Millitary Design Process

Design Process for Military Projects PROP03L0.
DOC
Effective 02/27/06
Rev 2
Design Process for Military Projects

Scope
This procedure covers all design, studies, and special projects for Engineering Division (ED)
military programs from the point of a contract agreement. This procedure provides a guide
through the correct steps and procedures for any type of military project, from a “special” effort
to a complex, comprehensive project, by following the General Design flow chart at the end of
this procedure.
Refer to Contract Review [PROP01L0]
This procedure does not cover the design process for Civil Works or Hazardous, Toxic, and
Radioactive Waste (HTRW) projects. Refer to Design Process for Civil Works Projects
[PROP02L0] and Design Process for Hazardous, Toxic, and Radioactive Waste Projects
[PROP04L0]
Policy
Engineering Division will ensure that the scope of work for design of military products are
fully understood and that all design documents are properly developed and documented in a
logical and consistent manner.
Responsibility
The PDT Member is responsible for following this procedure in the execution of product
development work for military construction and Work/Support for Others.
The Resource Provider is responsible for training all PDT Member designers and technical staff
to follow this procedure.
The Chief of Design Branch is responsible for assuring all designers and technical staff review
and utilize this procedure. The Chief of Design Branch is also responsible for approving any
deviation from this procedure.
Distribution
A-E Firm*
A-E Negotiator*
Archives Unit*
Assistant Chief of Engineering Division
Chief of Design Branch*
Copyright © Oracle Corporation, 2002. All rights reserved. Content written by USACE, Sacramento District, Engineering Division
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Design Process for Military Projects PROP03L0.DOC
Effective 02/27/06
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Chief of Engineering Division*
Chief of Engineering Support Branch
Chief of Geotechnical & Environmental Engineering Branch
Contract Specialist*
Contracting Division*
Cost Estimator*
Customer*
Independent Technical Review Team Leader*
Independent Technical Review Team*
PDT Member*
Project Manager*
Resource Provider*
Specifications Engineer*
Specifications Writer*
Ownership
The Assistant Chief of Design Branch
[Randall.G.Redeen@usace.army.mil?Subject=PROP03L0-Design Process for Military Projects]
is responsible for ensuring that this document is necessary and that it reflects actual practice.
References
Refer to:
− AR 25-400-2 The Army Records Information Management System (ARIMS)
[http://www.usapa.army.mil/pdffiles/r25_400_2.pdf]
− EC 1110-1-105 Independent Technical Review
[http://www.usace.army.mil/inet/usace-docs/eng-circulars/ec1110-1-105/entire.pdf]
− EP 715-1-7 Architect-Engineer Contracting [http://www.usace.army.mil/inet/usace-
docs/eng-pamphlets/ep715-1-7/toc.htm]
− ER 5-1-11 Program and Project Management
[http://www.usace.army.mil/inet/usace-docs/eng-regs/er5-1-11/entire.pdf]
− ER 415-1-10 Contractor Submittal Procedures
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− ER 415-1-11 Biddability, Constructibility, Operability, and Environmental Review

