Professional Documents
Culture Documents
30 PART 6 To find out more about how BT can help your company,
Some useful websites visit our website at www.bt.com/business
PART 1
PART 2
PART 3
Sustainable sourcing
Businesses of all sizes can take simple steps to encourage their suppliers to act
in a more sustainable way. Remember, if your individual actions are mirrored
by companies across the board, the overall impact could be enormous.
PART 4
• By 2010, the benefits to the UK economy in reduced congestion costs could be as much • 69.9 per cent offer variable working hours
as £1.9 billion • Over one third offer employees the opportunity to work from home
• BT employees save on average 12 million litres of car fuel a year by working flexibly • 16.9 per cent offer job sharing opportunities.
• Increased home working has the potential to cut the worst peak traffic by up to 10 per cent (Research from the British Chambers of Commerce – April 2007)
within five years; a reduction that would save 14.5 billion miles a year. This equates to 17
million cars foregoing a trip from Lands End to John O’Groats.
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Mobile working
Technologies such as high-speed wireless broadband – or Wi-Fi as it’s more Case study: MED-EL UK Ltd reduces unnecessary travel with
commonly known – have ensured that ‘out of the office’ doesn’t have to mean mobile working
‘out of touch’. The UK’s wireless broadband network has grown considerably
Cassandra Brown is Managing Director of MED-EL UK Ltd, a company which makes
over the past five years. In fact, there are now almost 18,000 UK Wi-Fi hotspots
cochlear and middle ear implants – special hearing devices for hearing impaired
in key locations, such as hotels, airport lounges, service stations, cafés and railway
children and adults. As with many MDs, Cassandra’s diary is fraught and whilst
stations, where mobile workers can log on and experience the benefits
travel plays a central part of her day-to-day routine, smarter working through
of broadband while on the road.
Wireless Broadband (Wi-Fi) is helping to reduce unnecessary travel time.
An even more exciting development is the emergence of ‘Wireless Cities’
Cassandra said: “The ability to work anytime, anyplace through Wi–Fi has positive
– city centres from Liverpool, to London, to Birmingham, to Cardiff are being
benefits for the environment. From an individual perspective it means less travel
transformed into wireless broadband zones. So wherever your staff are within
time as you can easily work wherever you are, whether that’s in a hotel, local café
these zones – at home, visiting a client, or parked in their car – they can get
or Wi-Fi-enabled city centre, as well as access to information without the need
online and stay productive.
to return to the office.
Meanwhile, a new breed of ‘smart phone’ is now available that allows users to send
“From an employer’s perspective we are now able to have our team meetings
emails, edit documents and even automatically synchronise calendar and contact
offsite, instead of dragging all our field staff up to the office, which is an
details with their office PC while on the move. Such devices mean people can do
overnight trip for some staff. We can meet in a central location by train,
business anywhere, effectively taking their office with them, and reduce travelling
all getting work done on the way, and being able to have Wi-Fi access
time on unnecessary trips back to a central base. Once again, this means less travel
during our meeting allows us to immediately action items as well as access
and less carbon emissions, as well as more responsive, effective employees.
vital information.”
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Business tools
Conferencing – audio, web, video Case study: Civica Group reduces its carbon footprint
Using audio, video and web conferencing technology saves money and cuts out large The Civica group provides consulting, software and managed services to
amounts of travel time. the public sector. Among its 1500 customers are 89 per cent of the UK’s
local authorities and many more in Australia, New Zealand and the USA.
Independent research for BT found the average journey time associated
with a meeting is an hour and a half. Over a year this adds up to an As a large international business, Civica typically holds hundreds of client
average of four working weeks a year per employee lost to travel time and internal meetings every week. As many of these involve multiple parties,
the normal way of doing things had always been to hold them face to face.
In addition, the average cost associated with three people carrying out
This, in turn, meant a large amount of national and international travel for
this travel is £305 per meeting. Compare that with a cost of around
Civica’s employees.
£17 for holding a conference call instead and you get a saving of around
£30,000 over the course of an average year. “We began to realise that the amount of travel to and from meetings was
responsible for generating high levels of carbon emissions,” said Renna
Of course, the big environmental benefit is air travel substitution.
Benson, Civica UK Internal Services Manager. “We wanted to reduce our
Figures from the Department for Environment, Food and Rural Affairs carbon footprint without harming the productivity and customer service
show that a 322 mile round trip flight from London to Manchester standards that our business is built on.”
would generate 89kg of CO2
Civica decided to use the BT MeetMe conferencing service. Users simply
However, it is generally recognised that CO2 released at high altitudes arrange the time they’d like to hold their audio meeting, then dial in on the
contributes between two and four times more to global warming than BT MeetMe number they have been provided with. The service can be used
the same volume released at ground level by up to 40 people, so no matter how many parties need to join the call, there
So an equivalent CO2 emission figure for this flight could be anywhere will always be room for them to do so. No long-term contracts are needed
from 178kg to 356kg. either – customers only get charged when they dial in and use the service.
