ANNOUNCEMENT

2ND ANNUAL STUDENT ARTS FESTIVAL

2011: SUSTAINABLE COMMUNITIES
Call for Submissions
Montalvo Arts Center and the Santa Clara County Office of Education (SCCOE) are pleased to
announce the 2nd annual Arts Splash! Open House & Student Arts Festival at Montalvo Arts
Center. Kindergarten through twelfth grade student teams, with an adult Advisor-Mentor (or
Teacher), are encouraged to submit proposals for collaborative student artworks or performances
that you would like to present at the festival. This year’s theme – Sustainable Communities:
Living, Working and Playing Together – encourages students to take an active role in creating
a collective vision for the future.
Collaborative projects in all arts disciplines are encouraged to apply, including but not limited to:
poetry, literature, music, dance, drama, visual arts, culinary arts, new media and even debate.
Submissions are limited to one per student team and three per school or community organization.
All K-12 public, private and home school students, including independent student groups outside
of schools and organizations, are eligible to participate.

KEY DATES | 2011 STUDENT ARTIST SELECTION PROCESS:

• October 1 | Guidelines & Application available
• December 1 | Optional Informational Meeting, 5-6:30pm at Montalvo – RSVP learn@montalvoarts.org
• January 31 | Postmark deadline for proposals of student projects
• February 1-9 | Juried selection of student proposals
• February 10 | Notification of selection sent to all participants
• February 10 – April 10 | Student team artwork preparation
• February 16 or 23 | Mandatory meeting for all Advisor-Mentors, 5-6:30pm at Montalvo
• March 15 | Due: all completed Participant Releases, final Change of Title form, Questions 5 & 6
• April 11-15 | Artwork Installation & Dress Rehearsals
nd
• April 16 | 2 Annual Arts Splash! Open House & Student Arts Festival

ARTIST STATEMENT Submissions include a brief artist’s statement that is generated by completing our
STUDENT ARTIST STATEMENT FORM. This statement is intended to help you start thinking about your
project and to tell us about your idea: what you want to create, how you will create it, why it is meaningful
to you, and how it responds to the theme. Submissions are considered incomplete unless the artist
statement is included with the proposal submission. Advisor-Mentors may assist in completing required
paperwork for younger students.

ADULT ADVISOR-MENTOR Every student team must include the committed participation of an adult
Advisor-Mentor who will act as team manager and be the main contact for the project. Advisor-Mentors
will provide guidance in creation of the artwork, as well as manage and be responsible for all logistics and
transportation in regards to participation in the Festival. Advisor-Mentors may be school faculty/staff,
teaching artists, community leaders or parents. Individual student teams or their school sponsors are
responsible for financing the projects, rehearsal needs, supplies and materials, costumes, and
transportation to and from the festival and related events.

Please share this information with teachers, school site administrators, community organizations and
other interested colleagues. For further details or for electronic copies and examples of the submission forms,
please contact Montalvo Arts Center at learn@montalvoarts.org or visit www.montalvoarts.org/education.
 2ND ANNUAL STUDENT ARTS FESTIVAL
2011: SUSTAINABLE COMMUNITIES
Eligibility, Guidelines & Criteria
ELIGIBILITY

Collaborative projects in all arts disciplines addressing the Festival theme, Sustainable
Communities: Living, Working and Playing Together, are encouraged to apply.

All K-12 students in public, private and home schools throughout the Silicon Valley are eligible.

Only one submission per student team and three submissions per school or community organization
will be accepted.

All student groups must have an Advisor-Mentor (an adult who will act as team manager and group’s
contact person).

GUIDELINES

Projects must address the Festival theme of Sustainable Communities, and should explore the
student group’s collective vision for the future.

Complete submissions must be postmarked by JANUARY 31, 2011. A complete
submission will include the following documents:

Student Proposal Cover Form (one per project)

Artist Statement Form – Questions 1-4

Due March 15: Artist Statement Questions 5 & 6; Change of Title; Participant Release Forms

Projects must result from a collaborative effort between students. The project vision should be a joint
effort of the student team, and all members must be creative participants. (Not all members of the
team must work on all aspects of the project.) Original work is strongly encouraged, and may include
student interpretations of existing work.

The Advisor-Mentor should assist in bringing the project to fruition by supporting the creative vision of
the student team.

Depictions of violence, abuse, nudity, and profanity are not appropriate in this setting. Montalvo reserves
the right to withdraw or otherwise exclude any material or works for any reason at its sole discretion.

Submissions may include projects in any arts discipline. Imagination is the limit!
• Culinary Arts • Folk Art Forms • Music
• Dance / Creative Movement • Literary Arts Vocal or Instrumental
Poetry & Spoken Word Electronic (Computer-based)
• Drama / Creative Dramatics
Skits or Scenes from a Play Storytelling • Visual Arts & Installation
Puppetry or Shadow Play Oral Interpretation of Literature 2- & 3-Dimensional Works
Reader’s Theatre • Multimedia / Multidisciplinary Performance Art
Monologues Film

Projects may reflect the arts integrated with other disciplines such as:
• Science & Technology • Language Arts & World Languages • History & Social Science
• Mathematics • Speech & Debate • Physical Education

SUBMISSION SELECTION CRITERIA

Submissions will be considered along the following criteria:
1. Originality and creativity in the work or project ideas.
2. Originality and creativity in approach to addressing the Festival theme.
3. Effective use of media as related to content.
4. Strong collaboration among student team members in the creation of the work.

