Ministry of Education, Cultural affairs,

Sports and Youth affairs

Northern Province
1
 Contents

Chapter 1- Introduction
1.1 History of Background
1.2 Administrative Educational Zones of Northern Province
1.3 Governing Policies To The 13th Amendment
1.4 Institutional Hierarchy
1.5 The Administrative Structure of Ministry of Education, Cultural
Affairs, Sports & Youth Affairs
Chapter 11 – Ministry Of Education, Cultural Affairs, Sports & Youth
Affairs
2.1 Vision
2.2 Mission
2.3 Objectives
2.4 Mandate
2.5 Function
2.6 Organization Charts
2.7 Resources In The Ministry Of Education
™ Physical Resources
™ Human Resource
Chapter 111 - Highlights Of Performances
3.1 Functional Units of Ministry of Education
3.2 Key Functions of the Units
™ Planning Unit
™ Administration Unit
™ Muslim Unit
™ Finance Unit
™ School Works Unit
™ Education Development Unit
ƒ Early Childhood Development Unit
ƒ Development Unit
™ Documentation Unit

2
Chapter 1V – Provincial department of Education
4.1 Vision
4.2 Mission
4.3 Objectives
4.4 Educational Zones and Divisions
4.5 Organization Chart
4.6 The Structure of Provincial Department of Education
4.7 The Key Activities of the Unites
™ Administration Unit
™ Education Development Unit
™ Planning Unit
™ Finance Unit
4.8 Human Resource
™ Human Resource of Provincial Department of Education
™ Information about APDEE
™ Human Resource of Divisional Education Office
™ Human Resource of Zonal education Office
™ Human Resource of Schools
4.8 Physical Resources
™ Details of Schools as on 01.02.2009
™ Student Population in NP as on 01.02.2009
Chapter V - Department of Sports & Youth Affairs
5.1 Vision
5.2 Mission
5.3 Objective
5.4 Background
5.5 Organization Chart
5.6 Functions of Department of Sports
™ Administration
™ Development & Planning
™ Finance
5.7 Human Resource
5.8 Physical Resource
Chapter VI – Department of Cultural Affairs.
6.1 Vision
6.2 Mission
6.3 Objective
6.4 Organization Chart
6.5 Human Resource
5.6 Functions of Department of cultural
5.7 Cultural Unions in Northern Province

Chapter VII – Education & Displacement

7.1 Educational administrational arrangement in Northern Province after War

7.2 Resumption of Education activities of displaced students from wannai
relief villages & Transit camps

Chapter VII – Issues and Constraints

3
 Chapter 1

INTRODUCTION

1.1 HISTORY & BACKGROUND

The North East Provincial Council was one of the eight Provincial Councils established
under the Thirteenth Amendment to the Constitution of Sri Lanka in 1987. The Council
was administered by the elected members for a short period and as a result of defunct
nature of the elected assembly, the Administration moved on to the hands of the Hon.
Governor.

The North East Provincial Ministry of Education, Cultural Affairs, and Sports & Youth
Affairs is one of the five Ministries under this Provincial Council and was established in
the Premises of the Department of Education, Trincomalee in 1989. The first Secretary
of the Provincial Ministry of Education was Mr. M. M.Mansoor . The powers and
functions of the Ministry were kept with the relevant section as spelt out in the
Thirteenth Amendment to the Constitution of Republic of Sri Lanka.

But, in the meantime, according to the case filed by the resident of the North East
Province, the decision of the Supreme Court has made the North East entity into two
Provincial Administrations under two Provincial Governments. As a result, the
Northern Provincial Council administration has to move on to a incomplete building of
Department of Agriculture located in Varothayanagar , Trincomalee in the Eastern
Province and it steps into the third year after the bifurcation of the Provinces. The
operations of the offices commenced on 12/12/2006 after demerger and the Northern
Province continued to function in this Campus with sufficient infrastructure
development.

The first Secretary of the Ministry of Education, Cultural Affairs, and Sports & Youth
Affairs of Northern Province is Mr.L.Ilaangovan who is very efficient and innovative in
each and every manner. He leads the officers in a persuasive manner. The officers act
as a team to perform various tasks with collective team spirit.
During the conflict situation, though there were severe threats to the field of
Education in war-torn areas, everything was faced with courage and the Ministry has
provided its best to overcome these problems and challenges. Now everything is going
on smoothly under the guidance and monitoring of the Secretary.

4
1.2 Administrative Educational Zones of Northern Province

W E
1.1 G
o VALIKAMAM JAFFNA S
#

v #

VADAMARACHI Zone
e #

ISLAND THENMARACHI Zone

r
#

n
i Kilinochchi
#

n
g #

Mullithivu
Thunukai
#

P MADU
#

o
l
#

i VAVUNIYA NORT
cMANNAR #

i
#

e VAVUNIYA SOUTH
s

b
y

5
1.3 Government Polices to the 13th Amendment
• Providing all facilities for all State Schools except National Schools.

• Supervising the Management of all State Schools other than National

Schools.

• Supervising the Management of all Pre-schools existing in the Province.

• Transfer and Disciplinary control of all Educational Personnel.

• Recruitment to the Teaching Service of those with Degrees or Diplomas

from Universities and Colleges of Educations respectively.

• Appointing the Principals of Type- II & Type- III schools existing within

the Province.

• Supervision and Monitoring of all School Development Societies of all

state Schools except National Schools.

• Preparation of Annual Implementation Plan & Educational Development

Plan.

• Appraisal of Educational Personnel.

• Conducting In-service training Programmers with the prior approval of

the National Institute of Education.

• Conducting local Examinations approved by the Commissioner General of

Examination.

• Implementation of Non-Formal Education Programmers.

• Modification of primary curriculum and selected subjects in the

Secondary Curriculum to suit the Needs of the Province.

• Construction and Maintenance of Educational Buildings and Playgrounds.

• Procuring and distribution of Furniture, Teaching Aids & Science

Equipment.

6
 • Distribution of School Text Books.

• Organization and Development of School Libraries.

1.4 INSTITUTIONAL HIERARCHY

a. The Administrative Structure of Ministry of Education, Cultural

Affairs, Sports & Youth affairs

This Ministry has different areas of operation, major area is Education. Sports
and Youth Affairs, Cultural Affairs are other linked entities and are housed
under one roof.

The three Departments under the Ministry are:

™ The Provincial Department of Education

™ Department of Cultural Affairs
™ Department of Sports & Youth affairs
[Department of Youth Affairs too has been brought under this Ministry in 2001.]

Ministry of
Education, Cultural
Affairs, Sports &
Youth Affairs

Provincial Department of Department of

Department of Cultural Affairs Sports & Youth
Education Affairs

7
The Provincial Department of Education, Department of Culture and the
Department of Sports & Youth Affairs render their services through the offices
established in the Districts Jaffna, Mullaitivu, Kilinochchi, Mannar and
Vavuniya. The Sect oral Institutional hierarchy of these Departments is
depicted in the following pages.

b.
Ministry of Education

Provincial Department of
Education

Addl Provincial Director of Education

(Regional Basis)

Zonal Education Offices

Divisional Education Offices

Schools
RESC
T.C
CRC

8
 Chapter 11

Ministry of Education, Cultural affairs, Sports and Youth affairs

2.1 VISION

“Creation of new generation with the correct values, knowledge, innovation,

discipline, attitudes and skills to meet the challenges existing in the Northern
Province”

2.2 MISSION

“Formulating policies to ensure co-ordination and guidance regarding activities

relating to Education, Cultural Affairs, and Sports & Youth Affairs and ensuring
the building of the latent potentials in every Individual and creating a society
with a balanced personality in the Northern Province.”

2.3 OBJECTIVES

The Objectives of the Ministry of Education, Cultural Affairs, Sports and Youth
Affairs are summarized below.
• To provide Education facilities for all children with school going age and
ensure physical, mental, moral, cultural and social Growth and
Development of them.
• To provide them with appropriate Knowledge, Skills and Attitudes
expected in life.
• To increase the rate of school enrolment by giving effect to the
“Education for All” policy prevailing in Sri Lanka.
• To promote life by educating the School – leavers through programmes
of Non-formal Education and other related activities.
• To promote the Moral and Spiritual development of Youths and inculcate
in them the values conducive to Communal Amity, Peace and Good
Citizenship.

