COLONIAL VILLAGE II CONDOMINIUM

BOARD OF DIRECTORS MEETING MINUTES

TUESDAY, JANUARY 18, 2011

Board Members Present: Blake Surbey, President

Robert Somers, Vice President
Mark Bostwick, Secretary
Nicholas Pecoraro, Member

Absent: David Henry, Treasurer

Others Present: Peter Freedman, General Manager

Sonya Rainey, Recording Secretary
Five Residents

I. Call to Order
The meeting was called to order by President Blake Surbey at 7:07 pm.

II. Resident Forum

◊ A resident thanked the Board and Management for installing shovels in the hallways
for residents’ use.
◊ A resident asked Management to investigate the low water pressure in the commercial
washers and ask the laundry contractor what settings could be used for washing heavy
materials which tend to soak up more water.
◊ A resident thanked Management and commented that the new drainage system seems
to be working correctly on Rhodes Street.

III. Reading and Approval of Minutes

MOTION: Mr. Bostwick Motioned to approve the November 2010 Meeting Minutes as written.
The Motion was seconded by Mr. Surbey and carried unanimously.

IV. Committee Reports

Landscape: Elizabeth Holbrook volunteered to Chair the Landscape Committee.

Mr. Surbey Motioned that the Landscape Committee be charged with obtaining a 5-year
landscape program from the new landscape management contractor, and submitting they
recommendations to Management for inclusion in the next Management Report for the
Board’s consideration. The Motion was seconded by Mr. Bostwick, and carried
unanimously.

Newsletter: Sarah Schwartz volunteered to Chair the Newsletter Committee.

Arlington Civic Federation: Management was tasked with asking Colonial Village I and II if they
would like to join the organization and be eligible to participate in the civic meetings as one voice
for the Colonial Villages.

Minutes can be viewed on the Association’s website at colonialvillageii.com.

 Colonial Village II
January 2011 Meeting Minutes
Page 2
Mr. Pecoraro exited the meeting at 7:30 pm.

V. Management Report

Management provided informational and action items from the management report.
Management reported on the Association’s financial position. The Board previously authorized
the Association’s investment company purchase government securities. Once the details are
received, Management will provide details of the purchase.

Insurance Renewal
MOTION: Mr. Surbey Motioned to accept Danaher-Skewes insurance renewal package as
presented by Management. The Motion was seconded by Mr. Somers, and carried
unanimously.

Engineering Service Proposal

MOTION: Mr. Surbey Motioned to accept Building Envelope Company’s proposal to provide
engineering oversight on the next phase of the tuckpointing project. The Motion was
seconded by Mr. Bostwick, and carried unanimously.

VI. Old Business

Roof Survey
Management is in receipt of a roof survey which was just received from Alliance Roofing. The
results of the survey will be arranged in a spreadsheet with a timeframe for repairs and presented
for discussion at the next meeting.

Key Fob/Door Lock System

Management will meet with the Arlington County Design Review Committee on February 2, 2011
to seek approval for the proposed door hardware and key fob system. If approved, the application
will go to the Historical Board for approval 2 weeks later. Management presented options for
refinishing a section around the hardware of the door that would be exposed because the new
hardware is not an exact match to the old hardware.

VI. New Business

Key-Fob Policy
The Board briefly discussed a draft key fob policy provided by Management and will review and
finalize the policy at the February meeting.

VII. Adjournment

MOTION: A Motion was made by Mr. Surbey to adjourn the meeting at 8:302 pm to enter into
Executive Session to discuss delinquent assessments and/or personnel matters. The Motion
was seconded by Mr. Bostwick and carried unanimously.

Current and previous Board Meeting Minutes are available on the website at
ColonialVillageii.com.
 Colonial Village II
January 2011 Meeting Minutes
Page 3

Next Meeting: Tuesday, February 16, 2011 at 7:00 pm

CVII Meeting Room – 1701 N. Troy Street

Respectfully Submitted by:

Sonya Rainey, Recording Secretary February 7, 2011

Approved by:

_______________________________________ ________________________________
Mark Bostwick, Secretary Date

Current and previous Board Meeting Minutes are available on the website at
ColonialVillageii.com.