Professional Documents
Culture Documents
July 2007
Internship Report on Askari Bank Limited
ii
July 2007
iii
Department of Management Sciences
COMSATS Institute of Information Technology
Abbottabad
Approval Sheet
Approval Committee
1. External Examiner
Mr.__________________________________ Signature___________________
2. Supervisor
Mr.__________________________________ Signature___________________
3. Head of Department
Mr.__________________________________ Signature___________________
iii
DEDICATION
I dedicate my efforts to
my beloved parents and teachers
who motivate and support me
through out my life
Abstract
The development of skills to perform well in the professional life has become a dire need
of every MBA Graduate. The very purpose of an internship is to acquaint the MBA
graduate with empirical business practices, particularly in banks which is nowadays the
main areas of most of the graduate whether an information technologist or a business
graduate.
The Human Resource Department of the Askari Bank Limited is working effectively. All
the basic functions of HR including recruitment and selection, training and development
of employees, motivating and maintenance function are performed with the help of this
department. And on the basis of the analysis and findings there are some
recommendations.
_______________________________________________________________________
_
Acknowledgement vi
Abbreviations vii
Executive summary vii
_______________________________________________________________________
_
CHAPTER 1
1.1 Introduction to the report
1.2 Background of study 03
1.3 Purpose of the Study 03
1.4 Scope of Study 03
1.5 Data collection Methodologies 03
1.5.1 The source of Primary Data 04
1.5.2 The source of Secondary Data 04
1.6 Limitations 04
CHAPTER 2
2.1 Introduction to the Organization
2.2 Historical Background 05
2.3 Major Functions of commercial banks 05
2.4 Role of Commercial Banks in the economic development of Pakistan 07
2.5 Brief History of Askari Bank 07
2.6 Awards and Achievements 08
2.7 Askari Bank Limited Mission 09
2.8 Organizational Structure of ACBL 11
2.9 Organogram 12
CHAPTER 3
Human Resource Management
3.1 HR Policies and Practices 13
3.1.1 Short Title 12
3.1.2 Commencement and Application 14
3.1.3 Definitions 14
3.2 Recruitment and Selection 16
3.2.1 Introduction 16
3.2.2 Recruitment Criteria 16
3.2.3 Pre Recruitment 18
3.2.4 Recruitment Procedure 19
3.2.5 Job Description Documents 19
3.2.6 Selection Procedure 20
CHAPTER 4
Analysis and Findings of the Report
4.1 Findings 81
4.1.1 Stress of work 81
4.1.2 Shortage of Staff 81
4.1.3 Poor Customer Dealing 81
4.1.4 HR manual 81
4.1.5 Incompetent Staff 82
4.1.6 Poor Communication 82
CHAPTER 5
Recommendations and Conclusion
5.1 Recommendations 83
References 84
List of Annexure
All praise to Almighty Allah, the most gracious, the compassionate and the most
Merciful who made the human being super creative, blessed me with knowledge and
without his help and blessings i were unable to complete the project.
The efforts and time spent by me in compiling this report would not have been
possible without the most generous consideration and encouragement of my supervisor
Mr. Ubaid Ali. I would like to acknowledge his efforts as my motivator.
I am also grateful to Mr. Tanveer Afzal (AVP Askari Bank Limited), Mr.Abid Ali
(Assistant Manager Askari Bank Limited) for their valuable guidelines and illustrations. I
am thankful to Mr.Atta ur Rehman who helped me a lot in the completion of my report
with his brilliant ideas.
I also thanks to all of my closet friends and seniors, who helped and supported
me a lot with their experiences and guided us to complete this project.
Aasha Jadun.
Executive Summary
Bank play significant role in mobilizing saving thus taking great part in capital formation
process. Their role in development of a country has increased, with the advent of modern
technology. The intense competition, among banks, the privatization of the financial
institution and financial liberalization in general are gradually and continuously making
the bank sector efficient and effective.
Because of the reason mentioned above banking has always been the main field of
interest for most of the students of business administration. It is also an academic
requirement to undergo internship therefore the main purpose behind this report is partial
fulfillment of requirement or the degree of MBA. The report is categorized into the
following chapters.
