Professional Documents
Culture Documents
Rev.0.3
© 2003,2004 Construction Computer Software
All rights reserved.
Contents
Conventions used in this manual.....................................................................................................................1
1. Downloading from the Internet ..................................................................................................................3
2. Starting up .....................................................................................................................................................5
2.1 Starting CCS ...........................................................................................................................................5
2.2 Companies & Jobs ..................................................................................................................................5
2.3 System Registration ................................................................................................................................6
3. CCS User Interface .......................................................................................................................................7
3.1 The Title bar, Menu bar and System Toolbar.........................................................................................7
3.2 Function keys ..........................................................................................................................................7
3.3 Toolbars...................................................................................................................................................8
3.5 The Main Menu.......................................................................................................................................9
3.6 Customising the System........................................................................................................................10
3.7 Keystrokes, Icons and Mouse Functions ..............................................................................................12
4. Entering the Bill of Quantities ...................................................................................................................17
4.1 Masters ..................................................................................................................................................18
4.2 The OpCode ..........................................................................................................................................19
4.3 Trade Definitions ..................................................................................................................................20
5. Pricing the Bill Items ..................................................................................................................................23
5.1 Resource Type Definitions ...................................................................................................................23
6. Pricing using Worksheets...........................................................................................................................27
6.1 Complex Resources ..............................................................................................................................31
7. Worksheet Tools and Shortcuts.................................................................................................................37
7.1 Applied Factors .....................................................................................................................................37
7.2 Local Variables .....................................................................................................................................38
7.3 Comments .............................................................................................................................................38
8. Subcontract Adjudicator............................................................................................................................39
9. Trade Totals Display...................................................................................................................................45
9.1 Resource Analysis.................................................................................................................................46
10. Mark Up .....................................................................................................................................................49
10.1 Reporting.............................................................................................................................................52
11. Pricing Practical........................................................................................................................................53
12. Masters .......................................................................................................................................................55
12.1 Trade Definitions ................................................................................................................................56
12.2 Copy Bill Items from the Master ........................................................................................................56
12.2 Copy Bill Items from the Master ........................................................................................................57
12.3 Copying Worksheets from the Master ................................................................................................61
12.4 Auto-Pricing ........................................................................................................................................63
13. Post Tender Control..................................................................................................................................65
13.1 Selling Rate .........................................................................................................................................65
14. Value Engineering or Re-modelling ........................................................................................................67
15. Summarising Resources into Group and Class Codes ..........................................................................69
15.1 Class and Group Code Audit Reports.................................................................................................74
16. Controlling Labour and Plant using Task Codes ..................................................................................75
17. Valuations ..................................................................................................................................................85
18. Allowable and Cost Reconciliation..........................................................................................................89
19. Subcontract Liability ..............................................................................................................................101
20. Forecasting the Candy BOQ using SitePlan ........................................................................................105
Special Items ..................................................................................................................................................115
Course Evaluation .........................................................................................................................................121
Conventions used
in this manual
Certain conventions are used in this manual and these need some explanation.
For the greatest productivity of experienced users, the CCS system uses two user interface methods, which
are not common to other Windows applications: menus and function keys.
Menus
Menus are similar in concept to the Windows menus in that drilling deeper into the menu structure takes you
closer to your destination, but unlike Windows menus, pressing the Escape key takes you back to your last
menu, rather than the top of the menu tree.
Candy makes extensive use of hierarchical menus. The Main Menu is the highest-level menu and all
applications and functions can be reached from it. The menu structure is also available in a pop up Windows
menu format by clicking on the CCS logo at the left of the status bar.
In this manual a menu path will be shown like this:
Candy System Æ Estimating Menu Æ Bill of Quantities
indicating that from the Main Menu you should click or enter on the Candy System item, then the
Estimating Menu item in the following menu and Bill of Quantities in the next.
Function keys
Horizontally along the base of the CCS desktop are 12 buttons, which represent the function keys F1 to F12
at the top of the keyboard. The function key definitions change according to the task.
In this manual, when you are required to press a function key the typeface of the key will be shown like this:
Import Codes x Class Codes .
The x indicates that the first function key will bring up a second set of function keys
The Function keys may also be clicked with the mouse pointer.
Escape key
The Escape key Esc is shown as a left pointing arrow to the left of F1. The function of this key is to always
take you back to the menu or document that you came from.
The arrow may be clicked with the mouse pointer.
Windows text
When a control, which resides in a Windows dialog, is referred to, the text will be written like this:
Select Gross amount
Document text
When the manual refers to text in a CCS document it will be written like this:
00 Bill of Quantities
1
1.
Downloading from
the Internet
The latest version of the CCS System may be downloaded from the Internet. The files may be used for a
new CCS installation or to update an existing system. The files are small enough to be copied onto floppy
disks and installed onto any computer.
2. Load an Internet Web browser and search for the CCS web page.
In the browser’s Address/Location text box, type http://www.ccssa.com
3
Downloading from the Internet
The downloading of the files can happen concurrently, you need not wait for one to finish to start the next
download. It takes about six minutes to download each file depending on the connection speed to the
Internet. It may be quicker to download the files at non-peak times such as late at night or early morning.
4
2.
Starting up
2.1 Starting CCS
Start the System from the Windows Desktop
by double clicking on the CCS shortcut.
Complete the User Login with your User
Name, Initials and Company name.
5
Starting up
CCS will allow prospective clients a free trial period to assess the software.
Please contact the nearest CCS office:
South Africa: +27 (11) 455-1342
United Kingdom: +44 (1202) 58-2653
Portugal: +351 (91) 724-1305
Australia: +61 (7) 5545-1857
Dubai: 800 027 0101 (local time 10h00 – 19h00)
Singapore 800 2700 007 (local time 14h00 – 23h00)
Once the CCS System has been registered, the main menu will be displayed.
6
3.
