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The Education Nurseries all over Pakistan, desired to have to self maintained / designed
security solution, to counter any regression and secure the students of this university. It is to
desire that there should be a workable solution for the student track and security.
a) Every child, on admission in Grade I, shall be allotted a unique ID that will continue to
remain with the child throughout his or her academic career. (Chapter 5.2, Policy Action - 10)
As Government of Pakistan has limited resources and lack of funds to execute the above
mentioned policies and before said security in real terms, we at Analytical Solution is going to
suggest following;
1) Every Student of Private and Government Schools will be given an ID, ir-respect of their
education circle.
a. This ID, will remain to the student till his life as normally people used to have
CNIC
2) Every Student will then be provided with the RFID LF (Radio Frequency Identification
Device – Low Frequency) Card, with “In Chip Unique ID Data Storage Facility”
(Introduced First Time in Pakistan).
a. Each Student will be provided with the RFID Machine Readable CARD as a
Student Identity Card, with Card Holder and Neck Band.
a. With the Reader, only specific school Student / Staff can pass through into the
school by ensuring school security.
b. Student Management Software will be provided to each school for tracking and
management of Student / Staff Attendance.
4) The Student / Staff Individual Record will be captured under specific data form (Annex-
1-2) and will be used as;
b. In linkage with father’s CNIC, NADRA record will in-linked and updated
5) One week training will be provided to the Senior Teacher of a School and Security Guard
will be trained on field for two days.
6) By considering Electricity issues, One Computer Machine and UPS will be provided to
the School.
7) All student data and Attendance records will be made available on Net.
BENEFITS:
1) Exact Schooling Record will be maintained and made available by this system.
4) Tracking of Attendance.
OBJECTIVE:
By this System Implementation;
Primary Circle
Student Grade 1 - 5 Passed the Primary Log all the Students Failed
Circle Grade 1 - 5 to Passed the Primary
Circle at any stage
Annual Updating in Student ID card and Record as Student Complete the Primary Circle
Annual Updating in Student ID card and Record as Student Complete the Secondary / Higher Secondary Circle
rimary Circle
University Circle
Student Grade12 &
Student with Unique Student ID & Student RFID Card and Campus Security
Above
STUDENT PASSED / LEAVE THE EDUCATION CIRCLE AND APPLLYING FOR A JOB AND USING ONLINE STUDENT RECORD VERIFICATION
SYSTEM IN-CORPORATION WITH NADRA WITHOUT ANY PAPER DEGREE WITH 100% LOG OF STUDENT ACTIVITY YEAR WISE
1) All Elementary and Secondary Schools of District Bannu (Under War on Terror District -
Project In Progress)
2) All Elementary and Secondary Schools of District Nowshera (Effected by Worst IDPs
issue in World’s History - Project In Progress)
FINANCIAL CHARGES:
By keeping in consideration the financial limits of every organization, we at Analytical Solutions
suggest a Public Private Partnership (PPP) on Build operate Transfer (BOT) solution with the
Zero Financial burdens. Analytical Solutions will charge as per following method;
Option 1:
Sector Government Primary Schools (Class 1 till 5)
Amount Charge Amount: 75 Rupees Per Annum Per Student
Facility Provision: a) Computerized Student Registration
b) Allocation of Student Unique ID
c) Allocation of Student RFID Card
d) Provision of Online Student Record
Management
Option 2:
Sector Government Secondary Schools (Class 5 & Above)
Amount Charge Amount: 150 Rupees Per Annum Per Student
Facility Provision: a) Computerized Student Registration
b) Allocation of Student Unique ID
c) Allocation of Student RFID Card
d) RFID Reader and Security Check Point
e) Provision of Online Student Record
Management
Option 3:
Sector Private Schools
Amount Charge Amount: 250 Rupees Per Annum Per Student
Facility Provision: a) Computerized Student Registration
b) Allocation of Student Unique ID
c) Allocation of Student RFID Card
Note: The exact same suggested price has already being charged to students since years in the
above sectors on the name of Student Card and if we provide so much facilities for the National
Cause, there is no harm in that idea.
