Not Forgotten

[Information Packet]
[Summer 2011]
 Not Forgotten
Puerto Alegria, Peru
July 28, 2011 – August 7, 2011
"Can a woman forget her nursing child, that she should have no compassion on the son of her
womb?
 Even these may forget,
 yet I will not forget you.
 Behold, I have engraved you on the
palms of my hands.”
Isaiah 49: 15-16

Not Forgotten
Not Forgotten is an organization that is compelled by the love of Christ to provide for the
physical, educational, and spiritual needs of impoverished, abandoned, and oppressed people of
the world, so that they may improve their quality of life, find salvation through Jesus Christ, and be
empowered to affect change in their communities.
For more information, please see our website at www.notforgotten.org or visit our blog at
www.notforgottenblog.blogspot.com.

Street Children
Street children are a social phenomenon throughout Central and South America. As a
result of extreme poverty, broken familial ideas and structure, and a lack of cultural accountability,
single mothers across the country are forced to support their large families off of nothing more
than a few dollars a month. Inevitably, it becomes impossible for the mother to provide for all of
her children, and for survival of the majority, certain children are “let go.” The eldest son, typically
between 8 and 12 years old, is kicked out of the house, thrown into the streets and forced to fend
for himself. Once on the streets, there are only two ways for a street boy to survive: through
stealing or through prostitution. The first option comes with the high risk of being caught and
brutally beaten by police, and the second comes with a loss of dignity and permanent emotional
scarring. Often referred to as “piranhas” in Peru, these helpless boys are degraded and placed
beneath the dogs in terms of social importance. The general belief is that if a street boy is
abandoned by God and his own mother, that there can be no good in him.
At Not Forgotten, a different belief is in our hearts. We believe that street children are Godʼs
children too, and that theyʼve been adopted into his family. We seek to help these children in their
plight against the struggles and injustices that they face by helping to provide a caring home, a
quality education, and to empower them with the knowledge of Godʼs love and grace.

Puerto Alegria

Puerto Alegria is a boys home for street children operated by Scripture Union of Peru. It is
located about an hour up the Itaya River from the major jungle city of Iquitos. Puerto Alegria was
created in order to provide a home where street children from Iquitos could live and attend school
away from the distractions and temptations of city life.
The Home
Puerto Alegria is currently home to 40 street children and orphans from Iquitos and the
surrounding areas of the jungle. The home is currently run by Gene and Patty Idlett (both
Peruvians) with the help of an educator, cook, and gardener. Facilities include 2 dormitories for
20 boys each, a kitchen and dining room, the directorʼs home, a gazebo, and a soccer field.
Construction is currently underway for 12 bungalows and a central meeting room to provide a
place to stay for work teams and local church retreats.

Trips
Puerto Alegria is the place where the idea for Not Forgotten, Inc. was born. Not Forgotten
now organizes several annual work teams from the United States to travel to Puerto Alegria. The
purpose of these work teams is primarily to share the love of Christ with the children of Puerto
Alegria and in the surrounding communities. We do this by assisting with ongoing construction
projects, teaching Bible lessons through English classes, and by spending quality time with the
children.

The maximum number of people that we can take is 25, so be sure to sign up and
get your deposit in before all spots are taken!

Tentative Itinerary
Thursday, July 28th: Depart from US and arrive in Lima, Peru later that evening. We will
wait in the airport until our flight to Iquitos, Peru the next morning.

Friday, July 29th: Depart from Lima. Arrive in Iquitos. Take a boat to Puerto Alegria.
Rest, relax, and play with the boys. 

Saturday, July 30th- Construction, VBS/English Classes, activities and games.

Friday, August 5th:

Saturday, August 6th: Depart from Iquitos in the evening. Arrive in Lima. Depart for US.

Sunday, August 7th: Arrive in US in the morning.