CCS User Interface
3.1 The Title bar, Menu bar and System Toolbar
At the top of the CCS
Desktop, the blue Title Bar
tells you in which
Company and Job you are
currently working.
Horizontally along the base of the screen are 12 buttons, which represent the function keys on the keyboard
(F1-F12).
In this manual, when you are required to press a function key the typeface of the key will be shown like this
The function keys are the principle user interface with the various documents and selectors that are used in
the system, and they are always displayed on the CCS desktop. The appearance of the keys may be
customised in System Settings dialog. The functions can be clicked with the mouse on the screen button or
by pressing the relevant function key on the keyboard. Function keys will change according to the
application being carried out in CCS.
Use the “Back” button or the Escape key to go to a previous menu and to display the Company & Job
Manager.
7
Desktop Layout and Fundamentals
3.3 Toolbars
Below the function keys are the application toolbars.
Candy toolbar
This toolbar is fixed, displayed in the second
panel of the status bar and contains icons that
apply to the Candy System.
SitePlan toolbar
This toolbar is fixed, displayed in the third panel of the
status bar and contains icons that apply to the SitePlan
Planning System.
8
Desktop Layout and Fundamentals
Candy System Deals with the Bill of Quantities, Estimating, Valuations, Subcontractors etc
SitePlan The planning system, which is a very powerful, yet easy to use, critical path
networking tool.
Project Cashflow Can be used to create a financial model for the project.
5th Base The CCS spreadsheet modules, which contain spreadsheet, word processing
and some database features.
Utilities Menu Contains various utilities to do with the system in general
9
Desktop Layout and Fundamentals
Tools Tab
For this course please ensure the
Company & Job Titlebar and the
Arrowbar Attached options have
been selected.
Header options – changes the display
of the title bar, menu bar and the
system button toolbar. The system
toolbar may be customised by using
Customise Toolbar.
Fonts Tab
Change the font, style and size for
various areas of the system here. You
may find that your view is limited in
a document, for example the Bill of
Quantities, and may need to adjust
your font later.
10
Desktop Layout and Fundamentals
Colours Tab
Colours are selected for different
cursors, input fields and types of
documents for identification and
recognition.
There are three types of documents:
Active, Inactive and Alternate. Each
may have its own text colour and
background colour set by using the
Text or Background buttons.
Directories Tab
This sheet holds various folder paths
used by CCS. The paths may be
entered manually or located by using
the Browse button.
Common backups – the path to the
folder used for Common backups
and Multi-User data.
Network archives – the network path
to the folder used for each user's
Archive backup.
Candy network master – the Candy
Master Jobs folder path.
Microsoft Excel – the path pointing to
Excel for exporting CCS data directly
to Excel.
11
Desktop Layout and Fundamentals
Simple Keystrokes
A full list of major editing keys can be displayed by clicking the “keys” icon.
12
Desktop Layout and Fundamentals
Toolbar Icons
The toolbar can be customised by right clicking in an
open area on the toolbar. Buttons can be selected and
unselected, store the selected buttons using the green
tick. A list of available icons follows.
13
Desktop Layout and Fundamentals
Mouse Functions
Note that this table assumes that the mouse buttons are configured for a right-handed user.
Simple Keystrokes
This is a list of the major Editing and Cursor Movement Keystrokes, with a brief explanation of the
function, and the equivalent Icon if applicable.
14
Desktop Layout and Fundamentals
Combination Keystrokes
A combination keystroke involves holding down the Ctrl, Alt or Shift key and using another key at the
same time. These keystrokes will generally perform the same function if used anywhere in the System.
15
4.
Entering the
Bill of Quantities
In this section we will enter the following two bill pages into the Candy System
Page One
Page Two
17
Entering the Bill of Quantities
4.1 Masters
When creating a new job, the Candy
System will require the user to select a
Master Job. A master in Candy is simply
another job from which bill items,
resources, definitions and other
information may be copied into the current
job. Any job may be used as the master for
any other job. Typically, an Estimator will
create a library job, which will be the
source of standard information for use in
other jobs. The effective use of masters can
have a major impact on the speed of both
input and pricing of an estimate. For
pricing the “Waste Water Treatment
Plant”, we currently have no master and all
items will be entered and priced from first
principles. The information entered in the
“Waste Water Treatment Plant” may subsequently be used as a master when pricing future jobs.
Enter the Bill of Quantities from the Main Menu with:Candy System Æ Estimating Menu Æ Bill of
Quantities. Select No master and click OK.
18
Entering the Bill of Quantities
19
Entering the Bill of Quantities
Click on the bill of quantities in the background and enter the first heading on page one by inputting a *E in
the OpCode column and hit Enter. The system generates the balance of the code. A system-generated code is
indicated by an exclamation mark (!).
20
Entering the Bill of Quantities
The system generates the description Page 1/Item which can be overtyped with the full bill description.
Enter a level 1 in the quantity column. The level number is used to generate summary pages when printing
reports.
Input the first bill item on page one by inputting an E in the OpCode column and hit enter, the system
generates the balance of the code. Enter each of the bill items on page one.
21
Entering the Bill of Quantities
Input each bill item on page two by entering an M in the OpCode column and pressing the Enter key. The
system generates the balance of the code and description which can be over typed with the client’s
description.
<Shift> Next page displays the previous page.
Multi-page displays the page number on the left column with no page breaks.
Single page displays the bill in single page layout.
The “Back arrow” will move back through the menus to the Main Menu, Job and Company selectors. Once
you have tried these function keys, return to the bill page by selecting Candy System Æ Estimating Menu
Æ Bill of Quantities
then 00 Bill of Quantities and go to page 2 using Next page .
22
5.
Pricing the Bill Items
In this section, the bill is priced by simply plugging a nett rate for each item, splitting this rate into resource
types such as Labour, Plant and Material and then finally building up rates using resources. Sub-contract
pricing is also covered. Before creating resources or a split rate, the resource types must be defined.
