EMPLOYEE REFERRAL POLICY

Objective

To state the procedures and guidelines for rewarding those employees of COMPANY,
who help identify and attract suitable and competent talent in order to meet our resource
requirements at an optimum cost

Eligibility

All current employees of COMPANY ,including trainees on rolls of the Company are
covered under this policy.

Exemptions
The following are ineligible to benefit from the policy.

• Members of the Senior Management Team – including department heads and

their direct reports.
• Employees at or above Manager Level.
• Members of the Human Resources Department.
• Employees referring immediate family members to the Company.
• Anyone else who is involved in the recruitment process

Procedure

• Employee may refer individuals who fit the specifications given in job
descriptions for vacant positions which Human Resources posts from time to time. In
case the resume is already available in the data bank the referral process will be
terminated at this stage.
• The referrer needs to fill up the employee referral form and submit to the HR
department before the recruitment process begins. Referral forms can be obtained
from the intranet in the HR directory, under Forms.
• The employee’s role will be limited to the submission of the resume of the
candidate. After this the regular process of short listing and interviews will be applied
to the referrals also.
• The employee making the referral will not in any way be involved with the
interview or salary fixation of the candidate.
• Application referred by any employee should be signed by him before taking
into consideration by the HR Department.
• Selection to the referred by any employee would be made only after going
through the selection process, as per recruitment policy / procedures.

• There should be no specific canvassing in case of a referred candidate by both

the employee who referred him and the HR.
• If the referred candidate is hired, the referrer is eligible to claim a referral fee
as per the parameters defined below

Parameters
The following is the referral fee applicable under this policy :

Grade Systems Department Other Department

Recruitment Recruitment
DGM / GM / Sr. Manager 25000 20000
Asst. Mgr / Dy. Mgr / Manager 15000 10000
Executives & Senior Executives 10000 7500
Receptionist /Office Boys /Operators 2500 2500
Trainee NIL NIL

The Referral fee is paid along with the salary after the successful completion of the
referred candidate’s 6-month anniversary with the Company.

Terms & Conditions

• The fee will be given only if the newly recruit completes the above mentioned
time period with the organization.

Note:
• Fee amounts and eligibility factors are subject to change based on the business
and economic needs of THE COMPANY
• COMPANY, will not enter into any debate with an employee who has
unsuccessfully referred a personal contact. In the event of any dispute, the
decision of the Head of Human Resources shall be final.
• All recommendations made by COMPANY, employees must come from their
personal contacts / connections and not through any recruitment agency.
 EMPLOYEE REFERRAL FORM
Employee Referral form to be filled and submitted to the HR Dept. along with the
Resume, before or at the time of interview :

Name of the Applicant : ________________________________

Position Applied For
Applicant’s Address
Contact No
Email ID
Current Organization, if any : ______________________________
Current Designation, if any
Total Experience
: ________________________________
: ________________________________
________________________________
__________________________ Pin :___________
: Land line : ____________________
Mobile : ______________________
: _______________________________
:________________________________
: __________________

Employees Information
Referred By : ___________________________
Designation of Employee : ___________________________
Email ID : ___________________________
FOR HR USE ONLY
Date of Referred Candidate Hire : __________

Department : _________________ Position Title : _______________

What fee amount is applicable : _______________________________

Date Referral Fee due to Referring Employee :____________________