 Dates and Deadlines:
• Monday, March 1st - $300 Non-refundable Deposit
This is necessary to reserve your place on the trip and your plane ticket.
The maximum number of people we can take is 25 and spots will be filled on a first come
first serve basis.
• Monday, May 1st – Airline Ticket Cost Due
Money for airline tickets is due.
• Monday, July 1st – Remainder of Trip Due
Information form, copy of passport, team covenant, release form, and remaining
balance must be turned in.

Cost:
The total cost of the trip will be between $1700 - $2000, depending on the cost of airline
tickets when you sign up. You will be responsible for the cost of medicines (except anti-malarial
medication), vaccinations, and passports fees. You may also want to bring extra money for getting
food in the airport or shopping in the markets. We typically recommend around $100, unless you
plan on purchasing a lot of souvenirs. Make all checks payable to Not Forgotten. All payments
are tax deductible, so please make sure you have an address on the check so we can get a
receipt to you for your records.

The breakdown of the trip per person is as follows:

1. Plane tickets to and from Peru - $1000-1200: We will fly out of either Birmingham or
Atlanta.

2. Transportation in Peru - $300 We will be making a flight from Lima to Iquitos. We will
also be traveling by bus, taxi, and boat within Peru.

3. Housing and food for the week - $250 All food will be freshly prepared by the
Peruvian “madres” where we will be staying.

4. Construction costs - $200-300: This cost will vary depending on the size of our team.
The construction cost is $4000 divided amongst our group. This will cover the cost of
construction materials as well as pay the wages of local workers who will help us.

5. Exit Taxes - $50

6. Malaria Medicine - $15

7. Travel Insurance - $25

 Additional Requirements
Passport:
A passport is required to travel internationally. Please allow a minimum of 9 weeks to apply for
a passport. We also ask that you make 2 copies of your passport. One copy you will give
to your team leader and one copy you will keep with your luggage. This is to ensure we have
a copy of your passport in case it is lost or stolen during the trip. For more information about
getting a passport you can go to www.travel.state.gov/.
Information Form:
Everyone is asked to complete an information form so that we may know how to contact you
before the trip, and how to contact your family while in Peru. A completed information form
is required to reserve your place on the team.
Team Covenant:
Every team member is asked to read, agree with, and sign the team covenant included in this
packet. This covenant outlines basic rules and expectations that should be followed and
honored on our trip to Peru.
Release Form:
Everyone must complete the Release Form included in this packet, and have it notarized.
The Release Form is invalid without notarization.
Vaccinations:
Required:
• Tetanus Booster: Must have been updated within the last 10 years.
• Malaria Medication: We will provide Mefloquine, unless you opt to provide your own malaria
meds. If you have any concerns about taking Mefloquine, please consult your doctor and
we will seek out alternative mediations.
• Hepatitis A Vaccine

The CDC also recommends Hepatitis B, Typhoid, Rabies, and Yellow Fever, but they are not
required for travel. Please consult your doctor if you have any questions!

In previous years we have not experienced any serious illness. However, travelerʼs diarrhea,
an upset stomach, and ear infections are all common side effects when traveling to new and
remote areas. All of the food that we will be eating is freshly prepared and safe for
consumption. The drinking water has also been purified.

Team Meetings:
We will do our best to have team meetings prior to our trip so that you can meet other team
members, learn more about the work we will be doing, receive packing tips, and come
together as a team in prayer.
Information Form
(Please return this form and deposit to Kristen as soon as possible!)

Name (Exactly as it appears on your passport!): _____________________________

Home Phone Number: __________________________________

Cell Phone Number: __________________________________

Email:__________________________________

Date of Birth:______________________

Passport Number:______________________

Date of Passport Expiration:_________________

Departure City: ___________________________

Parents Names (if minor):________________________________________

Parents Phone Number (if minor):_______________________________

Emergency Contact:____________________________________________

Emergency Contact Phone Number:__________________________________

Do you have any medical conditions, special dietary needs, allergies, etc. that we should
know about in order to accommodate you?
 **** MUST BE NOTARIZED! ****

UNION BIBLICA DEL PERU (SCRIPTURE UNION)

Apartado 3159
Lima 1, Peru
TEL. (011.511) 433-4128 FAX (011-511) 433-5840

RELEASE FORM

Participant’s Name:_____________________________________________

Home Phone:__________________________________________________

Address:_____________________________________________________

City/State/Zip:________________________________________________

Additional emergency phone number:_______________________________

E-mail address, if available:_______________________________________

SCRIPTURE UNION (Unión Bíblica del Perú) desires your missions experience with us to be very
meaningful and rewarding. When traveling away from home and living under new circumstances, there are
several important matters that need your attention before your departure. Please complete the following
release form carefully.

