Professional Documents
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Your Correct
Question
Answer Answer
1. Which sentence is written correctly?
a) The field name was "Employee".
b) The field name was "Employee." B b
c) Don't Know
Do not capitalize the names of positions within the company unless they precede the
person's name ("President Jacobs") or follow the name in the address or closing of a
letter. Do not capitalize words that are not names of one specific thing, as in
"Washington" or "2004 Berringer Year-End Report."
Use a semicolon only when there is a complete sentence before the semicolon and a
complete sentence after it.
b B
Use colons when you have finished the sentence and are adding information after the
colon that explains a word or idea in the sentence. Do not use a semicolon for a colon.
While the practice was to leave out the comma before "and" in a series, business
writers now put it in because it makes the list clearer.
A collective noun is a single word that stands for a group of people, like "family,"
"committee," or "jury." Use the plural verb for a collective noun when the members
act as individuals, as in "Our family live in different parts of the country." Use a
singular verb when the group acts as a unit, as in "Our family is named 'Johnson.'"
Do not use plurals such as "they" and "their" to stand for one person. That is
acceptable in spoken English, but not in written English. Do not use the masculine
pronouns to stand for both males and females; it is sexist.
Put a comma before "and" when the "and" joins two complete sentences. Do not put
a comma if the clause after the "and" has no subject.
10. Which of the following sentences is correct?
a) He asked, "Where is the loading dock?"
b) This product would sell better if it weren't named 'Flysoup.'
c) Both are correct. none a
d) Don't Know
Use single quotation marks only when you are quoting within a quotation. Otherwise,
always use double quotation marks.
Do not use a hyphen (short line -) for a dash. The dash is a line about twice the length
of a hyphen. In Word, if you type two hyphens in a row, the "autocorrect" function
will change them to a dash. You may also insert a dash in Word by clicking on
"Insert," "Symbol," and "Special Characters." If your word processor will not
permit you to type the longer line, use two hyphens in a row to stand for a dash.
Normally, avoid dashes because most business writers don't use them correctly. If you
use a dash, do not put blank spaces before and after the dash.
Spell out numbers from one through nine unless they are used in calculations, graphs,
or explanations containing other numbers that are not spelled out. You may spell out
numbers from ten through ninety-nine or use numerals. Use numerals for numbers
larger than ninety-nine. Do not start a sentence with a numeral.
Put a hyphen between two words that combine to modify a third word, unless the first
word ends in "ly." If the two words modify the third word, but don't work in
combination, and could appear in any order, put a comma between the words, not a
hyphen. For example, you could have either a "long, fat end" or a "fat, long end."
However, you have to have "shrink-wrap method," not "wrap, shrink method."
Business writers are now putting prepositions at the ends of sentences and splitting
infinitives. However, many would still say that (a) and (b) are incorrect. To avoid a
problem, you might simply change them to satisfy the critics, but you wouldn't be
wrong if you wrote them as they are.
16. Mark the following sentence(s) that is/are correct.
a) We can not allocate resources to this project and you can not
require us to do so.
b) We cannot allocate resources to this project and you cannot
require us to do so.
none c
c) We cannot allocate resources to this project and you shouldn't
ask us to do so.
d) Don't Know
You must spell "cannot" without the space. Don't use "cannot" or "can" instead of
"should." The person can ask you to allocate the resources, but shouldn't.
"Feel" is a linking verb. That means what follows it modifies the subject of the
sentence, not the verb. An "ly" word that modifies is an adverb; it modifies the verb.
As a result, if you write "I feel badly," the "badly" refers to the verb, "feel." It means
your sense of touch is bad. You want to describe something about the subject, "I," so
don't put the "ly" on "bad."
You must not join two sentences with "however." Put a semicolon or period at the
end of the first sentence and begin the next sentence with "however" and a comma.
Make sure the two clauses are complete sentences, however.
19. Which of the following sentence(s) is/are correct?
a) The company went public on January 6, 1999, and was out of
business in July 1999.
b) The company went public in January, 1999, and was out of
business in July, 1999.
none a
c) The company went public on January 6, 1999 and was out of
business in July, 1999.
d) Don't Know
Do not put a comma between the month and year when just the two appear together.
Put a comma before and after the year when you place the year with the month and
continue the text after the year: "We hired her on January 10, 2002, and promoted
her in August 2003."
Put a comma after an introductory element to let the reader know the sentence is
starting. In this question, "he returned" is the actual sentence; "After a long
absence" is an introductory element that comes before the sentence. It needs a comma
at "absence, he."
Every item in a list that appears in a sentence form must fit with the stem or
beginning. The stem in the last (c) is "it still . . ." When you say each item with those
words at the beginning, you have "it still takes too long," "it still requires too much
money," and "it still I'm not sure . . ." The last item in the third doesn't fit with its
stem words, "it still." To correct the problem, reword the last item so it fits: "it still . .
. may not work anyway." The same is true for the items in the first (a). Hint: The
stem is "if we receive." You'll have to rework the last item or make the stem "if we,"
put "receive" before the second item, and rework the third.
When you use a gerund (a verb form used as a noun that ends in "ing"), you must use
the possessive form before it.
If the dollar amount is in whole dollars, do not put .00 at the end. For approximate
numbers, spell out the number (four thousand). For numbers with million and billion,
write the numeral for the number and the word "million" or "billion." For dollar
amounts less than $1," write the number and cents (75 cents).
The items in a list must have the same structure. Since the writer is using verbs (hire,
purchase), all items must begin with verbs (hire, purchase, assign, allocate).
25. Which of the following sentence(s) is/are correct?
a) Our requirements are, "Do not include resumes and the proposal
should be no more than 25 pages long."
b) We were worried that if we allowed one proposal that was
longer, others would follow.
c b
c) We appreciate the vendor's situation, but the vendor (you)
agreed to the conditions and you agreed you would deliver.
d) Don't Know
Do not shift mood from imperative ("Do not include") to indicative ("should be"). Do
not shift from indirect address ("the vendor") to direct address ("you").
Use "which" preceded by a comma when the information that follows the "which"
could be taken out of the sentence; it is just extra information. Use "that" with no
comma when the information that follows "that" is critical to understanding the
word(s) that preceded it.