Rules for Registration of Indent, Allotment And Supply

of Wagons

Chapter –II of Goods Tariff No.41 Part-I (Vol-I) amended from time to time is
relevant for Registration of Indent, Allotment and supply of wagons.

The following rules lay down the procedure for the registration of indents for
wagons over the Indian Railways. The Railway administration, after due notice, can
make such temporary local variations in any of the these rules as they consider fit to
meet any exceptional circumstances or to prevent misuse: -

(1) Registration of demand for wagons: -

All demands for dispatch of goods in wagonloads should be entered in the wagon
Demand/Priority Register maintained at the stations or goods sheds open for booking
of traffic in wagonloads. The signature of the sender or his representative should be
taken in the appropriate column provided in the register after duly filling in all the
other columns. The prescribed registration fee will be paid by the sender or his
representative at the time of registration of demands for wagons.

Wagon Registration Fee

Type of Gauge- Registration Fee - Registration Fee

Per wagon (Rs) - Per Rake (Rs)

BG - 500/- - 15,000/-

MG - 400/- - 12,000/

NG - 300/- - 1,500/-

(a) Exemption for payment of wagon registration Fee

Traffic in any commodity offered by Platinum & Gold card holder from their siding.

Container Traffic booked by CONCOR

Railway Materials and stores booked by Railway officials in their official capacity.

House hold Kit of Railway employees on transfer.

Military Traffic booked on Military credit Notes.

Certain traffic subject to road competition specifically notified by the Railway

Administration as exempt from payment of wagon Registration Fee (In granting
exemption to the Railway Administration should see that such exemption do not
result in inflated and fictious demands for wagons.

(b) Lump sum deposit in lieu of wagon registration fee.

Lump sump deposit for Government department shall be Rs 10,000/- The parties
having regular transactions with a Railway may be permitted, at the discretion of the
Railway, to pay a lump sum deposit in lieu of payment of registration fee each time
an indent is made for wagon supply. The lump sum deposit payable will be fixed by
Railway in such cases taking in to account the number of wagons that the parties
concerned have to register at a time.

(2) ALLOTMENT OF WAGONSU:-

Preference of traffic in allotment of wagons in granted as per preferential traffic order

issued time to time. Presently P.T. order G.O. No. 80 is in vouge. The priority of
allotment are as under: -

Priority ‘A’

Military Traffic, when sponsored by MILRAIL

Priority ‘B’

Goods for emergency relief work for victims of natural calamities, like floods,
drought, earthquake etc. When sponsored by an officer not below the rank of Deputy
Secretary of Central/State Govt. or a non- official organization nominated by the
Central/State Govt. and mentioned in the sponsorship.

All traffic sponsored by a Central Govt. agency and approved by Railway Board/Zonal
Railway.

Priority ‘C’

All programmed traffic for which monthly or quarterly programs are approved by
Railway Board/Zonal Railway.

Priority ‘D’

All traffic not included in priority ‘A’ to ‘C’

General Instruction:-

Traffic will have preference over other traffic within the same class of priority in the
following order: -
Traffic covered by contractual obligations and/ or guaranteed under specific schemes
like wagon Investment scheme, Freight Forwarder scheme, Terminal Incentive cum
Engine-on- load scheme (TIELS) etc.

Traffic in rakes loaded from a siding/Goods shed having round the clock working.

Traffic in rakes from a full rake handling siding having mechanized system of loading.

Traffic offered for a distance of more than 800 Kms will have the preference over
other traffic within the same classification and priority.

2-(3.0) Traffic offered in block rake including clubbed indents constituting a block
rake will be given preference over traffic in piecemeal irrespective of the class of
priority and date of registration.

2-(3.1) Traffic offered in single point block rakes (including clubbed single point
rakes) will be given preference over two point multi point block rakes and mini rakes
within the same class of priority.

2-(3.2) Any traffic can be accorded preferential loading and movement under a
higher priority under special orders issued by the ministry of Railways, Railway
Board/Zonal Railways.

2-(3.3) Two days in a week shall be resumed and notified for allotment of rakes as
per the date of registration irrespective of the class of priority.