If you have any questions, contact the Leader of your Team. You (or your parents or guardian if you are
under the legal age in your state) should sign each section in the presence of a Notary Public, who should
then notarize this document.

ALL TEAM MEMBERS AND GROUP LEADERS NEED TO COMPLETE THIS FORM.
Please return this form to the Leader of your Team; he or she should keep the originals and bring copies of
them to give us when arriving in Peru.
Please complete all 5 sections.

1. PERMISSION FOR TRAVEL - FOR A MINOR

As a parent or guardian, I give my permission for (name)__________________________

to travel to (location)_________________________to participate in a Unión Bíblica (Scripture Union)
program on the following dates:
from__________________________to ______________________2004.
Signature of parent or Guardian: X________________________
Date:___________ ____
2. MEDICAL CONSENT - FOR ALL MINORS AND ADULTS
In the event of a medical emergency, I hereby consent to the necessary and proper treatment, surgery, and/or
anesthetic by a licensed physician or health care professional for the individual named on this form.

Signature of participant, or parents/guardians (if under legal age):

X________________________________ X________________________________

Date:______________________ Date:_________________________

Relationship to the participant: ____________________________________

Or note if self:_____________________________________

3. INSURANCE - FOR ALL PARTICIPANTS

I understand that Scripture Union (Unión Bíblica del Perú) does not provide any insurance coverage for
losses, sickness or injuries that may occur to me (or my child) while participating in the program. I am
responsible for providing my own (or my child’s) insurance coverage. I understand that I will be notified
as soon as possible of any emergency. I will be responsible for any travel expense, should emergency
transportation be necessary. As for medical insurance, I have the following coverage:

Insurance Company_______________________________________________________

Address:________________________________________________________________

Policy and/or group plan #__________________________________________________

Identification # of the insured________________________________________________

The participant is_____________the insured or____________a covered dependent of the insured.

If a covered dependent, the name of the insured is________________________________

X___________________________________ ______________________________
Signature of the Insured Date

X___________________________________ _______________________________
Signature of the minor or covered dependent Date

4. GUIDELINES FOR WORK TEAMS

I understand that I will be required to abide by the guidelines that Unión Bíblica (Scripture Union) makes
while on this short term missions program. I understand that my failure to abide by these guidelines may
result in my being required to withdraw from this short term missions program at my expense. I hereby
agree to abide by them, by signing the Release of Liability below.

5. RELEASE OF LIABILITY - MINOR OR ADULT PARTICIPANT

I am aware of the potential risks to myself and my property (or my child and his/her property) as I (or
her/she) participate in the Unión Bíblica (Scripture Union) Program. With such knowledge, I voluntarily
release the Unión Bíblica (Scripture Union), the sending church or school,
_______________________________________, their representatives and employees from any and all
liability related to the activities of this program.

Signature of participant (or parents/guardians if under legal age)

X______________________________ _____________________________
Name Date

X_______________________________ ________________________________
Name Date

CERTIFICATE OF ACKNOWLEDGEMENT

State of ____________________________Country of__________________________

Acknowledged before me this________________day of_______________,20________.

