STUDENTS ASSOCIATION VOLUNTEERING FOR EARTH

MEMORANDUM OF ASSOCIATION

UNDER THE SOCIETIES REGISTRATION ACT, 1860

1. Name of Association : STUDENTS’ ASSOCIATION

VOLUNTEERING FOR EARTH

2. Location of Regd. Office : Mandi Dabwali.

3. Area of Operation : State of Haryana.

4. Aims & objects :

a) To raise, own, manage, and administer institution for

imparting awareness among the society for environment.
To run projects / programs to save the environment from
social or other harming activities of the society.

b) To make programmes directly related to environmental

needs, interest for coming up generations.

c) To provide facilities and infrastructure for the promotion

and upliftment of standard of living of people by making
environment necessities available

d) To take all the steps which are necessary to meet the

aims and objects of the society to raise the funds,
subscriptions, donations, etc, so as to achieve the object
of the society.

e) To establish library reading rooms to publish the

magazine so as to promote the cause of the society.

f) To draw out the latent talents of the child and provide

congenial environment for the fullest exploitation so as to
contribute their might to make the world happier,
healthier place to live in.

g) To develop and enlarge secular outlook irrespective of

caste, creed & colour.

Objects ancillary and incidental to the main object

h) To give wide publicity to the aims and objects of the society.

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 i) To get contribution in the form of subscriptions and donations
to improve the finance of society.

j) To get the help recognitions from the govt. for the interest and
uplift of the society.

k) To create trust and wakf on behalf of the society.

l) To sell mortgage and dispose of the property of the society for

the benefit of the society.

m) To acquire property by purchases, mortgages, donations &

gifts.

n) To spend and invest the funds and income of the society and as
the governing body agree for the benefit of the society.

o) To do anything which may be conclusive to the interest of the

society

5. Conditions

a) The income and property of the society shall be applied firmly

towards the promotion of the objects of the society mentioned
in the Memorandum of Association and no portion thereof shall
be paid or transferred directly or indirectly to the members of
the society.

b) No member of the governing body of society shall be appointed

to any salaried office of the society or any office of the society
paid by fees, that no remuneration shall be given by the
society to any member of such governing body except re
payments of out of pocket expenses and interest on money
lent or rent for the premises to the society.

c) The society by its constitution is required to apply its profits if

any, or other income in promoting its objects.

d) If upon the winding up or dissolution of the society there

remaining after satisfaction of all its debts and liabilities any
property whatever the same shall not be paid to or distributed
among the members of the society, but shall be given or
transferred to same other institution having object in similar to
the objects of the society to be determined by the members f
the society at or before the time of dissolution.

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 e) The management of the affairs of the society is entrusted in
accordance with the rules and regulation of the society to a
governing body of which first member area.

6. The management of the affairs of the society is entrusted in

accordance with the rules & regulations of the society to a governing
body of which the first members are.

Sl. Name Father’s Address Occupatio Age Designation

N Name n
o
1. Swati Sh. P.K. Aggarwal Student 25 President
Aggarwal Aggarwal Nursing home,
Colony Road,
Mandi Dabwali
2. Deepat Garg Sh. Ashwani Dr. Lambi wali Student 19 Vice
Kumar Garg gali, Durga president
Mandir Street,
Ward No. 3,
Mandi Dabwali
3. Nikhil Singla Sh. Satpal Brahma Kumari Student 19 Secretary
Singla Street, Ward No-
3, Mandi Dabwali
4. Sakshi Garg Sh. Zamidara Bikari Student 20 Cashier
Ravinder Kendra, Old
Kumar Garg Grain Market,
Mandi Dabwali
5. Jimmy Babbar Sh. Jimmy Ice Cream Student 19 Joint
Ravinder Factory, Durga Secretary
Kumar Mandir Street,
Babbar Ward No 3,
Mandi Dabwali
6. Ishan Bansal Student Executive
Member
7. Harshdeep Sh. Harjit #2765, Street No Student 18 Executive
Singh Singh 1, Lakshman Member
Colony,
Gidderbaha
Road, Killianwali,
Distt-Muktsar
7. We the several persons, whose name & address are hereunder
subscribed, are desirous of being formed into a society in pursuance of
this memorandum of Association

Sl.No Name Father’s Address Occupation Ag Designatio Signature

Name e n
1. Capt. Sh. Raj House no Director of 24 Member
Deepak Kumar 291,Namdhar Aviation
Goyal Goyal i Street, Ward Academy
1, Mandi
Dabwali

