Tel: 044 851 0113

Cell: 082 446 8380

Fax: 086 683 8877
Wedding & Function
E-mail: admin@heroldsbayresort.co.za
Web site: www.heroldsbayresort.co.za
Vat No: 4320239132
Venue

Thank you for your enquiry into having your wedding at either the Down to Earth venue or the Bush
Lapa venue. We take pleasure in offering you the following information:

1. Venue Hire: Down to Earth

The Down To Earth Venue is the ideal setting for hosting a function of up to 100 guests. The venue is
built with clay, straw, wood and stained glass gables. The interior is rugged but stylish with yellow wood
6 –seater and 4-seater tables and an intimate dance floor. It has a sweeping view of the Indian Ocean
which is framed by the silhouette of Mossel Bay in the background. The spacious wooden deck can be
used for the wedding ceremony and is ideally suited for spitbraai’s.

The grass land in front of the restaurant is the perfect spot for a romantic marques tent and outdoor
activities.

Our 3 star graded guest house consists of 4 self-catering units and is situated 50m from the Down to
Earth venue. It can accommodate up to thirteen guests.

The Restaurant is well known for its affordable tasteful country cuisine like our famous red wine oxtail,
rosemary leg of lamb, dried fruit stuffed pork roll, pumpkin fritters, home made breads and jams etc.

Down to Earth Venue Fee: R 4500

Venue fee includes:

• Fairy Lights in reception hall
• Black/White table cloths
• Cutlery, glasses
• Gold under plates
• Waiters (1/25)
• Bar service up to 12pm, thereafter R200.00 per hour
• Venue is available from 8am till 12pm on day of wedding
Tel: 044 851 0113
Cell: 082 446 8380
Fax: 086 683 8877
Wedding & Function
E-mail: admin@heroldsbayresort.co.za
Web site: www.heroldsbayresort.co.za
Vat No: 4320239132
Venue
Menus
Menu A
3 Course Buffet meal: (R160p.p)
(2 x main course)

Menu B
Spitbraai - One Meat: (R160p.p)

Menu C
3 course Buffet meal: (R220p.p)
(3 x main course)

Menu D
Spitbraai - Two Meats: (R200p.p )

Additional cost:
• DJ with PA/Music system and microphone : R800 4/hrs
: R200 p/h after 12pm
• Bar man fee : R200 p/h after 12pm
• Draping/table setting/flower arrangements : As quoted
• PA/Music system, projector and white screen : R500
• Honeymoon suite at Down to Earth Guest House (Breakfast included) : R400
• Bedouin tent with wooden benches : R2500
• Bush Lapa Venue for wedding ceremony : R800
• Corkage Fee (Own wine) : R20 per bottle
Tel: 044 851 0113
Cell: 082 446 8380
Fax: 086 683 8877
Wedding & Function
E-mail: admin@heroldsbayresort.co.za
Web site: www.heroldsbayresort.co.za
Vat No: 4320239132
Venue

BUFFET
Menu A: R160p.p
A 6% service fee will be added
Included: Welcoming drink, Bread baskets, Rice, Coffee/ tea
Choose 1x Starter
□ Butternut soup with a hint of orange & chilli
□ Creamy Vegetable soup
□ Forest Mushroom Soup served with croutons
□ Mezzo Platter of samoosas, spring rolls and crumbed mushrooms served with a
sweet chilli dipping sauce
□ Canapés with olives & sun dried tomatoes or pepperdews & feta
□ Blue Cheese Stuffed Figs wrapped in bacon
□ Snoek Phyllo Parcels with cream cheese and lemon
□ Bread table (olive, rosemary/health breads) with pate’s & home made jams
□ Fruit Kebabs (variety of seasonal fruits)

Choose 2 x Main Course

□ Roast Chicken with exotic spices & a tangy basting
□ Sweet & Sticky Gammon with a honey and pineapple glaze
□ Sweet & Sour Leg of Pork with lemon and orange
□ Home made Chicken Pie
□ Traditional Cape Bobotie
□ Mutton Curry
□ Venison Pie (Kudu or Spring buck)
□ Roast Leg Of Lamb with garlic & rosemary
□ Roast Lamb Roll with garlic & rosemary
□ Stuffed Pork Roll with a sherry sauce
□ Chicken Breast filled with Spinach & Feta in a cheese sauce
□ Red wine Oxtail