9
 • To promote and preserve the Cultural Heritage of all communities in the
Northern Province.
• To give encouragement to youths in the participation of all sports
activities which will contribute to their Physical Development and Social
behavior?
• To provide assistance to displaced children to received education in
resettled villages.

2.4 MANDATE
“Balanced Personality for All”
It is excelled in the following components.
• Education
• Moral
• Skill Development
• Psycho Social Development
• Shaping of positive attitudes
• Physical Fitness
• Acquiring Cultural Values

2.5 Main Functions of Ministry of Education, Cultural

Affairs, Sports & Youth Affairs may be stated as follows:

The important functions of the Ministry of Education, Cultural Affairs, Sports &
Youth Affairs may be stated as follows:

™ The management, supervision and control of the Provincial Department

of Education and the other Education Offices.

™ Opening of new schools in the Northern Province.

™ Supervision of all schools in the Northern Province.

™ Construction and maintenance of all state school buildings and their

assets in the Northern Province.

™ Registration and supervision of pre – schools in the Northern Province.

10
™ Recruitment of teachers with degrees, Diplomats and Teaching
certificates.

™ Transfer and disciplinary control of all Education personnel within the

Northern Province

™ .Implementation of Non – formal and other Special Education Programs.

™ Pre – service and In-service training for teachers, Principals and

Education Office

™ Development of children in early child hood Year.

™ Organizing & Registering of Sports Clubs.

™ Monitoring & Supervision of Sports Service.

™ Conduct Sports Festival in Division, District & Provincial Level.

™ Conduct Coaching Camps & Trainings.

™ Train the youngsters to appreciate the cultural traditions of the province

presenting.

™ Governors Award for outstanding artists and literary exemplaries of the

province.

™ Reward of monetary assistants to old economically deprived artists.

11
 Secretary
3. Management Arrangement Chart

Deputy Secretary S.A.S Accountant D.S.W

D.D.E
A.S A.S D.D.E

A.D.E A.D.E A.D.E

(ECD) (Deve) Planning
A.O

CMA CMA

Draughtsman TO
PA
PA PA
PA
MA
MA MA
MA MA MA MA
Driver

12
OES OES OES OES OES OES OES
 2.7 RESOURCES IN THE MINISTRY OF EDUCATION

RESOURCES

PHYSICAL FINANCIAL
RESOURCE RESOURCE

HUMANRESOURCE

The Resources presently available in the Ministry of Education can be

scheduled as follows.

2.7. a PHYSICAL RESOURCES

It consists of the Following things.

¾ Land & Building
¾ Vehicles
¾ Furniture
¾ Equipment & Machinery

Land & Buildings

The Building of the Ministry of Education, Cultural Affairs, and Sports & Youth
Affairs is presently situated in the premises of the Department of Agriculture
which is a temporary one.

13
Vehicles
Secretary has been provided with a car four vehicles are in the pool. Details
are given below.

Serial Vehicle No. Type of Vehicle Assigned Driver's Name

No. Vehicle
1 KE – 6027 Car Assigned

2 HL -8573 Pickup Pool K.Banugoban

3 53 – 6247 Pickup Pool

4 PA – 4031 Van Pool S. Selvakumar
5 61 – 1624 Van Pool T. Thevathas
6 EP NA 7249 Bus Pool N.Suthakaran

Furniture

Serial
o. Description Available
1 Tables 70
2 Computer tables 27
3 Computer chairs 30
4 Arm chairs 53
5 Exe- chairs 10
6 Cabinet (Iron) 51
7 File Cabinet (Iron) 19
8 Almyrah (Book) 11
9 Cupboard (Plastic) 2

14
Equipment & Machinery

Serial No. Description Available

1 Computers 24
2 Printers 21
3 Photocopy Machines 8
4 Duplicating Machines 1
5 Telephones 9
6 Fax machines 2
7 Computer Lap-tops 3
8 Ronio- Machine 1
9 Blower 1

2.7.b HUMAN RESOURCE

Key cadre service of all island services (MSD Approved)

Department of
Ministry Department of Sports
Education & Zones Total
Services
Approved Approved Approved Vacancy
Available Available Available
(MSD) (MSD) (MSD)

SLAS. 03 02 - - 01 - 02
SLEAS 02 02 217 50 - - 167
SLAc.S 01 01 14 05 01 - 10
SLEgS
02 01 05 01 - - 05
SLPS 01 - - - - - 01

These details are given according to the approved cadre Department of

Management Service on 31.12.2009 for Ministry of Education, Cultural Affairs
and Sports Affairs.

15
Designation Service Approved Cadre Present Cadre
Secretary SLAS I 1 1
Deputy Secretary SLEAS I 1 1*
Accountant SLAc.S I 1 1*
Director School Works SL Eng.S I 1 1*
Deputy Director of Planning SLPS 2-1 1
Deputy Director of Education SLEAS 2-II 1 1, 1*
Assistant Secretary SLAS 2- II 2 1
Senior Assistant Secretary* SLEAS - I 0 1*
Administrative Officer MAS Supra 1
Programme Assistant 7 1
Technical Officer SLTS 2 1
Draughtsman II –B ,II A ,I 1 1
Translator 1
Management Assistant MAS III/II/I 27 24
Data Entry Operator 2
Drivers II B, II A 4 3, 2**
Roneo Operator OES I 1 1
Telephone Operator OES I 1 1
Watchers OES II 2 1
Messengers OES II 1 1
Office Employee OES 5 5
Total 63
* - Re employment
**- Cooperative contract

16
 Chapter 3

High lights of Performance – 2009

3.1 Functional Units of Ministry of Education
There are six functional Units in the Northern Provincial Ministry of Education.
They are as follows.
• Planning Unit
• Administration Unit
• Finance Unit
• School Works Unit
• Education Development Unit
▪ Research & Development Unit
▪ Early Childhood Development Unit
• Documentation Unit
3.2 Key Functions of the Units
™ Planning Unit
The main functions of the Planning Unit are to assist the Policy makers in the
Ministry of Education. This takes place through collection and dissemination of
data & information. Following activities are done regarding this.
(1) Preparation of Annual implementation plans for Projects.
(2) Preparation of Administrative report.
(3) Preparation of Five year Plan
(4) Preparation of Activity Hand book
(5) Preparation of Service Performance Plan.
(6) Preparation of Annual Work Plan.
(7) Monitoring ESDFP Activities.
(8) Monitoring NGOO Activities.
(9) Conducting Provincial steering committee meeting.
(10) Conducting Sect oral Review Meeting.
(11) Conducting Education Development Meeting at Provincial Level.
(12) Cadre reviewing.
(13) School structure matters regarding Opening of new schools, upgrading
the Schools and changing the names of the Schools.
(14) PMIS, PPMS & OIS work plan of the Head office.

17
 • Details of upgraded schools in 2009 were given below.

On the recommendation of Zonal Structural Committee Applications for upgrading

are analyzed by the Provincial Structural Committee and selected schools are
approved by Secretary, MOE.

Effective Type of
S.No Zone Name of school Date Grades School

1 Vavuniya South V/Al Amine Muslim Vid 01.08.2009 1-13 1C

• Details of New Schools Which were opened in

Effective Type of
S.No Zone Name of school Date Grades School

1 Vavuniya North V/Puthukulam Kanisda Vid 01.01.2010 1-5 1II

2 Vadamaradchchi J/Vickneswara kanista Vid 01.01.2010 1-5 III

• Preparation of Documents

¾ Annual Implementation Plan 2009

The information regarding the physical facilities, requirements are collected in

specified formats from the all zonal Education office of the Northern Province,
School works Branch of this Ministry, Units head of the Provincial Education,
Department of Culture, and Department of Sports & Youth Affairs, N.P and
prepared Annual Implementation Plan for the year 2009.

¾ Preparation of Sector Performance Report

,

The Highlights of Performance / Achievements for the year 2009were prepared for
the Ministry of Education, Cultural Affairs & Sports, Northern Province and
achievement at the end of year is prepared in co-ordination with Departments.

¾ Operational Information Report

With the shift of Provincial offices to new location bought the offices and the staff
to transition stage. Staff was hesitated to leave their earlier office premises of

18
Eastern Province (then North-East Province) the leadership of the Chief Secretary
accompanied by Secretaries with young blood made the way for relapse of 3
months to accommodate transition. Many motivating workshops were conducted
and to accommodate the staff to the new environment and prepared for take off
during the period April to September 2009 in June.

