Webcast Technologies Inc.

Computerized Load Allocation Tool

Cost Benefit Analysis of Existing System

Schedule 1: Hardware Cost

Quantity Hardware Amount Total

2 Laptop: Pentium 26,000.00 52,000.00

Dual Core- T4300
2.1 ghz, 2gbRAM,
320 hdd

2 Laptop: Pentium 23,500.00 47,000.00

Dual Core-T4400
2.1 ghz, 2gbRAM,
320 hdd

1 Laptop: Pentium 16,000.00 16,000.00

Dual Core 1.73
ghz, 2gbRAM,
230 hdd

5 Mouse 150.00 750.00

1 Laser Printer 6,300 6,300

1 AVR 300.00 300.00

10 m UTP Cable 10.00 100.00

10 RJ 45 2.00 20.00

1 Xerox Machine 40,000.00 40,000.00

3 LAN Outlet 60.00 180.00

Total Php 162,650.00

Schedule 2: Software Cost

Operating System

Qty Item Unit Price Total Price

3 Microsoft 3,200.00 9,600.00

Windows XP

2 Microsoft 5,000.00 10,000.00

Windows 7

Application Software

Qty Item Unit Price Total Price

5 Microsoft Office 5,000.00 25,000.00

2007

Total Php 44,600.00

Schedule 3: Salaries Expenses

Personnel

Qty Personnel Salary Monthly Annually

Expense Expense

1 Admin 11,000.00 11,000.00 132,000.00

Assistant

3 Account 12,000.00 36,000.00 432,000.00

 Manager

1 Department 20,000.00 20,000.00 20,000.00

Head

Total Php 584,000.00

Source: Webcast Technologies Inc.