Choose 4 x Salads/vegetables/Starches
□ Sweet Potato in orange caramel sauce or sweet potato roll
□ Roasted Rosemary Butternut
□ Pumpkin Fritters
□ Pumpkin Tartlets infused with cinnamon
□ Grilled Seasonal Vegetables
□ Broccoli & Cauliflower Bake topped with cheddar and feta
□ Spinach & Feta Bake
Tel: 044 851 0113
Cell: 082 446 8380
Fax: 086 683 8877
Wedding & Function
E-mail: admin@heroldsbayresort.co.za
Web site: www.heroldsbayresort.co.za
Vat No: 4320239132
Venue
□ Potato Salad
□ Cole Salad
□ Mix Garden Salad with olives and feta
□ Broccoli & Bacon Salad
□ Mediterranean Pasta Salad with chorizos sausages, olives and basil pesto
□ Cajun Roast Potatoes
□ Roast Baby Garlic Potatoes

Choose 1 x Dessert
□ Cookie Crunch Ice-cream with chocolate sauce
□ Crème Brulée
□ Traditional Malva Pudding with a scoop of vanilla ice-cream
□ Rich Chocolate Mud Pudding served with vanilla ice-cream
□ Cheese Cake with kiwi/strawberry coulis
□ Fresh Fruit Pavlova nests
□ Chocolate Marble Mousse with a trio of coulis
□ Apple crumble tart with vanilla ice-cream/fresh cream
Tel: 044 851 0113
Cell: 082 446 8380
Fax: 086 683 8877
Wedding & Function
E-mail: admin@heroldsbayresort.co.za
Web site: www.heroldsbayresort.co.za
Vat No: 4320239132
Venue

Menu Option B: R160 p.p

A 6% service fee will be added
SPITBRAAI
Included: Welcoming drink, Bread baskets, Rice, Coffee/ tea
Choose 1x Starter
□ Butternut soup with a hint of orange & chilli
□ Creamy Vegetable soup
□ Forest Mushroom Soup served with croutons
□ Mezzo Platter of samoosas, spring rolls and crumbed mushrooms served with a
sweet chili dipping sauce
□ Canapés with olives & sun dried tomatoes or pepperdews & feta
□ Blue Cheese Stuffed Figs wrapped in bacon
□ Snoek Phyllo Parcels with cream cheese and lemon
□ Bread table (olive, rosemary/health breads) with pate’s & home made jams

Main Course
□ Lamb on spit

Choose 4 x Salads/vegetables/Starches
□ Sweet Potato in orange caramel sauce
□ Roasted Rosemary Butternut
□ Pumpkin Fritters
□ Pumpkin Tartlets infused with cinnamon
□ Grilled Seasonal Vegetables
□ Broccoli & Cauliflower Bake topped with cheddar and feta
□ Spinach & Feta Bake
□ Potato Salad
□ Cole Salad
□ Mix Garden Salad with olives and feta
□ Broccoli & Bacon Salad
□ Mediterranean Pasta Salad with chorizo sausages, olives and basil pesto

□ Cajun Roast Potatoes

□ Roast Baby Garlic Potatoes

Choose 1 x Dessert
□ Cookie Crunch Ice-cream with chocolate sauce
□ Crème Brulée
□ Apple Crumble Tart with vanilla ice-cream / fresh cream
□ Traditional Malva Pudding with a scoop of vanilla ice-cream
Tel: 044 851 0113
Cell: 082 446 8380
Fax: 086 683 8877
Wedding & Function
E-mail: admin@heroldsbayresort.co.za
Web site: www.heroldsbayresort.co.za
Vat No: 4320239132
Venue
□ Rich Chocolate Mud Pudding served with vanilla ice-cream
□ Cheese Cake with kiwi/ strawberry coulis
□ Fresh Fruit Pavlova nests
□ Chocolate Marble Mousse with a trio of coulis

Menu Option C: R220 p.p

A 6% service fee will be added
Included: Welcoming drink, Bread baskets, Rice, Coffee/ tea

