Data Extraction (Line Item Level) FI/CO

(Financial Accounting and Controlling)

Revised 06/05/03

Paula Gist (CPA), BW RIG

Lothar Schubert, BW RIG

October 3rd, 2002

 Content

Business Drivers

FI Extraction
FI line-item extraction

Timestamp mechanism

Customer extensions

Global Settings

Availability and further information

CO-OM Extraction
CO-OM line-item extraction

Delta mechanism (Revised 06/05/03)

Customer extensions (Revised 06/05/03)

Availability and further information

SAP Labs America 2002, FI / CO Line Item Extraction 2

 Business drivers

Flexibility:
Need for project specific choice of fields.
Check on status fields, like open / cleared items.
Drill-down and drill-through (analysis):
Drill down capability from summarized data to line-item details.
Full through capability, e.g. from Accounts Payable to G/L
accounts information.
Actuality:
Access to recent (or even real-time) data.
Scalability:
High number / wide variety of users.
Large volumes of detailed R/3 transaction data are transferred to
BW Daily full loads are inefficient.

In other words: Detailed data and delta capability

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 FI line-item extraction: Data Sources and Data Targets

BW G/L accounts Accts. receivable Accts. payable

InfoCubes -> summarized data

analytical queries on cube data
0FIAR_C03 0FIAP_C03
FIAR: Line item FIAP: Line item
Drilldown

ODS -> document details 0FI_GL_O02 0FI_AR_O03 0FI_AP_O03

operational queries on line-item data FIGL: Line item FIAR: Line item FIAP: Line item

InfoSources
0FI_GL_4 0FI_AR_4 0FI_AP_4
FIGL: Line item FIAR: Line item FIAP: Line item
DataSources
R/3 Coupled extraction Coupled extraction

BKPF BSAD BSAK

R/3 Tables Header Cleared Items Cleared Items

BSEG BSID BSIK

Segment Open Items Open Items

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 FI line-item extraction: Features

0FI_GL_4 (G/L Accounts: line items)

No redundant fields are transferred into BW:
Only fields from the FI document tables (BKPF/BSEG) that are
relevant to general ledger accounting (compare table BSIS),
No customer or vendor related fields.

0FI_AP_4 (AP: line items) and 0FI_AR_4 (AR: line items)

Vendor / Customer related information (e.g. payment/dunning data).
“Coupled” extraction consistent “snapshot” of FI data in BW:
G/L account extraction determines selection criteria (comp.code,
fiscal period) and upper time limit of all extracted FI line-items.
AP and AR extraction: no further selection criteria necessary /
possible.
“Uncoupled” extraction possible with PlugIn PI 2002.2, see OSS
note 551044.

Actuality of extracted data

The most recent FI documents, which are extracted to BW, are
posted in R/3 the day before.
See OSS note 485958 if you need to circumvent this restriction.

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 FI line-item extraction: Delta mechanism

0FI_GL_4, 0FI_AP_4, 0FI_AR_4 use an After Image Delta

Delta type “Extractor“:
Delta records are directly selected from the R/3 tables using a
timestamp mechanism.
Delta records are directly transferred to BW. No record is written to
the BW delta queue.
After Image Delta:
FI line items are transferred from the source system in their final
state (= “After Image“).
This delta method is not suitable for direct InfoCube update.
ODS object is obligatory to determine the delta for InfoCube update.

Where BW Delta Queue is used:

Delta queue and BW scheduler ensure correct serialization of the
records (e.g. inserts must not pass changes)
Distribution of delta records to multiple BW systems.
Selection criteria of Delta-Init upload are used to “couple” the
datasources logically.

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 Timestamp Mechanism: New documents

New FI documents
Posted in R/3 since the last line-item extraction.
Selection based on the field BKPF-CPUDT.