Schedule 4: Utilities Expense

Qty Equipment Watts Kw/ Hours/ Kw/ Total Day/ Monthly

/Unit Kw/Day Consumption
Unit Day Day Month

2 Laptop 90 0.09 8 0.72 1.44 26 37.44

3 Laptop 65 0.065 8 0.52 1.56 26 40.56

1 AVR 20 0.02 8 0.16 0.16 26 4.16

1 Printer 350 0.35 8 2.8 2.8 26 72.8

1 Xerox 1,800 1.8 8 14.4 14.4 26 374.4

Machine

Total 529.36 kw/hr

Basic Charges

Generation 1,820 X 4.0166 = 7,310.21

Charge

Transmissio 1,820 X 0.8248 = 1,501.14

n Charge

System Loss 1,820 X 0.6091 = 1,108.56

Charge

Distribution 1,820 X 0.6917 = 1,258.89

 Charge

Metering
Charge

Retail 1.00 mo X 5.30 = 5.30

Customer
Charge

Metering 1,820 X 0.3380 = 615.16

System
Charge

Supply 1,820 X 0.4720 = 859.04

Charge

Lifeline rate 1,820 X 0.1004 = 182.73

Subsidy

Franchise
Tax

Local 1110.44 X 0.570% = 6.32

Vat

Generation 610.52 X 10.1400% = 61.90

Charge

Transmissio 125.37 X 0.5200% = 6.5

n Charge

System Loss 92.58 X 8.5000% = 7.86

Charge

Distribution 270.85 X 12% = 32.50

Rev & Subs

Franchise
Tax

Missionary 1,820 X 0.0373 = 67.89

Environment 1,820 X 0.0025 = 4.55

Fund

Total 13,028.55
Summary

Utilities Monthly Expense Annually Expense

Electric Bill

Telephone Bill 39,000.00

Water Bill 1,000.00 12,000.00

Internet Connection 45,360.00

Rental Fee 38,500.00 462,000.00

Aircon Expense 12,300.00 147,600

Total Php 198,342.6

Schedule 5: Stationaries and Supplies

Qty Particular Price Monthly Annually

Expense Expense

10 pcs. Black ball pen 3.50 35.00 420.00

10 pcs. Red ball pen 3.50 35.00 420.00

2 ream Short bond 126.00 252.00 3,024.00

paper

2 ream Long bond 150.00 300.00 3,600.00

paper

2 ream Copy Paper – 144.00 288.00 3,456.00

A4 Size

50 pcs. Short folder 3.50 175.00 2,100.00

 50 pcs. Long folder 4.40 220.00 2,640.00

2 boxes Fastener 20.00 40.00 280.00

1 boxes Paper clip- 4.70 4.70 56.40

Small

1 boxes Paper clip- Big 14.00 14.00 168.00

3 pcs. Highlighter 24.00 72.00 864.00

5 Rolls Scotch Tape 8.00 40.00 480.00

5 pcs Pencil 4.00 20.00 240.00

3 pcs White Board 28.00 84.00 1,008.00

Marker-Black

3 pcs White Board 28.00 84.00 1,008.00

Marker-Blue

3 pcs White Board 28.00 84.00 1,008.00

Marker-Red

5 Rolls Masking Tape 19.00 95.00 1,140.00

2 Boxes Staple Wire #35 29.00 58.00 696.00

1 Pad Post-It 2x3 29.00 29.00 348.00

1 Bottle Liquid Paper 25.00 25.00 300.00

20 pcs. Short Brown 0.90 18.00 216.00

Envelope

20 pcs. Long Brown 1.15 23.00 276.00

Envelope

Total Php 23,748.40

Source: Webcast Technologies Inc.

Schedule 6: Furniture and Fixtures

 Qty Particular Cost Price Total

5 Mobile Pedestal 2,800.00 14,000.00

Drawers

3 Table Top 7,500.00 22,500.00

4 Swivel Chair, Low 31,000.00 124,000.00

Back

1 Swivel Chair, High 35,000.00 35,000.00

Back

1 Sled Base Chair 16,000.00 16,000.00

2 3-Layer Lateral 8,000.00 16,000.00

Filing Cabinet

2 Small Cork Board 100.00 200.00

1 Big Cork Board 200.00 200.00

4 Small White Board 125.00 500.00

2 Dust Bin 350.00 700.00

Total Php 229,100.00

Source: Webcast Technologies Inc.

Yearly Depreciation Cost = (Actual Cost-Salvage Cost) / Estimate Life

= (229,100.00 – 45,820.00) / 5 years

= 36,656.00

Monthly Depreciation Cost = Yearly Depreciation Cost / 12 Months

= 36,656.00 / 12 months

= 3054.67

Note: Salvage Cost is 20% of Actual Cost

Schedule 7: Office Equipments

Qty Particular Cost Price Total

3 Calculator 300.00 900.00

2 Puncher 290.00 580.00

4 Stapler 54.00 216.00

1 Tape dispenser 36.25 36.25

1 Sharpener 399.00 399.00

3 Stapler Remover 11.25 33.75

2 Scissor 20.25 40.50

Total Php 2,205.50

Source: National Bookstore, Online Store

Yearly Depreciation Cost = (Actual Cost-Salvage Cost) / Estimate Life

= (2,205.50 – 441.10) / 5 years

= 352.88

Monthly Depreciation Cost = Yearly Depreciation Cost/ 12 Months

= 352.88/ 12 months

= 29.41

Note: Salvage Cost is 20% of Actual Cost

 Webcast Technologies Inc.

Sales and Marketing Department

Computerized Load Allocation Tool

Cost Benefit Analysis of Proposed System

Schedule 1: Hardware Cost

 Quantity Hardware Amount Total

2 Laptop: Pentium 26,000.00 52,000.00

Dual Core- T4300
2.1 ghz, 2gbRAM,
320 hdd

2 Laptop: Pentium 23,500.00 47,000.00

Dual Core-T4400
2.1 ghz, 2gbRAM,
320 hdd

1 Processor 3,440.00 16,000.00

3.0ghz

5 Mouse 150.00 750.00

1 Laser Printer 6,300 6,300

1 AVR 300.00 300.00

10 m UTP Cable 10.00 100.00

10 RJ 45 2.00 20.00

1 Xerox Machine 40,000.00 40,000.00

3 LAN Outlet 60.00 180.00

Total Php 162,650.00

Source: PC Worx, Gilmore New Mla. Q. C.