Place the Attributes below the Unit column using the arrow and click to store the layout.
23
Pricing the Bill Items
Note the resource split rate columns are displayed for each bill item.
Price Item A by entering 10.00 in the nett rate column and then press enter.
Note that a P is displayed in the Attributes or Mode column indicating that the rate has been plugged in the
nett rate column.
24
Pricing the Bill Items
Price Item B by entering 2.00 in the Labour split rate column and 8.00 in the Plant split rate column and
press enter or move off the line.
Note that the Nett rate is the addition of the Split rates. Pricing using Plug and Split rates only generates
financial information for the job, if the price of the excavator increases the user will have to calculate the
new rates manually and enter the adjustment for each bill item.
25
6.
Pricing using
Worksheets
The following items will be priced from first principles using resources.
To create a resource click on the
“dumper” icon to display the resource list.
Enter a new resource as shown here. We
will now price the bill item 1/C using a
worksheet.
Click on the “Bill” icon to return to the bill
page.
Now with the cursor on Item C, press Worksheet
27
Pricing the Bill Items
The worksheet must be stored using the Store W/S function key.
Note that the nett rate of 31.50 per m3 is displayed in the nett rate column and the 31.50 is displayed in the
Labour split rate column because the unskilled lab all in resource was resource type L for Labour on the
resource list.
28
Pricing the Bill Items
Click the “Dumper” toolbar icon to display the resource list and place the bill page, worksheet and resource
list in the positions displayed above using the buttons at the top right of each document .
Once you have placed a document in the required position, right-click with the mouse, select position
document and anchor document. This will ensure the document will always appear in the same position and
size.
Alternatively, set the position of the documents using the “anchor” icon on the system toolbar (un-hide it by
right clicking on the toolbar).
Click on the resource 200 Unskilled lab all in, hold the left mouse button down and drag the
resource from the resource list and drop it on the worksheet.
Now drag the 210 Gang Boss from the resource list onto the
worksheet. The system will provide a warning that you have
exited the worksheet without storing. Select Switch off
message for this session and then Continue.
29
Pricing the Bill Items
On the last line of the worksheet place the equals sign against the left margin and press enter, the 54.00 total
is displayed on the right side of the worksheet. Remember to store the worksheet using Store w/s .
30
Pricing the Bill Items
31
Pricing the Bill Items
Remember to use the Store w/s function key or the worksheet will be lost.
The final rate of 54.00 is
displayed.
Return to the bill of quantities by clicking the “Bill” icon. Now price page 1 item E / OpCode E!0006 and
page 1 item F /OpCode E!0007 using this team.
Place the cursor on item E /OpCode E!0006 and press the Worksheet function key.
Drag and drop the Hand Excavation team from the resource list onto the worksheet. Note the Hand
Excavation team’s rate is per m3, the same as the bill item, so there is no need to input the hours per day or
production of the team as this step was completed on the complex resource’s worksheet.
32
Pricing the Bill Items
Items G / OpCode E!0008 and H / OpCode E!0009 are going to be priced using an Excavator. Now build up
a complex resource rate for an Excavator including the diesel, we will then use the complex all in Excavator
rate to price the bill items.
33
Pricing the Bill Items
With the cursor on the 310 Excavator (Wet) resource press Worksheet . Drag and drop the relevant
resources onto the worksheet, enter the hours per day and diesel consumption as shown.
34
Pricing the Bill Items
Return to the Bill of quantities and enter the worksheet for item G / OpCode E!0008, drag the excavator and
labourers onto the worksheet, enter the production and team sizes as shown below. Remember to store the
worksheet.
Item H / OpCode E!0009 is similar to item G / OpCode E!0008, we can copy the OpCode worksheet from
Item G / OpCode E!0008 into item H / E!0009 and amend the worksheet to suite the new item.
35
Pricing the Bill Items
Adjust the production to 400m3/day to compensate for the deeper excavation and then store the worksheet.
All items on page one should be priced with the rates below.
36
7.
Worksheet Tools
and Shortcuts
Page one item H / OpCode E!0009 will be used to demonstrate the various worksheet tools. With the cursor
on item H / OpCode E!0009, press Worksheet .
Note that many lines of the worksheet share a common production of 400m3/day, rather than entering the
production on each
line of the
worksheet, we can
introduce an applied
factor.
7.1 Applied
Factors
Place the cursor on
the top line of the
worksheet and insert
a line by pressing
Ctrl-Insert. Now
introduce a # sign
(shift “3”), delete the
production from the
following lines and then enter /400m3/day against the left side of the worksheet after the equal sign.
Now press Enter.
The words APPLIED
FACTOR appear,
note the result of 6.54
is the same as
entering /400m3/day
on each line of the
worksheet.
37
Worksheet Tools and Shortcuts
7.3 Comments
Worksheets can be
documented by
leaving one blank
space on the left of
the worksheet
followed by the
relevant comment.
Add +15% to the
applied factor line
and then enter a
comment 15% for
over break.
Store the worksheet and use Next page to display page 2 of the bill of quantities.
38
8.
Subcontract Adjudicator
The Metalwork items on page 2 will be subcontracted. The Subcontract adjudicator will be used to
adjudicate and select the most competitive subcontractor.
39
Subcontract Adjudicator
Enter the three Sub Contractor’s rates displayed above. Note that AR Metalfix has not priced or included
item 2/E, so leave the rate as blank. A zero rate would indicate the item has been included. Smith
Metalworks has given a 5% discount, therefore a factor of 0.95 is entered in the factor field above the
subcontractor’s name. Note that Smith Metalworks’ rates are not discounted; the amounts are discounted.
Try using Ctrl-E to change the cursor direction; this
facility is available throughout CCS.