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2. Smt. Sh. ----- do--- Retired Head 50 Member
Padma Atma Teacher
Devi Ram
3. Sh. Raj Sh. Ram House no Doctor 52 Member
Kumar Sarup 291,Namdhar
Goyal i Street, Ward
1, Mandi
Dabwali
4. Sh. Gopal Sh. #89, Director of 34 Member
Aggarwal Champa Aggarsen Pharmaceutic
La Nagar, Shri als
Ganganagar,
Rajasthan
5. Sh. Sh. #20, Director of 30 Member
Jatinder Shyam Banahkiser, Institute of
Chauhan Lal Tehsil aeronautics
Pachhad, Dist
Sirmor,
Himmachhal
Pardesh
6. Sh. Kher Sh. Near Mayur Businessman 25 Member
virender Kheman Cinema,
Singh singh Limbayat,
udhna, Surat,
Gujrat
7. Sh. Sh. Mohalla Business Man 50 Member
Ramesh Manohar Tagore,
Dawar Kak Dukar Hogri,
Dawar Dehradoon,
Uttranchal
8. Sh. Sh. Des #65-B, Ward- Businessman 30 Member
Charande raj 2, Mandi
ep Dabwali
9. Dr. Sh. Raj # 291, Doctor 27 Member
Poonam Kumar Namdhari
Goyal Goyal Street, Ward
No 1, Mandi
Dabwali
10 Ms. Manju Sh. Ram House No House wife 26 Member
Saroop 291,
Namdhari
Street, Mandi
Dabwali
11. Mrs. Sh. #65-B, Ward- House wife. 29 Member
Seema Prem 2, Mandi
Kumar Dabwali

Witness: -
I know all the above persons and they have signed in
My presence

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Advocate

AFFIDAVIT
I Swati Aggarwal D/o Sh. P. K. Aggarwal resident of Mandi Dabwali,
Distt Sirsa do hereby solemnly affirm and declare as under:-

1. That I am president of The Students Association

Volunteering for Earth.
2. That no member of the society shall derive any
financial benefit from the Income/funds of the society.
3. That the society will not sell or dispose off its
properties whatsoever in any manner.
4. That there is no dispute in the management of the
society.
5. That no society stands registered with similar name &
style in this area.
6. That no subscriber to the governing body are members
of same family.

Deponent

Verification

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Verified that the above statement is true and correct to the best of my
knowledge and belief and nothing has been concealed therein.

Deponent.
Place: Mandi Dabwali
Date-

To,
District Registrar
Firms & societies,
Sirsa

Sub: Registration of Society

Dear Sir,

Please find enclosed herewith the complete papers in duplicate OF

STUDENTS ASSOCIATION VOLUNTEERING FOR EARTH, MANDI
DABWALI, DISTT SIRSA for registration

I have been authorized to request your good self for registration of

our society, vide resolution no 1. Dated

The registration certificate and certified copy of rules and regulations

may be sent on following address

Thanking you.

Yours faithfully

(Swati Aggarwal)
President

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RULES & REGULATIONS OF THE ASSOCIATION

1. INTRODUCTION
The name of the association shall be- STUDENTS ASSOCIATION
VOLUNTEERING FOR EARTH, MANDI DABWALI DISTT SIRSA. The
aim of the association is to impart the awareness in environment
by running projects or creating other infrastructure for running
programs or projects.

2. TERMS OF ADDMISSION OF MEMBERS:-

(i) A person not less than 18 years of age and believe on the
aims of association can be members of this association.
He has to fulfill all the terms and conditions of the
association, which will be set by the managing committee
and amended from time to time. All the terms & conditions
of the association will be binding upon the members.

(ii) Managing committee will scrutinize all the applications and

the committee has right to reject the application without
giving any notice.

(iii) His membership can also be terminated if the member

failed to attend three meetings continuously.

(iv) The insolvent person cannot be member of the association

and if a person declared insolvent after getting
membership, his/her membership will also be terminated.

(v) A person convicted due to corruption/fraud/misconduct can

not be member of association and after getting
membership a person convicted due course of law on such
charges his membership will also be terminated.

3. OFFICE-BEARERS:
(i) (a) President (b) Vice-President (C) Secretary (d) Cashier

(ii) The office bearers of the association will be elected by the

delegates of the association by a majority of votes and will
ordinarily hold office for the year, but will be eligible for re-election.

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 4. RESIGNATION/EXPULSATION OF MEMBERS/OFFICE
BEARERS:
The membership stand cancelled: -
(i) Due to death of Member
(ii) Resignation by the Member
(iii) Failure to deposit annual membership fee.
(iv) In case of insolvent.
(v) In case of person become of unsound mind or lunatic
(vi) Convicted by any court in due course of law.

MEETING AND QUORUM

5. General Body:

(i) The ordinary General Meetings of the Association will be

held at least once in two years at a place and date to
be decided by the Executive.
(ii) The General Secretary will issue a notice of two weeks
along with the agenda of the meeting to the units to
be further conveyed to the members.
(iii) The meeting will be held at the Head office, unless
otherwise decided by the Executive committee.
(iv) The quorum of the meeting will be 3/5TH of the total
membership.
(v) The tenure of office bearers shall be 2 years thereafter
a fresh election will take place.