In the first chapter introduction to the report, background of study, scope of the study,
merits, limitation and scheme of the study are given.
The third chapter is the major portion of the report. It covers structure of ACBL, the
different departments working at ACBL and working of human resource.
The fourth chapter of the report covers the analysis of the report and findings which have
been observed. It includes the analysis of the HR policies.
The end of report is about recommendation based on the analysis in chapter four. It
mainly focuses on the recommendation pertaining to management/administration, to let
ACBL, capitalize on the opportunities and overcome the weakness by using is strength.
Chapter 1
1.1 Introduction to the Report
A completion f six week’s practical training program at one of the commercial banks is
the requirement of MBA degree. At the end of the internship, we are required to submit a
comprehensive report, covering the overall operational framework that we go through
during practical training.
I have completed the internship at the Abbottbad branch of Askari Commercial Bank.
The study is mostly carried out on the HR department its policies, procedures, and
regulations are under examination.
Background of Study
The banking sector of a country plays a vital role in the development of its economy. The
socio-economics growth of any developing country can be easily estimate by looking at
the health of its monetary based institutions. The involvement of commercial banks in the
industrial sector, trade/commerce makes them an integral organ for the overall
development of a country.
1.6 Limitations:
a. It is important for the bank to protect the privacy of individuals whether they are
customers or employees, so there are so many limitations while gathering the
data:
b. The bank has some confidential record which must be kept safe and cannot be
disclosed but a lot of efforts are made in order to collect the data from different
sources according to the report requirement.
c. Time is one of the constraints in this report.
Chapter No 2
Introduction to the Organization
Creating Money:
Commercial banks have the ability to create and to utilize the money. This is
accomplished by lending and investing activities of commercial banks in cooperation
with central bank. The increase in supply of money causes inflation and decrease in
supply that the rate of production of goods causes deflation and both have had effects in
the economy.
Payment Mechanism
Providing for payment mechanism of the transfer of funds is one of the important
functions performed by commercial banks and it is increasingly important as greater
reliance in placed on the use of checks and credit cards. The increasing deficiency with
which funds are managed is indicated by the gradual decline decline in money holding
relative to the GNP (Gross National Production) over the year.
Pooling of Saving:
Commercial banks perform a very important service to all sectors of economy by proving
facilities for pooling of savings and making them available for economically and socially
desirable purposes.
Extension of Credit:
The primary function of commercial banks is the extension of credits to worthy
borrowers. From the beginning, organizers of banks have been motivated by the
opportunities presented by lending function and charters have been granted by the
governments primarily because there was a need for credit in a particular community. In
making credit available, commercial banks are rendering a great social service through
their actions, productions, production is increased, capital investments are expanded and
higher standards of living are realized.
Utilization of Resources:
In the new era, it is difficult to imagine that in the absence of banks people can make
possible their savings and then their investments in different businesses. It is through the
agency of banks that people can make savings and then these savings automatically flow
into the channels, which are productive, both for saver and investor.
Capital Formation:
Capital formation is one of the major factors in economics development. It is the increase
in the stock of both material and human capital. Capital formation results when some
proportion of society’s present income is saved and invested in order to increase
materials as well as humane capital.
The safe keeping of valuables is one of the oldest services provided by commercial
banks. They have vaults that are difficult to enter even by the best of burglars and have
established record of proper custody.
Employee Relationship:
ACBL strongly believes that the interests of the BANK and the employees are
inseparable. ACBL trying to create a ‘WE’ culture where there is mutual trust and respect
for each other. ACBL encourage ownership behavior so that everyone feels responsible
for the performance and reputation of the bank. ACBL are committed to develop and
enhance each employee’s skills and capabilities through extensive in-house and external
training programs and job rotations. The strong employee bank relationship is evidenced
by the fact that Askari has a low employee turnover. Most of the top management today,
has reached their present positions by growing within the organization.
Technological Innovation:
Technology has played a pivotal role in enhancing customer expectations, particularly
with respect to speed and quality of service. ACBL have fully automated transaction
processing systems for back-office support. ACBL Branch network is connected on-line-
real-time and their customers have access to off-site as well as on-site ATMs, all over
Pakistan. ACBL Phone banking service and Internet Banking Facility allows customers
to enjoy routine banking services from anywhere anytime in the world. ACBL mobile
ATMs are the first in Pakistan.
