Training:

It is a learning process that involves the acquisition of knowledge, sharpening of skills,

concepts, rules, or changing of attitudes and behaviours to enhance the performance of
employees. 

Training is activity leading to skilled behavior.

 It’s not what you want in life, but it’s knowing how to reach it
 It’s not where you want to go, but it’s knowing how to get there
 It’s not how high you want to rise, but it’s knowing how to take off

The basic purpose of the EDPIU to train the trainees, to make the skill full, knowledgeable
through the SMOT Program.

Training Survey:
Before you decide what training courses your employees should attend, you have to be aware
of the areas in which they require skill improvement. Such an approach helps to ensure that
your training investment is targeted. EDPIU offer consultancy services in conducting
Training Needs Assessments (TNA) for organizations, to help you in identifying the skill
gaps of your employees. For that purpose EDPIU conduct the survey and visits different mills
according to their work frame or assigned tasks. And develop the questionaries for traning
need assessment and then again go to different firms to fill up the TNA questionaries.

How to selection of the mill:

EDPIU team fill this performa to evaluate the factories which is suitable for our Training,
then they will select that factory. The first inspection performa is under below:
PARTICIPATING FACTORY EVALUATION FORM
 SMOT OFFICER’S NAME:          
EVALUATOR'S E-MAIL
ADDRESS:          
DATE OF EVALUATION:

FACTORY NAME:                
FACTORY ADDRESS:            
             

FACTORY CONTACT NAME:            

FACTORY CONTACT TITLE:            
FACTORY TELEPHONE #:     FAX #:      
FACTORY E-MAIL ADDRESS:          
NUMBER OF FACTORY EMPLOYEES:   Male/Female      
                   

SMOT Contact Person in Factory:

Name:
Contact: (CELL):     (Email):      

No. of Trainers to be trained:      

No. of Trainees to be trained:       Yes No
Is Training area separated from main production lines:
Are training machines dedicated to training only?:
Does the factory have necessary raw material for SMOT Training?:
Total Machines: . Number of Dedicated Machines: .
Machine Type Model Qty Machine Type Model Qty
Single Needle L/S Safety
2 Needle L/S Over-Lock
Feed off Arm Flat Lock
Bar -Tack Special
Any other
Please give details on a separate sheet

ACCEPTANCE (Participating Factory)

All the particulars and details above are accurate to the best of my knowledge and I hereby acknowledge and accept any
discrepancy that is accidental to be obliterated from the form and corrected.

Factory Representative       Designation      

Signature       Date      

APPLICATION FORMS TO START SMOT:

Document Name Application to Start SMOT Program
Document Number SD/02-A Document 01-13/02/08
Version/Date
Type of Document Application Document Owner SMOT Directorate
Total Pages 04

1. Name of Company:
2. Location of Factory:
3. Previous Annual Turnover (In Rupees):
4. Total No. of Employees in the Factory:
a. Permanent employees:
b. Contracted labor:
5. Contact Person for SMOT Training:
a. Name:
b. Contact (Off): (Mob): (Email):

6. Starting Date of SMOT Program :

(Should be at least 30 days after the submission of this form)

7. Are trainers present in your factory (YES/NO):

If YES then provide following details;

Sr. Name Father’s Address NIC Qualificatio Duration of Authorized

No. Name Number n Employment in Training
Present Certificate
Company (Yes/No)
1
2
3
4

8. How many Trainees are available to undertake the training course? :

9. Are the trainees identified or not? (YES/NO):

If YES then provide the following details:

Sr. No. Name Father’s Address NIC Qualificatio Employment

Name Number n History
1
2
3
4
5
6
 10. How many types of machines are available for SMOT Training? :
11. Please the details of machinery in the table below:

# Machine Description Make and Quantity Working Dedicated for

Model Condition Training Only
(Yes/No)

1
2
3
4

12. Is sufficient raw material is available for training purpose (Yes/No)

13. Previously run SMOT Programs:

# Starting Date Finishing Date No. of Students Trained No. of Trainers Trained
1
2
3
4
5

I fully agree to the terms and conditions of the SMOT Training Program as laid in the Working
Document.

For Head of the Factory

Signature: _______________________

Name: __________________________

Date: ___________________________

Place: ___________________________

REGISTRATION FORM FOR TRAINERS:

 Document Name Registration form for Trainers
Document Number SD/03-A Document 01-13/02/08
Version/Date
Type of Document Information Document Owner SMOT Directorate
Total Pages 01
Name:

1. Father’s Name: Photograph

2. Date and Place of Birth:
3. NIC Number:
4. Permanent Address:
5. Temporary Address:
6. Contact information:
a. Phone (Home):
b. Phone (Office):
c. Fax (Office):
d. Mobile:
7. Qualification Details:

# Certificate Institution From To Percentage Marks Obtained

8. Experience Details:

# Company From To Designation

Authorized Trainer Certificate Number (if obtained): Date of Certification:

Please attach attested copies of NIC, educational certificates and proof of employment (copy of
employment card or job contract). Send this to SMOT Directorate directly or through SMOT Contact
Person in Factory.