Yearly Depreciation Cost = (Actual Cost-Salvage Cost) / Estimate Life

 = (27,070.00- 5,414.00) / 5 years

= 4,331.2

Monthly Depreciation Cost = Yearly Depreciation Cost / 12 Months

= 4,331.2 / 12 months

= 360.93

Schedule 2: Software Cost

Operating System

Qty Item Unit Price Total Price

3 Microsoft 3,200.00 9,600.00

Windows XP

2 Microsoft 5,000.00 10,000.00

Windows 7

Application Software

Qty Item Unit Price Total Price

5 Microsoft Office 5,000.00 25,000.00

2007

Total Php 44,600.00

Yearly Depreciation Cost = (Actual Cost-Salvage Cost) / Estimate Life

= (44,600.00 -8,920.00) / 2 years

= 17,840.00
Monthly Depreciation Cost = Yearly Depreciation Cost / 12 Months

= 17,840.00 / 12 months

= 1,486.67

Schedule 3: Salaries Expenses

Personnel

Qty Personnel Salary Monthly Annually

Expense Expense

1 Admin 11,000.00 11,000.00 132,000.00

Assistant

3 Account 12,000.00 36,000.00 432,000.00

Manager

1 Department 20,000.00 20,000.00 20,000.00

Head

Total Php 584,000.00

Source: Webcast Technologies Inc.

Schedule 4: Utilities Expense

Qty Equipment Watts Kw/ Hours/ Kw/ Total Day/ Monthly

/Unit Kw/Day Consumption
Unit Day Day Month

2 Laptop 90 0.09 8 0.72 1.44 26 37.44

3 Laptop 65 0.065 8 0.52 1.56 26 40.56

1 AVR 20 0.02 8 0.16 0.16 26 4.16

 1 Printer 350 0.35 8 2.8 2.8 26 72.8

1 Xerox 1,800 1.8 8 14.4 14.4 26 374.4

Machine

Total 529.36 kw/hr

Basic Charges

Generation Charge 1,969.76 X 4.2045 = 8,281.86

Transmission 1,969.76 X 0.7456 = 1,468.65

Charge

System Loss 1,969.76 X 0.6002 = 1,182.25

Charge

Distribution 1,969.76 X 1.2816 = 2,524.44

Charge

METERING CHARGE

Retail Customer 1.05 mo X 5.30 = 5.57

Charge

Metering System 1,969.76 X 0.3380 = 665.78

Charge

Supply Charge 1,969.76 X 0.4720 = 929.73

Lifeline Rate 1,969.76 X 0.1116 = 219.83

Subsidy

FRANCHISE TAX

Local 3087.10 X 0.570% = 17.60

VAT
 Generation Charge 1635.55 X 10.6069% = 173.48

Transmission 23.86 X 11.2888% = 2.69

Charge

System Loss 233.48 X 8.8538% = 20.67

Charge

Distribution Rev & 900.47 X 12% = 108.06

Subs

UNIVERSAL CHARGES

Missionary 1,969.76 X 0.0978 = 192.64

Environment Fund 1,969.76 X 0.0025 = 4.92

Total 15,798.17

Summary

Utilities Monthly Expense Annually Expense

Electric Bill

Telephone Bill 39,000.00

Water Bill 1,000.00 12,000.00

Internet Connection 45,360.00

Rental Fee 38,500.00 462,000

Aircon Expense 12,300.00 147,600

Total Php 198,342.6

Schedule 5: Stationaries and Supplies

Qty Particular Price Monthly Annually

Expense Expense

10 pcs. Black ball pen 3.50 35.00 420.00

10 pcs. Red ball pen 3.50 35.00 420.00

3 ream Short bond 126.00 378.00 4,536.00

paper

3 ream Long bond 150.00 450.00 5,400.00

paper

2 ream Copy Paper – 144.00 288.00 3,456.00

A4 Size

50 pcs. Short folder 3.50 175.00 2,100.00

50 pcs. Long folder 4.40 220.00 2,640.00

2 boxes Fastener 20.00 40.00 280.00

1 boxes Paper clip- 4.70 4.70 56.40

Small

1 boxes Paper clip- Big 14.00 14.00 168.00

3 pcs. Highlighter 24.00 72.00 864.00

5 Rolls Scotch Tape 8.00 40.00 480.00

5 pcs Pencil 4.00 20.00 240.00

3 pcs White Board 28.00 84.00 1,008.00

Marker-Black

3 pcs White Board 28.00 84.00 1,008.00

Marker-Blue

3 pcs White Board 28.00 84.00 1,008.00

Marker-Red

5 Rolls Masking Tape 19.00 95.00 1,140.00

2 Boxes Staple Wire #35 29.00 58.00 696.00

1 Pad Post-It 2x3 29.00 29.00 348.00

1 Bottle Liquid Paper 25.00 25.00 300.00

20 pcs. Short Brown 0.90 18.00 216.00

Envelope
 20 pcs. Long Brown 1.15 23.00 276.00
Envelope

Total Php 27,060.40

Source: Webcast Technologies Inc.