Notary Public

My commission expires_______________________,20________.
 Not Forgotten
Team Covenant
(Please sign and return with your application)

I realize that the following principles are crucial to the effectiveness, quality, and safety of our mission together.
As a member of the short-term mission team, I promise and covenant, by God’s abounding grace, to:
1. Remember that I am a representative of Not Forgotten and Jesus Christ, and as such I will seek to represent the
spiritual values, moral conduct and likeness to Christ that are embraced and embodied in that assembly.
2. Remember that I am a guest working at the invitation of the personnel in the host country. I agree to respect and
support their leadership.
3. Remember that I have come not only to help, but also to learn. I may be exposed to procedures and practices that I
feel are ineffective or insufficient. I may also be confronted by attitudes that I feel are narrow or close-minded. As
this occurs I will resist the temptation to “correct” my hosts and inform them about “how things are done back in
the United States.” I will rather be open to the opportunity of learning other culture’s methods and ideas.
4. Respect my host’s culture and distinctive practices of Christianity. I recognize that the Christian faith has many
different faces throughout the world, and that one of the purposes of my trip is to witness and experience faith lived
out in a different culture.
5. Develop and consistently maintain a servant’s attitude toward all nationals and my teammates.
6. Respect our team leader(s) and their decisions.
7. Refrain from gossip and keep my promise of giving only good reports. If there are policies and decisions made by
the leaders with which I disagree or do not understand, I will go to the team leaders in private and make my
concerns known to them rather than to other team members. In so doing I will avoid the possibility of sowing seeds
of dissension and division.
8. Be patient, forbearing, and forgiving toward the failings of the other members on the team.
9. Refrain from complaining. I realize that travel can present numerous unexpected and undesirable circumstances,
but the rewards of conquering such circumstances are desirable. I will resolve to be flexible, supportive, and
adaptive on such occasions rather than grumbling when circumstances are difficult.
10. Respect the work that is going on in the host country with its pastors and leaders. I realize that our team will be
there for just a short time, but the local church is there long term. I will respect their knowledge, insights, and
instructions.
11. Refrain from negative comments or hostile discussions concerning the host country’s politics and culture.
12. Remember not to be exclusive in my relationships with the team. If my sweetheart or spouse is on the team we
will make every effort to interact regularly with all team members of the team.
13. Refrain from activity or undue interest that could be construed as a romantic interest toward a national. I realize
that certain actions that seem innocent in my own culture may be inappropriate in another culture.
14. Refrain from any consumption of alcoholic beverages, including beer, wine, and liquors. While this is not an
attempt to bind the conscience, I understand that such indulgence may cause another to stumble. I realize and
accept that failure to adhere to this mandate will result in my exclusion from further short-term trips.
15. Refrain from use of any tobacco or tobacco related products.
16. Seek to live and exemplary life of holiness and obedience to God’s commands.

Signature __________________________________________ Date ______________________

Printed Name __________________________________________

Contact Info:
Kristen McKee
Trip Coordinator

-Email kristen@notforgotten.org
-Cell 813-830-1136

Paul and Marty Clark

Directors of Scripture Union Peru

-Address Los Cedros 470

Chaclacayo
Lima 08, Peru
-Email pmclark@terra.com.pe
-Office (511) 497-1401

Scripture Union USA

-Address P.O. Box 987

Valley Forge, PA 19482
-Office 1-800-621-LAMP

Emergency Numbers
Scripture Union Office 011-511-433-4128
The Clarksʼ Cell 011-511-358-2125
 WHAT YOU NEED FOR PUERTO ALEGRIA
Packing List
If youʼre interested, at the completion of our trip, many of these items will be accepted as a donation to
Scripture Union. Ie. plates, sheets, sleeping bags, and any used clothing you donʼt want to take home.
Happy Packing!
Donʼt forget to take malaria tablets a week before coming + while here!