40
Subcontract Adjudicator
41
Subcontract Adjudicator
In order to transfer the rates from the subcontract adjudicator to the bill item worksheets we require a simple
resource with a rate of one, as we have never created a metalwork subcontract resource we will create one
during the transfer process. We can add the subcontract rates to the worksheet using Amend or we can
overwrite the worksheet rates with the subcontract rates. Use the Help button to explore the available
options. Enter resource code 900 in the resource code field, select Amend and click the OK button..
Select resource
type S in the
type/level field
and enter a
description and
unit. Creating
the resource
during the
transfer saves the user having to create the resource in the resource list before transferring the rates to the
bill.
Confirm the transfer of the rates to the Bill Nett rates.
42
Subcontract Adjudicator
Enter the worksheet for item 2/A Opcode M!0012 and note resource code 900 is displayed with the relevant
sub contract rate from Smith Metalworks.
43
Subcontract Adjudicator
Store & track can be used to scroll through the Metalwork worksheets.
44
9.
Trade Totals Display
The job total by trade can
be displayed by clicking
the “Trade Totals” icon
and select the Nett rates.
45
Trade Total Display
46
Trade Total Display
47
10.
Mark Up
The Mark up and Gross rate columns can be added to the bill.
Select
Candy System Æ Estimating Menu
Æ Bill of Quantities
and enter a new 2 digit code and description, i.e.
06 NETT + APPLIED MARK UP = GROSS.
49
Mark Up
Select Mark up All Trades and enter a 10% mark up for all trades and choose Yes for preserving all flagged
trades.
Candy System Æ Estimating Menu Æ Finalisation menu Æ Markup menu Æ Mark up All Trades
Return to the Bill and adjust the mark up for item 1/A to 20% mark up.
50
Mark Up
Now do a Trade Totals display based on the Gross rate using the “Trade Totals” icon.
The Gross amount is displayed with the Nett split amounts for Labour, Plant, etc. Scrolling to the right hand
side will display the mark up amount.
51
Mark Up
10.1 Reporting
All the information can be printed. Try printing the following reports and select the various options to see
the available reporting formats. From the main menu follow the menu path to the Reports Menu.
Candy System Æ Estimating Menu Æ Reports Menu
and then…
Æ Bill of Quantities Bill of Quantities
Æ Worksheets Worksheets in Bill Order
Æ Resource analysis Bill Resource Analysis
Æ Value analysis Value Analysis
Æ OpCode Pricing Check Housekeeping Reports Menu
52
11.
Pricing Practical
Enter the following concrete items on page 3 of the bill and price the items from first principles.
Enter resources 510, 520 and 230 and price the complex resource 230 Concrete Gang (1G+6L)
CCS recognises the word “waste” on a worksheet as long as there are no spaces between the +5%waste. The
system will generate a wastage report.
53
Pricing Practical
54
12.
Masters
Any previous job in Candy can be a Master job from which bill descriptions, worksheets and resources can
be copied. Typically, an Estimator will create a library job, which will be the source of standard information
for use in other jobs. The effective use of masters can have a major impact on the speed of both input and
pricing of an estimate.
We will now create a new job called “New City Industrial Development.”
We will then copy information from “Waste Water Treatment Works” (The Master) into “New City
Industrial Development” (The Job).
Return to the Company & job
Manager and create a new job
in Candy called “New City
Industrial Development.”
Choose
Candy System Æ Estimating Menu Æ Bill of Quantities
and then 00 Bill of Quantities
Note the master job name is displayed above
the Candy toolbar.
If a master is selected when creating a job, certain standard information is automatically copied from the
master to the job. The Trades and Resource types are copied from the master, these typically do not change
from job to job.
55
Masters
56
Masters
Try arranging your screen as displayed below using . Ensure the bill page is in single page
layout by pressing Single page . Remember to anchor each document so they appear in the same position
and size next time you select the documents.
57
Masters
Click on OpCode E!0003, hold the left mouse button down and drag the OpCode from the Master OpCode
list onto the job bill page, release the left mouse button to drop the OpCode onto the bill page.
58
Masters
The OpCode now appears on the bill page highlighted with colour to indicate the OpCode has been copied
from the master. Note the item, although priced in the master, appears in the job unpriced.
59
Masters
Try selecting OpCodes E!0006, E!0007 and E!0009 using Ctrl-Click, release the Ctrl key and then hold the
left mouse button down on a highlighted area and drag the items onto the bill page. Release the left mouse
button to drop the items. A range of items can be copied using Shift-click rather than Ctrl-Click.
If you have mastered the above exercise, your bill page should contain the following OpCodes.
The item’s numbers can be amended to suite the Client’s bill; alternatively, we can use
More keys x Item renumber . This re-numbers the items as per the job default. The job default settings are
accessed using the using the “Pen-knife” icon.
60
Masters
Notice that only the bill description and unit are copied, the worksheet is copied using another facility
ensuring the Estimator has full control during the pricing process.
Select Master, the user can now scroll through and copy
the worksheets from the master into the job. Select OpCode
E!0004 and click OK.
61
Masters
Now double click on Nett rate for Page 1 / Item C or OpCode E!0006 to display the worksheet and drag the
master OpCode E!0006 into the job’s OpCode Worksheet E!0006. Note dragging from the Master OpCode
Scroller into the worksheet copies the worksheet and not the Bill Item description and Unit. Store the
worksheet.
62
Masters
The job’s resource list can be displayed by clicking the “Dumper” icon. Notice that copying worksheets
from the master automatically updates the jobs resource list with the relevant resources.
The master resource list can be displayed by clicking “<shift>-Dumper” icon. Resources can be dragged
from the master into the job while pricing.
12.4 Auto-Pricing
The remainder of the Bill items can be
priced by Auto-pricing. This facility
copies the worksheets from the master for
items that have not been priced in the job.
Auto pricing will only occur if the items
in the job are not priced and the un-
priced OpCodes in the job match with
priced OpCodes in the master.