− ER 1110-1-12 Quality Management [http://www.usace.army.mil/inet/usace-
docs/eng-regs/er1110-1-12/toc.htm]
− ER 1110-2-112 Required Visits to the Construction Sites by Design Personnel
− ER 1110-3-113 Department of The Army Facilities Standardization Program
[http://www.usace.army.mil/inet/usace-docs/eng-regs/er1110-3-113/toc.htm]
− ER 1110-3-1300 Military Programs Cost Engineering
− ER 1110-34-1 Transportation Systems Mandatory Center of Expertise
[http://www.usace.army.mil/inet/usace-docs/eng-regs/er1110-34-1/toc.htm]
− ER 1110-345-100 Design Policy for Military Construction
− ER 1180-1-9 Design-Build Contracting [http://www.usace.army.mil/inet/usace-
docs/eng-regs/er1180-1-9/entire.pdf]
− Army Military Construction Program and Budget [PROC7100]
− Air Force Military Construction Program and Budget [PROC7110]
− Medical MILCON Program and Budget [PROC7120]
− Host Nation Program and Budget [PROC7130]
− Military Program-Specific Information [REF8011G]
− Roles and Responsibilities [REF8020G]
− PMP/PgMP Development [PROC2000]
− PMP/PgMP Content [REF8005G]
− Quality Management Plan [REF8008G]
− CESPD Regulation 1180-1-9 Design-Build Contracting
[http://www.spd.usace.army.mil/dets/docs/regs/spd-r-1180-1-9/entire.pdf]
− TI 800-01 Design Criteria [http://www.hnd.usace.army.mil/techinfo/ti/800-
01/ti80001a.htm]
− TI 800-04 Installation Support
[http://www.hnd.usace.army.mil/techinfo/aei/instsupp/insupfwd.pdf]
− TI 801-02 Family Housing [http://www.hnd.usace.army.mil/techinfo/ti/801-
02/famhouse.htm]
− TI 802-01 Code 3 Design with Parametric Estimating
[http://www.hnd.usace.army.mil/techinfo/ti/paramet.pdf]
− Sacramento District Quality Management Plan
[http://iso9000.spk.usace.army.mil/qmp_s/qmp_s.html]
− A-E Guide, Volume 1 - General Instructions for Army Projects
[http://cbbs.spk.usace.army.mil/PDF/AE/index.html]
− A-E Guide, Volume 1 - General Instructions for Air Force Projects
[http://cbbs.spk.usace.army.mil/PDF/aeguide/index.html]
− A-E Guide, Volume 2 - Cost Estimating
[http://cbbs.spk.usace.army.mil/PDF/vol2.pdf]
− CESPK-ED-M Design Execution Summary (In-House Design)
− CESPK-ED-M Design Completion Summary (In-House Design)
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− EDM 48, Geotechnical Engineering for Military Projects