Table BKPF
(FI document header)
MANDT
BUKRS Table BWOM2_TIMEST
BELNR FI document key (Timestamp table)
GJAHR
:
Upper limit:
: new documents previous day
CPUDT
CPUTM BWOM2_TIMEST
AEDAT Lower limit:
: changed documents upper limit of the
: last G/L line-item
extraction

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 Timestamp Mechanism: Entries in BWOM2_TIMEST

Table BWOM2_TIMEST (Timestamp table)

OLTPSOURCE AEDAT/AETIM UPD DATE_LOW DATE_HIGH LAST_TS
0FI_GL_4 16.05.2000/20:15 Init 01.01.1990 15.05.2000
0FI_GL_4 24.05.2000/16:59 Delta 16.05.2000 23.05.2000
0FI_GL_4 02.06.2000/21:45 Delta 24.06.2000 01.06.2000
0FI_GL_4 15.06.2000/12:34 Delta 02.06.2000 14.06.2000
0FI_GL_4 21.06.2000/18:12 Delta 15.06.2000 20.06.2000 X
0FI_AP_4 18.05.2000/21:23 Init 01.01.1990 15.05.2000
0FI_AP_4 30.05.2000/12:48 Delta 16.05.2000 23.05.2000
0FI_AP_4 10.06.2000/13:19 Delta 24.06.2000 01.06.2000 X
0FI_AR_4 17.05.2000/18:45 Init 01.01.1990 15.05.2000
0FI_AR_4 04.06.2000/13:32 Delta 16.05.2000 01.06.2000
0FI_AR_4 16.06.2000/15:41 Delta 02.06.2000 14.06.2000 X

Timestamps are stored as Seconds since 01.01.1990”.

Other DataSources (e.g. CO line-item extraction)
also use this table.
Documentation of upload history: Recording of FI data
that has already been extracted into BW.
Well-defined sync-points, if the delta upload has failed.

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 Timestamp Mechanism: Changed documents

Changed FI documents
Changed in R/3 since the last line-item extraction
Cannot be selected based on field BKPF-AEDAT:
BKPF-AEDAT is not updated by all BW relevant changes of FI
Example: Clearing of an open invoice (by incoming payment) changes
the document state, but does not update BKPF-AEDAT.

Solution
Recording of all changed FI documents (FI document key, date
of last change) in table BWFI_AEDAT.
MANDT BUKRS BELNR GJAHR AEDAT AETIM
600 1000 1900000010 2001 21.02.2001 10:23:17
600 1000 1000000016 2001 21.02.2001 10:28:34

FI update programs in R/3 had to be changed.

Selection of the changed FI documents based on tables
BWFI_AEDAT and (timestamp table) BWOM2_TIMEST.

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 Timestamp mechanism: Recording of changed docs

Simplified flow chart

R/3 transactions that record
function FI_DOCUMENT_CHANGE
...
changed FI documents in
table BWFI_AEDAT:
update BSEG. • Change document
call function OPEN_FI_PERFORM_00005011_P • Incoming/outgoing payments
... • Dunning
endfunction. • ...

This entry in table TPS31

Business Transaction Events (Tab. TPS31)
starts the recording of
Process Function
00005011 BWFIP_WRITE_AEDAT_POINTER
changed FI documents.
• It should be inserted before
the delta-init upload.
• See OSS note 401646
function BWFIP_WRITE_AEDAT_POINTER
...
move-corresponding BKPF to I_T_BKPF.

call function BWFIP_INSERT_BWFI_AEDAT

tables I_T_BPKF.
endfunction.

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 Customer Extensions

Extension of extract structures using customer includes

Data source R/3 table Extract struct. Customer include
0FI_GL_4 BSEG DTFIGL_4 CI_BSIS
0FI_AP_4 BSIK/BSAK DTFIAP_3 CI_BSIK
0FI_AR_4 BSID/BSAD DTFIAR_3 CI_BSID

Case 1: All fields of the customer include are part of the R/3 table.
No additional ABAP-coding is required. The fields of the customer
include is automatically filled by the extractor.

Case 2: Some fields of the customer include are not part of the R/3 table.
Use Business Transaction Event 00005021.
Build a function module that fills the fields of the customer include.
Use the following template: SAMPLE_PROCESS_00005021.
No modification of SAP standard extractors required.
For more information: See OSS note 410799

Clean separation of SAP standard and customer extraction

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 Global Settings (BWOM_SETTINGS)