During the take off many tools are introduced to increase the effectiveness of the
offices and prepare the officers for new order of governance and Operational
Information System (OIS) was established in the Ministries and Departments and
this will enable every people to know their responsibility and accountability.

¾ Preparation of PMIS Reports

Provincial Management Information System (PMIS) reports were prepared for the
Ministry of Education, Cultural Affairs & Sports Northern Province, Trincomalee.

¾ Financial Proposal Over view

The Capital work proposals for the year 2009 were prepared and submit to the
DCS finance through the Chief Accountant, Ministry of Education, NP

¾ Preparation of Cadre Reports

Three cadre reports were prepared the following institution under the Education
sector Department of Cultural Affairs and Department of Sports, N.P. to steer the
approval by Management Services Division.

o Head Office of the Ministry of Education

o Provincial Department of Education, N.P

o Addl. Provincial Director of Education offices

o Zonal Education Offices

o Divisional Education Offices

o Non Teaching Staff (schools)

o Department of Sports& Youth Affairs

o Depart of Cultural Affairs

19
 • Progress Report

a. Criteria Based Grant

Yearly Progress Report – 2009, of the above Grant was Prepared and
submitted to the Northern Provincial Planning Secretariat, N.P, Trincomalee.

b. Provincial Sector Development Grant

Yearly Progress Report – 2009, of the above Grant was Prepared and
submitted to the Northern Provincial Planning Secretariat, N.P,
Trincomalee.

c. Donor Funded Projects

Progress Reports of the Donor Funded Projects were submitted. such as
ESDP, UNICEF,CAP, NECORD,
WFP ,Navodaya

• Meetings

¾ Sect oral Committee Meeting

Three Sect oral Committee Meetings were held during the year 2009.The Heads of
the unit in this Ministry and the Provincial Department of Education Officers were
participate the meeting and reviewed for the function of the units work carried out
successfully the officer’s work as a team towards the set objective.

¾ Education Development Committee Meeting

Two Education Development committee meetings were held during 2009. The
Heads of the unit in this Ministry and the Zonal Directors of the Northern Province
were reviewed the passed work and activities, take action to improve the
education development in future.

¾ Provincial Steering Committee Meeting

Three Steering Committee Meetings were held during the year 2009 The
Secretary, Representatives of DCS planning & DCS Finance, DD Planning. The
ESDP Chief coordinator & four theme coordinators participated this meeting. The

20
ESDP progress was reviewed by themes.

¾ Budget Meeting
The purpose of the meeting was to prepare for the Capital and Recurrent Budget
for the year 2010 Chief Secretary, Finance, heads of the units in this ministry
have participated the meeting.

™ The Administration Unit

The Administration Unit has two Branches, the General Administration branch, the
Academic Staff Administration branch and the Muslim Unit.

¾ The General Administration Branch

This Branch is headed by the Assistant Secretary with SLAS. Matters regarding the
following Services are handled here.
• Sri Lankan Education Administrative Service.
• Programme Assistants / Development Assistants Service
• Management Assistant Service
• Non-academic Staffs in Schools
• Office Aid Service
• Driver Service
¾ Main functions of this Unit are
1. Doing Appointments, Promotions, Transfers, and attachments,
Retirements, Re-employment and Extension of Services.
2. Granting foreign leave and Study leave.
3. Conducting inquiries over complaints and handling the Court cases
and Human Rights cases.
4. Maintenance of Records.
5. Doing the appraisal of staffs.
This branch includes the works of the General Administration Unit and the
Academic staff Establishment Unit. The following activities were carried out during
the year 2009.

21
 Management
Descriptions

Assistants

Assistants

academic
Technical
All island
Services

Drivers
Office
Serial

aids
Non
No

PA/PPA
1
Appointments 13 4 3 24 2
Temporary
2
Attachments 5 5 2 9
3
Promotions 10 15 2 140 6
4
Transfers 4 2 11 1 1 22
5
Attachments 8 1 1
6
Retirements 3 6 19 5
Extension of
7
Services 7 12 2 36 10 3
Re-
8
Employments 7 4 1 4 1
9
Leave abroad 8 14 1 6 4 9
10
Study Leave 1
11
Confirmation 6 18 2 59 17 4 39
Salary
12
Conversion 3 4 1 2
13
Absorption 2 30
Issuing
Permanent
14
& Pensionable
letters 7 9 2 3
Changing
15 Names
of Officers 21 24 13
Changing
Names
16
of
Appointments 8
Release to
17 NGOO & other
Organizations 2 6 3
Other related
18
works 40 28 39 3
19
Performing AD 2
20
Appraisal 30
Foreign
21
Training 5

22
Works regarding vehicles

S.No Description No.s

1 Repairs 11

2 ownership transfer 1

3 Purchase 1

Cases & Queries

Serial No Subject No. of Cases Attended

1 Court Cases 3

2 Human Rights Cases 5

3 Ombudsman Cases 2

4 Other Complaints 40

5 Audit Cases 1

¾ Academic Staff Administration Branch

This unit is headed by the Senior Assistant Secretary with SLEAS. Establishment
matters of the Academic Staff come under this branch. Main functions of this
branch are,

(1) Appointment of teachers.

(2) Appointment of In service Advisors.
(3) Transfers out of Provinces.
(4) Temporary Attachments or Temporary transfers.
(5) Approval of leave abroad and study leave.
(6) Extension of Services.
(7) Release to NGOO and other Educational Institutes.
(8) Confirmation of Services.
(9) Retirement Approval
(10) Re-employment

23
 Zones Appointments Out of Province Attachments
Transfers

Diplomats
Education
National College Of

PTET)
(Including eligible
Assistants
Volunteer Teacher

Contract Basis PTET

Approval Given to

Released

Absorbed

Provincial Schools
To Northern
National Schools

Attachments

Vasantham)
(Vadakkin
given to Teachers
letters
Cancellation
T.M E.M S.M T.M S.M C-1 C-2 C-3
Jaffna 16 107 37 9 10 5

Valikamam 10 116 36 10 10 3 13

Vadamaradchy 8 91 20 8 3 4

Thenmaradchy 5 44 26 5 2 2

Island 74 5 1 1

Mannar 15 33 12 6 8 1 2

Madhu 1 60 15

Vavuniya South 5 3 16 61 3 3 19 3 12

Vavuuniya North 1 3 3 5 52 20

Mullaithivu 49 3 117 49 8

Thunukkai 32 1 1 92 32 8

Kilinochchy 130 5 265 130 75

APDE -Vav 1

APDE -Jaffna 2

MOE 1

Total 231 43 16 526 3 138 67 42 7 48 586 211 126

290 529 923

C-1 Attachments given in jaffna after closing the A9 path who belong to the above Zones
C-2 NCOE Appointments 2009 attached to IPD camps but not yet posted to the above Zones
C-3 Graduate Appointments 2008 but attached in Jaffna
*Gazette Notification has been prepared and sent to PPSC to appoint 107 Aesthetic Graduates

24
™ Muslim Unit
This unit is headed by the Senior Assistant Secretary. Main functions of this Unit
are,
(1) Establishment matters of Muslim teacher assistants appointed to
Northwestern, North central and Central Provinces.
(2) Co-ordinating the training activities of the above teacher assistants
with NIE & TCC to obtain trained teacher Certificates.
(3) Maintaining updated database of the Muslim Schools, staff and
infrastructure in Northern Province.
(4) Doing the need- analysis of the Muslim Schools.
(5) Organizing Development programmes for Muslim schools in the
Northern Province.
(6) Organizing Islamic Cultural Programmes among Muslim Schools in
Northern Province.
(7) Guiding officials to answer Sinhala medium Correspondence.
(8) Matters related to rehabilitation and reconstruction of the displaced
and closed Muslim School

™ The Finance Unit

This Unit is headed by the Chief Accountant. Main functions of this Unit are,
1 Preparation of the Annual Estimate for relevant Recurrent & Capital
expenditures of the Head office of the Ministry of Education.
2 Monitoring the financial operations of the Ministry and other institutions
under its purview periodically.
3 Reviewing the Financial Performance of the Educational & Infrastructure
development activities in the Education Sector.
4 Rendering the summary Accounts, Appropriation Accounts and Advance
Accounts to the Provincial Treasury of the Northern Province.
5 Certification of all types of Performances.
6 Monitoring the Stores Management of the Ministry of Education.
7 Operating and Monitoring the Bank Accounts

25
 Relevant Capital and Recurrent Expenditures for the year 2009 are as follows.
Financial and Physical Progress

Capital Expenditure

Serial
Sources of Funds Allocations Fund released Expenditures
No

1 PSDG 123,000,000 113,000,000 112,995,650

2 ESDP 208,000,000 206,000,000 185,750,975

3 CBG 12,380,250 12,287,400 12,269,590

Recurrent Expenditure

Serial
Sources of Funds Allocations Fund released Expenditures
No

1 Ministry 24,367,000 17,023,859

2 Cultural Dept. 15,482,500 24,800,000 10,471,907

™ SCHOOL – WORKS UNIT

¾ Main functions of this Unit are,

This Unit is headed by the Director of School-works who is an Engineer. He
together with the Engineers and Technical officers in the Zonal Education offices
and the offices of the Additional Provincial department of Education does the
functions efficiently. The main functions of this Unit are

(1) Construction of all Physical infrastructure facilities for schools coming

under the purview of this Ministry.