Candy System Æ Estimating Menu Æ
Pricing Menu Æ Auto-pricing
Selecting OK will assume select All
trades.
The next dialogue will provide an option
to print a list of those items that have
been auto priced, select No.
Return to the bill and note all the items are now priced.
63
13.
Post Tender Control
Return to the job selector using the back arrow or the Esc key and select the Waste Water Treatment Plant
job.
65
Masters
Note the selling rate column on the right side of the document. Having priced a job and applied mark up,
Selling Rates can be established by copying the Gross Rates.
Double-click in the Selling Rate column.
The asterisks (*) against each rate indicate that the rates have been locked. Rates can be adjusted using
More keys x Lock sell rate .
<SHIFT> Lock sell rate provides the option to unlock or lock all selling rates.
66
14.
Value Engineering
or Re-modelling
The site team can now re-visit each of the worksheets and adjust the productions to what they believe will be
achieved on site. Alternatively, they may not even use the resources the estimator originally envisaged using
and must therefore adjust the worksheets to reflect how they intend on completing the job. They may obtain
cheaper resource and sub contract rates. Let’s assume the site team will purchase diesel for 2.50 / Litre
instead of 3.00 / Litre.
Display the resource list
with the “Dumper” icon
and adjust the rate
accordingly.
Note that the Diesel
allowable decreases from
1476 to 1230 representing
a buying saving of 246.
Original Nett Amount – New Nett Amount = (277,176.80 – 276,931.00) = 246.00 Saving
Original Material Nett Amount – New Material Nett Amount = (109,940.00 – 109,695.00) = 246.00 Saving
Now return to page one of the Bill.
67
Value Engineering or Re-modelling
Notice that the Nett and Gross rates for OpCodes E!0008 and E!0009 have reduced as these items use the
cheaper diesel in their make-up. Notice the Selling rate has remained fixed and the calculated mark has
increased in relation to the Selling.
68
15.
Summarising Resources into
Group and Class Codes
The estimator would require the total amount of money that is going to be spent with a particular supplier in
order to negotiate the best possible bulk discount. We must therefore group the resources into their supplier
codes in order to print out the value to be spent with each supplier. We use the Group Code to summarise
the resources into the supplier codes.
Similarly, the Quantity Surveyor is going to require the total amount of money that is going to be spent
against each accounting code in order to reconcile the budget to date back to the cost being generated from
the accounting system.
We use the Class Code to summarise the resources into the Cost codes.
The resource group and class code must be displayed in order to
allocate the codes to the resources.
Candy System Æ Estimating Menu Æ Resources
and with the cursor on the layout
00 RESOURCE LIST
press Alter Layout .
Add the Resource Group Code and Resource Class Code using
and then store the layout
with .
69
Summarising Resources into Group and Class Codes
The Group and Class codes must be defined before allocating them on the resource list.
Click the “Balls” icon to enter the definitions menu and enter the following Group and Class Code
Definitions.
Now return to the resource list and allocate the Group and Class codes to the various resources. Group and
Class codes should only be applied to Simple resources, those resources that are bought and are defined with
a letter in the resource type column. i.e. M for Material, P for Plant. Applying a class code to a complex
resource such as 310 Cat 215 Excavator (Wet) would be incorrect as the cost would be captured against cost
codes 360 and 401 representing the cost codes for the plant and diesel respectively.
70
Summarising Resources into Group and Class Codes
71
Summarising Resources into Group and Class Codes
72
Summarising Resources into Group and Class Codes
Note that all the simple resources should have a Class Code allocated. A resource cannot be purchased
without a cost code and likewise there must be a budget available in the cost code in order to spend against
the cost code. It is impossible to allocate Class Codes to Split and Plug rates, therefore Split and Plug rates
are considered bad practice. There is no Undefined Class Codes, therefore all Simple resources; those
resources that are bought have a Class (or cost) code allocated.
Note that the Plug and Split rate totals are printed separately. We do not know to which Class or
combination of Class codes to allocate the Plug and Split amounts, hence Plug and Split rates are
undesirable when implementing proper cost control.
73
Summarising Resources into Group and Class Codes
74
16.
Controlling Labour and Plant
using Task Codes
The Class Code provides resource-based control for managing fixed resources such as Materials. The Class
Code will provide limited control to productive resources such as Plant and Labour but is not ideal. The
engineering site staff will require the Labour and Plant allowable in more detail typically the allowable per
Task completed on site.
CCS provides a simple method of summarising the Bill items into Tasks. The allowable for each bill item is
broken down into the various Resource Types, so we immediately have the Labour and Plant allowable for
each Task, the exact information required to control the productive resources.
The Task Code is used to implement Functional Control on the Job. The Task Code summarises bill items
into categories of Function or Activity. The key is to summarise items with similar production, e.g. bulk
earthworks items would be summarised separately to hand excavation. We would use machines for bulk
earthworks and labour for hand excavation. By summarising items with like production we are summarising
items with like resources and therefore like cost sensitivity. If our machine is not being used effectively, it is
costing a lot more than if our labour is not being productive. We would have different controls on our plant
versus our labour.
The Task Codes must be defined before allocating them to the Bill items. Click the “Balls” to enter the
definitions menu and enter the following Task Code Definitions.
Task Codes may be summarised into Task
Code headings. The level column represents
the heading level from level 9 to level 1.
Therefore, the reinforcing Tasks of Mesh and
High Tensile Bars may be summarised into
the level 2 heading Reinforcing. Note the m2
quantity of mesh must be factorised by 0.004
to calculate the Tonnes of reinforcing. The
reinforcing Heading is further summarised
into the level 1 heading Concrete, Formwork
and Reinforcing.
The Task Code accumulates the amount of
Money and Quantity, therefore each Task
Code must have a unit.