(3).Forfeiture of registration fee.

Registration fee will be forfeited under any of following circumstances: -

When the wagon indent is cancelled after physical supply of the wagon.

When the consignor does not agree to pay charges as per tariff rules.

When a wagon indent is cancelled by the indenter within 10 days from the date of
registration.

When a wagon is supplied to an indenter but he does not commence loading it before
the expiry of the free time allowed for loading.

When a wagon is supplied to an indenter and the wagon is detained at his request
for loading beyond the free time after which he cancels his indent.

Note- (I) When restriction is imposed without any time- limit the consignor shall be
allowed either to retain his indent or to cancel it before removal of the restriction
without forfeiture of the wagon registration fee.

(II) Whenever the registration fee is forfeited the corresponding indent will also be
treated as cancelled.
(III) When a wagon is supplied to an indenter which he commences loading within
the free time but takes more than free time permitted, the wagon registration fee
will not be forfeited, but demurrage charge will be recovered in accordance with the
rule.

(IV) If a consigner refuses to load an open wagon/covered wagon which is supplied

against an indent for a covered/ open wagon respectively, the registration fee will
not be forfeited. But his indent and priority for the type of wagon for which he has
originally indented shall be cancelled because of such refusal. The forfeiture of the
registration fee does not preclude the levy of demurrage Charge under normal rules.

(4). (i) Change of commodity is not permitted in a registration already made.

(ii) Station should load wagon only in accordance with the allotment/loading
orders received from the appropriate authority.

(5). REFUND OF REGISTRATION FEE:-

Station Masters are authorized to refund the registration fee on surrender of the
receipt foil by the indenter in cases where the fee is not forfeited except where the
registration fee is paid by credit Note. In the latter cases, the claimant should apply
to the Chief Commercial Manager of the Railway for refund. In the case of “Paid”
consignments, the wagon registration fee will be adjusted against the freight charges
to be recovered. No refund can be allowed unless the original receipt foil issued at
the time of payment of the amount, is surrendered. In cases where the original
receipt is lost, the refund is to be made only on the authority of a stamped
Indemnity Note. Refund of registration fee will be made only to the person
mentioned in the receipt or his authorized agent, after obtaining his
acknowledgement. Fees collected for one indent can’t be adjusted against another
nor wagon allotted to one indenter be allowed to be used by another.

(5). Goods Refund:

Refund of overcharges by Chief Commercial Manager

(Para 2161 IRCM Vol II)
A : Refund of overcharge in all cases other than those referred to in Para 2158
(IRCM Vol II) can only be allowed by the Refunds branch in the Headquarter office.
These refunds include-
1. Error in weight, description or routing of Traffic.
2. Error in rate, classification or computation of freight, claimed after delivery
of goods,
3. Amount twice paid, and
4. Overcharge of ‘Paid’ consignments.
In all such cases, the Refund branch will call for an overcharge sheet (Form
Com./07 Rev) from the station collecting the freight. It should be ensured by the
concerned station Master that the overcharge sheet complete in all respects is
submitted to the Refunds branch without delay. A remark about its submission to the
Refunds branch should invariably be interred against the relevant entry in the cash
book/goods outward book or delivery book, as the case may be, to prevent the
possibility of a second overcharge sheet being passed in respect of the same
consignment.
B: Parties are requested to please note and insure the following points before prefer
claim for refund by the E.C.Rly administration: -
1. The claim application should must be reach CCM/office HQ within 6 (six)
months from the date of booking/delivery of consignment (Section 106/ 3 of
IR Act 1989)
2. Photo copy/Xerox of Invoice/RR with annexure if any.
3. Original Money Receipt if any, in case of overcharge at the time of delivery
of consignment.
4. Full postal address of firm/Claimant with Bank account details.
5. Power of attorney if any.
6. Any other document in support of claim for refund.

C: After receiving claim letter, Refunds branch will register the claim with no. and
date, and acknowledgement to this effect be sent to the party by post. Parties are
requested to quote claim no. for any queries with regard to refund claim status.