Schedule 6: Furniture and Fixtures

Qty Particular Cost Price Total

5 Mobile Pedestal 2,800.00 14,000.00

Drawers

3 Table Top 7,500.00 22,500.00

4 Swivel Chair, Low 31,000.00 124,000.00

Back

1 Swivel Chair, High 35,000.00 35,000.00

Back

1 Sled Base Chair 16,000.00 16,000.00

2 3-Layer Lateral 8,000.00 16,000.00

Filing Cabinet

2 Small Cork Board 100.00 200.00

1 Big Cork Board 200.00 200.00

4 Small White Board 125.00 500.00

2 Dust Bin 350.00 700.00

Total Php 229,100.00

Source: Webcast Technologies Inc.

Yearly Depreciation Cost = (Actual Cost-Salvage Cost) / Estimate Life

= (229,100.00 – 45,820.00) / 5 years

 = 36,656.00

Monthly Depreciation Cost = Yearly Depreciation Cost / 12 Months

= 36,656.00 / 12 months

= 3054.67

Note: Salvage Cost is 20% of Actual Cost

Schedule 7: Office Equipments

Qty Particular Cost Price Total

3 Calculator 300.00 900.00

2 Puncher 290.00 580.00

4 Stapler 54.00 216.00

1 Tape dispenser 36.25 36.25

1 Sharpener 399.00 399.00

3 Stapler Remover 11.25 33.75

2 Scissor 20.25 40.50

Total Php 2,205.50

Source: National Bookstore, Online Store

Yearly Depreciation Cost = (Actual Cost-Salvage Cost) / Estimate Life

= (2,205.50 – 441.10) / 5 years

= 352.88

Monthly Depreciation Cost = Yearly Depreciation Cost/ 12 Months

= 352.88/ 12 months
 = 29.41

Note: Salvage Cost is 20% of Actual Cost

System Development (CBA)