75
Controlling Labour and Plant using Task Codes
Place the cursor on the new entry and press Enter, then Alter
Layout .
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Controlling Labour and Plant using Task Codes
The Task Code accumulates the amount of Money and Quantity, the Task Factor column is used to
determine the quantity that will be added together for each Task code. If the unit of the Bill item is the same
as the Task code then a factor of one is used.
There may be instances where the unit of measure of the bill item may be different to the unit of measure of
the Task Code. For example, we may have a bill item measured in linear metres of formwork, yet the bill
item has a Task Code with a unit of measurement of m2 so we apply a Task factor to factorise the Lm to m2.
By using a Task factor of 0.00, the money will be included but not the quantity, for example we may wish
to add the cost of wood float finish to Task Code Concrete in Ground Slabs but we only require the quantity
of the Concrete in Ground Slabs and not the quantity of the wood float finish. Allocate Task codes and
factors to each of the bill items.
77
Controlling Labour and Plant using Task Codes
An OpCode may only have one Task Code; if an OpCode is used in many places within the bill document it
will have the same Task code in each place.
In order to calculate the Task Code summary no Plug rate items may exist in the job. Page 1 / Item A Clear
Site was priced using a Plug rate, so we must convert the plug rate to at least a Split rate.
Click on the “Bill” icon to return to the pricing layout of the bill of quantities, Enter 10.00 in the Plant
resource Type column for Page 1/Item A to convert the pricing of this item from a Plug rate to a split rate.
78
Controlling Labour and Plant using Task Codes
Note that the Total Quantity, Amount and derived rate is calculated for each Task Code. When finalising a
tender if the derived rate is much lower or higher compared to previous tenders then the relevant items can
be investigated for possible errors in the pricing worksheets.
The total allowable for the Labour is calculated for each Task Code, i.e. The Labour allowable for placing
concrete in Foundations is 2948.00. Once progress quantities have been entered for each bill item, the total
Labour allowable amount for each Task code is calculated and should be reconciled back to the total Labour
cost for each Task Code.
Clicking the Split rates or Split amounts toggles between displaying split rates and split amounts for each
of the Task Codes.
79
Controlling Labour and Plant using Task Codes
Note the derived Labour rate to place 1m3 of Concrete in Foundations is 14.74 per m3, if the concrete team
on site has poured 10m3 then you should not have spent more than 10x14.74 = 147.40 on the Labour team.
The site clerk will allocate the Labour team’s cost to the relevant Task Codes which should be reconciled to
the Labour allowable based on the work that has been completed on site.
A similar approach should be followed to control Plant.
Totals for Task code headings may be displayed by placing the cursor on the heading and pressing Ctrl–Up
and Down Arrow
The Task Code reports are printed by selecting
Candy System Æ Estimating Menu Æ Reports Menu Æ Project Codes Menu Project Codes report
80
Controlling Labour and Plant using Task Codes
The bill items are printed in Task Code order with a total for each Task Code.
81
Controlling Labour and Plant using Task Codes
Try printing the total quantity for each Task code by selecting
Candy System Æ Estimating Menu Æ Reports Menu Æ Project Codes MenuÆProject Codes Quantity
Summary
Select Task Code as the
Primary code and None as
the Secondary code and
click OK.
A complete resource analysis for each Task Code may be printed with totals for each Class Code per Task
Code.
82
Controlling Labour and Plant using Task Codes
The full resource analysis is printed for each Task Code. The resources are also summarised into their
relevant Class codes.
Each of the above reports can be printed based on the progress quantities, i.e. the allowable per Task code to
date to compare to the actual costs incurred to date.
83
Controlling Labour and Plant using Task Codes
84
17.
Valuations
The only difference between Estimating and Valuations is the Quantity columns that the User can select
when altering the bill layout. When printing reports from the valuation menu the user must specify on which
quantity the report must be based.
There are three primary progress or measurement quantities available in the system.
Actual Quantity This quantity is used to record how much work has Actually been done against bill
items. Think of it as an Internal quantity.
Claimed Quantity This quantity is used to record how much you are Claiming in an application for
payment. Think of it as an External quantity.
Paid Quantity This quantity is used to record how much the client has Paid you.
There are two additional quantities, the Billed Quantity and the Final Quantity.
Select Candy System Æ Valuations Menu Æ Valuation Bill
Enter a new 2-digit code
04 BILL ACTUAL CLAIMED PAID FINAL
and Enter, and then Alter Layout and unselect the previous quantities on the right and select the following
columns.
The last two selected columns are Current Actual Quantity as a percentage of Billed and Current Actual
Quantity as a Percentage of Final.
Store the
document with
the .
85
Valuations
Now select
04 BILL ACTUAL CLAIMED PAID FINAL
The Billed quantity will normally be used for the first Final Value projection and as a starting point can be
copied to the Final quantity column. This should be done at the start of a new job.
Candy System Æ Valuations Menu Æ Housekeeping Menu Æ Transfer Qty to Final Qty
Select the Billed Quantity and select Yes to confirm the transfer.
The final quantity can be adjusted to suit the new final without affecting the billed quantity. Increase the
final quantity for item A and B.
Enter the progress quantities as displayed below. Entering the Actual quantity automatically updates the
claimed and paid quantity columns. The claimed quantity can be updated to reflect over claims.
86
Valuations
Note the percentages are updated as the quantities are entered, alternatively the percentages could be
entered which would then generate the quantities.
Press Next page and enter 20% complete for each of the metalwork items.
The Claimed quantity can now be updated to represent the quantity that is going to be claimed from the
client as follows.
87
Valuations
Valuation Resource Analysis. Note that the class code summary, which is the budget to date for each cost
code; this must be reconciled to the accounting systems cost to date for each of the cost codes.
Try a Valuation Trade Total Display selecting <Shift> , select Actual Quantity and Nett.