And while other forms of travel, such as rail or road, emit less carbon, the “We found that conferencing actually helps productivity levels among our
point remains a powerful one: holding a conference call rather than travelling staff. The massive reduction in travelling times means our people can get
to a meeting is an environmentally responsible way of doing business. on with their jobs,” added Renna Benson. “But it also means Civica has been
able to slash its carbon footprint. Travel constitutes a large amount of any
businesses’ carbon emissions. Conferencing has played an important role
in helping us to become a more environmentally sound organisation.”
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The virtual filing cabinet Electronic signatures
Recent years have seen the emergence of new and exciting forms of online software that Contracts are a major source of paper usage in business. Firstly
enable better collaboration and reduce paper usage. Known as ‘workspaces’, the simple there is the need to print contracts and sign them, then the need
idea is to improve team-working by storing all the documents and information relating to fax them to the recipient, which uses the same amount of paper
to any given project in one place. again. However technology is now becoming available that enables
electronic signatures to be used. The services to look for are those that
It’s practically a virtual meeting room, filing cabinet and notice board rolled into one.
comply with the UK Electronic Signatures Act, which gives electronic
Team members can pin notices on the message board and can speedily locate any
contracts the same weight as those executed on paper.
reference materials or plans pertaining to their project role.
Electronic signatures mean documents never need to be printed.
And, perhaps most importantly from an environmental perspective, is the document
This creates a major saving in paper usage
control feature. Most of us have experienced the headache of reading and editing a
document that we believe to be the latest version, only to discover we are looking at In addition to this, there is the potential to cut down on the
an old one. This not only wastes time but also ends up wasting a huge amount of paper. office space needed to store hard copies of all such documents
The virtual workspace concept removes this problem by holding the master copy of
With the possibility for smaller premises comes the potential for
each document. So you always know the version you’re working on is the most current.
lower energy bills from the reduced heating and lighting costs.
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Case study: Rawnet cuts paper usage with eSignatures
Rawnet is a design agency located in Berkshire, England. The company has
Saving paper
developed websites, web applications and award winning presentations for Paper costs your business money, as well as costing the environment. Double-sided
some of Britain’s most successful organisations such as Shell, Honda, Williams F1, printing and copying is easy to set up on most systems. It could halve the amount
Savills and 3M. of paper you use.
Typically, Rawnet’s design projects span from a few days to a few months and there Packaging
are multiple milestones that require customer sign-off. Rawnet manages about Consumers are becoming less and less comfortable with the amount of packaging
100 project documents per month – sending out various documents for signature they buy. Consider how necessary it really is, and reduce as much as possible.
anywhere from two to four times per day. The documents used to be emailed There may also be ways you can re-use packaging.
or faxed to the customer and the next phase of the project would begin upon
receiving the returned form. On average, this caused a two or three day delay Recycling
at each phase of the project, and required a large amount of paper. As well as promoting recycling in your office, try to buy products that are made from
recycled materials. It’s useful to learn the subtle difference between the labels seen
“Our traditional method of getting approvals and signatures was simply taking
on packaging.
too long. It also wasn’t very environmentally friendly because it meant we got
through high volumes of paper,” said Adam Smith, Creative Director.
Rawnet decided to purchase BT’s eSignature solution. The difference has been
dramatic. Rawnet now sees customer approvals in just a couple of hours, while
some documents have been signed in as little as 30 minutes. Production is more
efficient and there is minimal delay in getting projects completed.
“The other real bonus is environmental,” said Smith. “We believe in doing
outstanding work and providing excellent client service, but we also believe in A circle of arrows with a percentage in the middle means that the item is made with
doing our bit for the environment. By allowing us to reduce paper consumption, recycled material. The arrows on their own just mean that the item can be recycled
BT’s eSignature product is helping us to achieve this goal.” – a big difference.
Every tonne of recycled paper saves 32,000 litres of water. Every year, BioRegional
Development Group, an independent environmental organisation, recycle 4,300
tonnes of paper – that’s the weight of 600 double decker buses that would otherwise
go into landfill.