• Durable plastic 1. Dinner plate

2. Cup (can use water bottle if desired)
• Stainless steel knife, fork, and spoon
• Mesh bag to keep plates and silverware in (gets hung up on nail)
• Personal toilet articles (soap, toothpaste, toothbrush, etc.)
• Towels
• Chamois (Shammy) – nice to dry off with in 100% humidity
• Insect repellent
• Sunscreen
• Flashlight/Headlamp (There is no electricity, but a generator is turned on in the evening.)
• Extra batteries
• Sheets: both fitted and top sheet
• Shorts (girls, be appropriate!) and/or jeans for worksite
• T-shirts (Tank tops are acceptable at worksite, but tummies must be covered)
• Jacket or sweat shirt (in case it gets cooler and for trip to and from Lima)
• Clean clothes for visiting schools and/or church (No torn clothing and shirts must cover tummies)
Earrings are accepted, but piercing of any other body parts is offensive in this culture!
• Work boots and/or tennis shoes
• Flip-flops or plastic sandals to use in showers or going to the river
• Swim suit: (one piece or swim with dark t-shirt on)
• Toilet Paper: (primarily for travel throughout Iquitos)
• Camera: (digital cameras can be charged when the generator is on)
• Personal water bottle (Nalgene)
• Drink Packets: Propel and/or Powerade help flavor your water.
• Work gloves
• Tampons or Sanitary pads (be prepared - hard to get out to buy!)
• Garbage/plastic bags (for trash in room and bringing home wet/dirty clothes)
• Ziploc bags
 Scripture Unon Guidelines
Set a good example

In Peru you will stand out. Therefore people´s eyes will be on you and how you conduct yourself. It
is vital therefore that you reflect characteristics and actions that would glorify God.

Loyalty

is your main support network; therefore all members should respect one another and be
completely supportive and loyal, wanting the best for, and thinking the best of each other.

Respect the local culture

Whenever looking at culture, we need to remember that cultures differ in God-given ways and also
reflect something of God´s creative nature. Therefore, all cultures are precious and to be valued.

Smoking

If you are a smoker we ask that you refrain during your brief stay in Peru, where it could have a
damaging effect on the reputation of Scripture Union.

Alcohol

Alcohol should not be consumed throughout your time in Peru.

Drugs

The use of illegal drugs is prohibited.

Respecting Leadership

While in Peru, you are under the responsibility of your team leaders for issues that concern
internal group discipline and the overall authority of your Scripture Union hosts for guidance.
Therefore you must agree to respect their leadership and share any grievances you may have.

Scripture Union Liabilities

SUPeru excludes liability for personal injury or death suffered by a work team member as a result
of:

a) events outside its control or the control of the officially appointed leadership;

b) actions by the work team member which are at variance with the Guidelines;

c) actions taken by work team members that are deemed illegal according to Peruvian law;

d) actions taken by work team members which are in contravention of, or inconsistent with, the
instructions of the officially appointed leadership.

If the Guidelines are not complied with, disciplinary action may well be take
and the offending participant will be asked to leave the work team and return home.

Should a participant´s attitude or actions be deemed inappropriate this should be addressed jointly
by the work team leader and the Scripture Union staff member appointed to the team. Should this
attitude or behaviour continue, the leaders are fully entitled to start disciplinary action.

There are four procedures inviolved in this process, however I would like to highlight that it is only
in extreme cases where the situation would come to this.

When a warning is given the work team member is informed that her/his performance remain
below the level satisfactory to the movement, within a stated period, she/he will be subject to
further disciplinary action.

Warnings, given in the following order:

Oficial verbal warning

First written warning
Final written warning,

Final disciplinary action (usually dismissal) and repatriation

Frequently asked questions by those going to

IQUITOS/PUERTO ALEGRÍA:
May we play card games while in Perú? The children we work with often associated playing cards with
gambling and a sordid past they have moved beyond. Sensitivity in this area is requested.

What construction work will we do? In Iquitos brick laying and masonry will continue on the older boys
home. Work in Puerto Alegría, now full steam ahead, will include carpentry and painting detail on another
dormitory for the boys.

Where will we stay? The first night will be in the Lima airport. Then, in the boyʼs dormitory in Puerto
Alegría, which includes running COLD water, bunk beds and screened rooms. Two people per room.

How do we travel from Lima? A 90 minute flight from Lima to Iquitos (Amazon) in a very nice jet, followed
by a 90 minute boat trip to Puerto Alegría.

What kind of clothing should we wear on the work site? Clothing that is comfortable to work in, but
girls should avoid wearing mid drift shirts.