(2) Supervision of the Civil works under the Ministry of Education, Cultural
Affairs and Sports & Youth Affairs.

26
 (3) Implementation of the following Projects in the year 2009.

¾ ESDFP
¾ SEMP / EKSP
¾ CBG
¾ PSDG
¾ UNICEF
¾ Nawodaya
¾ Isuru

The Civil Works handled by this Unit in the year 2009

This Unit needs additional Cadre and other facilities to improve its performance
capacities.

This Branch is in charge of all the construction work of Physical infrastructure

facilities of all educational institutions which come under the Provincial Ministry of
Education, Cultural Affairs & Sports NP. These works are done under the following
Projects.

¾ ESDFP
¾ SEMP
¾ PSDG
¾ NAWODAYA
¾ UNICEF
¾ CBG
¾ ISURU

27
¾ ESDFP WORK – Physical & Financial Progress on 31.12.2009
Higher Order Learning Spaces

Zone Allocation No. of Activity Financial Physical

(Rs.000) Progress Progress
(Rs.000)

Jaffna 6,840.00 Science Lab - 01, 6,456.37 01 - 100%

Library - 01, 01 - 100%
Activity Room - 01, 01 - 100%
ICT Lab - 01, 01 – 100%
Computer Corner – 02 02 – 100%

Valikamam 5,100.00 Science Lab - 01, 4,855.33 01 -100%

Activity Room - 01, 01 - 100%
Computer Corner - 07 06 – 100%

Vadamaradchy 2,430.00 Science Lab - 01, 2,085.23 01 - 100%

Computer Corner - 03 02 – 100%

Thenmaradchy 4,172.00 Science Lab - 01, 3,603.80 01 - 100%

Activity Room - 01, 01 - 100%
Computer Corner - 01 01 – 100%

Islands 2,350.00 Library - 01, 2,235.93 01 - 100%

CLC - 01, 01 - 100%
Computer Corner - 01 01 – 100%

Mannar 6,450.00 Science Lab - 01, 5,560.08 01 - 100%

Library - 03, 03 - 100%

Vavuniya 6,758.17 Science Lab - 02, 6,510.42 02 - 100%

South Library - 01, 01 - 100%
Activiy Room -01, 01 - 100%,
Computer Corner - 05 05 – 100%

Vavuniya 2,537.34 Activiy Room - 01, 2,2373.67 01 - 100%

North Computer Corner - 04 04 - 100%,

Total 36,637.51 46 33,680.83

28
¾ Maintenance, Replacement, Repairs & rehabilitation

Allocation Financial Progress Physical

Zone (Rs.000) No. of Activity (Rs.000) Progress
Jaffna 6,238.00 3 5,526.04 3 - 100%
Valikamam 2,700.00 2 2,470.89 2 - 100%

Vadamaradchy 1,400.00 3 1,186.00 2 - 100%

Thenmaradchy 1,475.00 5 1,392.08 5 - 100%,

Islands 900.00 4 833.85 4 - 100%,
Madhu 2,500.00 1 -
Mannar 570.00 3 519.65 3 - 100%,
5 - 100%
Vavuniya South 4,134.00 5 3,863.49

Total 19,917.00 26 15,791.99

29
¾ EEDP Work – Financial & Physical Progress

High Order Learning Spaces

Financial
Allocation Progress Physical
Zone (Rs.000) No. of Activity (Rs.000) Progress

Jaffna 350.00 Computer Corner- 02, 321.79

02 - 100%

Valikamam 4,750.00 Science Lab - 01, 4,357.89 01 - 100%

Library - 01, 01 - 100%
Computer Corner - 02 02 - 100%
Vadamaradchy 2,800.00 Library - 01, 2,767.45 01 - 100%
Computer Corner - 02 02 - 100%
Library (Bal) - 01, 01 - 100%
Thenmaradchy 1,245.00 Computer Corner - 1,235.81 02 - 100%
02,
Computer Corner -
Islands 286.00 02 - 100%
02, 260.33
Computer Corner - 02 01 - 100%
Mannar 360.00 349.98
01 -100%
ICT Lab - 01, 01 - 100%
Vavuniya South 500.00 472.73

Total 10,291.00 17 9,765.98

30
¾ Summary of EEDP Work

Financial
Allocation No. of Progress Physical
Zone (Rs.000) Activity (Rs.000) Progress
Toilet
Jaffna 640.00 Compartments 0.48 2-100%
02
Valikamam 320.00 Toilet 0.22 01-100%
Compartments
01
Toilet 03-100%
Vavuniya
960.00 Compartments 0.91
South
03

㌌㏒ 琰茞 Ü
Total 1,920.00 06 1.60

¾ Works Under ESDFP

CONSTRUCTIONS

31
32
REPAIRS & MAINTENANC
PSDG Work

33
™ Early Childhood Development Unit

This Unit is headed by the Senior Assistant Secretary. There is one Assistant
Director of Education. Main functions of this Unit are,
(1) Registration of Pre-Schools within the Northern Province.
(2) Supervision on the Management of all Pre-Schools.
(3) Conducting Empowerment programmes for Pre-School teachers.
(4) Publishing Instructional materials regarding Pre-Schools.
(5) Distribution of equipment for Pre-School activities.
The Pre- School in this Province are run by various institutions such as
Department of Local Government , Community Centers, Tamil Rehabilitation
Organization, Vaalvuthayam, Sarvothayam, Parents- society and other private
bodies. Fund for Early Childhood Development unit is provided by the Ministry of
Women Affairs & Child Development under the Action Plan for Children and a part
of the fund is shared for the primary education development. This fund is utilized
for the above activities. There are number of committees formed to support
these activities and there is forum to formulate ECD Policy.

Following activities were performed during the year 2009 in the Early Childhood
Development branch.
1) Collecting data about Pre-schools
2) Conducting training programs for Pre-School teachers.
3) Peace program for Pre-School children- vavuniya District
4) Conducting Provincial coordinating committee discussion. – Northern
province.
5) Supervision and monitoring of Pre-Schools.
6) The activities of Ministry of Women Empowerment and Child
Development

34
 ¾ Awareness programs for parents
¾ National census of Pre-Schools
¾ Training programs for Pre-School teachers.
¾ Establishing Model Pre-Schools
¾ Providing teaching aids and play kits
¾ Publishing nursery rhymes books for Pre-School children.

¾ Programs for Pre-School Teachers

This program was conducted in order to enhance the skills related to Physical,
Psychological, Communicative, Language, Mathematical, Environmental
performances of Pre-school teachers.

The teachers from Arunachalam, Ramanathan, Ananthakumarasuwamy, Zone-

4 and Poonthoddam Welfare-Centers actively participated in it.

Serial
No Zone/ Welfare center Venue Participants
1 Vavuniya North Zonal Office 30
2 Kathirkamar W.C Kathirkamar W.C 35
3 Vavuniya South Zonal Office 30
4 Jaffna Zonal Office 60
5 Valikamam Zonal Office 60
6 Thenmaradchi Zonal Office 30
7 Vadamaradchi Zonal Office 30
8 Islands Zonal Office 30
9 Mannar Zonal Office 60
Total 365

35
¾ Provincial Pre-School Exhibition & Cultural Show

This was conducted on 10th & 11th of October at J/ Christian college. The
programs were selected at Zonal and District level and the best ones were
displayed in the Exhibition. The Exhibition continued for two days and the
cultural show was held on the last day. The aim of the Exhibition is to develop
creative activities of Children and teachers. Honored Governor was the chief
guest of this program.

