South Philly Food Co-op

Steering Committee Meeting

Monday, January 24, 2011
In attendance: Cassie, Marsha, Alison, Julia, David, Maria, Mary Beth

1. Approve agenda
2. Approve minutes from 1/10/11 meeting

3. Subcommittee update
a. Outreach:
i. Rebecca F. stepping down as Chair
1. Policy vs. Action committees—we will eventually need to
create more specific committees to make the load lighter
(delegate)
2. Delegate geographically?
3. Delegate steering committee members to support Outreach
4. Email specific Outreach members with certain interests and
expertise—have each steering member contact 10 people
5. Have a list of ‘needs’ for the committees
ii. civic association presentations—need to make a current list of
which ones have been done and which ones are coming up
iii. creating calendar of spring events---Stephanie will be looking into
that
iv. regular blogging schedule—is there a box for signing up by email?
v. Education Coordinator/Sunday event series—1241 Carpenter (Philly
Community Wellness) We have a spot every 4th Sunday at 6pm
vi. Dance studio on 9th St ($15-$25/hr)says we can use their space—big
capacity & amenities
vii. Start thinking about other email services for bulk emails?
viii. Start using Facebook to check to see if people got our last email, to
tell them to subscribe to our blog

b. Legal/Finance: internal membership drive, process of incorporation and

help with bylaws, fundraising plan—
i. Josh had been working on bylaws
ii. Investigating insurance—getting quotes
iii. B-corp?
iv. Internal membership drive
v. Hawthornes fundraising event soon
vi. Fundraising plan---divided into:
 1. Events
2. Grants
3. member loans
4. donations from civics and BIDs
vii. How much will market analysis and feasibility study cost?----
approach civics for help?
viii. Need point people to be responsible for each area
ix. Apply to Wharton to get a market analysis/feasibility study by
students by Spring?
x. Maybe check St Joe’s business school, too
xi. Delaware Valley Regional Planning Commission and Reinvestment
Fund –check them for loans
xii. David will bring information to help find leads for how much a
feasibility study costs

c. Spring community forum: planning committee getting together this

Wednesday to talk about date, location, agenda
i. Present newest updates to attendees
ii. Check out Dance Studio? Gorretti?

4. Prepare to elect Board in the Spring:

a. Should we have an election committee?
i. Weavers Way will be our election committee
b. How many Board positions? (Bylaw draft says 9 – 13)
i. Most people agreed to 11 at the meeting
ii. How will they be elected?
1. First round will be different from procedure moving forward
iii. What will be the requirements of Board members? Use our existing
‘rules?’ Take a look at Weavers’ Way ‘rules?’
c. Need to stagger terms of first Board members. How should we do this? 1
and two year terms to start?
i. Perhaps one, two and three year terms---Weavers Way had it based
on # of votes
ii. People who are elected will pick out of hat/draw straws for terms
d. CCMA conference in San Diego in June – two Board members should
attend. How to cover costs?
i. Scholarships?

5. Case Study:
a. Swarthmore (Maria)
b. Flatbush (Julia)
(see doc sent out to Steering)

6. Any other business?

a. Bylaws meeting on Monday - 1/31 @ John’s house.
b. Location 2/14 meeting—Julia’s house—1209 Rodman St

7. For next time (2/14):

a. Feasibility Study: Any updates on Wharton connections (John)
b. Jake from P’unk Ave will come to talk about the logo