What will we do aside from construction work? Share a well deserved plunge in the cool Itaya with the
boys from our center and the piranhas from their river. Your day off will include an eye opening walk
through the Belén market and lunch at the center in Iquitos, followed by a leisurely afternoon at Lake
Quistococha and shopping at the handicraft market. Upon returning to Lima, you will eat with the boys in
the S.U. center, see a choreography presentation, and plenty of shopping at the local handicraft market!

What address should we put on the customs form? Avda. Bolivia 180, Lima

Do we need to bring tools for our work? No, unless indicated on the Wish List which you will receive.
However, you should bring work boots or tennis shoes, gloves and a personal water bottle.
 GIFT AND GIVING POLICY
UNIÓN BÍBLICA DEL PERÚ

We have been singularly blessed these last few years with a growing number of very
generous friends coming to us on Work Teams. In order to avoid a generous act of giving to end
up causing a problem (This has only happened a couple of times in the past), we have written out
the following Guidelines.

ABOUT GIFTS:

1. We shall send out to all Teams a wish List, items that would be of great value to us here in
Peru. From that list, items may be selected and brought.

2. There will be a separate short list of foodstuffs we really would appreciate your bringing in
order to strike a balance with our pretty much Peruvian cooking for Work Team eating!

3. If you have been before and/or have something very specific in mind, we can e-mail back and
forth about bringing it.

ABOUT GIVING:

The real danger and ultimately very negative results of ʻspoilingʼ are great, particularly so in
the case of our dear street boys. So we have to work together on this one. Unfortunately you will
basically have to forego the pleasure of ʻseeing them open the packageʼ in exchange for the
greater good of doing it to their advantage. Therefore:

1. All gifts (clothing, sheets, shoes, etc.) will be given to the person in Peru responsible for your
Work Team or to the person he/she designates.

2. Marty Clark and Bertha Lavado have the overall task of receiving, sorting and distributing
items according to the requests they receive from our staff in charge of the various ministries.
This has to do with teams going to Kimo, Kawai, Ica, and Kusi. Those teams going to Iquitos
will take all donations there and give them to Kely Villacis who is in charge of sorting and
distributing there. In the case that a team brings a large item from the list, previous
consultation will advise you whether to take it to Iquitos or leave it in Lima, but clothing, toys,
games, etc., go with you to Iquitos/Puerto Alegría.

3. Clothes, etc. used by Work Team members and left behind are washed, then processed as
in #2.

4. Sometimes it is appropriate for the gifts to be given to the boys or workmen by Work Team
members, having made satisfactory arrangements previously with the Scripture Union person
in charge of your team. Whenever this is advisable, obviously it is the ideal situation.
5. We try to discourage boys and workers from asking for things (but they still do), and we do
well until someone slips up and gives in! So, please be strict on yourself.
6. When gifts are given we always tell them who it is from (not necessarily the specific name of
the giver) and encourage them to thank God, from whom all good things come.

7. To whatever degree is possible, we appreciate Work Team members dressing simply,

leaving excess ornaments back home, and keeping their ʻbelongingsʼ out of view as much as
possible. We want them to remember you for your smile, your warmth, your love, not for what
you have and they never will.

Please feel free to write for clarification on any of this. We want to get the ultimate mileage
out of your generosity.