6. EXECUTIVE COMMITTEE:

(I) All the power of the affairs of the association

shall be vested with the executive committee
which will carry out the work of the
association according to the decision policy
and programme as laid down by the
association
(II) The executive committee will consist of the
following: -
(III) All elected office-bearers
(IV) Presidents of all the units,

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 (V)The members of the executive committee will
hold office for two years but will be eligible
for re-election
(VI) The executive committee shall have the
power

(a) To frame, alter and repeal rules and bye-laws

for the proper conduct of the business of the
Association subject to the approval of the
Association.
(b) To exercise general control over finances.
(c) To fill causal vacancies of its members and
office-bearers during the terms of office. all
such members nominated by the executive
committee shall hold office for the remaining of
the term only.

7. MEETING OF THE EXECUTIVE COMMITTEE:-

(I) The executive committee will meet as often as may be

deemed necessary, provided that the interval
between any two consecutive meetings of the
executive will not case exceeded three months in
any case.
(II) The meeting will be held at the time and place fixed by
the General Secretary in consultation with the
President. Due notice with the Agenda is to be sent
to every member the Executive committee.
(III) The quorum will consist of 3/5TH of the members of
the executive committee.
(IV) The president will preside over the meeting of the
executive committee and in his absence the Vice-
President will preside. In the absence of both, the
members present will elect a chairperson for the
meeting.
(V)The President officer, apart from his own vote, will have
a casting vote in case of tie.
(VI) A notice of seven days along with the agenda will be
sent to the units to be conveyed to the members.
(VII) The meeting will ordinarily be held at the Head office
unless otherwise decided by the Executive
committee.
(VIII) The President will president over the General meeting
both ordinary and Emergent and in his absence the
Vice-President will preside. In the absence of both,

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 the members present will elect a chair-person for the
meeting.

7. PRESIDENT:
(I) The President will preside over all the meetings
of the Association and the Executive
committee and in his absence the Vice-
President will preside. In the absence of both,
the present members for that meeting will
elect a Chairperson.
(II) He shall guide and control the activities of the
association
(III) He shall regulate the proceedings of the
meetings and conferences, interpret the rules
and regulations and give ruling on
doubtful/contested points.
(IV) He will address letters/memorandum on
behalf of the Association.
(V)He shall sign the minutes of the meetings and
other important documents on behalf of the
Association.

9. VICE-PRESIDENT:
In the absence of the president the Vice-president will act as
President and will have the same power as those of the president
when acting in that capacity.

10 SECRETARY:

(I) Maintain a record of all the proceedings of the Association

and the Executive committee.
(II) Issue notices and circulate agenda for all the meetings
and carry on all correspondence in consultation with
the president on behalf of the Association.
(III) Call meetings of the Association and the Executive
committee.
(IV) By miscellaneous articles for maintenance of the
office.
(V)Acquire by purchase, lease or hire any building, house,
office furniture and other articles necessary for the
association.
(VI) Perform any other duty assigned to him by the
president, executive committee or the association.
(VII) The Secretary organization will take all possible step
to strengthen the organization of the Association and
maintain close contacts with other Association having

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 objects similar to the objects of the Association. He
makes contract the entire local unit to activate and
participate.
(VIII) He may convene meetings of the secretaries of units
to consider steps for increasing the effectiveness of
Association, to consider problems of individual units
and recommend to the Executive for consideration
action proposed at the meetings.
(IX) He will address communications to the units and other
associations on the matter concerning the associations
12 CASHIER

(I) He will receive all the money and the contribution from
the units
(II) He will make payments of the bills sanctioned by the
General Secretary or the president.
(III) He will maintain the accountants of the Association.
(IV) He will put up the accounts and books before the
meeting of the Executive committee for scrutiny.
(V)He will put all the books and accounts before the auditor
for checking.

13. CASH FUNDS AND ACCOUNTS:

The Association will open a bank account in a Scheduled bank in the

name of the Association and two may operate accounts any office
bearers.

14. AUDIT:

(I) The financial year of the Association shall be from April 1st to
March 31st of next years.
(II) A committee of auditors appointed by the Executive
committee shall audit the accounts of the Association
annually.
(III) The accounts shall be laid before the General Bodies
Meetings
(IV) The audit report by C.A to be submitted to director of
registered societies.

15. VOTING ON AUDIT REPORT

(I) Every member shall have one Vote.
(II) The presiding officer apart from his own vote will
have a casting vote in case of tie.
16. RIGHTS

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 (a) Ever Member shall have right to access books of
accounts and other records maintained by the
society during office hours.
(b) Every Member shall have right to take the copy
of any records maintained by the
society/committee after applying for so in
written to the secretary.
(c) Ever member shall have right to resign from the
society by submitting the resignation to the
president and president shall lay down the
resignation in next meeting for discussion.

18. AMENDMENT OF THE MEMORANDUM AND ARTICLE OF

ASSOCIATION AND THE CONSTITUTION:
Amendments to the Memorandum or Articles of Association will
made only if they have been passed by the members of the
Association by a 2/3 majority present and voting at the meeting,
specially called for the purpose or the General Meeting after a
notice of at
19. DISSOLUTION
The society may be dissolved as per provisions of Society
registration Act 21 of 1860.

PRESIDENT VICE PRESIDENT SECRETARY CASHIER