Choose 1x Starter
□ Butternut soup with a hint of orange & chili
□ Forest Mushroom Soup served with croutons
□ Mezzo Platter of samoosas, spring rolls and crumbed mushrooms served with a
sweet chilli dipping sauce
□ Canapés with olives & sun dried tomatoes/rare roast beef & sweet mustard
□ Blue Cheese Stuffed Figs wrapped in bacon
□ Snoek Phyllo Parcels with cream cheese and lemon
□ Brie & Bacon Parcels drizzled with a black cherry coulis
□ Tempura Mussels topped with mango & chilly jam
□ Karoo Springbuck Phyllo Parcels with quince jelly
□ Smoked Salmon Roulade with cream cheese & chives
□ Tempura Mussels topped with mango & chili jam

□ Biltong, Pepperdew & Goats cheese Tower

Choose 3 x Main Course

□ Line Fish grilled with lemon & thyme
□ Roast Chicken with exotic spices & a tangy basting
□ Sweet & Sticky Gammon with a honey and pineapple glaze
□ Sweet & Sour Leg of Pork with lemon and orange
□ Traditional Cape Bobotie
□ Venison Pie (Kudu or Spring buck)
□ Roast Leg Of Lamb with garlic & rosemary
□ Stuffed Pork Roll with a sherry sauce
□ Seafood Curry with mussels, line fish, shrimps in a creamy Chardonnay sauce
□ Chicken Breast filled with Spinach & Feta or mushroom & feta in a cheese sauce
□ Red wine Oxtail
□ Moroccan Chicken & Mango Curry
Tel: 044 851 0113
Cell: 082 446 8380
Fax: 086 683 8877
Wedding & Function
E-mail: admin@heroldsbayresort.co.za
Web site: www.heroldsbayresort.co.za
Vat No: 4320239132
Venue
Choose5 x Salads/vegetables/Starches
□ Sweet Potato in orange caramel sauce
□ Roasted Rosemary Butternut
□ Pumpkin Fritters
□ Pumpkin Tartlets infused with cinnamon
□ Grilled Seasonal Vegetables
□ Broccoli & Cauliflower Bake topped with cheddar and feta
□ Spinach & Feta Bake
□ Creamed Spinach
□ Green Bean & Bacon Bundles
□ Mix Garden Salad with olives and feta
□ Broccoli & Bacon Salad
□ Mediterranean Pasta Salad with chorizo sausages, olives and basil pesto

□ Waldorf Salad with Apple, Celery and Walnuts

□ Cajun Roast Potatoes

□ Roast Baby Garlic Potatoes

Choose 2 x Dessert
□ Traditional Malva Pudding with a scoop of vanilla ice-cream
□ Rich Chocolate Mud Pudding served with vanilla ice-cream
□ Home made truffles with a white chocolate centre and Kahlua liqueur
□ Fresh Fruit Pavlova nests
□ Chocolate Marble Mousse with a trio of coulis
□ Cheese Cake with kiwi / strawberry coulis
□ Chocolate Parcels with cookie crunch Ice- cream & black cherry sauce
□ Baklava tower
Tel: 044 851 0113
Cell: 082 446 8380
Fax: 086 683 8877
Wedding & Function
E-mail: admin@heroldsbayresort.co.za
Web site: www.heroldsbayresort.co.za
Vat No: 4320239132
Venue

Menu Option D: R200 p.p

A 6% service fee will be added
SPITBRAAI
Included: Welcoming drink, Bread baskets, Rice, Coffee/ tea

Choose 1x Starter
□ Forest Mushroom Soup served with croutons
□ Butternut soup with a hint of orange & chili
□ Mezzo Platter of samoosas, spring rolls and crumbed mushrooms served with a
sweet chili dipping sauce
□ Canapés with olives & sun dried tomatoes/rare roast beef & sweet mustard
□ Blue Cheese Stuffed Figs wrapped in bacon
□ Snoek Phyllo Parcels with cream cheese and lemon
□ Brie & Bacon Parcels drizzled with a black cherry coulis
□ Tempura Mussels topped with mango & chili jam
□ Karoo Springbuck Phyllo Parcels with quince jelly
□ Smoked Salmon Roulade with cream cheese & chives
□ Tempura Mussels topped with mango & chili jam
□ Biltong, Pepperdew & Goats cheese Tower

Choose 2 x Main Course

□ Lamb on spit
□ Crispy Sweet & Sour Leg of Pork
□ Barbeque Chicken

Choose 5 x Salads/vegetables/Starches
□ Sweet Potato in orange caramel sauce
□ Roasted Rosemary Butternut
□ Pumpkin Fritters