¾ Peace – program for Pre-School Children

This program which was conducted on the 13th & 14th of October 2009 was
organized under the guidance and monitoring of our Secretary. This was
funded by the GTZ/BESU. The culture of Tamils, Sinhalese and Muslims were
depicted in this program. Actually this paved way for the unity of the nations.
Officers of BESU/ GTZ, The Additional Provincial Director, Zonal Directors,
Parents and Children were present in this program. The children actively
participated in this.

Serial
No Program Date Venue
1 Workshop 13.10.2009 V/ T.M.M.V
UC Grounds,
2 Play- Camp 14.10.2009 Vavuniya
Uc Cultural Hall,
3 Cultural Show 14.10.2009 Vavuniya

¾ Providing Teaching Aids & Play- kits

Under these 3000 copies of Activity – Books for Pre-School children were

36
 published (2500 Copies in Tamil & 500 copies in Sinhala). Both the books and
Play-kits were provided to children through Zones.
¾ Monitoring & Supervision of Pre- Schools
Through monitoring and supervision various Methodologies were introduced to
Pre- School Teachers identifying their strengths and weaknesses. Only 02
Zones were supervised out of the 12 Zones in the District.

01. Training to Preschool teacher 365

37
02. Provincial ECCD exhibition and Cultural show in Jaffna on 10.10.2009-11.10.2009

38
39
40
3. Peace programme for children (Sahothara Sangamam) held at Cultural hall,
Vavuniya on 13.10.2009,14.10.2009
Events
i. Activity camp

ii. Sports camp

41
iii. Cultural show

42
 4. Supervision of Preschool 10 visit to 5 District & relief village

™ EDUCATION DEVELOPMENT UNIT

This branch consists of two Units - Research & Development Unit and the Early
Childhood development Unit.

¾ Research & Development Unit

This Unit is headed by the Senior Assistant Secretary. There is one Assistant
Director. Main functions of this Unit are,

1 Application of various teaching Methodologies.

2 External supervision.

43
 3 Reviewing the Performances of the Public Examinations
4 Supervision of School Based Evaluation.
5 Suggesting recommendations on the basis of the Survey of the
Examination results.
6 Impact studies on the implementation of Educational reforms.
7 Assessing the development activities of the Provincial Department of
Education and the Zonal Education offices of the Northern Province.
8 Monitoring Benchmark- achievements published by NEREC from Survey.
9 Conducting seminars / workshops for Advance Level teachers in the
Science stream.
10 Preparing study materials for Advance Level Science stream.

¾ EDUCATION DEVELOPMENT UNIT

The works done in the Education Development Unit of the Ministry of

Education, NP throughout the year 2009 has been listed as follows.
™ January
Study-guides on Biology, Chemistry, Physics and Combined maths for
displaced students were prepared.
™ February
An analysis was made on the results of grade 5 scholarship for the year
2008 as there was a decline in it in the urban schools than in the sub-
urban schools and as a result a problem was caused in the admission for
National Schools.
™ March
A research was made to find out ICT Education and awareness programs
were conducted for Teachers, Students and even to Parents.

44
™ April
Five days remedial teaching activities were conducted to uplift the
learning of displaced students from host- schools. special projects were
introduced to G.C.E (A/L) Maths and Biological students with the help of
consultants. Ten model papers were prepared and exams were
conducted regularly for Grade 5 students.
™ May
Under the monitoring and guidance of monitoring of our Secretary
classes to uplift the learning process of IDP – students from Kathirkamar
IDP camp and College of IDP camp were conducted continuously for ten
weeks with the help of Vavuniya South Zone. Guide books were
prepared and distributed. Special resource persons were made use for
this.
™ June
Text books, Past paper books were provided 145 biological students,
130 Maths students and 450 Arts students with the aid of Ministry of
Education, NP, Provincial Department of Education and Saisaminithy.
™ July
Activities to uplift the learning process of IDP G.C.E (A/L) students from
Pulmodai camp were conducted in coordination with Provincial
Department of Education, Eastern Province. Model papers for Grade -5
students were provided continuously. A proto-type exam for G.C.E (A/L)
students.
™ August
Modules preparation with the help of NIE to introduce new educational
reforms in Jaffna and Vavuniya districts were conducted.
™ September
Six days seminar which is related to New Educational Reforms was

45
 conducted in coordination with University of Jaffna in 5 Centers. 143
Maths students, 107 Biological Students and 103 Arts students were
benefited.
™ October
Arrangements were made to conduct the Seminars for Grade 9 in order
to introduce New Educational Reforms.
™ November / December
An analysis was made on the G.C.E (A/L) results and report prepared.

™ DOCUMENTATION UNIT

This Unit was established in the Ministry of Education to document various

activities. Now the Unit is activated and temporarily functioning. Main functions
of this unit are,
(1) Preparation of Audio Video programmes regarding Education, Sports
and Cultural Programmes.
(2) Documenting News about Education Sector, Cultural affairs and
Sports & Youth affairs daily.
(3) Documentation of relevant literatures to assist the functions of the
Ministry of education.
(4) Creating electronic archives to preserve important documents

46
 Chapter 1V – Provincial Department of Education
4.1 Vision

Creation of new generation, having potential of knowledge and skills with attitudes
and values to confront any challenges of future.

4.2 Mission

Provide facilities and guidance, to implement Educational Policies efficiently and

effectively to all institutions in the School Education System in the Northern
Province, To develop Students with balanced personality

4.3 Objectives

Ensuring equal Access to Education.

Improving the Quality of Education.
Ensuring equity in resource allocation.
Strengthening Governance and service delivery.
Strengthening result based monitoring.

4.4 Educational Zones and Divisions

Northern Province consists of 5 districts Namely Jaffna, Kilinochchi, Mullaitivu,

Mannar, and Vavuniya. There are 12 Zones and these 12 Zones are divided into 33
Divisions.

47
 4.5 Organization Chart
Provincial Director of Education

Administration Unit Development Unit Planning Unit Finance Unit

APDE (Admin) APDE (Dev) DDE (Plan.) Chief Accountant

DDE (Admin) DDE (Edu. Dev) ADE (Plan.) Accountant

Primary
ADEE Maths/
(Subj.) Science Programme
Tamil Programme Assistant - 01
Administrative Assistant - 01
English
Officer
Physical
Translator
Development - MA (PMAS I) - 01
Driver Assistant - 01 Data Entry Operator -
Watcher 01
Book Binder Programme MA (PMAS II/III) - 06
Messenger Assistant - 01
MA (PMAS I) - Record Keeper MA (PMASII/III) -
Tel. Operator Translator - 00 01 Data Entry Operator -
MA(PMAS II/III ) Machine Operator 01
MA(PMAS I ) - 01
OES - 04
MA(PMAS II/III )
Summary of Cadre; OES - 02
Approv. OES - 02
OES - 04
Available
(MSD) Approv.
PDE 01 Available
01 (MSD)
APDEE 02 Dev. Asst 48 01 01
00 Prog. Asst 03 00
4.6 The Structure of Provincial Department of Education

The Provincial Department of Education is the agency implementing policies

formulated by the Line Ministry, NIE, and the Provincial Ministry of Education.
This department is subdivided into four main units to function effectively and
efficiently.
They are:
1. Administration unit
2. Education Development unit
3. Planning Unit
4. Finance Unit

4.7 The Key Activities of the Unites

Administration Unit

The Administration Unit deals with two major administrative areas.