Schedule 1: Hardware Cost

 Quantity Hardware Amount Total

1 GSM Modem 4,000.00 4,000.00

1 Laptop: Core to 14,000.00 14,000.00

Duo T6600 – 2.20
Ghz, 320 HDD, 2
Gb RAM

2 Pentium 4 1,400.00 1,400.00

1 40Gb Hard Disk 1,700.00 1,700.00

1 160Gb Hard disk 2,300.00 2,300.c0m

2 Motherboard 3,000.00 6,000.00

1 1Gb RAM 1,100.00 1,100.00

1 512Mb RAM 700.00 700.00

1 16 inches LCD 6,000.00 6,000.00

Monitor

1 14 inches CRT 2,000.00 2,000.00

Monitor

2 Keyboard 140.00 280.00

3 Mouse 180.00 360.00

2 CD/DVD ROM 1,300.00 1,300.00

2 Casing 2,000.00 2,000.00

2 Power Supply
500watts

Total Php 27,070.00

Schedule 2: Software Cost

Operating System

Qty Item Unit Price Total Price

1 Microsoft 3,200.00 3,200.00

Windows XP

2 Microsoft 5,000.00 10,000.00

Windows 7

Application Software

Qty Item Unit Price Total Price

3 Microsoft Office 5,000.00 15,000.00

2007

3 Adobe Acrobat 5,000.00 15,000.00

3 Adobe Photoshop 5,000.00 15,000.00

3 Visual Studio 4,200.00 12,600.00

3 MySQL OPEN SOURCE OPEN SOURCE

3 .Net Connector OPEN SOURCE OPEN SOURCE

Total Php 58,200.00

Source: PC Domain, SM Fairview

Yearly Depreciation Cost = (Actual Cost-Salvage Cost) / Estimate Life

= (58,200.00 – 11,640.00) / 2 years

= 23,280.00

Monthly Depreciation Cost = Yearly Depreciation Cost / 12 Months

= 23,280.00/ 12 months
 = 1940

Note: Salvage Cost is 20% of Actual Cost

Schedule 3: Salaries Expense

Position Monthly Expense

Programmer 20,000.00

System Analyst 20,000.00

Encoder 14,000.00

Researcher 12,000.00

Total Php 66,000.00

Source: Internet, yahoo.com

Schedule 4: Utilities Expense

Qty Equipment Watts Kw/ Hour Kw/ Total Day/ Monthly

/Unit s/ Kw/Da Consum
Unit Day y Month ption
Day

2 Electric Fan 60 0.06 18 1.08 2.16 24 51.84

2 Light 18 0.018 18 0.324 0.648 24 15.55

1 Laptop 64 0.064 18 1.15 1.15 24 27.65

2 Desktop 500 0.5 18 9 18 24 432

Total 527.04 kw/ Hr

Basic Charges

Generation Charge 527.04 X 4.3140 = 2,273.65

Transmission 527.04 X 0.9750 = 513.86

Charge

System Loss 527.04 X 0.5435 = 286.55

Charge

Distribution 527.04 X 0.8547 = 450.46

Charge

METERING CHARGE

Retail Customer 1 mo X 6.55 = 6.55

Charge

Metering System 527.04 X 0.4176 = 220.09

Charge

Supply Charge 1 mo. X 19.40 = 19.40

Lifeline Rate 527.04 X 0.1339 = 70.57

Subsidy

FRANCHISE TAX

Local 1223.51 X 0.570% = 6.96

 VAT

Generation Charge 655.73 X 10.6400% = 69.77

Transmission 8.44 X 9.1700% = 0.77

Charge

System Loss 82.61 X 8.8600% = 7.32

Charge

Distribution Rev & 336.88 X 12% = 40.43

Subs

UNIVERSAL CHARGES

Missionary 527.04 X 0.0454 = 23.93

Environment Fund 527.04 X 0.0025 = 1.32

Total Php 3,991.63

Schedule 5: Stationaries and Supplies

Qty Particular Price Total Price

1 ream Short bond paper 190.00 190.00

6 pcs. Black ball pen 6.00 36.00

1 pad Yellow Pad Paper 38.00 38.00

3 pcs. Brown Envelope 2.00 6.00

5 pcs. Short Folder 9.00 45.00

3 pcs. Pencil 6.00 18.00

2 packs Paper clip 14.00 28.00

Total Php 361.00

Source: National Bookstore, SM North

Schedule 6: Miscellaneous Expense

Miscellaneous Price

Food 5,850.00

Transportation 1,400.00

Photocopy 100.00

Computer Rental 360.00

Print 700.00

Total Php 8,410.00

Comparative Summary

Schedule Existing System Proposed Annual Benefit

Number System

Hardware Cost Php 162,650.00 27,070.00 -27,070.00

Software Cost Php 44,600.00 Php 58,200.00 -16,700.00

Salaries Expense Php 584,000.00 Php 66,000.00 0

Utilities Expense 198,342.6 Php 3,991.63 -33,235.44

Stationaries and Php 23,748.40 Php 361.00

Supplies

Furniture and Php 229,100.00 15,600.00 23,660.00

Fixtures

Office Equipments Php 2,205.50 1,830.00 0

 Total Php 847,208.6 Php 896,954.04 Php -49,745.44

Schedule Number System Development Cost

Hardware Cost 27,070.00

.Software Cost 58,200.00

Salaries Expense 66,000.00

Utilities Expense 3,991.63

Stationaries and Supplies 361.00

Miscellaneous Expense 8,410.00

Marginal profit Mark-up (20%) 16,715.67

Total Php 100,294.04

Financial Analysis

Annual Benefit = Total Existing System Cost – Total Proposed System Cost

= Php 847,208.6 – Php 896,954.04

= Php -49,745.44

Payback Period = Total Development Cost / Annual Benefit

= Php 100,294.04 / 49,745.44

= 2.02 years

Return of Investment = (Annual Benefit / Total Development Cost) x 100

= (Php 49,745.44 / 100,294.04) x 100

 = 0.50 x 100

= 49.60%

Year 1 Year 2

Php 50,147.02 Php 50,147.02