□ Pumpkin Tartlets infused with cinnamon

□ Grilled Seasonal Vegetables
□ Broccoli & Cauliflower Bake topped with cheddar and feta
□ Spinach & Feta Bake
□ Creamed Spinach
□ Green Bean & Bacon Bundles
□ Mix Garden Salad with olives and feta
□ Broccoli & Bacon Salad
Tel: 044 851 0113
Cell: 082 446 8380
Fax: 086 683 8877
Wedding & Function
E-mail: admin@heroldsbayresort.co.za
Web site: www.heroldsbayresort.co.za
Vat No: 4320239132
Venue
□ Mediterranean Pasta Salad with chorizo sausages, olives and basil pesto

□ Waldorf Salad with Apple, Celery and Walnuts

Choose 2 x Dessert
□ Cookie Crunch Ice-cream with chocolate sauce
□ Crème Brulée
□ Apple Crumble Tart with vanilla Ice-cream
□ Traditional Malva Pudding with a scoop of vanilla ice-cream
□ Rich Chocolate Mud Pudding served with vanilla ice-cream
□ Cheese Cake with kiwi / strawberry coulis
□ Fresh Fruit Pavlova nests
□ Chocolate Marble Mousse with a trio of coulis

Children

Children under the age of 13 years will be charged 50% of the agreed adult menu price. A kiddies menu
is also available.
Children under the age of 2 years will not be charged.

Bar services

• We offer a fully equipped bar facility.

• A corkage fee of R20 per bottle will be charged if you prefer to bring your own wine.
Tel: 044 851 0113
Cell: 082 446 8380
Fax: 086 683 8877
Wedding & Function
E-mail: admin@heroldsbayresort.co.za
Web site: www.heroldsbayresort.co.za
Vat No: 4320239132
Venue

2. Venue Hire: The Bush Lapa

The Bush Lapa, set in an African rustic theme, provides traditional food cooked on an
open fire. The partially open open-air setting, 17 km outside George on route to Oubaai, is quite unique;
one can sit around the fire, gaze at the stars, or have a grand stand view of Mossel Bay in the distance. In
the one corner, an intimate stage provides the perfect setting for a host of local artists to display their
musical talents. The Bush Lapa is equipped with a fully stocked bar (special requests can be catered for).

The Bush Lapa is partially enclosed with a roof and can accommodate 180 people in the enclosed area.
In total the Bush Lapa can accommodate 300 people.

Weddings:
A. Self Catering.

• Rent of venue: R3000 (Incl. Fire wood & cleaning services)

• Spit Hire: R150
• Crockery: R5p.p (R200 deposit required)
• Free Bar facility until 12pm (thereafter a hourly fee of R200)
• No own alcohol allowed – only cool drink and fruit juice
• R20 Cork fee - own wine
• No bar service or music after 2am

B. Lapa Catering
• Venue fee : R2000
• Honeymoon suite at Down to Earth Guest House (Breakfast included) : R400 per
night
• Complete Guest House included honeymoon suite -sleeps 9 (excl Breakfast) : R1800 out
of season
• Bar facilities until 12pm, thereafter an hourly fee of R200
• R20 Cork fee - no own alcohol except wine
• Menu can be adjusted to your requirements

The following are included in the venue fee:

• Exclusive use of venue
• Tables and chairs
• Glassware
• Crockery and cutlery
• Black and hessian overlays
• Barman till 12pm
• Venue available from 8am till 12pm on day of wedding
Tel: 044 851 0113
Cell: 082 446 8380
Fax: 086 683 8877
Wedding & Function
E-mail: admin@heroldsbayresort.co.za
Web site: www.heroldsbayresort.co.za
Vat No: 4320239132
Venue

Additional cost: DJ with PA/Music system and microphone : R800 4/hrs

: R200 p/h after 12pm
: Bar man fee : R200 p/h after 12pm
: Draping/Flowers/Faery lights/table setting : As quoted
: PA/Music system, projector and white screen : R500
: No Bar service or music after 2am

The venue is offered as is, i.e. any special requirements such as draping, white table linen, candles,
flowers, or live music can be arranged by us at an additional cost.