− MIL-HDBK-1190 Facility Planning & Design Guide
[http://www.wbdg.org/ccb/NAVFAC/DMMHNAV/1190.pdf]
− UFC 3-600-01 Design: Fire Protection Engineering For Facilities
[http://www.wbdg.org/ccb/DOD/UFC/ufc_3_600_01.pdf]
− Uniform Federal Accessibility Standards
[http://cbbs.spk.usace.army.mil/PDF/handi.pdf]
− International Code Council (ICC) International Building Code
[http://www.iccsafe.org]
− NFPA National Fire Codes [http://www.nfpa.org/index.asp]
− Contract Review [PROP01L0]
− Creation, Packaging, and Delivery of Project Documents [PROP09L0]
− Preparing Project Specifications [INSP03L0]
− Capturing Lessons Learned [PROA02L0]
− Integrating Lessons Learned [PROA04L0]
− Architect-Engineer Responsibility Management Program [PROA05L0]
− Control of Project Documents [PROQ02L0]
− Management of Project Folders [PROQ07L0]
− Management of As-Built and As-Constructed Drawings [PROQ08L0]
Definitions
Refer to Glossary of Engineering Quality System Terms and Acronyms [REFQ10L0], for
definitions.
Records
The PM is responsible for maintaining official project files for each project in accordance with
Management of Project Folders [PROQ07L0]. However, this does not mean that individual
team members cannot keep unofficial files. The official files will record all actions, processes,
and products for each and all phases identified above. Responsibility will begin upon initial
customer contact and continue until project construction fiscal close out and project files are sent
to Bryte Yard for permanent storage. Formal customer contact for large projects is usually in the
form of Army Design Directives or Air Force Design Instructions. Informal initial customer
contacts for smaller projects may be a phone call or e-mail followed by a Military
Interdepartmental Purchase Request (MIPR). Official A-E contract files are maintained in
Contracting Division and are retained until the A-E contract has been closed out at which time
they are sent to Bryte Yard. Project files associated with administering in-house designs are
maintained in Design Branch until sent to Bryte Yard for permanent storage. Files are eventually
destroyed in accordance with AR 25-400-2 [http://www.usapa.army.mil/pdffiles/r25_400_2.pdf].
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Activity Preface
Project Execution Meetings
A management overview of I-H design execution performance and resource use shall be
achieved through regularly scheduled Project Execution Meetings. The Chief of Design Branch
shall chair these meetings with all section chiefs attending. Each active I-H design effort shall be
briefly discussed, addressing such items as: compliance with and requested changes to schedules;
cost performance and additional funding requirements; user requested changes and impacts;
resource requirements; etc. These meetings are primarily informational in nature; however, they
can serve as an action/decision forum, when required.
Design-Build
Guidance and criteria for the Design-Build Request for Proposal (RFP) process are identified in
ER 1180-1-9 Design-Build Contracting [http://www.usace.army.mil/inet/usace-docs/eng-
regs/er1180-1-9/entire.pdf] and CESPD Regulation 1180-1-9 Design-Build Contracting
[http://www.spd.usace.army.mil/dets/docs/regs/spd-r-1180-1-9/entire.pdf].
Special requirements and instructions apply to family housing projects. This information is
contained in TI 801-02 Family Housing [http://www.hnd.usace.army.mil/techinfo/ti/801-
02/famhouse.htm]. The project specific Project Management Plan (PMP) and Quality Control
Plan (QCP)/Quality Assurance Plan (QAP) will be followed in performing the functions
described herein.
Special requirements also exist for specific Army and Air Force Commands. The PDT must
insure incorporation of these requirements at the inception of each Design-Build project.
Special Projects
The requirements for special projects may be contained in various ERs and other written
guidance. Applicable requirements need to be discussed during the design formulation per
Contract Review [PROP01L0]. The project specific PMP and QCP/QAP will be followed in
performing the functions described herein.
Product Identification and Traceability
ED’s documents are uniquely identifiable and traceable through all stages of the design
development process. The identifier must be unique to the project and product. These will
include Design Report Numbers, Plan File Numbers, Specification Numbers, etc.
Refer to Creation, Packaging, and Delivery of Project Documents [PROP09L0] for obtaining
file numbers.
The work instructions for project and product identification are outlined in SPK File Naming
Convention for Military CADD Drawings [CODP01L0], Management of Project Folders
[PROQ07L0], and Management of As-Built & As-Constructed Drawings [PROQ08L0].
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Control of Project Documents [PROQ02L0] provides process for creating and maintaining
Project documents.
Inspection and Testing
Engineering products must be reviewed and approved at appropriate levels, whether prepared by
In-House personnel, consultants, or the customer. The process is outlined in the Sacramento
District QMP [http://iso9000.spk.usace.army.mil/qmp_s/qmp_s.html], each project specific
QCP/QAP, the A-E Guide, and various ERs referenced in this document.
The design team leader will be responsible for outside technical products or information received
for incorporation into ED products for compliance with accepted criteria.
Inspection and Test Status
Status of ED products is reflected in monthly Pre-PRBs and PRBs and various reports including
the P2, and record files. Signatures on a certification document similar to the BCOE
Certification indicate approval of plans and specifications, once reviewed and finalized.
The job title Specification Unit refers to the following:
• Specifications Engineer
• Specifications Writer
Prior Activity
Contract Review [PROP01L0].
Resource Provider
1. Receive Funds and allocate resources.
Project Manager and PDT Member or A-E Firm