They are
a. General Administration
b. Educational Administration
Activities attended by these Units are
1. Confirmation
2. Absorption
3. Transfer
4. Promotion
5. Extension of service
6. Retirements
7. Exemption from E/B
8. Foreign Leave

49
9. Release
10. Re-instatement
11. Allowance for additional Language
12. Board of Survey
13. Complaints
14. Issue of Permanent and Pensionable Appointment letters
15. Salary revisions
16. Vehicle and office equipment maintenance
17. Service & Supplies (Telephone, Water, Electricity)
18. Agrahara Insurance
19. Loan and compensation
20. Over time / Holiday payment / travelling claim
21. Supply of free books/free uniforms

Education Development Unit

The Education Development Unit plays the key role in the development of
quality in Education. The curriculum implementation is carried out by the
subject ADEE. They are also assigned local and foreign funded projects. The
Education Development Unit focuses on,

1. Primary Education
2. Secondary Education & Collegiate Education
3. Quality Assurance and Professional Development
4. Internal & External Evaluation through Standard Based Quality
Management (SBQM)
5. Competition and motivation programme
6. Peace and social cohesion programme
7. Psychosocial intervention and Counseling programme
8. Disaster and Risk management programme

50
 9. Research and Evaluation
10. Local & Foreign funded projects.
11. Mid day meals

The Key Activities of the Education Development Unit

1. Contribution to Prepare consolidated plan & AIP
2. Implementation of AIP
3. Development of SBQM in schools
4. Implementation of Curriculum
5. Development of Co-curricular Activities
6. Enhancing Compulsory Education
7. Strengthening Adult-Education Programme
8. Development of Personality
9. Motivation of Creativity
10. Conducting and coordinating common exams
11. Analyzing Exam results
12. Introducing Disaster and Risk Management
13. Conducting Special English Programme For non English Teachers &
School leavers
14. Enhancing Second Language Education
15. Implementing Kaizen Activities in Schools
16. Strengthening psychosocial, counseling and carrier guidance
programmes
17. Implementing Remedial Education
18. Enhancing School feeding programme
19. Development of IT
20. Enhancing English medium Education
21. Boosting Special Education programme
22. Monitoring and reviewing projects

51
23. Conducting Educational Researches
24. Monitoring Teacher centre, CRC, field study centre and RESC
Activities
25. Conducting Sect oral meetings
26. Conducting Provincial committee meetings
27. Catch up programme for IDP Students
28. Ensuring Social Cohesion through Peace Education

Planning Unit
The main function of this unit is to assist the development
operation, by collecting and processing raw data, disseminating
information at all levels and planning ESDFP activities.
The planning unit is responsible for the following activities

1. Preparing 5 year Rolling plan

2. Preparing AIP
3. Providing Guidance to prepare School Census
4. Monitoring ESDFP Activities
5. Conducting steering committee meetings
6. Updating general Information system and Data base
7. Revising of cadre and census annually
8. Analyzing Exam results & keeping records
9. Creating and boosting WEB based operating systems
10. Coordinating NGOO activities
11. Updating school structure
12. Revising difficult area school list
13. Conducting research work
14. Preparing HRD plan
15. Preparing activity hand book
16. Conducting Sect oral review meeting

52
17. Conducting project review meeting
18. Preparing Administration and Statistical Reports
19. Carrying out Need Analysis
20. Publishing News letter

Finance Unit

Finance unit plays a major role in handling the allocation of

fund on the higher order processes for Education development
activities

Activities of Finance Unit are

1. Preparation of Budget
2. Preparation of Financial statement
3. Provision Management
4. Cash management
5. Procurement Activities
6. Stores Management & Inventory Management
7. Book keeping of Loan
8. Reporting to relevant authorities
9. Responding to Audit Query

53
4.8 Human Resource
¾ Human Resource of Provincial Department of Education

Designation Service Approved Cadre

Provincial Director SLEAS I 1
Additional provincial Director SLEAS I/II 2
Chief Accountant SLAcS I 1
Deputy Director SLEAS II 3
Assistant Director SLEAS III 8
Accountant SLAcS II/II, II/I 1
Administrative Officer Ma Supra 1
Engineer SLEng S II/II 5
Development Assistant 1
Programme Assistant 3
Computer Programmer 0
Translator 2
Management Assistant MA I/II/III 20
Data Entry operator 2
Driver IIB, IIA 6
Watcher OES II 2
Book Binder OES I 1
Messenger OES II 1
Record Keeper OES I 1
Telephone Operator OES I 1
Garden lab our OES III 0
Machine Operator 1
Office Employee OES I,II,III 12
Sanitary Laborer OES III 0
Total 75

¾ Information about APDEE

Addl.PDE's
S.No. Name Service & Grade
Office

1 Jaffna Mr.V.T. Selvaratnam SLEAS - I

2 Vavuniya Mr. P. Ariyaratnam SLEAS - II

54
 ¾ Human Resource of Divisional Education Office.

Designation Service Approved Cadre

Divisional Education Officer SLEAS II/III 33
Management Assistant MAs 33
Office Employee OES 33

¾ Human Resource of Zonal education Office

Designation Service Approved Cadre

Zonal Director of Education SLEAS I 12
Deputy Director of Education SLEAS II 60
Assistant Director SLEAS III 96
School Work Engineer SLEgS 0
Accountant SLAcS II/II 12
Inspector of School Works SLTS 24
Administrative Officer MA Supra 12
Programme Assistant 77
Management Assistant MA I/II/III 354
Data entry operator 12
Driver IIA, IIB 16
Waatcher OES II 20
KKS OES II,III 60
Sanitary Laborer OES III 10
Total 765

¾ Human Resource of Schools

Designation Service Approved Present Cadre

Cadre
Principal SLPS I,II,III 975 536
Teacher SLTS 10778 10701
Non Acadamic Staff - 1695 -
Total - 13448 -

55
 4.6 Physical Resources
¾ Details of Schools as on 01.02.2009

National Provincial Temp.Closed

Recently
Zone Sub Sub Private Total
1AB 1C II III 1AB 1C II III Tamil Sinhala Displaced
total total
Jaffna 3 0 0 0 3 9 12 40 33 94 3 13 1 0 114
Valikamam 0 0 0 0 0 12 13 41 63 129 2 20 0 0 151
Thenmarachchi 1 0 0 0 1 2 8 19 25 54 1 11 0 0 67
Vadamarachchi 0 0 0 0 0 9 9 30 30 78 0 3 0 0 81
Islands 0 0 0 0 0 3 7 21 19 50 0 26 0 0 76
Mannar 3 0 0 0 3 4 12 23 23 62 0 10 2 0 77
Madhu 0 0 0 0 0 1 3 18 14 36 0 6 0 33 42
Kilinochchi 0 0 0 0 0 8 13 36 34 91 9 1 91 101
Mullaitivu 0 0 0 0 0 4 7 20 19 50 0 4 1 50 55
Thunukkai 0 0 0 0 0 1 7 15 31 54 0 0 0 54 54
Vavuniya North 0 0 0 0 0 3 7 17 62 89 0 0 0 55 89

Vavuniya Tamil 2 1 0 0 3 3 11 21 44 79 0 0 0 0 82
South Sinhala 0 1 0 0 1 0 3 4 7 14 0 0 7 0 22
Total 9 2 0 0 11 59 112 305 404 880 6 102 12 283 1011

56
¾ Student Population in NP as on 01.02.2009

Provincial National Total

12-
Zone 1-5 6-8 9-11 12-13 Total 1-5 6-8 9-11 13 Total 1-5 6-8 9-11 12-13 Total

Jaffna 14741 8389 10749 4427 38306 459 1824 2191 1792 6266 15200 10213 12940 6219 44572

Valikamam 15489 8353 11374 4361 39577 0 0 0 0 0 15489 8353 11374 4361 39577

Thenmaradchchi 4681 2352 3591 816 11440 0 593 763 661 2017 4681 2945 4354 1477 13457

Vadamaradchchi 7729 4848 6153 2135 20865 0 0 0 0 0 7729 4848 6153 2135 20865

Island 3488 1799 2469 581 8337 0 0 0 0 0 3488 1799 2469 581 8337

Mannar 6953 3689 3570 1035 15247 1563 1144 1527 879 5113 8516 4833 5097 1914 20360

Madu 4489 2395 2053 355 9292 0 0 0 0 0 4489 2395 2053 355 9292

Kilinochchi 16781 8905 8250 2128 36064 0 0 0 0 0 16781 8905 8250 2128 36064

Mullaitivu 10141 5518 6188 1210 23057 0 0 0 0 0 10141 5518 6188 1210 23057

Thunukkai 5461 2793 2783 427 11464 0 0 0 0 0 5461 2793 2783 427 11464

Vavuniya North 4611 2468 2456 292 9827 0 0 0 0 0 4611 2468 2456 292 9827

Vavuniya South 9769 5940 5250 1372 22331 3026 2134 1952 1108 8220 12795 8074 7202 2480 30551

Total 104333 57449 64886 19139 245807 5048 5695 6433 4440 21616 109381 63144 71319 23579 267423

57
 Chapter V
Department of Sports & Youth Affairs
5.1 Vision

“Totally develop Northern Province Youth with the view to obtain their
active participation in the national development and to create a
conductive background to develop talents and attitudes in the field of
Sports”

5.1 Mission

“To obtain maximum participating of Northern Province youth in the

national development by totally developing them and to identify the
talents in Sports and to create the rights environment for the youth to
display their talents at the national level and at International level
thereby bringing fame to the motherland”

5.2 Objective

ƒ Development of sports grounds & pavilions

ƒ Improvement of Sports Training Centers in Division, District and

Provincial Level in order to bring the skills of rural sportsmen &
Sportswomen to higher level.

