Procurement life cycle in modern businesses usually consists of seven steps:

• Information gathering: If the potential customer does not already have an established
relationship with sales/ marketing functions of suppliers of needed products and services
(P/S), it is necessary to search for suppliers who can satisfy the requirements.
• Supplier contact: When one or more suitable suppliers have been identified, requests for
quotation (RFQ), requests for proposals (RFP), requests for information (RFI) or requests
for tender (RFT or ITT) may be advertised, or direct contact may be made with the
suppliers.
• Background review: References for product/service quality are consulted, and any
requirements for follow-up services including installation, maintenance, and warranty are
investigated. Samples of the P/S being considered may be examined, or trials undertaken.
• Negotiation: Negotiations are undertaken, and price, availability, and customization
possibilities are established. Delivery schedules are negotiated, and a contract to acquire
the P/S is completed.
• Fulfillment: Supplier preparation, expediting, shipment, delivery, and payment for the
P/S are completed, based on contract terms. Installation and training may also be
included.
• Consumption, maintenance, and disposal: During this phase, the company evaluates
the performance of the P/S and any accompanying service support, as they are consumed.
• Renewal: When the P/S has been consumed and/or disposed of, the contract expires, or
the product or service is to be re-ordered, company experience with the P/S is reviewed.
If the P/S is to be re-ordered, the company determines whether to consider other suppliers
or to continue with the same supplier.
•
• [edit] Negotiating
• Negotiating is a key skillset in the Purchasing field. One of the goals of Purchasing
Agents is to acquire goods per the most advantageous terms of the buying entity (or
simply, the "Buyer"). Purchasing Agents typically attempt to decrease costs while
meeting the Buyer's other requirements such as an on-time delivery, compliance to the
commercial terms and conditions (including the warranty, the transfer of risk,
assignment, auditing rights, confidentiality, remedies, etc).
• Good negotiators, those with high levels of documented "cost savings", receive a
premium within the industry relative to their compensation. Depending on the
employment agreement between the Purchasing Agent (Buyer) and the employer, Buyer's
cost savings can result in the creation of value to the business, and may result in a flat-
rate bonus, or a percentage payout to the Purchasing Agent of the documented cost
savings.
• Purchasing Departments, while they can be considered as a support function of the key
business, are actually revenue generating departments. For example, if the company
needs to buy $30 million USD of widgets and the Purchasing Department secures the
widgets for $25M USD, the Purchasing Department would have saved the company $5M
USD. That savings could exceed the annual budget of the department, which in effect
would pay the department's overhead - the employee's salaries, computers, office space,
etc.
Procurement is the acquisition of goods and/or services at the best possible total
cost of ownership, in the right quality and quantity, at the right time, in the right
place and from the right source for the direct benefit or use of corporations,
individuals, or even governments, generally via a contract,

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Job description ## As an Order Executioner, your responsibilities include but are not limited to:
Review requisition requirements Recognize Non Catalog Purchases that should be directed to a Catalog
Solution Work efficiently with requester/client for additional information or any questions Determine
Source from Sourcing provided Master File Negotiate cost savings and terms when applicable (non
contracted sources) Procurement of low dollar purchases services (including source identification as
needed) Price and delivery Confirmation PO Order receipt Confirmation Working knowledge of Ariba
Buyer, ASM, ACW Familiarity of DCIW Invoice workflow application, BTO CS DB application Knowledge
of all client specific processes and procedures Complete Customer requests for set up of new suppliers
including providing applicable information Interface with clients and suppliers on supplier and payment
issues in conjunction with tactical commodity manager Maintain all relevant supplier documentation
Ensure audit readiness of all purchasing documents Work with cluster leads and team lead Resolve
blocked invoices Expedite and Emergency Orders and follow up on deliveries Perform special projects
as needed Required Bachelor''s Degree English: Fluent IBM is committed to creating a diverse
environment and is proud to be an equal opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion, gender, gender identity or
expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Executive / Sr. Executive - Purchase - Godrej - Mumbai

Posted: 16 May 2010 09:33 PM PDT

KEY RESULT AREAS1.Alternate Vendors2.Cost Reduction3.No production loss due to

non availability of any material4.IMS documentations
Main tasks

1. Perform local purchasing according to defined strategies and frameworks

• Negotiate local agreements

• Advise internal customers on procurement issues, providing support and guidance

at all stages of the procurement cycle

• Advise customer on modifications from original requests (if alternative, more cost
efficient, or otherwise beneficial alternatives exist)

Provide necessary information on renewal of the expiring contracts based on

reevaluation process completed

2. Participate as required in global & regional strategic sourcing projects

• Provide local market data and information to global and regional strategic
sourcing teams

• Validate completeness and relevance of RFI / RFP (in terms of local market
specifics and local internal requirements)

• Participate in the evaluation and selection of suppliers

• Work in close collaboration with strategic buyers, as well as end users, in order to
ensure local acceptance and implementation of sourcing strategy

• Actively participate in the validation of the sourcing strategy implementation

approach

• Actively participate in the implementation of new contracts

• Track key performance indicators on supplier and internal customer contract

compliance; define and take corrective actions to improve contract compliance

3. Drive local strategic sourcing initiatives

• Perform local strategic sourcing activities for relatively low spend items with
clearly recognized local characteristics (in terms of e.g. local market specifics and
local internal requirements)

• Perform local market analysis, and define appropriate sourcing strategy

• Screen, short list and select potential suppliers through a Request For Information
(RFI) and Request For Proposal (RFP) process
• Develop negotiation strategy and lead supplier negotiations

• Work with end user and supplier in order to resolve issues

• Continuously track supplier performance according to defined performance

targets and metrics. Also conduct Business Reviews with the suppliers

• Initiate and conduct supplier evaluations and supplier audits