BWFILOWLIM
Here, you can set the lower time limit of the time stamp selection for data requests in update mode initialization
of the delta method. Together with the selection criteria, this parameter is a decisive factor for the data volume
with data requests in update mode initialization of the delta method.
BWFISAFETY
Here, you can the upper time limit of the time stamp selection for data requests in all update modes. Value 1 in
this parameter means that the upper time limit of the time stamp selection is the previous day. With larger
parameter values, the upper limit of the time stamp selection is correspondingly further (in days) in the past.
Note that you cannot choose a parameter value cannot be smaller than 1, as this would prevent the delta
dataset being found completely.
ORGSYSONLY
If you SAP R/3 system is part of an ALE scenario, set this parameter to X. This ensures that only those line
items that were originally posted to the BW system will be transferred there from the SAP R/3 system. This
prevents line items being transferred several times from various SAP R/3 system.
DELTIMEST
With this parameter, you can set the retention period of entries that are no longer required in time stamp table
BWOM2_TIMEST. The default settings for deletion of entries that are no longer required in the time stamp
table is 60 days. The minimum retention period for entries in the time stamp table is 15 days. When entries are
deleted from table BWOM2_TIMEST, the corresponding entries for the changed FI line items are deleted
simultaneously from log table BWFI_AEDAT.

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 Further information and availability

System requirements
R/3 source system:
Release 4.0B++
PlugIn 2001.1++
BW:
Release 3.0A++
(Release 2.0b / 2.1c: See OSS note 401646)

SAPNet (OSS) notes

Implementation of new DataSources: 401646
Extension of extract structures: 410799 / 430303
Extraction of recent updates: 485958
Migration from 0FI_AP_3 / 0FI_AR_3: 410797 / 200576
“Coupled” extraction: 428571
“Uncoupled” extraction: 551044

Online documentation
Check documentation on business content, BW 3.0b.

SAP Labs America 2002, FI / CO Line Item Extraction 13

 CO-OM line-item extraction

BW
Cost Center Internal Order Project Bus. Process
InfoCubes -> 0CCA_C11 0OPA_C11 0WBS_C11 0ABC_C06
summarized data
analytical queries

ODS (optional) ->

document details
operational queries
on line-item data

InfoSources
0CO_OM_CCA_9 0CO_OM_OPA_6 0CO_OM_WBS_6 0CO_OM_ABC_7
DataSources

R/3 Tables COBK

R/3
COEP

CO documents
SAP Labs America 2002, FI / CO Line Item Extraction 14
 CO-OM Delta mechanism

0CO_OM_CCA_9, 0CO_OM_OPA_6, etc. use an Additive Delta

Delta type “Extractor“:
Delta records are directly selected from the R/3 tables using a
timestamp mechanism (Timestamp table BWOM2_TIMEST).
Field *COEP-TIMESTMP is used as a reliable timestamp for selecting
new CO-OM line-items.
* Reference Field name revised 06/05/03
Delta records are directly transferred to BW. No record is written to
the BW delta queue.
Additive Delta :
Only new CO-OM line-items are transferred from the source system
(=“Additive Delta“). No changes on CO documents are relevant for BW.
This delta method is suitable for direct InfoCube update.
ODS object is optional to store document details (for operational
queries on line-item data).

Where BW Delta Queue is used:

Delta queue and BW scheduler ensure correct serialization of the
records (e.g. inserts must not pass changes)
Distribution of delta records to multiple BW systems.

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 CO-OM Customer extensions

Extension of extract structures

* If there is a requirement to extract new fields into BW, use transaction

RSA6. The extract structure must be increased with the new fields
required to be extracted. The new data will be written automatically with
the extractor ,but please note, this will not automatically be sent to BW if
the fields are not in the extract structure.
* The includes CI_COBL e.g. for 0CO_OM_CCA_9 do not have anything to do
with BW but it is normal CO include where the customer can fill in some
new fields he needs in CO.

Data source R/3 tables Extract struct. Customer include

0CO_OM_CCA_9 COBK/COEP ICCTRCSTA1 CI_COBL
0CO_OM_OPA_6 COBK/COEP ICORDCSTA1 CI_COBL
0CO_OM_WBS_6 COBK/COEP ICWBSCSTA1 CI_COBL
0CO_OM_ABC_7 COBK/COEP ICBPRCSTA1 CI_COBL

* Please review OSS Note 394491 – Handling Errors from DataSource Append
Structures (released 05/14/03) for further details

*Revised for content correction 06/05/03

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 CO-OM Further information and availability

System requirements
R/3 source system:
Release 4.0B or higher
BW:
Release 2.0B or higher

SAPNet (OSS) notes

Technical background info: 416265
Performance optimization: 382329, 387964

Online documentation
Check documentation on business content, BW 3.0b.

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