Signature:

Date:
 Procedures for Trainers

 Trainers are the employee of the factory where the SMOT program is to be carried
out.
 Trainers should be Intermediate (FA/FSc) or diploma holder with at least 5 years of
industrial stitching experience.
 He / She should be able to read and understand English and Urdu.
 Trainer should be between 20 years to 35 years of age.
 Interested people willing to become SMOT Authorized Trainers should inform the
SMOT Contact Person in the Factory they are working. They could otherwise inform
SMOT Directorate.
 At the time of the commencement of Master Training program in a factory, the
Master trainers would train the trainers according to the ‘Course for Trainers’.
 Trainers should follow the course accordingly.
 SMOT Associate officers would inspect the Master Trainer Course as per a fixed
schedule as worked out by the Training Agency.

AGREEMENT:
This agreement is executed on , 2008 at Karachi Pakistan,
between M/S .
(Hereinafter referred to as to the BENEFITING COMPANY)
AND
Textile Skill Development Board/ Ministry of Textile Industry.
(Hereinafter referred to as TSDB)

Both the parties have agreed on following terms to implement the SMOT Program: (Stitching
Machine Operators Training). To provide training to sewing industry workers in the area of
stitching, as part of their objectives.
TSDB will arrange and facilitate the services of an administrative setup for the
smooth running of the SMOT Program.
a) A Duly established separate satellite training unit (STU) in their factory
premises which would be well equipment.
i. Stitching machinery according to the training needs, (as agreed between the
benefiting company and TSDB). Along with all the necessary accessories,
including but not limited to tables, light, electric supply, thread clippers,
scissors, dustbin etc.
ii. Material including fabric, thread clippers, scissors, paper and other items as
required and advised by TSDB.
iii. Ensure availability of manpower comprising of one mechanic, one cutter, two
helper and other coordinating staff. Equipped with required tools to work
efficiently and carrying skills of the required standards.
b) The benefiting company will hire certified trainers (with a ratio of at
least 1:10).
 c) The benefiting company will accommodate participants of the training
program i.e. trainees and trainers with 50% of stipend salaries of Rs.
4,600 and Rs. 10,000 respectively. Any additional expense will be borne
by the factory itself.
d) The benefiting company will also facilitate Monitoring & Evaluation
staff of TSDB during training sessions at satellite training unit with:
1) Record and reports associated with the training program,
including payroll records of the trainers, etc.
2) Easy access and permission to communicate with all trainers
and trainees, of both past and current batches.
3) Coordination of other employees related to training center.

e) The benefiting company will be responsible to facilitate independent

auditors appointed by the TSDB, in collaboration with the concerned association. The
modalities and parameters of the audit will be notified separately. In case of any
Both the parties will comply with the terms and spirits of this agreement.
However, in case of any dispute of difference of opinion, the matter shall be referred
to ministry of textile industry for arbitration, whose verdict would the binding upon
both the parties.
In witness whereof both the parties have put their respective hands to this
agreement, on the day, month and year mentioned above.

On behalf of the benefiting company: M/S

Name & Designation:
Signature:

On behalf of the TSDB:

Name & Designation:
Signature:

Witness No. 1 Witness No. 2

Mr. Mr.

RECRUITMENT:
The recruitment provides the organisation with a pool of potentially qualified job candidates from
which judicious selection can be made to fill vacancies.

The set of activities and processes used to legally obtain a sufficient number of qualified
people at the right place and time so that the people and the organisation can select each
other in their own best short and long term interests.

After the agreements between them, then they recruit the trainees in which EDPIU select
the fresh persons who has littile bit knowledge about garments. For the advertisement
EDPIU use the banners .

First of all, the trainees fill the application form which is under :

Document Name Application Form for Trainees

Document Number SD/03-D Document Version/Date 01-13/02/08
Type of Document Application Document Owner SMOT Directorate
Total Pages 01

1. Name:
Photograph
2. Father’s Name:
3. Date and Place of Birth:
4. NIC Number:
5. Permanent Address:
6. Temporary Address:
7. Contact information:
a. Phone (Home):
b. Mobile:
8. Qualification Details:

# Degree/ Institution From To Percentage Marks Obtained

Certificate

9. Experience Details:

# Company From To Designation

Please attach attested copies of NIC, educational certificates and proof of employment (copy of
employment card or job contract). Send this to SMOT Directorate directly or through SMOT Contact
Person in Factory.

