AIESEC HO CHI MINH CITY

CANDIDATE BOOKLET
MEMBERSHIP FALL RECRUITMENT
09-2010

AIESEC Ho Chi Minh City Local Committee – Membership Fall Recruitment page 1
TABLE OF CONTENT
Application
Procedure…………………………………………………………………………………………………………3
Selection Procedure………………………………………………………………………………………….4
Functional in brief…………………………………………………………………………………………… 5
Incoming Exchange……………………………………………………………………………………5
Outgoing Exchange……………………………………………………………………………………6
Talent Management …………………………………………………………………………………7
Information Management & Communication (IM&Comm)……………………… 8
External Relations …………………………………………………………………………………. 9
Finance ……………………………………………………………………………………………….. 10
Project Based on Exchange (PboX) …………………………………………………………11

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APPLICATION PROCEDURE
This application package is available to all university students in Hochiminh City
except for Hochiminh Foreign Trade University and RMIT university.

Candidates must read the candidate booklet including the instruction of selection
rounds and the job description of every functional team.

Candidates must name your application form as "Your full name-Your university-
Faculty-Year of study".
For example: Tran Nguyen Tuan.-IU-Finance&Banking-2”
Candidates have to submit the application form via email with the subject:
[Your name][Fall Recruitment 2010][date of submit]
For example: [Tran Nguyen Tuan][Fall Recruitment 2010][9/9/2010]

Please send your application form to the following email address:

info.hcm@aiesec.net

Deadline for submitting all application forms is on 11:59PM 11th Sep 2010

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 SELECTION PROCEDURE
Group Work on 25th & 26th Sep
Deadline to submit application forms 2010
is at 11th Sep 2010 at 11:59 PM

\
Application Assessment Group Personal
Review Center Work Interview

Group Discussion on 18th On 2nd & 3rd Oct

& 19th September 2010 2010

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Functions In Brief

This team is responsible for marketing AIESEC Exchange Program to external partners and
provide internship opportunities in Vietnam for international graduates.

1. Team Job Description

 Do market research to segment the market and point out the targeted sectors
 Business calls and business meetings for selling AIESEC internship program to
companies
 Attend Networking events to promote AIESEC internship program to potential partners
 Facilitate the delivery of interns to companies
 Help organizations and trainees in traineeship preparation
 Help in trainees integration
 First meeting of companies and interns
 Assistance for companies and interns in process of evaluation forms filling
 Follow-up of traineeship
 Re-raising of companies after internship

2. Required Skills/Competencies

 Fluent in English
 Sales Skill
 Account Management Skill
 Resilience
 Effective Communication
 Stakeholder Focus
 Flexible thinking
 Commitment to result

3. Benefits

 Experience of work in multicultural environment

 New cultures discovery by interacting with international interns

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  Experience of work with companies, universities and NGO’s.
 Practice business calls, business meetings and negotiations
 Improve communication and networking skills

This team is responsible for recruiting and managing Vietnamese students to send them to
overseas for doing internship.

1. Team Job Description

 Promoting exchange opportunities on campus

 Organizing interview and selection process and taking part in the Selection Review
Board.
 Helping and providing selected students with matching training
 Organizing training events for students to prepare for their internships
 Ensure that Eps(Exchange Participant) are integrated into the AIESEC abroad before
and after returning from their internships.

2. Required Skills/Competencies

 Organizational skills
 Time Management
 Training & Facilitation skills
 Effective Communication
 Resilience
 Stakeholder Focus
 Personal Effectiveness

3. Benefits

 Experience in marketing, event organizing through planning, running promotion

campaign and organizing events for internship program branding
 Having experience in selecting people
 Experience in working with AIESECers in region and country through national or
regional campaign

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  Experience in leadership through leading a team of 5 - 10 people to run 3 month
campaign
 Make direct impact on people by recruiting them for internship program for life-
changing experience

This team is responsible for managing and developing human recourse of organization.

1. Team Job Description

 Working on HR management and planning.

 Running selection processes and activities in recruitment.
 Organizing learning activities to support member on their learning and development.
 Guiding member to do set and fulfill their goals in personal and professional
perspectives.
 Tracking performance to assess member’s development.
 Rewarding and recognition.
 Preparing for people before leaving AIESEC.