1) Library
2) Attendance
3) Transport
4) Exams
5) Medical
6) Hostel
The suggested “RFID Proximity Card” can contain data in a card and it comes with guaranteed solution
that no one can forge this card with re-generation.
RFID is the radio identification its an ADC (automated data collection) technology which uses :
1. Radio frequency waves to transfer data between a reader and movable item to identify
categories and track.
2. It is fact and does not require physical sight or contact between readers/scanners and tagged
item.
4. It attempts to provide unique identification and backend integration that allows for wide range
of application.
RFID SYSTEM LOGICAL VIEW
Ethernet
RFID
Reader
The RFID reader continuously emits radio waves up to certain range. The passive tag receive
energy form the radio waves and get activated. The reader then gives command to the tag. Tag
receives command and gives response to the reader. It can be easily understood from above
diagram
A. Passive tags
1. These tag do not contain internal battery that is why these are known as Passive
tags. It draws energy from interrogator field.
2. It has lower storage capacity.
3. Shorter read range (4 inch to 15 inch).
4. Usually read-ones-write-many/read only tags.
B. Active Tags
1. Battery Powered.
2. High storage capabilities (512kb).
3. Longer read range (300 feet).
4. Typically can be rewritten by RF interrogator.
5. You can trace the card holder from any place to any where
Student Class Roll Number (If Exists): __________ Student School Roll Number (If Exists):________
Parents Information
Health Information
Disability: ____________________________________________________________________________
Staff Name: ____________________ Staff Date of birth: __/__/____ Staff Code (If Exists): __________
Parents Information
Health Information
Disability: ____________________________________________________________________________
Tasking
To cater the background problems and make it state of the art, paper less, fast and easy
system. We have to develop and implement the web enabled system for each school with the
approval of Education Department and implemented them in both Government Schools and
Private Schools for one year of successful implementation containing the following module:
1) School Profile:
This module will hold the profile of the School / Branch with its contact details such as address,
phone number, email addresses etc. The School Profile will contain the following sub modules
2) School Academics:
3) School HR Settings:
4) Others
5) Employees
This module will store the employee’s information such as Personal Information, Contact
Details, Qualifications and the classes he is teaching in the school and the login details etc.
6) Students
This module will store all the student information of the school such as Personal Information,
Contact Details, Parental Details, Class and section he is allotted to; roll number, admission
number and his login details etc.
7) Subjects
At the time of adding a student to the school, by default the system treat his subjects as all his
class subjects assigned in settings module. If you want to un-assign any of the subjects, you will
use this module first link “Modify subjects to students” to un-assign few of the subjects.
The second link of this module “Subject Details” will be used to store details of the subject class
wise in detail like Subject Outline, Objectives and very importantly its Syllabus. This syllabus
data is essential for Question Bank module while adding the Questions to question bank.
8) Time Table
This module will help you in preparing Time Table of your school for each class. It requires all
the teacher names who are teaching various subjects and the total class rooms of the school.
Timetable will be prepared in two ways.
Manual
In manual preparation of Timetable, you have to manually select the teacher, classroom
number and need to prepare the timetable for each class.
Automatic (System)
In this option, the system will provides you the time table automatically by calculating
the teacher’s and rooms availability. The systems asks for few preferences on how you
want to prepare a class attendance i.e., the number of periods that each subject will be
taught in a week and the preferred rooms.
9) Attendance
This module will capture the Students and Employees attendance details. The attendance will
be taken period-wise or on a daily basis. This flexibility has been provided in the settings
module wherein you will define the frequency of the attendance taking whether it is to be
period wise or on daily basis.
10) Assignments
This module will assign each student his Assignments by his class teacher or any other teacher
to their class teachers. Assignments will be assigned to a whole class student or by selecting
each individual student.