Menu options:

1. Potjiekos: R130.00 p.p

Welcoming Cocktail
Roosterkoek & Jam
Mix Salad
Oxtail & Chicken or
Lamb shank & Chicken or
Tribe & Chicken (all separate dishes)
Sweet Potatoes
Rice or Samp
Coffee

2. Lamb on spit (Min 30 persons, Max 120 persons: R 140 p.p)

Welcoming Cocktail
Roosterkoek & Jam
Caramelized Sweet Potatoes
Mix Salad & Cole Salad
Garlic & Parsley Baby Potatoes
Lamb on spit
Coffee

3. Barbeque: R150 p.p

Welcoming Cocktail
Roosterkoek & Jam
Mix Salad & Potato salad
Boerewors
Sirloin steak (250g) & Chicken steak or
Lamb chop & Chicken steak
Krummelpap and tomato relish
Coffee

4. Dessert: R15 p.p

a) Malva pudding & Ice cream
b) Ice Cream & Chocolate Sauce
c) Fruit Salad & Ice Cream
Tel: 044 851 0113
Cell: 082 446 8380
Fax: 086 683 8877
Wedding & Function
E-mail: admin@heroldsbayresort.co.za
Web site: www.heroldsbayresort.co.za
Vat No: 4320239132
Venue

5. Extras (Starters)
a) Barbeque Chicken Wings R15
b) “Karoo-oester” (Liver & Bacon) R15
c) Mini Chicken kebabs R15
d) Barbeque Corn on Cob (when available) R10

You are welcome to discuss other menu options with us.

Tel: 044 851 0113
Cell: 082 446 8380
Fax: 086 683 8877
Wedding & Function
E-mail: admin@heroldsbayresort.co.za
Web site: www.heroldsbayresort.co.za
Vat No: 4320239132
Venue

Payment Requirements

• For weddings, the venue fee (Down to Earth R4500; Lapa R3000) is payable as deposit
immediately to confirm your booking
• Confirmation will be sent via email or fax upon receipt of proof of payment
• The outstanding catering bill is payable at least one day before the function
• A 50% deposit is required to confirm accommodation bookings.
• Please ensure that your details are filled in on the deposit slip and fax or email to Down to
Earth. Failure to do the above mentioned will delay confirmation of your reservation.
• In the event of non-payment of the fees within 3 working days of reservation, Down to
Earth is entitled to cancel the booking.

Cancellations:

• In the event of you cancelling or rescheduling your date (in writing) , subsequent to the venue
being paid, a refund will only be made in the event of Down to Earth’s liability to resell the
venue for a similar function on the date for which the function was booked.

Conditions

• Herold’s Bay Eco Resort shall not be held responsible for any interruptions of services (water,
electricity, sanitary service)
• Décor and props must be removed by 09:00 on the day following the function.
• Whilst every precaution will be taken to ensure the safeguarding of your belongings, Herold’s
Bay Eco Resort will not be liable for loss or damage to any property whatsoever (décor, wedding
gifts, valuables, etc). We recommend that all personal and valuable property be removed directly
after the function.
• Should the Down to Earth building or Bush Lapa, surrounding garden, décor or napery be
damaged in any way during the set up time period of a function, the client shall be held
responsible and will be billed accordingly.
• Herold’s Bay Eco Resort its employees or any person employed at any function will not be held
liable to any loss, or injury to persons, due to negligence or other causes whatsoever.
• Nails, staples or any other damaging material my not be used during decorating.
• Only flower petals to be used as confetti.

Kind Regards

Johan & Tertia Gericke

___________________________
Tel: 044 851 0113
Cell: 082 446 8380
Fax: 086 683 8877
Wedding & Function
E-mail: admin@heroldsbayresort.co.za
Web site: www.heroldsbayresort.co.za
Vat No: 4320239132
Venue

WEDDING BOOKING NOTICE

I have read and accepted the terms and conditions as stated above

……………………………. …………………………….
Name Contact Number

…………………………….
Email

……………………………. @ R……………pp
……………………………. @ R……………pp
……………………………. @ R……………pp
Menu Option Cost

…………………………….
Number of Guests

……………………………. …………………………….
Arrival Time Meal Time

…………………………….…………………………………………………………

…………………………….…………………………………………………………

Special Instructions

…………………………….
Signed

…………………………….
Date

To secure your booking please fax this page together with your deposit slip and detailed menu
options to 086 683 8877 or email to admin@heroldsbayresort.co.za as soon as possible.

Our bank details:

ABSA Bank, George. Herold’s Bay Eco Resort, Cheque Account No: 40 6450 0834. Branch
Number: 632 005