Professional Documents
Culture Documents
Overview:
The Payments Manager, shown below, enables you to complete a pay run from
start to finish by seamlessly navigating between Oracle Payables and Oracle
Payments. A pay run is the process by which a group of invoices is selected and
processed for payment.
The Payments Manager enables you to perform the following payment actions:
1. Create payment process request templates by specifying invoice
selection criteria.
2. Use templates to automatically select invoices to pay that meet the
criteria for payment.
3. Schedule pay runs.
4. Modify invoice selection and payment amounts.
5. Automatically submit invoices for processing and payment by scheduling
payment process requests.
6. Initiate payment instructions.
7. View the status of payments.
8. Void or record stop payments.
Attention: If, you need to submit any adhoc in-house manager’s cheque payment request,
submit the same. Else all the six payment process requests are scheduled and the eligible
invoices will be waiting for the review.
Scheduling Payment Process Requests
To schedule payment process requests, perform the following steps:
1. Navigate to the Payment Process Requests tab in the Payments Manager.
2. Click the Schedule Repeating Request button in the Payment Process Requests
page. The Schedule Request: Name page appears on the first page of a seven-
node train for scheduling payment process requests.
3. In the Template Name field of the Schedule Request: Parameters page, select a
payment process request template from the list of values for invoice selection.
4. Navigate through the remaining nodes and click Submit. Your payment process
request is scheduled to run as you specified.
From the Payment Process Request: Selected Scheduled Payments page, you can
perform the following actions with respect to the selected scheduled payments:
• Review the total count of selected scheduled payments.
• Review the amount remaining, discounts, payment amounts, and interest
due for each currency in the payment process request.
• Change the payment amount and/or discount amount if withholding is not
yet calculated.
• Add scheduled payments to or remove scheduled payments from the
selection for the payment process request.
• Modify discounts and payment amounts.
• Drill down to the Invoice Details page.
• Submit the payment process request to the next stage of payment
processing, save the scheduled payment selection for later, or terminate
the payment process request.
• View all payment exchange rates for the payment process request. If any
scheduled payments require an invoice exchange rate type of User, you
can provide them.
This is a required step before submitting the payment process request.
Building Payments
After you submit a payment process request, the Build Payments program groups’
invoices together to build payments. The Build Payments program validates that
the invoices have all the information required for payment, groups’ invoices
together into payments, assigns disbursement bank accounts and payment
process profiles to the payments, and then validates the payments.
Payment Instructions
A payment instruction is the information compiled from payments that are created
from one or more payment process requests that is formatted. After scheduled
invoices are grouped into payments, the Create Payment Instructions program
picks up these payments and, based on the definitions of the payment process
profile and bank account of each payment, formats the payments into payment
instructions.
Attention: Except for the In-house Managers Cheques payment method that is used to print
directly with Oracle, for all the other payment methods Reviewing the selected invoice and
submitting the same is the final step to complete the payment in Oracle.
Printing Checks
You can query previously submitted printed payment instructions in the Search
region of the Payment Instructions page on the Payment Instructions tab. When you
created the printed payment instruction, if you specified No in the Print Now field, the
printed payment instruction status will be Formatted–Ready for Printing. In the
Search region of the Payment Instructions page, query on the Formatted–Ready for
printing status. Click the Take Action icon of the applicable printed payment
instruction to navigate to the Print Payments Documents: Payment Instruction
<number> page. The default printer will be selected and click on Print button.
Overview:
Void a payment by specifying a void date and reason causes Oracle Payables to
reverse the payment.
Attention: A check should only be voided if it is in your physical possession or has been
successfully stopped by your bank.
To void a Payment
Overview:
When the Payment Manager determines that a payment needs to be stopped, he
contacts the payer bank and requests a stop payment. He then records the stop
payment request in the Record Stop Payment Request page.