11) Examinations
This will be one of the major and key modules in the EMIS. The major functionalities of this
module are:
Prepare / View Examination Schedule:
Here you will prepare the schedules for each examination that are conducted by the
school class wise. You need to select the subjects for which you are going to conduct
the examinations along with the timings and room numbers. Then all the students and
teachers will view the schedule.
Create /View question papers:
Using this, you will create question papers for each test you are conducting
examinations. You will select the questions created from the Question Bank module
and you will create a question paper. You will view these question papers from the view
link.
13) Performances
This will be the place where you have to enter the marks scored by the students in the
examinations. You will select a class and will select the subjects to enter the marks for the
entire class at a time. Based on these marks, the system automatically calculates the Grades
and generates grade cards and report cards and will be accessed with the respective links.
15) Fees
This module will assign the fee details to each student. You may assign / un-assign the fee
details to each student from this module. You will also give concessions or put penalties for the
students. The main feature of this module is the Fee Collection section. Whenever the student
comes to pay his fees, the accounts person will quickly enter the details and will generates the
fee receipt. The reports link offers you various repots on fee collection etc.
16) Accounts
This will be a tiny accounting module exists with EMIS. It offers you almost all the functionality
of a basic accounting system. You will create vouchers like Debit, Credit and Journal. This
module is depended on the master setting values (Ex: Account names etc) from the SETTINGS
module. The other features available are Cash Book, Journals, Ledger, Trial Balance and
Balance Sheet.
17) Payroll
This module will generate the pay slips for each employee with his relevant info provided at the
SETTINGS module. The pay-slip will have two main sections. One is Allowances and the other
is Deductions.
18) Library
This module will maintain and keeps track of all the books available with the school. You will
add the books to system and maintain them category wise. The module also maintains all the
book issues and returns. You will fine the students who are failed to return the book in time
(i.e., within the due date). The other functionalities included with this module are : Issues,
Renewals, Returns, Losses and Update number of copies..
19) Health
This will be basically to maintain the health records of a student. You will maintain the health
history and treatment records of a student.
20) Hostel
This module is for a residential school (not for a day scholar school). This module offers you the
Room allocation of student in the hostel, changing his room from one to other, removing a
student from a room. Admin will keep track of the FREE (available) rooms easily.
21) Cafeteria
This module will be useful for a school which is maintaining a Cafeteria. You will create the
menu of the items available. You will also maintain the inventory of the items available in the
cafeteria using the “Stock” link. “Transaction” link is your POS (Point of Sale) where you will
22) Inventory
This module will help you maintaining the school’s inventory for all the items that you want to
maintain. Ex: Furniture, Books, Laboratory items etc.)
23) Transport
This module will enable you to manage the students who are traveling through the school
buses. You will add / delete and move a passenger student from one vehicle to another and will
view the list of students who are traveling on which vehicle.
24) ID Cards
This module will generate the ID cards for the student’s class wise. You will customize the
format of the ID Card easily with a little knowledge of HTML. This module gets the school info
from the school settings module.
26) Reports
This module will generate several reports for the School from all the modules. The reports
include student strength, student performance, student birthdays, student attendance, fees,
etc. The customizable report writer will gives you more flexibility in getting student
performance report.
28) Mail
This is not a REAL mail application. This is EMIS’s internal mail kind of module wherein you will
send / receive messages across the students and employees of the school.
29) Forums
This is a third party Forums component embedded into EMIS. This is a full featured Forums
application wherein you will post / reply to the topics available in the Forums. The
30) News
This module will to store the latest news of the school. Admin will add news and they will be
published and will view by employees, students and parents.
31) Archives
This module will maintain your schools achieve database and to go back to the previous years
data. Not sure how good this module is working. Need to work on it and it is still in BETA state.
32) Organizer
This will help you in maintain your day-to-day activities and organize your appointments and
contacts. You will also set the reminders.
33) Quiz
Admin / employees will create a quiz and let the students ask to take the quiz. The students
will take these quiz from the logins.
34) Help
A detailed help will be available for each module using this Help.