2. Review Lessons Learned.
Prior to initiating project-specific design efforts, Lessons Learned will be queried to identify
and avoid past problems and issues. At any time during design or construction, Lessons
Learned should be submitted for consideration. Deficiencies in guidance, criteria,
specifications, etc., should also be reported in the system.
Refer to:
− Integrating Lessons Learned [PROA04L0]
− Capturing Lessons Learned [PROA02L0]
3. Print Lessons Learned Checklist and Sign-Off Sheet
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4. Develop Design Execution Summaries, Scopes of Work and Project Management Plan
Refer to PMP/PgMP Development [PROC2000]
Include Design Execution Summary (DES) in the PMP.
Refer to PMP/PgMP Content [REF8005G]
Design Branch shall continue to prepare a DES for each I-H military construction
(MILCON) product to document the delegation and assignment of responsibility and
accountability, define and set performance targets and objectives for the design effort.
The Design Branch I-H design team shall develop the DES to reflect all activities that
are their responsibility. A project specific DES shall be supplemented with the standard
I-H technical Quality Control Procedures. The DES shall be negotiated with and
accepted by the PM prior to initiating design and incorporated into the PM’s Scope of
Work (SOW). Following acceptance by the PM, the DES shall be formally distributed
to the PDT members, PM, and other appropriate personnel under a cover memorandum
signed by the Chief, Design Branch. The four (4) elements of the DES are defined in
the following subparagraphs. For very small projects where it is impractical to prepare
a full scale DES, a Fee Proposal will instead be prepared and distributed, with a “cc” to
Chief, Design Branch, for information.
a. I-H Design Team
Refer to:
− Team Establishment [PROC2020]
− Contract Review [PROP01L0]
Paragraph 1 of the DES shall identify by discipline and by name the project design
team members. In addition, the design team leader and PM shall also be identified.
Design Branch is composed of numerous technical design sections. These sections
constitute the nucleus of a matrix design team process for execution of I-H designs.
These technical sections serve as pools from which specific individuals are
identified to create specific project design teams. Following completion of a
design, the team is disbanded and individuals return to the pool for their next team
assignment. The design team is responsible and accountable for executing the
specific project design. The design team leader shall be responsible for the
coordination, administrative processing, and control of all technical design efforts
for a project. The specific technical discipline design effort and details shall be the
responsibility of the respective design team members. The design discipline
sections are responsible for ensuring appropriate and high quality technical input is
provided for each project design effort.
b. Design Budget
Refer to:
− Resource Estimate Development [PROC2040]
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− Workload Analysis and Resource Leveling [PROC1020]
Paragraph two of the DES shall identify by discipline and by phase of design the
technical design budget for the project. The budget shall be developed from a Task
Resource Analysis (TRA) conducted by each discipline based on anticipated sheet
counts and man-hour requirements necessary to comply with the project SOW.
The PM shall coordinate the development of the budget, to include all PMP
deliverables, and negotiate it with the Resource Provider(s). This technical design
budget serves as input to the PM’s Scopes of Service and the Total Project Budget.
c. Design Schedule
Refer to Activity/Schedule Development [PROC2030]
Paragraph three of the DES shall identify the project design schedule. The
schedule shall identify key interaction and product completion milestones within
the design process, and reflect the required design phases to be accomplished.
Design and review times shall be separately identified. Sequential calendar
completion dates shall be identified for each milestone within each phase of design;
the calendar day duration between milestones shall also be identified. The calendar
dates for the initial design phase shall be accurate upon issuance of the DES. Dates
for subsequent phases are projected and subject to modification to reflect the actual
start date of each phase. The design team leader shall coordinate the development
of the design schedule within the design team and negotiate the schedule with the
PM for approval.
d. Design Assumptions
Paragraph four of the DES shall identify the project technical design requirements
and assumptions and any special customer requirements. This paragraph shall cite,
as a minimum, the applicable Predesign Conference Minutes, project SOS and any
special technical or process requirements deemed appropriate by the design team
leader for the project.
e. Distribution Memorandum
Refer to Communications Plan [REF8006G]
The DES distribution memorandum shall not be issued until the PM (with
appropriate customer input) appropriate Resource Providers have has approved the
project specific DES data and the PM has incorporated the information into the
Scopes of Service. The Chief of Design Branch then signs the memorandum, to
serve as notice that the project design team, schedule and budget have been defined
and approved for an I-H design effort. The memorandum also serves as a vehicle
to delegate authority and responsibility to the I-H design team to execute the design
for a project.
f. Cost Tracking
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Refer to Project Execution & Control [PROC3000]
The DES sets the performance targets for an I-H design effort. To guide the
process to successful completion, monitoring actual performance against the targets
throughout the design effort is necessary. The design team leader shall be
responsible for preparing Cost Tracking and Schedule/Status reports at an
appropriate frequency for distribution to design team members and selected
management personnel. These reports shall compare by discipline and by phase of
design the DES budget and schedule targets to actual design cost and percent
complete data. Each report shall be distributed via a brief cover memorandum
prepared by the design team leader that addresses areas of interest and concern.
5. Develop Quality Management Plan
Refer to Quality Management Plan [REF8008G]
If A-E Design, goto task #6. Otherwise, goto task #7.
6. Develop Quality Assurance Plan within 30 days of Design Start.
Refer to Purchasing of Services [PROP08L0]
The PDT must develop a QAP for project designs being accomplished via an A-E contract
or task order and will include the A-E QCP. The PDT has the responsibility to review,
discuss, and recommend approval/denial of the submitted plan to the A-E Administration
Section for each project being designed by an A-E firm. The PDT shall have a system in
place to ensure that the QAP/QCP is being implemented and followed through each phase of
the design process. These activities may include phone calls to the designer to verify
scheduled QC functions, design deliverables, and for visits to the designer’s office, and/or
requesting copies of the designers’ QC activity worksheets. Particular attention will be paid
to the requirement of the A-E firm to submit a set of final check prints and comments to the
PM. The QAP shall address the above activities and verify that the QCP has been carried
out.
7. Develop Quality Control Plan within 30 days of Design Start.
The PDT must develop a QCP for in-house projects. The QCP for small or simple projects
(i.e., Estimated Construction Cost <$500,000) should be a very simple, generic document
setting forth the schedule and a minimum of coordination information. A more
comprehensive document shall be prepared for large or complex projects (i.e., Estimated
Construction Cost >$500,000). The QCP should not duplicate items of a definitional or
procedural nature that are in the District QMP. The PDT shall incorporate the QCP into the
PMP. The Chief of Design Branch and the Chief of Engineering Division shall review and
approve the QCP prior to initiation of the technical work on the project. It is recognized that
each PDT has their own quality control procedures and each PM their own management
style; however, the product shall meet the customer’s expectations for quality, cost and
schedule. Proper documentation and QC certification shall be included in the District
project files. Once finalized, the QCP/QAP supports the SOW required in Contract Review
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[PROP01L0]. In some cases, such as a small project or a project that must be expedited, a
PMP may not be formally developed. If a PMP is not prepared, a QCP/QAP for ED
products is still required.
Resource Provider
8. Review DES.
If Approve DES, goto task #9. Otherwise, goto task #4.
Chief of Design Branch