(Signature and Date)

INTERVIEW AND SELECTION:
EDPIU take the interview who is apply and fill the application forms. The Directors and
Assistant directors of EDPIU take the interviews . After taking interview they selects the
most appropriate person .

DETAILS OF TRAINERS:

Document Name List of Successful Trainees

Document Number TA/03-A Document 01-13/02/08
Version/Date
Type of Document Informational Document Owner Training Agency
Total Pages 02

1. Name of Factory:
2. Date of Starting the Training :
3. Date of Certification:

Sr. No. Name Father’s Name Address NIC Number Grade

1
2
3
4
5

Sr. Name Father’s Sex Address NIC Qualificatio Employment

No Name (M/F) Number n History
.
1
2
3
4
5
6

(Signature and Seal)

Head of Training Agency

ORIENTATION:

After selection of trainees and trainers ,the EDPIU launch the training program in the
factory. And the training program incharge tell the trainess about :

 Total duration of training

 Training hours in a day
  Working days in a week
 Introduction of training program

The training program trainer tell the trainees about:

 Which machines used for training

 How to build a stamina

MONITORING AND EVALUATION:

Mechanism of Monitoring and Evaluation (M&E)

 SMOT Associate Officers would report the skill and performance level
progress of the trainees, to MINTEX on a detailed progress workbook by
the Training Agency.
 Export Plan Implementation Unit (EPIU) of MINTEX would undertake
task of M & E.
 M&E team would develop a schedule of Monitoring and Evaluation with
dates and intimate to concerned Regional team members.
 M & E officers would physically inspect the on-going training program
according to the schedule and report to the TCO.
 In case of non-compliance of training by the concerned company,
decision may be taken for payment suspension to full blacklisting of the
company depending upon the severity of non-compliance.

Monitoring and evaluation report performa:

Name of Unit__________ Batch No.____ No of trainess______ (Male:_____ Female:_____)

Date of visit ___________ Report for the week ______ Dated ____________to ____________

S Name of Trainees CNIC No. No. of Days Status/ level Performance Signature of
No. training of training the trainees
attended

PAYMENTS:

Mechanism of Payment

 All payments would be made after the successful completion of the training
program.
  Salaries of SMOT Associate Officers and Master Trainers would be paid by the
Training Agency.
 Trainers would be paid sum of 10,000 per month through two crossed cheques of
5000 each for training of trainers. This shall be shared by MINTEX and company
on 50% cost sharing basis.
 Payment will be made on monthly basis.
 All cheques would be disbursed through post from SMOT Directorate to the
address of the trainer.
 The beneficiary unit should send first installment of payment in the form of
crossed cheques for trainers and trainees to SMOT Directorate after 30 days of the
commencement of the programme.
 Second installment should be made after 50 days of the commencement of the
program.
 The units would pay Rs. 2300 per trainee per month and Rs. 5000 per trainer per
month. Same amounts respectively would paid by the ministry per month.
 If the trainer has not received the cheques within 30 days, he/she can contact
SMOT contact person in the factory or write fill application form as of Annex
XIV to SMOT Directorate.
 SMOT Directorate would send monthly report of the disbursed payments to the
Ministry.

STIPEND AND FEE :

According to the agreement the EDPIU pay the stipend and fee to the trainees and
trainers. First, he claim the payment to the head office of EDPIU and then take the
receipt of stipend and fee paid to the trainers and trainees. The payment claim and
receipt form are under below:

PAYMENT CLAIM PERFORMA

Document Name Payment Claim Form
Document Number TT/01 Document 01-13/02/08
Version/Date
Type of Document Informational Document Owner Trainee/Trainer
Total Pages 01

1. Name:
2. Father’s Name:
3. Date and Place of Birth:
4. NIC Number:
5. Permanent Address:
6. Temporary Address:
7. Contact information:
a. Phone (Home):
b. Mobile:
8. Factory:
9. Date of the start of SMOT program for which no payment is received:
10. Name of SMOT contact person in Factory:
11. Payment to be claimed for
Trainee
Trainer
12. Amount to be claimed:

Signature:
Date:

- Attach attested copy of NIC with this form

- Send this Form to SMOT Directorate

RECIEPT PERFORMA
Receipt of Stipend & Fee paid to the trainees and trainers
Name of Unit: Batch No: (Receipt for the Month of (from_____to______)

S Name of CNIC Total No of Stipend Mode of Thumb Signature Is the

No. traniees days paid Payment impression of of trainee trainee
training trainees on absorbed
attended revenue stamp in your
unit
(yes/No)