SUBMISSION DEADLINE: JANUARY 31, 2011

For an electronic version or to view an example of the Submission Forms, visit www.montalvoarts.org/education.
Questions? Contact Montalvo Arts Center’s education office at learn@montalvoarts.org or 408.961.5813.
 2ND ANNUAL STUDENT ARTS FESTIVAL
2011: SUSTAINABLE COMMUNITIES
Student Submission Cover Form
THIS FORM MUST BE FULLY COMPLETED FOR EACH SUBMISSION. PLEASE TYPE OR PRINT LEGIBLY.

SUBMISSION INFORMATION
Working Title of Project:

Discipline/Medium:

List the names of all participating students. Use the back of this page or attach additional pages as necessary.

FIRST & LAST NAME AGE GRADE SCHOOL

ADVISOR-MENTOR INFORMATION
Advisor-Mentor Name: Position/Title:

School/Organization: (if applicable)

Mailing Address: E-mail:

Day Phone: ( ) Evening Phone: ( )

If this submission is accepted, I commit to attending one of the two mandatory Advisor-Mentor
meetings at Montalvo Arts Center, on either February 16 or February 23, 2011.

SUBMISSION CHECKLIST

Student Submission Cover Form

Student Artist Statement Part I & II – Part I due January 31, 2011; Part II due March 15, 2011.

Participant & Advisor-Mentor Information Forms – One per student, assistant, or Advisor-Mentor.

Optional: Supporting Materials – Photos, DVDs, CDs, etc. Describe on the back of this Form.
IMPORTANT: Supporting materials become the property of Montalvo Arts Center and will not be returned.

THIS PAGE IS DUE: JANUARY 31, 2011

Also Due: Student Artist Statement, Part I
E-mail (preferred) completed submissions to: learn@montalvoarts.org
Mail to: Student Arts Festival, Montalvo Arts Center, PO Box 158, Saratoga, CA 95071
For an electronic version or to view an example of the Submission Forms, visit www.montalvoarts.org/education.
Questions? Contact Montalvo Arts Center’s education office at learn@montalvoarts.org or 408.961.5813.
 2ND ANNUAL STUDENT ARTS FESTIVAL
2011: SUSTAINABLE COMMUNITIES
Student Artist Statement Form, Part I
THIS FORM MUST BE FULLY COMPLETED FOR EACH SUBMISSION. PLEASE TYPE OR PRINT LEGIBLY.

STUDENT ARTIST STATEMENT PART I

Working Title of Project:

Discipline/Medium: Advisor-Mentor:

In responding to the questions below, please feel free to attach additional sheets as necessary.
Submissions must be postmarked by January 31, 2011, to be considered. Questions 5 and 6
are due on March 15, 2011, after your project has been developed. For an electronic version or to
view an example of the Submission Forms, visit www.montalvoarts.org/education.

1. In 3-5 sentences, please tell us what your artwork, performance or project is about.

2. The theme for the 2011 Student Arts Festival is Sustainable Communities: Living, Working and
Playing Together. How does your artwork, performance or project address this theme?

3. What is your inspiration for this work, performance or project? How did you come up with your
design or idea(s)?

4. The Student Arts Festival seeks collaborative artworks or projects. How are you
collaborating with others to create the work, performance or project?

THIS PAGE IS DUE: JANUARY 31, 2011

Questions? Contact Montalvo Arts Center’s education office at learn@montalvoarts.org or 408.961.5813.
 2ND ANNUAL STUDENT ARTS FESTIVAL
2011: SUSTAINABLE COMMUNITIES
Change of Title & Artist Statement, Part II
THIS FORM MUST BE FULLY COMPLETED FOR EACH SUBMISSION. PLEASE TYPE OR PRINT LEGIBLY.
PLEASE SUBMIT A FINALIZED LIST OF ALL PARTICIPATING STUDENTS ALONG WITH THIS FORM.

CHANGE OF TITLE
Working Title of Project:

Discipline/Medium: Advisor-Mentor:

Final Title of Project:

ARTIST STATEMENT PART II

In responding to the questions below, please feel free to attach additional sheets as necessary. For an
electronic version or to view an example of the Submission Forms, visit www.montalvoarts.org/education.

5. In what ways are you learning and growing in creating your work or project? What are the most
challenging aspects about creating it?

6. What are you most proud of about your work or project?

THIS PAGE IS DUE: MARCH 15, 2011

Also Due: all completed Participant Release Forms & Advisor-Mentor Form
E-mail (preferred) completed submissions to: learn@montalvoarts.org
Mail to: Student Arts Festival, Montalvo Arts Center, PO Box 158, Saratoga, CA 95071
Questions? Contact Montalvo Arts Center’s education office at learn@montalvoarts.org or 408.961.5813.
 2ND ANNUAL STUDENT ARTS FESTIVAL
2011: SUSTAINABLE COMMUNITIES
Participant Information Form
THIS FORM MUST BE FULLY COMPLETED FOR EACH PARTICIPANT. PLEASE TYPE OR PRINT LEGIBLY.