9. Review QCP/QAP.
If Approve QCP/QAP, goto task #10. Otherwise, goto task #5.
Chief of Engineering Division

10. Review QCP/QAP.
If Approve QCP/QAP, goto task #11. Otherwise, goto task #5.

11. Incorporate QCP/QAP into PMP.
The QCP/QAP is incorporated into the PMP, as appropriate, for the size and type of project.
Project Manager and PDT Member

12. Check for a Project Folder.
If Project Folder exists, goto task #13. Otherwise, Stop and Complete Creating Project
Directories [INSP25L0].

13. Project Definition and Project Engineering Phase
Refer to:
− Creation, Packaging, and Delivery of Project Documents [PROP09L0]
− Creating Design Drawings for Military Projects [INSP06L0]
− TI 802-01 Code 3 Design with Parametric Estimating
[http://www.hnd.usace.army.mil/techinfo/ti/paramet.pdf]
− A-E Guide, Volume 1, General Instructions for Air Force Projects
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− A-E Guide, Volume 1, General Instructions for Army Projects

− A-E Guide, Volume 2 - Cost Estimating
[http://cbbs.spk.usace.army.mil/PDF/vol2.pdf]
Army requirements for Project Engineering Documents are found in TI 802-01 Code 3
Design with Parametric Estimating
[http://www.hnd.usace.army.mil/techinfo/ti/paramet.pdf]. Once reviewed, corrected and
submitted, these design documents will represent a 15% design effort.
Air Force requirements for Project Definition products are found in the A-E Guide, Volume
1 - General Instructions for Air Force Projects
[http://cbbs.spk.usace.army.mil/PDF/aeguide/index.html]. Once reviewed corrected and
submitted, these design documents will represent a 15% design effort.
Instructions for supplier design services are contained in the A-E Guide, Volume 2 - Cost
Estimating [http://cbbs.spk.usace.army.mil/PDF/vol2.pdf]. The project specific PMP and
QCP/QAP will be followed in performing the functions described herein.
14. Concept Design Phase
Refer to:
− Creating Design Drawings for Military Projects [INSP06L0]
Requirements for 35% concept design products are found in the A-E Guides. The project
specific PMP and QCP/QAP will be followed in performing the functions described herein.
If Scheduled Review, goto task #18. Otherwise, goto task #15.
15. Preliminary Design Phase
Refer to:
− Preparing Project Specifications [INSP03L0]
Requirements for 60% design products are found in A-E Guides. The project specific PMP
and QCP/QAP, and will be followed in performing the functions described herein.
If Scheduled Review, goto task #18. Otherwise, goto task #16.
16. Consider Value Engineering.
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Stop and Complete Value Engineering [PROP06L0]
17. Final Design Phase
Refer to:
Requirements for the final design phase and the 100% corrected final design products are
found in A-E Guides.
Stop and Complete Control of Project Documents [PROQ02L0]
18. Submit Design for Review.
Refer to Creation, Packaging, and Delivery of Project Documents [PROP09L0]
Project Manager
If VE Study, goto task #19. Otherwise, goto task #20.
19. Respond to VE findings.
Independent Technical Review Team

