Copyright IFBD – Detailed policy that includes No changes needed.
Media explanations of Fair Use and If more information on copyright is needed, refer to the
Programs Videotaping Guidelines. following link where it gives specifics about what is
5/07 permissible and what is prohibited.
http://www.jordandistrict.org/policymanual/p.php?id=199
Running Head: Policy Evaluation Policy Handbook 3

Policies Related Strengths New Policy Needed

Needed Policies of or
for a within Current Policy Changes to Current Policy Needed
School Media Columbia
Center County
Schools
Electronic IFBGA Includes separate Network No detail changes are needed, but a clarification of policy
Communication 5/22/2006 Responsibility forms for students would be helpful. This link contains an example:
and staff, verification of signed http://www.beaverton.k12.or.us/home/departments/info-and-
network responsibility agreement tech/policies-regulations-and-guidelines/use-of-electronic-
for students & staff by Principal, communication-services/
as well as unacceptable use of the
network.
Volunteers IFCD Includes general information for This is a link to a log for keeping track of volunteers. This
3/3/2003 school volunteers and a should be very helpful when it comes to report time.
volunteer/mentor information http://www.sdhc.k12.fl.us/mediahandbook/Sections/j1PublicR
sheet. States that principal is el.htm
responsible for orientation of all
volunteers.
Professional IFBD 5/07 Addresses In-Service at the school, None needed
Growth system and workshop/conference
levels. Encourages membership in
professional organizations.
Running Head: Policy Evaluation Policy Handbook 4

Policies Needed Related Strengths New Policy Needed

for a Policies of or
School Media within Current Policy Changes to Current Policy Needed
Center Columbia
County
Schools
Use of Facilities No current No current policy There needs to be a policy that addresses such issues as
policy guidelines for community or educational use of the media center
after school hours, on weekends, or during summer months.
These are some policies that cover the issues.
www.eht.k12.nj.us/~pettitd/UOF%20Regulations
%207510%202008.doc
http://www.belchertownps.org/Policies/08-
09%20Policies/Facility%20Use.pdf
http://www.wilkes.k12.nc.us/policies/SupServ/6522%20Use
%20of%20Equipmen,%20Materials%20and%20Supplies%20by
%20Nonschool%20Gr.doc
http://www.chillimoschools.org/policies/policies_K.htm#top
Use of Non- IFBD 5/07 Covers any print or non-print This policy is more definitive than the one for CCBOE.
School Materials media http://www.guilderlandschools.org/district/Instructional_progra
ms/Curriculum/video%20policy.pdf

Right to Access No current N/A This policy covers the issue. Last revision 4/07.
policy http://www.davis.k12.ut.us/staff/bcarlson/files/AF681869EC9A4
9E0AF4C52BC53D7F9A4.pdf
Confidentiality GBU (2) Policy discusses employees For policy on record keeping involving IP addresses:
Revised keeping records confidential, http://www.rosholt.k12.wi.us/privacy.htm
August 26, including electronic records
2008
Policies Needed Related Strengths New Policy Needed
for a Policies of or
Running Head: Policy Evaluation Policy Handbook 5

Policies Needed Related Strengths New Policy Needed

for a Policies of or
School Media within Current Policy Changes to Current Policy Needed
Center Columbia
County
Schools
School Media within Current Policy Changes to Current Policy Needed
Center Columbia
County
Schools
Circulation JS: Student No definite circulation policy in Each school has its own circulation policy which is dependent on
(Student fines Fees, Fines, place. Policy only covers age and population of each school.
only) and Charges textbooks, lunchroom and library
7/11/06 fines An example of an elementary school circulation policy is linked
here:
http://www.ccboe.net/Teachers/galvin_trina/operationalinformati
on.html

An example of a high school circulation policy is linked here:

http://www.ccboe.net/gbh/department/media/students.html
Code of Conduct JCDA: Students will follow the code of This policy does not specifically cover consequences for
Student conduct of Columbia County behavior that violates network usage policy. This currently leads
Behavior Schools. to unequal disciplinary action from administrators towards
Code students. This link addresses this issue:
Revised: http://nnhs.newton.k12.ma.us/go/content/view/354/318/
5/25/05
Fundraisers IFBD: Detailed procedure outlining No changes needed.
Media policy for conducting a book fair
Programs or operating a school store.
5/07 Includes sample of bid summaries
for book fairs.
Gifts and KHE: Principal can approve monetary Gifts should become the property of the library media center
Donations Public Gifts donations up to $500. Books are when donated. Their donation should be unalterable.
Running Head: Policy Evaluation Policy Handbook 6

Policies Needed Related Strengths New Policy Needed

for a Policies of or
School Media within Current Policy Changes to Current Policy Needed
Center Columbia
County
Schools
to the acceptable donations to the school. This link covers these issues:
School http://www.lvacademy.org/files/uploads/Material_Selection.pdf

Policies Needed Related Strengths New Policy Needed

for a Policies of or
School Media within Current Policy Changes to Current Policy Needed
Center Columbia
County
Schools
Allocation of IFBD: Details are provided indicating No change in policy needed.
Funds Media what materials are appropriate for
Programs purchase to be used in the media
2/06 center. Also included are details
for purchasing and sample budget
forms.