PRODUCT Bill Preparation and disbursement of payments, received from Pay And Accounts Offices, through different modes

fferent modes of payments such as

Cash, Cheque, Demand Draft, Bank and through Electronic Clearance System (ECS) is one of the basic functions in every office for
FEATURES
effective disbursal of salary, other allowances and other types of payments like medical reimbursement, contingency payments, TA /
LTC Payments etc. Information Technology has been effectively aligned with Bill Preparation and disbursement procedures to bring out
Comprehensive DDO Package for its uniform implementation in all the Central Government Offices. Apart from the speed with which
the calculations of different kinds of bills can be done, the software ensures accuracy and timeliness in the disbursal of the payments.

FUNCTIONAL The CompDDO Software covers the major functions of DDOs i.e., Salary, Salary Arrears, DA Arrears, Income Tax, Honorarium, Over Time
COVERAGE Allowance, Bonus, Tuition Reimbursement, Contingency and Other Bills , CDDO Process and GPF Accounts Maintenance.

ƒ The operational efficiency of the DDO functions will be improved due to proper validations, speed, user-friendly interface
OPERATIONAL
ƒ Security features and Access to the software for authorized users
EFFICIENCY ƒ Predefined access rights to the users of the forms and reports of the application
ƒ Client/Server application with Multi-user facility and Backup option through software

MAJOR 1. Generic Software that caters to the requirement of all the Central Government Offices. It can also be used in autonomous bodies and
FEATURES organizations.
2. Improved operational efficiency of DDO functions due to proper validations, speed, and user-friendly interface and security features.
3. Accessibility for Authorized Users and Predefined access rights to the Users of the forms and reports of the application.
4. Generations of various types of bills like salary bills (Regular Pay, Supplementary and Arrear bills), DA Arrear Bills, Honorarium Bills, Over
Time Allowance Bills, Bonus Bills, Tuition Reimbursement Bills, Contingency and Other Bills including full payment/ Advance / Adjustment
Bills, Pay slip and Schedules of all the recoveries, Acquaintance Rolls etc.
5. Electronic flow of data pertaining to various types of bills including Cheque details, GPF Schedules, New Pension Schemes Schedules in
the form of text files to the PAO Offices for their incorporation in the COMPACT software.
6. Electronic Incorporation of GPF Schedules pertaining to various NCCDOs reporting to CDDOs.
7. Electronic Incorporation of data pertaining to various Accounting heads to be used by the DDO in the current financial year along with their
budget allocations, the Accredited Bank of the PAO etc. generated by the COMPACT Software running at PAO offices.
8. Electronic export/ import of the data to/ from PAO in tamperproof format.
9. Maintenance of GPF accounts of various Group D employees (In case of NCDDOs) and for all categories of employees (In case of Merged
DDOs) including the calculation of yearly interest on the credits and debits of the employees, generation of ledger card, Annual GPF
Statement, Broadsheet and Recasting of Accounts for any specified period.
10. Automatic Calculations of the various Emoluments and Recoveries like DP, DA, HRA and CGHS etc. based on captured rates.
11. Registration of the Software for each DDO under PAO for enforcing process validations.
12. Provision for monitoring of the allocated budget up to Sub Object Level and Generation Of Electronic Control register.
13. The System has the facility to generate the Forwarding Page / Pay Bill Central report (Account Head wise breakup of Dues & deductions)
to be attached with each pay bill sent to PAO.
14. Payment of All modules through ECS besides other four modes. Cash, Cheque, Demand Draft and Bank.
15. Soft Codes of all the dues and deductions and Calculation rates of auto-calculated Dues and Deductions.
16. Dynamic formatting of various reports.
17. Maintenance of Centralized bill master, various types of loan registers like HBA, PF and Other loans.
18. Provision for preparation of salary of various employees posted at different geographical locations having different city classes with
different rates of auto-calculated Dues and Deductions.
19. Facility of capturing various receipts including their challan details.
20. Automatic Increment facility for the selected employees.
21. Calculation of Income tax liability of employees, generation of Yearly Income Statement, calculation Sheet, Form 16, Form24 /Form 27A
Quarterly, validation of employees Income Tax data through TIN utility and facility for submission of Form24 electronically to the Income
Tax Department.