ƒ The Conduct of the Provincial Sports Festival.

ƒ Every year has given chance for rural talent achievers to compete at
National Sports Festival

ƒ Given Opportunity for the Provincial Level Players to challenge

National leaders in Foot ball, Hockey, Volleyball, Kabaddi, Karate,
Boxing & Athletics

ƒ Maintaining the level of the Provincial Players will perform in National

renowned Sports Competitions.

ƒ Activity based Learning ,Teaching and Demonstration

ƒ Strengthening Devolution to province with empowering Training

Center Management

58
 ƒ In 2016 targeting Sri Lanka will be one of the strongest Sporting
Nations in the World

5.3 Background

This Department, which was earlier as Department of Sports, North

East Province, was renewal as Department of Sports, Northern
Province Since 01.01.2007

Through Sports, Youth tend to develop eminent qualities like

tolerance, self-confidence and leadership, which would guide the
entire life of the youth. Sports also contribute to overcome the
challenges of the future world, Prepare the Social environment to
achieve peace and development through the enhancement of
goodwill and co-habitation worthy citizens were produced to the
country through sports, which will contribute through physical
perfection and mental satisfaction. Sports also contribute towards
the formation of a generation of youth with the qualities of discipline,
health and prosper. It will also prevent the drifting of the power of
youth towards anti- social activities.

59
5.4 Organization Chart

DIRECTOR

ASST. DIRECTOR

ADMINISTRATIVE DISTRICT SPORTS

ACCOUNTANT PROGRAMME OFFICER
OFFICER OFFICER

COACH

MANAGEMENT ASSISTANT MANAGEMENT ASSISTANT PROGRAMME ASSISTANT

DISTRICT TRAINING
CENTER

SPORTS OFFICER
DRIVER O.E.S
DIVISIONAL TRAINING
CENTER

SPORTS CLUBS
O.E.S

60
5.5 Functions of Department of Sports

Its Operational Structure if divided in to three units based on

their functions.

a) Administration.
b) Finance
c) Development and planning

¾ Administration

This unit is headed Administrative officer in Supra

The Following Services Establishment matters come under the General
Administration

¾ Sports Service Officers

¾ Programme Assistants Service
¾ Management Assistants
¾ Office Employees officers

Main Functions

¾ Promotions
¾ Transfers & Attachments
¾ Extension of Service
¾ Re Employment
¾ Maintaining Leave Records, Staff Loans etc

¾ Development & Planning

The Development and Planning Branch is headed by Assistant Director

of Sports, Programme officer and Sports officer. Management
Assistants are working in their unit.

61
Functions

¾ Development of Sports Activities.

¾ Ensure the participant to participate proper Tournaments &
Competitions.
¾ Motivate to participate the Coaching Camps, Skill Developing
Trainings & Academic Courses. For Sports.
Officers Strengthening governance efficiency and Service delivery in
Sports Development

¾ Improving operational , Managerial efficiency and Sports Skills

¾ Identify Verify the targeting groups to Reconstruct their

Development

¾ Ensure & Provide the Proper Sports Platforms & Materials that
used by Sports Performance

¾ Preparation of Annul Implementation plans for Projects

¾ Preparation of Administration report

¾ Preparation of Five year Plan

¾ Preparation of Activity Handbook

¾ Preparation of Service performance plan

¾ Preparation of Citizen Charter

62
 ¾ Preparation of Annul Work Plan

¾ Finance Accountant heads the Finance Branch

Functions

• Preparation of the annual estimate for the relevant

recurrent and capital expenditures of the Department of
Sports

• Monitoring the financial operation review in the financial

performance of the Sports and infrastructure development
activities

• Rendering the Summary of the accounts, appropriation

account and advance accounts to the Provincial treasury,
N.P

• Certification of all types of payments

• Monitoring the stores management of the Department

• Operating and Monitoring bank accounts.

63
5.9 Human Resource

Designation Service Approved Cadre Present Cadre

Director of Sports SLAS 11 1 Acting

Accountant SLAcS 11/11 1 1
Assistant Director Non-SLAS 1 1
District Sports Officer 5 4
Sports Officer 35 33
Sports Cough 17 15
Programme Assistant 4 2
Management Assistant MA S 5 5
I/II/III
Driver IIA, IIB 1 -
Office Employee OES 1,11, III 2 2
Office Employee ( Sports 2 -
Complex)
Total 74 63

DEPARTMENT OF SPORTS & YOUTH AFFAIRS

™ Conducted Residential Capacity Development Training for District
Sports officers, Coaches and Sports Officers
™ Conducted Coaching Camps for National Participants
Progress of Capital Works
1. Constructed Basketball Court in Jaffna District

2. Constructed Basketball Court in Mannar District

3. Constructed Basketball Court in Vavuniya District

4. Renovation of Basketball Court in J/Hindu Ladies College

5. Renovation of Basketball Court in J/Ramanathan College

6. Renovation of Basketball Court in J/Central College

7. Renovation of Basketball Court in J/Holy Family Convent

8. Constructed a Kabaddi Court in Vavun

64
 9. Visuals Of Department of Sports

Conducted Coaching Camps fo

Conducted Coaching Camps for National Participated in Sports national Festivals

Participants

Conducted Inter- District Competitions Conducted Inter- District

65
Cross Country Race

Marathan Race

Cycle Race

66
67
 Chapter VI – Department of Cultural Affiars.

6.1 Vision

A Society based on the Rich cultural traditions & values Which encourages
modernization & Conforms to the aspect design of living.

6.2 Mission

Preserve &improve traditional arts &cultural encourage research provide

facilities for creative activities & honoring of outstanding personalities in these
field &facilitate enrichment in language and literary development.

6.3 Objectives

• Taking Steps to salvage the forms of art prevailing with cultural aspect
from extinction in the northern Province .

• Restoring the Cultural aspects and their forms of arts to it’s past glory in
the Northern province .

• Create &Engrave promote all aspects that are of cultural value in the
Northern Province .

• Encourage Research and modernization in cultural programmers.

68
6.4 Organization Chart

Secretary

Director

Assistant Director

Cultural Officer District Cultural Officer

Programme Assistant Divisional Cultural Officer

Management Assistant

Driver

O.E.S

6.5 Human Resource

Designation Service Approved Cadre

Assistant DIrector Non SLAS 1

Cultural Officers 11 33

Progame Assistant 3

Management Assistant MAS 1 1

Office Employee OES 1.11,111 1

TOTAL 39

69
6.6 Functions of Cultural Department.

ƒ Assistance to veteran aged Artists.

ƒ Tamil literary Festival,

ƒ Sinhala ,Tamil new year Programme.

ƒ Purchase & distribution of books.

ƒ Full moon day programmes.

ƒ Drama work shop

ƒ Skill development work shop for students.

ƒ Training & work shop for cultural officers.

ƒ Documentary & Short films.