Ethical Values:
Integrity is the most values standard ACBL understands that their commitment to satisfy
customer’s needs must be fulfilled within a professional and ethical framework. They
subscribe to a culture of high ethical standards, based upon development of right
attitudes. The intrinsic values, which are the corner stones of out corporate behavior, are:
Commitment
Integrity
Fairness
Teamwork
Service
Inspiring Growth:
The challenge for ACBL is to build a foundation of strong, consistent financial
performance and focus on growing their balance sheet and revenues at low risk. During
the year, ACBL opened twenty four new fully automated branches, increasing our branch
network to 99, including an Offshore Banking Unit at Bahrain. They are reshaping their
portfolio of business by investing in higher growth areas, extending and developing their
core competencies and moving out of weak and non-core segments.
Shareholder Confidence:
ACBL believes that the bottom line of any business is creating shareholder value. To gain
their trust and confidence, ACBL believe in providing their shareholders timely, regular
and reliable information on their activities, structure, financial situation and performance.
General Outlook:
After the elimination of the Pakistan Banking Council, each bank was put under the
supervision of an independent board of directors. Since the new organizational structure
of the bank, the ACBL of Pakistan constitutes a board of directors and an executive
committee as the governing bodies. The Head Office is operationally in charge of central
affairs including the delegation of powers and authority to Area offices and divisional
heads all over the country. These Areas offices direct the functions of their respective
Corporate Branches.
The board of Directors nominates that members of the executive committee and the
executive committee nominates the Divisional Heads. A general view of the structure is
shown in the following organizational chart.
Organization Chart:
It is given in Annexure A
Board Of Directors:
A board of Directors is running the affairs of ACBL. The board of Directors consists of
chairman, 08 Directors and 01 Director/ Secretary; one Director is the nominee of NIT.
The board of Directors takes all-important decisions relating to the operations and
policies of the bank.
Second highest authority in the bank is Executive Committee consists of Chairman,
President/ Chief Executive and Regional Heads. For operational and administrative
purpose, there are seven regions i.e. Rawalpindi/Islamabad, Lahore, North, South-I,
South-II, East & West.
Organogram:
It is given in Annexure B:
Lt. Gen. Waseen Ahmed Ashraf Chairman
Lt. Gen(R) Zarrar Azim Chairman Executive Committee
Mr. Shehryar Ahmad President & Chief Executive
Brig (R) Muhammad Shairaz Baig Director
Brig (R) Asmat Ullah Khan Niazi Director
Brig (R) Muhammad Bashir Baz Director
Brig (R) Shaukat Mahmood Director
Mr. Zafar Alam Khan Sumbai Director
Mr. Kashif Mateen Ansari Director
Mr. Muhammad Najam Ali Director
Mr. Tariq Iqbal Khan Director (NIIT Nominee)
Chapter 3
Chapter 3
The Human Resources Department is responsible for the administration and development
of the human resources of the Bank and the coordination of human resources planning for
all units in the Bank.
Key areas where the HR policy has been established around are as follows
a. Recruitment
b. Compensation & Benefits
c. Performance Management & Career Progression
d. Training & Development
e. Severance/ End of Service
The basic function of human resources department is to create a motivating climate and
enhance employee satisfaction. HR department also identify the areas of deficiency in
HR and take appropriate measures for improvement
The regulations shall be called the Askari Bank Ltd, Service Rules and Human Resource
Policies, updated as on January 2005.
These regulations shall be deemed to have come into force with effect from 01 January
1992. Subsequent additions / deletions / amendments shall be effective from the date of
its approval. These regulations shall apply to all the employees of the Bank other than: -
a. Persons appointed on contract, on deputation or on part time basis, unless
particularly specified.
b. Persons engaged on temporary / daily wages basis unless particularly specified.
c. Management Trainee Officers till such time confirmed.
3.1.3 Definitions
In these regulations, unless there is any thing repugnant to subject or context:
"Pay Scale" means a pay scale specified under these Rules as amended
from time to time.