PARTICIPANT INFORMATION
Participant Name: Age: Grade:

Home Address: City/Zip Code:

Phone: ( ) E-mail:

Final Title of Project:

Discipline/Medium: Advisor-Mentor:

MONTALVO ARTS CENTER INDEMNITY AND RELEASE; INFORMED CONSENT

In consideration of the opportunity afforded by the Montalvo Arts Center (Montalvo) for me and/or any minor
child for whom I am guardian to participate in Montalvo’s Student Arts Festival (Festival), I agree to the fullest
extent permitted by law, to defend (with attorneys acceptable to the indemnitee), indemnify, protect and hold
harmless Montalvo, the members of Montalvo’s Board of Trustees, and all officers, employees and agents of
Montalvo and the Santa Clara County Office of Education (SCCOE), from and against any and all damage,
loss, claim, liability and expense, including attorneys fees, witness fees and other legal costs, incurred
directly or indirectly by reason of any claim, suit or judgment brought by or on behalf of any person or
persons for damages, loss or expense due to, but not limited to, bodily injury or property damage sustained
by such person or persons which arises out of my or my minor child's participation in the Festival, provided
that this indemnity shall not apply to any damage, loss, claim, liability or expense caused by the sole
negligence or willful misconduct of Montalvo or its Trustees, officers, employees, or agents, or the SCCOE.
I further authorize the use by Montalvo of any and all photographs or footage taken of me or such minor child
and his/her artwork in connection with any works which may be produced and/or used by Montalvo. I also
consent to the use of the likeness of myself or my minor child and his/her artwork in connection with
promotional activities related to the photographs or footage; release any and all claims that I or my minor
child may have in connection with the photographs or footage; waive any right that I may have to inspect
and/or approve the photograph or footage; and assign, to the extent that I have any, all right, title and
interest, including any copyright, in the photographs or footage to Montalvo. In addition, I do hereby give
consent to Montalvo to use and/or reproduce any written and spoken words relating to the project or Festival
made by myself or by my minor child for any and all purposes in any form or media.
I also give consent to Montalvo to seek and authorize any medical care or treatment needed for myself or my
minor child on an emergency basis.
 I am an adult assisting the Advisor-Mentor of this project.

Signature: Date:

Name of Parent/Guardian of Minor Child: (please print)

Parent/Guardian Signature: Date:

THIS PAGE IS DUE: MARCH 15, 2011

 2ND ANNUAL STUDENT ARTS FESTIVAL
2011: SUSTAINABLE COMMUNITIES
Advisor-Mentor Information Form
THIS FORM MUST BE FULLY COMPLETED FOR EACH ADVISOR-MENTOR. PLEASE TYPE OR PRINT LEGIBLY.

ADVISOR-MENTOR INFORMATION
Advisor-Mentor Name:

Home Address: City/Zip Code:

Home Phone: ( ) Mobile Phone: ( )

E-mail:

Final Title of Project:

Discipline/Medium:

Are you advising more than one project for this festival? Yes No

MONTALVO ARTS CENTER INDEMNITY AND RELEASE; INFORMED CONSENT

In consideration of the opportunity afforded by the Montalvo Arts Center (Montalvo) for me to participate in
Montalvo’s Student Arts Festival (Festival), I agree to the fullest extent permitted by law, to defend (with
attorneys acceptable to the indemnitee), indemnify, protect and hold harmless Montalvo, the members of
Montalvo’s Board of Trustees, and all officers, employees and agents of Montalvo and the Santa Clara
County Office of Education (SCCOE), from and against any and all damage, loss, claim, liability and
expense, including attorneys fees, witness fees and other legal costs, incurred directly or indirectly by reason
of any claim, suit or judgment brought by or on behalf of any person or persons for damages, loss or
expense due to, but not limited to, bodily injury or property damage sustained by such person or persons
which arises out of my participation in the Festival, provided that this indemnity shall not apply to any
damage, loss, claim, liability or expense caused by the sole negligence or willful misconduct of Montalvo or
its Trustees, officers, employees, or agents, or the SCCOE.
I further authorize the use by Montalvo of any and all photographs or footage taken of me or the students’
artwork in connection with any works which may be produced and/or used by Montalvo. I also consent to the
use of the likeness of myself and my group’s artwork in connection with promotional activities related to the
photographs or footage; release any and all claims that I have in connection with the photographs or footage;
waive any right that I may have to inspect and/or approve the photograph or footage; and assign, to the
extent that I have any, all right, title and interest, including any copyright, in the photographs or footage to
Montalvo. In addition, I do hereby give consent to Montalvo to use and/or reproduce any written and spoken
words relating to the project or Festival made by myself for any and all purposes in any form or media.
I also give consent to Montalvo to seek and authorize any medical care or treatment needed for myself on an
emergency basis.

Name: (please print)

Signature: Date:

THIS PAGE IS DUE: MARCH 15, 2011