20. Receive Design Submittal.
If Prior Review, goto task #21. Otherwise, goto task #22.
21. Backcheck Comments.
22. Review Design Submittal and Submit Comments.
Refer to Writing a Review Comment [INSA01L0]

23. Evaluate and respond to comments and document resolutions.
Refer to Evaluating a Review Comment [INSA02L0]
Project Manager
24. Meet with Customer, PDT and ITRT to resolve comments.
If RFP for D-B, goto task #35.
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If Preliminary Design Phase next, goto task #15.
If Final Design Phase next, goto task #16. Otherwise, goto task #25.
Independent Technical Review Team

25. Backcheck Comments.
If Proceed, goto task #28. Otherwise, goto task #26.
Project Manager, Customer, and PDT Member or A-E Firm

26. Evaluate alternatives to continue project design.
If Change SOW, Program Amount &/or FY, goto task #4. Otherwise, goto task #27.
27. Place Project on Hold for Future Restart.
Refer to Control of Project Documents [PROQ02L0]
End of activity.
Independent Technical Review Team Leader

28. Certify completion of Independent Technical Reviews.
Project Manager
29. Obtain QCP Compliance and BCOE certifications.
Stop and Complete Preparing BCOE and Quality Control Certificates [PROP22L0].
Project Manager
30. Request Authority to Advertise.
This is initiated by the PM, but Contracting Division controls the bid opening and award
processes.
Prior to initiating this phase, the design team leader must be informed by the PM that both
“Authority to Advertise” and “Authority to Open Bids” have been received within the
District. In rare instances, these authorities are granted “Subject to the Availability of
Funds.” Otherwise, the Current Working Estimate (CWE) for the base bid should be below
the construction funds available. The project specific PMP and QCP/QAP will be followed
in performing the functions described herein.
If PM has Authority to Advertise, goto task #31. Otherwise, goto task #26.
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31. Deliver design package to Specification Unit.
Refer to Creation, Packaging, and Delivery of Project Documents [PROP09L0]
Specification Unit
32. Compile solicitation package.
33. Deliver solicitation package to Contracting Division.
Contract Specialist
34. Advertise Project.
Project Manager, Contract Specialist, Specification Unit, Cost

Estimator, A-E Negotiator and PDT Member
35. Participate in Solicitation Period Actions.
Solicitation Period Actions may consist of any or all of the following items.
• Evaluation of Requests for Proposals (Source Selection).
• Negotiate with Sole Source Contractors.
• RFP Pre-proposal meeting with interested Contractors.
• IFB On-site walk meeting with interested Contractors.
• Mid-period review among ED parties of the project status, Contractor concerns, and
forthcoming amendments.
• Issuing of amendments to accommodate changes, provide clarification of documents,

and administrative changes.
• Review of the project estimate and preparation of the final government estimate that
reflects the current bid climate and all amendments issued during the advertisement
period.
Cost Estimator
36. Prepare Government Estimate.
Contracting Division
If Project Awardable, goto task #37. Otherwise, goto task #43.
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37. Award Project and e-mail notice of contract award.
Archives Unit
38. Receive notice of contract award.
39. Create Award CD.
Refer to Creation, Packaging, and Delivery of Project Documents [PROP09L0].
PDT Member
40. Design Completion Summary
Following completion of an I-H design effort, to complete project execution management

