ACXIOM SOFTEC

www.acxiomsoftec.com

Annexure “A”

TECHNICAL DETAILS REGARDING THE FORM FILLING PROCESS

1. Blank spaces are not allowed in any fields. If the field is to be

entered blank then enter "#" instead of that.

2. Use "#" if any record is not available or not clear to be understood

due to poor scanning.

3. Use "#" if any field is to be entered on the form but not available on
the scanned form.

4. If any alphabet on the form is unclear for a field then enter "#" for
the whole field.

5. If the form is rotated in any angle (45-270) due to which the

information are not visible then use "#" for all the fields.
But the "Document Type" and "Site Id' has to be entered.

Comment: what is document type and how many types are there?
And if document type and site id is also invisible then what should
we do?

6. If any file doesn't contain relevant information about the type of

form or it is not identified by any means then choose "Others" in
"Document Type" and enter the available personal information only.

7. In case of the company name, enter it to the "First Name" field and
remaining "Mid Name" and "Last Name" are filled with "#"

8. If the company name is written with (C/o or ATTN :) then writing the
company name is enough. No need to write the persons name in
"c/o or ATTN"
9. While typing "Directions" and "Descriptions of Work" in "Contract
Breakdown" & "Work Order" form.
Separate each direction with (" ") or (.). But in case of single
direction, type as it is.

10. "Site ID" is to be typed as the filename without extension name.

(e.g. MID_310256)

Point Number – 11. Old

11. If the form has more than one name separated by '/', 'and' or'&'
then enter the first name(s) in relevant field separating by '/' and do
the same for middle and last name.

Amended in Point number -11. New

12. No we do not use ‘ / ‘ in the name field for names at all.

Only in case as shown in New Additions in Instructions on the page

number – 9, point number 13) TO: T/C
Then it should be entered same as it is in the FORM T/C in the First
name field.

Comment: if any names separated with “/” what should we use

instead.
For the 12 point are there any exceptions other than T/C?

13. Give priorities to the printed marks rather than the hand written
ones but if the printed ones are edited with the hand written ones
then enter those data.

14. While writing the descriptions of "Work Order" and

"Contract Breakdown" if a point is not understood use "#"
but the point after that is understood it is entered as in the
form.

Comment: what does mean by “if a point is not understood use

"#" but the point after that is understood it is entered as in
the form”

15. In the "Other forms" the address description is written in hand

written form if there is no personal details
16. If there are any mistakes made on the scanned forms "like wise on
date" or spellings of known words they are to be typed as in the
form. And all the other data are entered likewise.

17. If the single image contains more than one form then the entry of
the top form is done.

TYPES OF ERRORS AND PENALTY RATING

Code Description Points

1. Blank space found 2.0
2. Record Field found empty 2.0

3. Alphabet space found empty 1.0

4. Spelling mistake 1.0
5. Font size and style Problem 0.3
Spaces NOT converted to # 0.5
6. Mismatch Record 2.0
7. Colored Text found 0.2

Rejection Files…
01. Any virus found in the file 100 %
02. Data Corrupt 100 %
03. DVD/CD Damage 100 %
04. After TAT Cycle 100 %
05. Uncompleted Data 100 %
Failure through FTP 100 100 %

Note : 100 Points = 1 % accuracy

THX..
ACXIOM SOFTEC
www.acxiomsoftec.com