Paul and Marty Clark

 NOT FORGOTTEN MISSIONS PROJECT VOLUNTEER
RELEASE AND COVENANT NOT TO SUE

WHEREAS, the undersigned will be traveling and participating in various mission projects
which are sponsored in whole or in part by Not Forgotten; and
WHEREAS, the undersigned desires to release and hold harmless Not Forgotten, its
directors, officers, administrators, employees, members, team leaders, or team coordinators,
and/or team members from any and all liability, claims, demands, or action which may occur as a
result of any injury, whether accidental or otherwise, illness or other loss which the undersigned
may sustain as a result, directly or indirectly, while participating in any of said mission projects
and/or activities, or while traveling to, from, and during said mission project by any mode of
transportation;
NOW, THEREFORE, in consideration of the participation by the undersigned in said
mission projects and the benefits flowing from Not Forgotten as sponsor and coordinator, and
other good and valuable considerations, the undersigned does hereby release, discharge, and
save harmless Not Forgotten, and their directors, officers, members, administrators, employees,
members, team leaders or team coordinators and/or team members from any and all liability,
claims, demands, or actions which may occur as a result of any injury, whether accidental or
otherwise, illness or other loss which the undersigned may sustain as a result, directly or
indirectly, while participating in any of said mission projects and activities, or participating in any
and all types of activities, while in any country, or while traveling to and from said countries, to and
from mission project sites, or any other traveling by the undersigned from departure from any
airport in the United States until the time of return to any airport in the United States by any mode
of transportation.
The undersigned further agrees that he/she will not institute any action or suit at law, or in
equity, against Not Forgotten, their directors, officers, members, administrators, employees, team
leaders or team coordinators and/or any team members at any time, and will not institute,
prosecute, or in any way aid in the damages, cost, loss of services, expenses, or compensation
for or on account of any alleged damage, loss, injury, health problem, disease or illness to any
person or property, or both, whether developed or undeveloped, resulting from or to result from
known, unknown, past, present, or future by the undersigned’s participation in mission projects
sponsored by the Not Forgotten.
The undersigned further acknowledges that he/she has been fully advised of the hazards,
conditions, and environment existing in said countries in which the mission projects will be
conducted and of various health and safe hazards which exist, and he/she fully understands and
assumes all risks involved in participation on said mission projects.
This release shall be binding on all the heirs at law, beneficiaries, or any party in interest of
the undersigned and shall insure the benefit of any successor officers, directors, administrators,
members, employees, team leaders or team coordinators, and/or team members of Not Forgotten.

By signing this document I acknowledge that my photograph and/or statements may be used in
any fashion, by Not Forgotten, in its sole discretion, including but not limited to,
publications, videos and websites.

□ Do not use my photograph.

Signature___________________________________________ Date Signed ______/______/________

 NOT FORGOTTEN MISSIONS PROJECT VOLUNTEER
PERMISSION TO BE TREATED

I hereby give my consent and permission to conduct any necessary medical examinations
and medical treatment while on the Mission Project. I further give permission to obtain any and all
diagnostic and treatment records necessary for my medical treatment.

I UNDERSTAND THAT I AM SIGNING TO INDICATE THAT I HAVE READ AND CONCUR WITH
ALL PORTIONS OF THIS FORM, INCLUDING THE MEDICAL INFORMATION, RELEASE, &
PERMISSION TO BE TREATED SECTIONS AND ALSO HEREBY CERTIFY THAT ALL THE
INFORMATION THAT I HAVE PROVIDED IS TRUE AND ACCURATE TO THE BEST OF MY
KNOWLEDGE.

WITNESS MY SIGNATURE this _____________ day of ________________________,

20______.

Signature of Volunteer ____________________________________________________________

Print Name _____________________________________________________________________

FOR MINORS ONLY:

NOTE: IF VOLUNTEER NAMED ABOVE IS UNDER THE AGE OF 18, THE FOLLOWING
FORM MUST BE SIGNED BY THE MINOR (Listed Above) AND BOTH PARENTS OR
GUARDIANS 0R, IF MARRIED MINOR, BY THEIR SPOUSE ON THE LINES BELOW.

Signature of Minor’s Parent or Guardian ______________________________________________

Signature of Minor’s Parent or Guardian ______________________________________________

If Married, Signature of Minor’s Spouse _______________________________________________

STATE OF ALABAMA )
JEFFERSON COUNTY )

_ I, the undersigned, a Notary Public in and for said County in said State, hereby certify that
___________________________ who is known to me, acknowledged before me on this day
that, being
informed of the contents of said instrument, he/she executed the same voluntarily.