Progress to next valuation by
Candy System Æ Valuations Menu Æ Valuation Set Up Menu Æ Set Up Next Valuation
88
18.
Allowable and
Cost Reconciliation
While the CCS System is not a costing and accounting system as such, there are various facilities in the
system which can be used to assist the post tender user in preparing Project Operating Statements, Cost /
Value Comparisons.
Print the Allowable to Date for each Class Code - Valuation Resource Analysis
Candy System Æ Valuations Menu Æ Reports Menu Æ Resource Analysis Menu
Æ Valuation Resource Analysis
Select Summary by Class Code
89
Allowable and Cost Reconciliation
The total allowable to date is 127957.26 and the allowable to date for class code 503 Readymix concrete is
75925.50.
These figures must be reconciled back to the delivered cost to date. The allowable Cost Reconciliation can
be completed in Candy using the Cost Reconciliation facility.
90
Allowable and Cost Reconciliation
We will use a CCS standard template document to reconcile the allowable and cost.
Candy System Æ Valuations menu Æ Cost Reconciliation Æ Template documents
Templates are global documents that are
available in any CCS job. The user should
move the relevant template document to the
job’s Cost Reconciliation documents area.
When the job is backed up, CCS only backs up
the job’s CostRec documents and not the
template documents.
91
Allowable and Cost Reconciliation
The Cost in column 3 can be entered manually, imported from an external Site Costing system or imported
from the CCS Materials received. We are going to import the costs from the CCS Materials Received
System.
92
Allowable and Cost Reconciliation
From the main menu choose Materials Received Æ Global Definitions Æ Cost Codes
93
Allowable and Cost Reconciliation
Confirm adding these entries to the master list by choosing Yes on both warning messages.
94
Allowable and Cost Reconciliation
Entries can be completed on the materials form or the materials list. Enter the next concrete delivery as
displayed below.
Once a delivery has been finalised with Head office accounts, the Uncosted Amount can be transferred from
the Uncosted to the Costed Amount column using
Line Markers x Costed . Transfer the first Readymix concrete entry for Delivery Note 12345 from
Uncosted to the Costed Amount column.
95
Allowable and Cost Reconciliation
The Total Cost of 2880.00 is the delivered cost that should be reconciled to the Allowable to date.
Return to the Candy Cost Rec Documents:
CandyÆ Valuations Æ Cost Reconcilation Æ CostRec Documents Æ Cost Reconciliation by Class
96
Allowable and Cost Reconciliation
Click to confirm the import from the First Material Database only.
The cost from the Materials Received can now be reconciled to the Allowable from Candy. Obviously on a
live job there would be more cost entries to reconcile to the allowable. The full functionality of the Materials
Received System is documented in the Materials Received manual.
The Labour Allowable should be reconciled to the Labour Site Cost using the Task code.
97
Allowable and Cost Reconciliation
Now use Import values to import the Labour Allowable for each Task
Code.
98
Allowable and Cost Reconciliation
Now the Labour Cost for each Task Code can be entered in Column 3.
Note the -1440 loss on Labour in cost code 0110 Excavation, the Site Team can now take action to deal
with the losses on labour. A similar approach should be taken to reconcile Plant.
If the labour cost is available electronically from a Labour Site Costing
system, the figures can be imported into Candy by pressing Import
values .
99
19.
Subcontract Liability
This module allows you to monitor and control subcontractors.
Candy System Æ Valuations menu Æ Subcontract Liability Æ Subcontract liabilities
Enter a two digit code 01 Smith Metalworks
and Enter to display the document.
101
Subcontract Liability
and confirm the import of the Actual Quantity from the bill into the subcontract liability document.
Copy the rates and quantities from column (1) to columns (2) and (3) using
Copy rates x Copy quantity
The Paid to subcontractor (2) quantity column should be updated to reflect the quantities you
intend on paying the subcontractor.
102
Subcontract Liability
The total liability of 1475.00 generated by the difference between Due to subcontractor (3) and Paid to
subcontractor (2) can be viewed.
A subcontract certificate can be printed using More keys x S/C certificate .
The above process can be repeated for each subcontractor.
A subcontractor summary can be viewed using the subcontract schedule. Select
Candy System Æ Valuations Menu Æ Subcontract liability ÆSubcontract Schedule
and Update .
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20.
Forecasting the Candy
BOQ using SitePlan
Bill items in a Candy estimate can be linked to the activities in a SitePlan program. Once the link is
established, a time-based forecast of cost, value, resources or quantities from the estimate can be analysed
using the facilities in SitePlan.
The simplest approach is to use the Candy Bill of Quantities when creating the Program. The Bill section
headings are imported as activities into SitePlan and the Bill items in the section are linked to these
activities. Where a well-structured Bill of Quantities exists, this provides a good platform from which to
build the program. After the creation stage, it is a normal SitePlan Program and can be adjusted as required.
From the main menu select SitePlan
105
Forecasting the Candy BOQ using SitePlan
Change the Program name to read Tender Program and click OK.
106
Forecasting the Candy BOQ using SitePlan
The Standard Barchart layout is displayed with the Activity Number, Description, Duration and an area to
draw the Activities.
We are going to create activities using the Bill of Quantities section headings. A typical Bill has too much
detail for each bill item to be an activity so rather import the headings above bill items and click OK to
confirm the import.
Notice each bill section heading is used to create an Activity of 5-day duration starting 5 days into the job.
107
Forecasting the Candy BOQ using SitePlan
Change the duration of each of the Activities by clicking to the right of the activity, hold the left mouse
button down and increase the activity duration. Clicking to the left of the Activity allows the user to change
the starting position of each activity.
Now select view 5.2 Barchart with BOQ Allocations
Each activity is displayed with the Bill of Quantities item that has been allocated to the activity. The white
bar within the red bar demonstrates where over the activity the bill item has been allocated.