2. Required Skills/Competencies

 Effective Communication
 Training & Facilitation skills
 Stakeholder Focus
 Flexible thinking
 Commitment to result
 Developing others
 Resource Management
 Innovation and Creativity
 Organizational Understanding

3. Benefits

 Practical and relevant experience of working in the HR field of the organization

 Chances to experience in event organizing and high team work environment.

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  Designing activities to fulfill the learning need of members at each stage of their
AIESEC Experience .
 Understanding organization throughout and learn how to deliver your knowledge to
others.
 Developing your communication, time management and facilitation skill.

This team is responsible for external positioning and branding, internal communication and
Local Chapter’s knowledge management.

1. Team Job Description

 Establishing, maintaining and capitalizing on the communication channels

 Coordinating promotion campaigns related to events, recruitments, projects and
annual conferences
 Doing market research and implement the brand strategy and marketing plan
 Managing knowledge and information
 Facilitating the branding management and protection and procedure
 Ensuring the maintenance of internal communication and information cycle
 Delivering education of members on communications, branding and information
management.

2. Required Skills/Competencies

 Fluent in English
 Results Orientation
 Stakeholder focus
 Resource Management
 Effective Communication
 Innovation and Creativity
 Knowledge about Microsoft office, media, making or graphic design software.

3. Benefits

 Learn more about Brand and Knowledge Management through useful training and self
– studying.
 Close interaction with many AIESEC members and AIESEC network.

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  Developing IT skills and English writing skills.
 Chance to study and implement knowledge in Marketing field.

This team is responsible for establishing, managing and capitalizing on the connections of
AIESEC with organizations and individuals, who are capable and willing to support AIESEC
on sponsor, learning activities, external opportunities….

1. Team Job Description

 Doing market research to look for potential partners

 Contacting companies to build relationship
 Setting meetings with companies’ heads and following up for partnership realization
 Developing products, creating proposal to get support from partner.
 Positioning AIESEC in market
 Taking part in Networking events to build up and broaden AIESEC network.

2. Required Skills/Competencies

 Fluent in English
 Sales Skill
 Account Management Skill
 Resilience
 Effective Communication
 Stakeholder Focus
 Flexible thinking
 Commitment to result

3. Benefits

 Experience of work with companies, universities and NGO’s.

 Practice business calls, business meetings and negotiations
 Improve communication and networking skills.

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This team is responsible for managing the financial aspects of the exchange process and
ensuring the short and long term financial health of the organization.

1. Team Job Description

 Maintaining a healthy financial situation in LC, through planning, budgeting, allocating,

controlling, reviewing financial activities
 Analyzing on internal (e.g. functional performance, budgets) and external to identify
the opportunities and threats for development of LC
 Coordinating all activities’ resources to ensure a sustainable development for LC in
long-term
 Ensuring a healthy status of LC in legal and regulations.

2. Required Skills/Competencies

 Resilience
 Stakeholder Focus
 Flexible thinking
 Commitment to result

3. Benefits

 Learning accounting and finance management by executing and controlling Financial

system
 Organizational in-depth understanding by engaging in all functional and activities
Financial planning
 Stakeholder focus development through closely cooperation with all functions
 Overall corporate finance system and management understanding

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PboX : Project Based on Exchange

This team is responsible for running projects to raise awareness of students about the world
issues and then create direct impact on society.

1. Team Job Description

 Searching partners to project on venues, trainers…

 Finalizing materials and tools to use on workshop with support from experienced
people
 Setting up workshop with partners
 Recruiting interns to involve in project
 Doing intern’s services to integrate international interns and support them on their
living condition
 Organizing and participate in “Train the trainers” workshop to improve training skill
and knowledge on issues
 Organizing workshops
 Evaluating workshop quality and keep relationship with partners

2. Required Skills/Competencies

 Project planning and management

 Sales Skill
 Account Management Skill
 Resilience
 Effective Communication
 Stakeholder Focus
 Flexible thinking
 Commitment to result

3. Benefits

 Experience of work in multicultural environment

 New cultures discovery by interacting with international interns

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  Improving communication, presentation and networking skills
 Challenging yourselves with world issues knowledge

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