ƒ Awarding of Artists

ƒ Religious Festivals

ƒ Publication of Books

6.7 Cultural Unions in Northern Province

No District No.of. Union

1. Jaffna 92

2 Kilinochchi 04

3 Mullaithivu 05

4 Vavuniya 13

5 mANNAR 08

70
 Chapter V11

Education & Displcement

7.1 Educational administrative arrangement In Northern Province

after War

No of Functioning Displaced Defunct Host

Zone Ds.Division
Schools Schools Schools Schools Schools

Jaffna 32 24 - 8 -

Jaffna Nallur 39 37 2 - -

Kopay 43 37 - 6 1

Uduvil 32 29 - 3 -

Chankanai 32 31 1 - -
Valikamam
Sandilipay 41 39 1 1 -

Thellippalai 46 20 10 16 -

Thenmaradchy Chavakachcheri 67 52 4 11 5

Maruthankerney 19 6 13 - -

Vadamaradchy Pointpedro 31 31 - - -

Karaveddi 31 30 1 - -

Delft 10 8 - 2 -

Island Kayts 32 22 - 10 -

Velanai 34 20 - 14 -

Karachchi 37 - - 37 -

kandawalai 22 - - 22
Kilinochchi
Palai 13 - - 13

Poonakary 29 - - 29

Maritimepattu 34 - - 34 -
Mullaithivu
Puthukudiyiruppu 21 - - 21 -

71
 Manthai East 14 - - 14 -

Thunukkai Thunukai 20 - - 20 -

Oddusuddan 20 - - 20 -

Vavuniya Sinhala 22 15 - 7 1

Vavuniya South Vavuniya tamil 40 39 1 - 12

Venkalcheddikulam 42 29 13 - 5

Vavuniya tamil 47 17 17 13 2
Vavuniya North
Neddunkerny 42 - - 42 -

Mannar 38 36 - 2 -

Mannar Musali 16 2 6 8 -

Nanaddan 23 21 - 2 -

Madhu 16 03 - 13 -
Madhu
Manthai west 26 - - 26 -

Total 1011 548 69 394 26

7.2 Resumption of Education activities of displaced students from

Wanni in relief villages & Transit camps

Displacement of people towards Mullaitivu District commenced in early part of

2009 due to the esalated confrontation in west of Wanni area.

73 Schools in Kilinochchi zone 54 Schools in Thunukkai 39 schools in Madhu

55 schools in Vavuniya North displaced ullaitivu Zone.

People from Vavuniya North started to accelerate displacement in Vavuniya

South. People are accommodated in transit camps (Schools & Govt Institution)
and a relief village is opened by 30.Jan2009. Education activities started in the
transit camps and relief villages by the teachers & Officers who were in the
camps &villages. INGOO and NGOO provided the basic facilities to commence
the education activities .Zonal Director of Education, Vavuniya South acted as
a coordinator for providing facilities to the schools established in transit camps
& Relief villages.

His Excellency, the Precedent has instructed the Ministry of Education to from a
Task force to attend the needs of the displaced students for resuming
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education in relief Villages &Transit camp.

Hon.minister Mr. Sunil Prema Jeyantha Secretary Education Mr.Nimal Bandara

paid visitsby to the relief villages &Camps to find out the needs of the
displaced children . Meetings were held by the line ministry and provincial
authorities to implement the activities to resume education mainly in
Vavuniya District.

4 Relief Camps are opened in Jaffna District by January 2009 to accommodate

the people fleed from war Zones 455 students with 7 displaced teachers
received education in the relief centers. Pre-school activities also started.

Pre- school activities in Vavuniya relief villages also started in temporary

learning shelters providing by NGOO and child secretariat.

Special class were continuing for G.C.E (A/L) by leading teachers from
Colombo school, Vavuniya schools and other eminent teachers in A/L .
Handouts, Past paper books and text book were supplied by the Province &
Other Organizations.

Need assessment of the children with the special needs was conducted by
Province in collaboration with the Ministry of Education and medical camp was
organized and aids were distributed to the needy.
School leaves were provided with short term vocational training by several
organizations. Provincial Department conducted literacy class & income genera
try class.

Psycho social intervention programme was implemented by the Ministry of c

Education, Provincial Dept of education & other Psycho Social institution to
reduce the trauma by war.

Special classes for students appearing for the G.C.E ( O/L) Exam were
conducted in Vavuniya , Jaffna and Pulmoddai relief Villages with the
sponsorship NECORD and a supplementary book on “ Learning Mathematics ’’
was distributed to those students .

With the closing of transit camps in Vavuniya , host schools started and
learning activities resumed to normal.

On the decision of the government, people in the relief camps are allowed to
go out of the camps to find places for starting there life out side camps by
October. And there by many families stated mount to wards Vavuniya South
and Villages in Jaffna, Trincomalee and Batticaloa District, Relief camps in
Pulmoddai. The numbers of students before the release from relief villages and
the date before the displacement is show in the table.

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Particulars of Student Population in Vanni Area-1.1.2009

Zone No.of Schools No. of Students

Killinochchi. 91 37411

Mullaitivu. 50 23057

Thunukkai. 54 11658

Madhu. 33/36 8156

Vavuniya North. 72/89 5889

Total 300 86171

Particulars of Total IDP Students before release in the Welfare

Camps

Location No. of IDP Places No of Students No of Teachers

11 relief Villages

Vavuniya 18 Transit camps 68147 2450

3 Surrenders schools

Kodikamam GTMS

Jaffna Ramavil 2871 110

Kaithady

Saganakama -1
Pulmottai 2108 40
Saganakama -2

Ilupaikulam

Mannar Sirukandal 406 --

Kalimoddai

Total 73532 2600

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There are three centers for Educational activities on latter part of
2009.

1. Education in Relief villages

Now only average 30,000 Students are in the camp.

Service provided in relief villages, transit camps & host schools.

• Classroom facilities for students

• 3 schools on rotation on 1 location
(Morning – Midday – Evening)
• Application for Gr5 & GCE (A/L)
• University first form issued
• Midday meal provided
• Seminars for teachers
• Free books provided
• Free Uniforms provided
• furniture provided
• Science Tutorials provided for (A/L) students
• All the teachers were paid April salary.
• Action taken to pay month of May salary.
• Temporary sub personal files opened for each teachers
• Students kit Provided
• the main focus is the Third term examination and O/L exam
• Special coaching classes are being done by the teachers.
• Science Tutorials provided for (A/L) students
• All the teachers were paid their salaries.
• Free Uniforms and colored dress provided

2. Education in the Host schools –

Host Schools

• V/ Poonthoodam MV
• V/ Hindu College
• V/ Gamini MV
• V/ Nellukulam Kalaimahal MV
• V/ Tamil MV
• V/ Muslim MV
• V/ Cheddikulam MV
• V/ Saivapiragasa LC
• V/ Aruvithodam Sivananda Vid
• V/ Andiyapuliyankulam MV
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• V/ Poovarasankulam MV
• V/ Velikulam GTMS
• V/ Periyakomarasankulam MV
• V/ Kanthapuram vani
• V/ Thandikulam GTMS
• V/ Samalankulam GTMS
• V/ Puthukulam MV

a. All the host schools are now re-opened.

b. Educational activities are commenced.
c. Dual sessions conducted in selected schools to cater the students
living outside the relief village in vavuniya,Jaffna,Mannar

3. Education in the resettled areas

Acceleration of resettlement started in April at Musali and Madhu on

26th Octoer, Thunukkai on 08th November and Kilinochchi on 24th
November

No of Schools re- opened in 2009 is as follows

No of No of
No of Resettling Schools
No District Zones Teachers Students
Allocated Implementing

1 Kilinochchi Kilinochchi 9 6 61 2170

2 Mullaitivu - - -
Mullaitivu
3 Thunukkai 19 7 58 1486

4 Mannar 9 9 74 1117
Mannar
5 Madhu 11 10 133 1808

6 Vavuniya North 5 5 20 15
Vavuniya
7 Vavuniya South 10 10 14 31

Total 63 47 299 6627

Line Ministry and UNICEF and other NGOO supported uniform, free text
books, learning kits and mobile labs, and furniture.

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 Teaching & Learning Process at Tamil MV transit camp

Teaching & Learning Process at Collage of education transit camp

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 Teaching and learning process Under the trees

Active participation of teacher in psycho social seminar

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 Teaching & Learning Process at Hindu College Host School in Tar Polling
Sheets Provided by Save The Children Location : Sivan Kovil Wedding Hall

Teaching & Learning Process at Poonthodam MV Host School Under the Tree

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Our Children yearning for Mental, Physical and Moral
Development ………….

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 CHAPTER – V11

ISSUES AND CONSTRAINTS

Our Province has experienced difficulties that cannot be expressed by words

during this year as a result of the displacement. In the war-torn areas, the
children as well as the officers faced untold miseries without basic facilities.
But in other places the lack of facilities was due to the over- crowd.
5.1 Problems regarding Resources
a) Shortage of Managerial Officers
Our Province faces a severe shortage of Managerial Staff (SLEAS officers)
in each and every zone.
b) Capital Assets
We were unable to maintain equity in providing capital Assets to the
needy due to the long lasted conflict situation.
c) Infrastructure Facilities
Lack of infrastructure facilities in the schools such as dearth of
classrooms, libraries, laboratories, activity rooms etc.
d) Furniture
There is a great shortage for furniture in Schools as well as Departments
in our province.

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