procedures (i.e., develop a performance "report card"), actual vs. scheduled performance
should be compared and evaluated, if adequate funds remain. Additionally, an archival data
file containing actual costs and execution time frames for I-H MILCON design efforts
would be an invaluable reference tool to enhance the quality and accuracy of future DES
schedules and budgets. To accomplish these goals, the design team leader shall compile a
project DCS following submission of the final design documents to the PM for construction
advertisement. The DCS shall contain the following:
− A brief description of the project features (by discipline) supported by selected plan
sheets (i.e., list of drawings; Site Plan; Floor Plan; Typical Section(s); and Exterior
Elevation(s));
− A comparison of actual costs to budget, including cost per plan sheet by discipline
information;
− A comparison of projected schedules to actual execution performance;
− A summary of unique project issues affecting cost, schedule, coordination, etc.,
which would be helpful as an archival reference to understand and interpret the
specific project data.
41. After Action Review.
The DCS should be incorporated into the AAR document.
42. Support During Construction
Engineering Division’s goal is to support the PM, Construction-Operations Division and the
construction contractor in the interpretation and execution of the plans and specifications,
including, but not limited to, contractor submittal review, design deficiencies, user requested
changes, and other construction contract modifications. Guidance is contained in ER 415-1-
10 [http://www.usace.army.mil/inet/usace-docs/eng-regs/er415-1-10/toc.htm], ER 1110-2-
112 [http://www.usace.army.mil/inet/usace-docs/eng-regs/er1110-2-112/toc.htm], and A-E
Guide.
End of activity.
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Goto Management of Project Folders [PROQ07L0].
Project Manager, Contract Specialist, Specification Unit, Cost

Estimator, A-E Negotiator and PDT Member
43. Re-evaluate project options with Customer.
• Re-evaluation of project options may include.
• Changing method of contract acquisition and readvertising.
• Downscoping project to funds available and readvertising.
• Redesigning revised scope to funds available and readvertising.
• Reprogram project for future consideration.
If Re-advertise Project, goto task #26. Otherwise, goto task #27.
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Flow Chart
D
PROP01L0
RP PM & PDT PM & PDT or A-E
Start Review DES. (8) Check for a Proj Consider VE . (16)
Folder. (12)
RP
Receive Funds & PROP06L0
allocate resources.
(1) N
Approve DES? Y
Proj Folder exists? PM & PDT or A-E
A
Final Design Phase
PM & PDT or A-E (17)
Y
Review LL . (2) N
Print LL Checklist &
Sign-Off Sheet (3) Chief of Design
INSP25L0 PROQ02L0
Br
A E C
Review QCP/QAP. (9)
PM & PDT or A-E PM & PDT or A-E
PM & PDT or A-E
Develop DES , SOW & Submit Design for
Proj Definition &
PMP (4) Review. (18)
Proj Engr Phase (13)
Concept Design Phase
B N (14)
Approve QCP/QAP?
PM & PDT or A-E B
Develop QMP (5)
N
Y VE Study?
Y
Chief of ED Scheduled Review?
C
Review QCP/QAP. (10) Y
N
A-E Design?
N PM
C
Respond to VE
PM & PDT or A-E findings. (19)
Y
N Preliminary Design
Approve QCP/QAP? Phase (15)
PM & PDT or A-E B
Develop QAP within ITRT
30 days of Design Receive Design
Y
Start. (6) Submittal. (20)
PM & PDT or A-E N

Scheduled Review?
PM & PDT or A-E Incorporate QCP/QAP
into PMP. (11)
Develop QCP within
30 days of Design Y N
Start. (7) Prior Review?
B
Y
A
Page 17 of 19
Effective 02/27/06
Rev 2

A A
ITRT ITRT Leader PM , Contract

Backcheck Comments. Certify completion
Specialist, Spec
(21) of ITR s. (28) Unit, Cost
Final Design Phase Y
next?
Estimator, A-E
B Negotiator & PDT
D
ITRT PM Participate in
Solicitation Period
Review Design N Obtain QCP Actions. (35)
Submittal & Submit Compliance & BCOE
Comments. (22) ITRT certifications. (29)
Backcheck Comments. Cost Estimator