108
Forecasting the Candy BOQ using SitePlan
Change the spread of the Bill items on page 1 over Activity A000 Excavation by clicking within the Activity
and dragging the white allocation bar to the displayed positions.
109
Forecasting the Candy BOQ using SitePlan
110
Forecasting the Candy BOQ using SitePlan
The Forecast Bill of Quantity amounts are now displayed across the SitePlan time.
To view the Candy resource forecast per bill item, select view
6.2 BOQ with Resource Usage Forecast
111
Forecasting the Candy BOQ using SitePlan
Select the Candy resource code 200 Unskilled lab all in and click OK.
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Forecasting the Candy BOQ using SitePlan
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Special Items
Create a new job and recover the CCS Demonstration job. This job contains examples that correspond with
the CCS Candy Manual. The following topics are covered in detail in the CCS Manual or alternatively
selecting the help system and using the search words listed.
Philosophy of coding
1 Trade Definitions + OpCode Structure 1.06 Definitions, trade
Resource Type Definitions + Resource
2 1.07 / 6.01 Definitions, resource types
Coding Structure
Bill input
6 Re-ordering bill Items
7 Copying bill items
8 Delete un-used OpCodes 21.15 OpCode, delete
9 Quantity Calculation Sheets 25.06 Quantity calculation sheets
10 Recall Stacks 2.04 Recall, copying, bill items
11 Alt-Documents 2.06 Alt, copying, bill items
12 Altering description of master to suite job 2.08
13 Bill page copy 2.07 Copying, bill pages
14 Selecting a master 1.01 / 8.02 Master, changing
15 Copying items from the master 8.03 OpCode, master copy
16 Re-coding OpCodes 8.03 OpCode, re-coding
Pricing
17 Ctrl-up/down arrow while on worksheet 8.10 Worksheet, copy resources to
18 Alt documents while on worksheets 8.09 / 8.13 Worksheet, create resource on
19 Create a resource while on a worksheet 8.14 Worksheet, calculations
20 Extra over items
21 Display context of bill item
22 Appending and shift append 8.08 Copying, worksheets
23 Switches with global variables 8.21 Variables, definitions
24 Macros 8.15 Macro bills
Material adjudicator
32 Material suppliers and database 11.01 / 12.01 Material adjudicator
Resource facilities
33 Taxes, currencies and base to final 1.09 / 7.08 / 23.01 Tax, about
34 Attributes column 6.07 Resource, about
35 Production 24.00 Production
36 Resource levels and viewers 6.07 Resources, viewer
Mark-up
37 Preserve flags 13.04 Mark-up, trade
38 Transfer risk to mark-up 13.08 Mark-up, resource type
39 Individual vs. trade mark-up 13.01 Mark-up, individual
40 Set gross total 13.04 Mark-up, set gross total
41 Applied vs. calculated mark-up 13.08
Selling rounding rates and multiplying
42 13.06 Rounding, selling rates
rates
43 Projected escalation 13.05 Escalation, Projected
Interesting reports
46 Production report 24.03 Production, reporting
47 Currency analysis report 23.07 Currencies, reporting
48 Wastage report 8.12 / 16.10 Wastage
49 Resource tracer 16.16 Reports, Housekeeping
50 Class tracer 16.16 Reports, Housekeeping
51 Worksheet reports in general 16.10 Worksheet, reporting
52 Logos on reports and enhancements 16.01 Reports, printer, logos
53 Client bill overprinting 5.01 Client bill, overprinting
Bill summaries
54 Summary pages – collection pages 16.17
55 Report writer 17.00 Collection pages
Bill creation
Import bill straight into CCS
56 2.09 / 4.00 Bill importer
electronically
File formats for importing from excel,
57 4.01 Bill importer, file formats
Word
116
58 Take off and measurement 3.00 Take off
Locational control
59 Areas 27.00 Area allowables
60 Quantity Calc Sheets 25.06 Quantity
Miscellaneous items
61 Dual and multi currency 23.04 Currencies, about
62 Escalation 25.09 Escalation
Creating subcontract liability from Subcontract adjudication
63 26.04
adjudicator items to sub liability
Sub contract liability,
64 Sending items to subcontract liability 26.09
variation item
65 Cost Reconciliation 28.00 Cost Reconciliation
66 Cost allowable comparisons 28.05 Costs, comparisons
Network facilities
3.00 (CCS Starter
70 Networks Network
Guide)
3.00 (CCS Starter
71 Backing up Backup
Guide)
3.05 (CCS Starter
72 Backup complete job vs. Candy only
Guide)
New modules
14.01 & SitePlan
73 Indirect Cost bill Indirect cost bill
Manual
74 Cost Planning 20.00 Cost Plan
75 Alternative Tenders 19.00 Alternatives
76 Multi User Pricing 22.00 Multi
117
Notes
119
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Course Evaluation
We need your ideas, suggestions and constructive criticism to assist us in upgrading our training courses.
Please help us by filling in this questionnaire.
Course: CG Date: Lecturer:
Please circle the appropriate answers:
1. Was the course content…
a. too advanced? b. at the correct level? c. too simple?
2. Were the course notes…
a. too detailed? b. insufficient? c. adequate?
3. How effective was the Lecturer?
a. good? b. fair? c. poor?
4. The lectures should be…
a. in more detail? b. in less detail? c. at the same level of detail?
5. The concept of each section was…
a. explained clearly? b. could be in more detail? c. too vague?
6. The programme in terms of time was…
a. too quick? b. too slow? c. the right speed?
7. Did you find the hands-on examples were…
a. too few? b. sufficient? c. too many?
8. Notwithstanding the fact that it may not have been in your field of expertise, was the practical …
a. too detailed? b. at the correct level? c. too simple?
9. Would you like to attend a future course presented by CCS?
a. definitely? b. possibly? c. no?
10. Please add any comments which you feel may help us improve the course on the back of this sheet.
Thank you
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