For Further Details CONTACT

Department of Information Technology
Ministry of Communications & Information Technology, Government of India
Technical Director, Accounts Informatics Division
National Informatics Centre, Office of CGA,8th Floor, C-Wing
Loknayak Bhavan, Khan Market New Delhi-110003.
E-mail: dipankar.s@nic.in , acid-nic@lsmgr.nic.in
Phone: 011-24640085, 24610172,24617459 Fax:24305303
Functional Aspects of Comp DDO
MASTERS
User Master, PAO Codes, State Codes, City Classes, Bank and Branches,
Organization Details, Deductions Head Codes, Designation Codes, Income Tax
Exemptions, Deductions & Rebate Section Master ,Income Tax Standard
Deduction & Entertainment Allowance Master, Income Tax Other Dues Codes to
be added in Salary, Income Tax Rates, Income Tax Format Codes, Rank of Format
Codes, Income Tax Quarterly Dues Codes, Dues Rates, Rank of Dues, Deductions
Codes,
Deductions Rates Rank of Deductions, Pay Bill Categories, Cash Recovery Codes,
Quarter Types Locality Codes, Reasons for Pay stop, Acquittance Roll Codes,
Section Codes Parent Office Codes, GPF Interest Rates, GPF Advance/Withdrawal
Reasons
SALARY
Employees’ General Information, Employees’ Salary Information (Full Month,
Part/Period wise Salary),Cash Recovery Details, Full Salary and Part Salary
Details, Loan Entries of Employees Gone Out on Deputation, Employees’ HBA
register (Sanction Order, Release & Interest Details),Generation of GPF Schedule
in Electronic Format for PAO- 2000, Automatic Increment to Eligible Employees
Process, Updation of Current Loan Status (Monthly) , Temporary PBR / Master
PBR Updation Process, Dues Information Insertion process of new employees from
part salary, Recalculation of CGEIS, Auto Calculation process for Dues/Deductions
as per new rates
SALARY ARREARS
Capturing Emolument Details, Capturing Recovery Details, Temporary PBR
Updation of Arrears, Employees Salary Arrears Taken Flag Updation
DA ARREARS
Collection of Drawn DA data and DA Arrears Calculation, Examining Calculated DA
Arrears, Leave Details (EOL/HPL) Entry, Total DA Arrears of each employee, PF
and Income Tax Ded. of DA Arrears Cash Employees DA Arrears Taken
Information
INCOME TAX
Automatic Generation of Consolidated Statement and its Examination, Posting
Consolidated Data to Calculation Sheet, Employees’ Saving/Deduction Details,
TDS Capturing for Bills Not Computerized
GPF
A/c No. Allotment/General Info./Subscription details ,Capturing Opening Balances
for Accounts (first time), Advance Details Capturing (First Time), Schedule Entry
through Salary Bills and Cheques, Advance/Withdrawal Eligibility, Cheque Details
entry for Adv/With, Conversion of Advances, Transfer Out & Transfer In
Request/Detail, Missing Credits/Debits Details/Adjustments, Recasting of
Accounts, Settlement Entry - Final/Residual/DLIS, Schedule Incorporation from
Salary Bill and text files , Monthly Closing ,Interest Calculation & Data Preparation
for Fin-year, Accounts Closing
BONUS
Capturing bonus order details, Emoluments definition ( Dues to be considered for
Bonus ), Days to be excluded, Bonus Calculation (auto), Examining Calculated
Amt, PF/ I. Tax deductions , Bonus Taken Flag Updation
OTA
Capturing OTA Details, Bulk Capturing, Employee OTA Taken Flag Updation
HONORARIUM