____________________________________________
NOTARY PUBLIC

My Commission Expires
____________________
 How Do I Go About Raising Support For This
Mission Trip?
Pray: “Commit your works to the Lord, and your plans will be established.” -Proverbs
16:3

Write a prayer/support letter:

Subjects that could be included in the letter are:
• A brief update of your current life
• A brief outline of the mission project (i.e. what the needs are in the country we
are going to and why we are going)
• A brief outline of what you will be doing
• Your need for both prayer and financial support. Tell them the specific amount
you are trying to raise, the dates you will be on the trip, and that you are looking
for a team of people to go with you through their prayer and financial support.

A sample letter is included in this packet:

• Feel free to use different parts to make it suitable for you and your specific
situation.
• Give people “the bottom line” and make it simple for them to know how to
respond

A small “response card” is also a good idea:

• The main thing to have on the response card is the opportunity for them to give,
to pray, and to have them put their name and address on it
• Include a self addressed envelope, for them to return the checks and response
cards to you…the easier it is for them to respond, the greater the chance they will
become part of your team
• Make checks payable to “Not Forgotten”
• Checks should be sent directly to you in your self-addressed envelopes
• Personally keep track of amounts of money and when it was sent in

Once your support checks come in:

• Put the collected checks in an envelope with a note that states your name and
address
• You need to keep a list of your own supporter list!! Include donation amount and
supporters name and mailing address.
• Send all donation checks to Kristen McKee (Kristen@notforgotten.org)
o Kristen McKee
911 Hickory Knolls
Birmingham, AL 35226

Not Forgotten will:

• Make a receipt for each of your donations and send the receipts to your
supporters for tax purposes
Write a brief thank you note to them before you leave on the trip:
• Tell them news about the trip…how excited you are about going
• Mention prayer requests
• Thank them for their prayer and/or financial support
If you have more than the needed amount come in:
• Send it in and we can use it as a “miscellaneous” fund to help cover others on the
team who have trouble raising support, to purchase supplies for Scripture Union,
and for emergencies

One of the most important parts in raising support is the follow up:
• Plan on sending your supporters a follow up letter to share with them about the
trip. As a supporter, this simple letter can mean so much…to hear about all the
Lord did and to know that they were a vital part in the ministry overseas.

Below is an example letter and response card

 March 2, 2010

Dear Mr. Jones,

As you may have already heard, we are going back to Peru! Last year during Spring
Break our team of 28 Samford students discovered the joy of serving God in the jungles of Peru.
This year God has blessed us tremendously and we are heading back to the same place March
19-28 with 23 students! While we are there we will be constructing homes for street boys,
leading Vacation Bible Schools, and sharing the love of Christ. We are all very excited to see
how God is going to work. There is still much preparation needed before we go and we need all
of the help we can get. After having been to Peru several times and having experienced delayed
planes, lost luggage, and physical illness, it has become evident that the enemy will do anything
to discourage and impair those who are doing God’s work. For that reason I beseech you to be a
part of our prayer army. Spiritual warfare is very real and we need as many warriors as we can
have praying for our team. Prayer needs include:

• God would unite our team in spirit and in purpose

• God would make us humble servants
• God’s love would be revealed through us
• God would prepare us spiritually, emotionally, mentally, and physically
• God would move in the hearts of those that we meet
• God would keep our team healthy and safe
• That we would trust in God to provide our every need

We are also still in need of financial support. This trip will cost our team a total of over
$27,000, and despite our efforts in fundraising we are still in need of approximately $4,000. This
includes all of our airfare, lodging, transportation, food, and ministry materials. If you feel led,
we would greatly appreciate any financial support you could provide. We must raise all of our
funds by March 11. If you decide to support us through prayer or financially, please fill out the
form below and return it in the self-addressed envelope. Thank you so much for considering this
investment in the lives of others. If you have any questions please feel free to contact me via
email at jane@notforgotten.org. I look forward to see what God has in store, and to see the
impact we can have when we are obedient to him.

In Christ,

Jane Smith

Name: Email:

Address:

Telephone:

I would like to support you in prayer I would like to donate $

Please make checks payable to Not Forgotten.