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Marketing your business
In the last ten years, IT and communications has been instrumental in making it simpler Case study: Using online communities to help the environment
and faster for businesses to promote themselves and win new business. and win business
Networking Andy Vaughan is a freelance journalist from Wigan. He runs his own company
publishing independent writing. Keen to raise the profile of his business, but
Social networking sites such as Facebook and MySpace have been front-page news
unwilling to rely on traditional paper-based marketing materials, he began to
for over 12 months now. However, less well-known are the emerging number of sites
explore digital alternatives. He wanted to find a way to make contacts and build
designed for business networking such as BT Tradespace. Such sites can be used to
his business without harming the environment.
exchange views and experiences with peers, to find new business partners, or just to
gain a better understanding of unfamiliar markets, new business practices, or to source He decided to use BT Tradespace – the online community specifically designed
potential employees. for small businesses. Vaughan and his business partner, Martin Tarbuck, use
BT Tradespace to publish an e-zine, sell merchandise online and listen to readers’
Once again, the positive side effect is reduced carbon emissions. The old days of jumping
feedback. As well as allowing them to reduce paper usage, and so help the
in the car to go to a networking event in a nearby town are long gone. Face to face get-
environment, it has also proved a success in business terms:
togethers will remain a vital part of the overall networking mix, but the ease of doing it
online is helping to cut travel and help the environment. “I’ve used social networking sites before so I know how they work – I use MySpace
to review CDs and gigs,” Andy explained. “But we wanted something a bit different
Online marketing to represent our business. BT Tradespace looks really professional in layout, so we
Online advertising is another topic that frequently finds its way onto the pages were confident it would help us get our voices heard by as many people as possible.
of the broadsheet press. In the early days of the internet, few businesses had a full The extra bonus is that it means we can also do our bit for the environment by
understanding of how best to use this emerging medium. Now however, no advertising doing our marketing in the virtual world.”
strategy is complete without an online component.
Whether a company is promoting itself via email marketing campaigns or one of the
various forms of online advertising, the impact on the environment has been positive.
The mass distribution of paper-based marketing materials is being replaced by online
equivalents.
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The role of IT systems
IT is a significant generator of carbon emissions. Research by Gartner found that
information and communications technologies (ICT) account for approximately two per
cent of all global carbon emissions. Amazingly, that’s the same amount as the aviation
industry. However, just as it’s important for business to reduce unnecessary ICT-related
energy usage, it is also crucial to understand that the right kind of investments in
technology can play a major role in dealing with this challenge.
IT networks, and in particular something called IP networks, are a good example
of this. IP networks replace the old set-up of a company having one network for voice
(or phone calls) and another for data (or IT). Instead, they combine the two, so that
every kind of information – whether phone calls, emails, documents, video clips
or audio files – travels along one set of cabling on the same network.
By uniting all these kinds of data onto one system, business can take advantage of
a whole host of exciting services that save them time and money. One example is the
ability to make telephone calls over the IP network. One colleague can call another
colleague based in a different office and, just like sending an email to that person,
it is effectively free of charge. This is a radical development and one that is set to
become widespread in businesses in the years ahead. The term often used to refer
to this kind of merging of previously separate types of data and systems is called
convergence. And the good news is that the benefits extend beyond the functionality.
The environment – not to mention your company’s bank balance – benefit as well.
Relying on a single, unified network means only one set of network connections,
cables and hardware are needed; it also means you only need to provide power
for one system
A single network also means you only need to hire one IT and communications
service provider, which cuts the carbon emissions associated with finding and
using multiple suppliers
A simple example here would be a reduction in the travel emissions related
to potential suppliers travelling to and from meetings at your offices
Similarly, in many cases, IP networks allow for upgrades and repairs to be carried
out remotely, something that helps to minimise engineer travel.
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Staff development
The training and development of your staff is an essential part of helping any Case study: Mosaic Fashions’ e-Learning success story
business to succeed. But historically it has also had an impact on the environment. Mosaic Fashions, which owns Whistles, Karen Millen, Oasis and Coast, recently
The carbon emissions associated with gathering course delegates at a central deployed BT Expedite’s retail e-learning solution to support the implementation
location – especially if flying in from overseas – can be significant. Similarly, of its new point of sale system. Previously, staff had been trained using paper
the energy usage needed to heat and light the training room, as well as the manuals through trainers that travelled from store to store.
heating and lighting used in the trainees’ hotel rooms, all add up.
All of the four brands are very different with different target markets. Their estates
The internet is helping to change this situation for the better. E-Learning systems consist of standalone stores, and concessions in the UK and internationally.
are now becoming so advanced that your staff can learn as effectively from a PC Therefore a number of paper manuals were produced at Head Office to suit the
as they used to in a physical classroom. Today’s computing power means that target audience and shipped to stores ready for trainers to train staff members.
the best e-learning courses include a high level of interactivity and sophisticated The retail e-learning solution has drastically reduced paper costs by 45 per cent.
tools for monitoring and assessing progress. From a cost point of view, the ability Staff can now access content online to obtain help when they have queries around
to train staff without having to pay for paper-based training manuals, flights, the new POS system which runs 10 versions over one system across 249 stores,
hotels and training rooms is incredibly attractive to business. Meanwhile, the and 387 concessions in the UK and 50 stores, 112 franchises and 64 concessions
environmental advantages of cutting out travel, paper and power usage are internationally.
extremely exciting.