(25)
PM & PDT or A-E PROP22L0 Prepare Government
Estimate. (36)
Evaluate & respond
to comments & Doc
resolutions. (23) PM
Y Request Authority to
Proceed? Advertise. (30)
N
PM Proj Awardable?
Meet with Customer, F
PDT & ITRT to N
B G
resolve comments.
Y
(24)
PM , Customer, &
PM has Authority to N
PDT or A-E
Advertise? CT
Evaluate B Award Proj & e-mail
alternatives to
notice of contract
continue Proj
award. (37)
Y design. (26) Y
RFP for D-B?
A
PM
Archives Unit
Deliver design
N package to Spec Receive notice of
Unit. (31) contract award. (38)
Change SOW, Program Y Create Award CD.
Amount &/or FY? (39)
E
Preliminary Design Spec Unit
N
Phase next? Compile solicitation
N
H
PDT
package. (32)
Deliver solicitation DCS (40)
PM , Customer, & package to CT . (33) After Action Review.
Y PDT or A-E (41)
C Support During
Place Proj on Hold Construction (42)
for Future Restart. Contract
(27)
Specialist
End
Advertise Proj. (34)
End
PROQ07L0
Page 18 of 19
Effective 02/27/06
Rev 2

F
PM , Contract
Specialist, Spec
Unit, Cost
Estimator, A-E
Negotiator & PDT
Re-evaluate Proj
options with
Customer. (43)
Y
Re-advertise Proj?
G
N
H
Page 19 of 19

Millitary Design Process

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Millitary Design Process

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Design Process for Military Projects PROP03L0.

Design Process for Military Projects

Refer to Contract Review [PROP01L0]

Assistant Chief of Engineering Division

Chief of Design Branch*

Chief of Engineering Division*

Chief of Engineering Support Branch

Chief of Geotechnical & Environmental Engineering Branch

Independent Technical Review Team Leader*

Independent Technical Review Team*

− ER 415-1-11 Biddability, Constructibility, Operability, and Environmental Review

− EDM 48, Geotechnical Engineering for Military Projects

Product Identification and Traceability

Inspection and Testing

Inspection and Test Status

The job title Specification Unit refers to the following:

Contract Review [PROP01L0].

Project Manager and PDT Member or A-E Firm

3. Print Lessons Learned Checklist and Sign-Off Sheet

Refer to PMP/PgMP Development [PROC2000]

Include Design Execution Summary (DES) in the PMP.

Refer to PMP/PgMP Content [REF8005G]

a. I-H Design Team

− Workload Analysis and Resource Leveling [PROC1020]

Refer to Activity/Schedule Development [PROC2030]

Refer to Communications Plan [REF8006G]

Refer to Project Execution & Control [PROC3000]

5. Develop Quality Management Plan

Refer to Quality Management Plan [REF8008G]

If A-E Design, goto task #6. Otherwise, goto task #7.

6. Develop Quality Assurance Plan within 30 days of Design Start.

Refer to Purchasing of Services [PROP08L0]

7. Develop Quality Control Plan within 30 days of Design Start.

If Approve DES, goto task #9. Otherwise, goto task #4.

Chief of Design Branch

If Approve QCP/QAP, goto task #10. Otherwise, goto task #5.

Chief of Engineering Division

If Approve QCP/QAP, goto task #11. Otherwise, goto task #5.

Project Manager and PDT Member or A-E Firm

Project Manager and PDT Member

Project Manager and PDT Member or A-E Firm

− A-E Guide, Volume 1, General Instructions for Army Projects

14. Concept Design Phase

If Scheduled Review, goto task #18. Otherwise, goto task #15.

15. Preliminary Design Phase

If Scheduled Review, goto task #18. Otherwise, goto task #16.

16. Consider Value Engineering.

Stop and Complete Value Engineering [PROP06L0]

17. Final Design Phase

Stop and Complete Control of Project Documents [PROQ02L0]

18. Submit Design for Review.

Refer to Creation, Packaging, and Delivery of Project Documents [PROP09L0]

19. Respond to VE findings.

Independent Technical Review Team

If Prior Review, goto task #21. Otherwise, goto task #22.

21. Backcheck Comments.

22. Review Design Submittal and Submit Comments.

Refer to Writing a Review Comment [INSA01L0]

Project Manager and PDT Member or A-E Firm

Refer to Evaluating a Review Comment [INSA02L0]

If RFP for D-B, goto task #35.

If Preliminary Design Phase next, goto task #15.

Independent Technical Review Team