Capturing sanction order details, Employee Honorarium Taken Flag Updation
TUTION FEE
Capturing Tuition Fee Rates, Tuition Fee details of Employees
CONTINGENCY AND OTHER BILLS
Bill Diary, Bill Entry, Cheque Details Entry, D.D. Details Capturing, Receipt Entry,
Challan Detail Entry.
UTILITIES
Backup of Database, DDO Master Incorporation, Short Code Master Incorporation,
Budget Allocation Incorporation, Export to PAO, Cheque Detail Entry ,
Disbursement of Payment, ECS Statements of All Bills, Cash Book
Major Reports of Comp DDO
MASTERS
Existing Pay Scales, Pay Scales with in Designations, Dues / Deductions Existing
in Office, PAO Codes and Description, Locality Codes and Description, Cash
Recoveries Codes and Description
SALARY
Increment Due Certificate, Checklist Paybills, Regular and Supplementary Paybills
(with Actual Paybill, Dues/Deductions Summary of Paybill, list of Cash/ Cheque/
Bank Employees with net pay, designation wise, abstract, period wise breakup)
Forwarding Page / Pay bill Central / Paybill Outer, Summary of all Paybills, Monthly
Schedules of all Recoveries PAO wise, Men-in-Position Vs Pay Drawn Details,
Bank Statements, License Fee Schedules to be sent to Directorate of Estate,
Acquittance Rolls, Cash Recovery Schedules, GPF / New Pension Scheme
Schedules in Electronic Format for PAO- 2000, Reconciliation of Acquittance Rolls,
Pay slips (For Cash, Cheque, Bank and Employee wise for any month), List of
Employees retiring in a specified month and year
SALARY ARREARS
Salary Arrears Bill, Bill for Govt Contribution (New Pension Scheme), Forwarding
Page, Recovery Schedules, Acquittance Rolls, List of Employees Not taken Salary
Arrears on Disbursement Date, Regeneration Of Old Arrear Bills, Bank Statements
(Ledger wise, Ledger wise Summary, Branch wise Summary and Bank wise
Summary)
DA ARREARS
DA Arrears Bills, PF/Income Tax Schedules, Forwarding Page / DA Arrears Bill
Central / DA Arrears Bill Outer, Acquittance Rolls (For Cash, Cheque and Bank
People separately), Bank Statements (Ledger wise, Ledger wise Summary, Branch
wise Summary and Bank wise Summary), Reconciliation of Acquittance Rolls
List of Employees not taken DA Arrears on disbursement date
INCOME TAX
Yearly Income Statement / Consolidated Statement, Calculation Sheet/ Taxable
Sheet / Form 16, Form 24Q/ Form 27A
GPF
Broad sheet General Index Register, Ledger Card, Annual Statement of Employees
Register of Missing GPF Credits/debits, Transfer in Register, Check list for
Schedule Entry, Advance/Withdrawal for the DDO, Transfer out Advice, Register of
Final Payment cases, Recast Sheet, Bills (Adv../With/Final Payment/Residual
Payment/DLIS/Transfer Out)
BONUS
Bonus Bills, Forwarding Page, Schedules for Recoveries, Acquittance Roll, Bank
Statements
OTA
OTA Bills, Forwarding Page, Schedules for Recoveries, Acquittance Roll, Bank
Statements
HONORARIUM
Honorarium Bills, Forwarding Page, Schedules for Recoveries, Acquittance Roll,
Bank Statements
TUTION FEE
Tuition Fee Bills, Forwarding Page, Schedules for Recoveries, Acquittance Roll,
Bank Statements.
CONTINGENCY AND OTHER BILLS
Bill Printing, Challan Printing, Expenditure Control Register (ECR), Cheque
Register, Forwarding Letter For Cheque / DD , Valuable Register, Form26Q,
Expenditure Abstract.