The overall ‘green’ impact has been positive. The savings in paper, travel and
energy usage from using this retail e-learning solution have been significant.
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The office environment Working with suppliers
Buildings account for almost half of the UK’s carbon emissions. According to the Companies, however small, all have the ability to make a difference through the way
Building Design Partnership, almost 70 million square metres of office space they purchase.
in the UK are unnecessarily lit. That’s the equivalent of 8,750 football pitches,
representing a cost of £200-£300 million a year. Office supplies
F or office supplies, you can reduce your company’s environmental footprint by
A Forum for the Future research report for BT found that energy used to power
sourcing locally and in bulk. This will cut down or reduce your transport costs and
heating, lighting and IT accounts for a greater proportion of each worker’s total
your company’s impact on climate change from transport-related carbon emissions.
energy use than transport.
Many local governments run schemes encouraging local businesses to source locally
The UK Government wants new building projects to use a minimum of 10 per cent made products.
of recycled building materials. The aim of this is to reduce unnecessary waste and
harmful emissions in construction processes, and encourage more creative re-use Green suppliers
of traditional ‘waste’ products. C hanging to green energy to power your office and operations is an easy way to make
a difference. It will boost your green credentials with customers, employees and the
community. Choosing the right green energy deal could also save you money, as well
Energy saving in the office – did you know? as reduce your company’s carbon emissions.
1) Lighting an office overnight wastes enough energy to heat
water for 1000 cups of tea. T’s electricity supply contract provides nearly all of the company’s UK electricity from
B
renewable sources and combined heat and power plants. In the last financial year,
2) A photocopier left on overnight uses enough energy to BT’s use of renewable energy cut carbon dioxide emissions by approximately 627,000
produce over 1500 copies. tonnes. BT is a big business, but its experience can be repeated by companies of all sizes.
3) Leaving a PC monitor on all night wastes enough energy to Renewable energy is more widely available and more cost-effective than ever before.
microwave six dinners. Have a look at the back of this guide for some useful websites related to this subject.
4) A typical window left open overnight in winter will waste Green purchasing
enough energy to drive a small car over 35 miles. T he biggest impact small and medium-sized businesses have on the environment
5) Switching off non-essential equipment in an office overnight is through their supply chains and the environmental performance of their office
saves enough energy to run a small car for 100 miles. equipment.
6) A compressed air leak the size of a match head wastes enough • Why not include environmental requirements in your contract documents?
energy in a working day to toast 444 slices of bread. • Also ask your suppliers for the most environmentally-friendly products with
(Source: The Carbon Trust) minimal packaging. This will encourage your suppliers to reconsider their practices
• Similarly, you could consider adopting a policy that says all replacement products
or services should have a lower environmental impact than their predecessors.
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PART 5
Making it a reality
Global warming is one of the biggest issues facing the world today. The good news
is that scientists and politicians agree that if we all work together, we can avoid some Shut down computers and other electrical kit at the end of the day
of the worst effects. Small and medium-sized businesses in the UK have an integral
Leaving a PC monitor on all night wastes enough energy to microwave six dinners.2
role to play in this challenge.
Why not think about taking one or more of these easy steps? After all, small steps Making an impact: If UK small businesses forget to switch off even one
– when taken by a large number of individuals – make a big difference. PC monitor at night, they could be collectively wasting enough energy to
With 4.5 million small businesses in the UK the collective impact could be incredible. microwave nearly 26 million dinners. That’s enough energy for every person
in London to microwave at least two dinners each.
1. Source: Figures are based on a survey carried out examining BT’s own use of conferencing: And remember, being environmentally responsible and helping your business
Conferencing at BT – results of a survey on its economic, environmental and social impacts,
Professor Peter James, University of Bradford and SustainIT, April 2007. to succeed can go hand in hand. What’s good for the environment can be good
2. S ource: The Carbon Trust. for your business too.
3. Source: The Environment Agency.
To register your personal commitment to the environment go to:
www.btplc.com/ClimateChange/Takeaction/LivingLightly
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PART 6
Useful websites
30 31
Offices worldwide
The services described in this publication are subject to availability
and may be modified from time to time. Services and equipment
are provided subject to British Telecommunications plc’s respective
standard conditions of contract. Nothing in this publication forms
any part of any contract.
PHME 53424