The core recruitment objective at ACBL is to attract the high quality individuals at all
levels to fulfill the business needs of each banking unit. The candidates are identified
through direct unsolicited applications, advertisements in the newspapers, hiring services
of head hunters/consultants, retrieving applications from our existing data bank and
employee referrals etc.
The hiring philosophy is based upon meritocracy, and selection procedures are well
defined and systematic. Recruitment/selection focus is to select the right person for the
right job, with strong emphasis on honesty & integrity besides technical competence.
ii. After a careful screening of the applicants, holding post graduation in Business
Administration / Public Administration/ Commerce/ Economics with Ist
Division/minimum ‘B’ Grade from reputable government and private universities
shall be considered
iii. The Officers who have already joined the Bank as OG-I/II since the start of the
selection process for the previous batch, and fulfill the basic requirements for an
MTO, as contained herein, may also be allowed to appear for the test (and the
interview). If they qualify, they would also be inducted into the MTO Scheme
iv. Candidates not exceeding 26 years of age shall be considered. Under exceptional
circumstances, the Competent Authority may allow relaxation of age upto 28
years
v. These candidates shall undergo a comprehensive training for two months at our
Training Research Wing and thereafter “on the job training” in the departments of
general banking, foreign trade and credit in different branches.
vi. Trainee shall be placed in OG-I Cadre during the training period, which may
change from time to time with the approval of the President.
vii. Upon successful completion of training period of one year (Performance Rating
of “A” or “B” throughout), MTOs would be placed in Assistant Manager grade
subject to passing confirmation examination.
viii. MTOs who fail to achieve the above criteria shall continue in Officer Grade – I or
asked to leave the Bank, at the discretion of the Competent Authority
3.2.3.1 HR Budget
HR Budget is an important and most critical basis for the selection and planning of
recruitment procedure. The budget for the current year is checked and assessment is made
to know how much new staff is required.
be prepared, spelling out the manpower requirements. This requirement will be matched
with the respective approved organograms and arranged as under:
Taking stock of the existing applications, which have already been scrutinized and the
desirable candidates are short-listed.
3.2.4 Advertisement
Advertising requirement is given in the information media if required.
• Ads are given in two daily National Newspapers (Colored newspaper)
• Online advertisements
• Conducting a "Talent Hunt" in the local market.
Human Resource Division now maintains updated Job Description Documents for each
unique role or position in the Bank. It may please be noted that No Changes in the
Organograms/Structure/Reporting Lines or Job Description Documents can be made
without prior approval of HRD. All employees are, therefore, advised to refrain from
making any changes to these documents. In case certain changes are required in the
document/structure, the same may please be intimated to HRD, which shall send its
approval of the same after due consideration.
Chapter 3
Line Managers/employees may print JDD’s pertaining to their job role/position and get
them signed off from their Line Managers. Whenever new employee joins the bank,
his/her JDD should be printed from the Intranet and singed copy must be sent to HRD.
Similarly, whenever employee has been assigned a new Job e.g. upon transfer, the new
JDD must b signed off and submitted to HRD. In short, each employee must have a
signed off copy of his/own JDD’s of the duties that he/she is performing. This document
will be utilized throughout the year for performance planning, monitoring and evaluating.
It will be ensured that the antecedents of all employees are verified from their last
employers and reports regarding their conduct, honesty and integrity are obtained
particularly of those employees who served in financial institutions. Appropriate
disciplinary action shall be taken against those employees who misquoted about their past
experience, conduct and qualifications.
that it can also be quite difficult as you are trying to get to grips with lots of new
information and understand how things work within a new organization.
Like most organizations ACBL has policies and procedures, which enable it to work
efficiently and effectively. Importantly they ensure that employees are treated
consistently and fairly.
This Induction has been prepared with three main objectives:
• Enable you to settle into your new post quickly and effectively
• Assist you in meeting your responsibilities for managing staff
• Help you to familiarize yourself with the day-to-day workings of ACBL.
Initially designed for new line managers, this course is also suitable to those individuals
without direct report responsibility but where a good understanding of HR policies is
necessary. A pack of documents containing key policy guides will be given to all
attendees to retain for their own future reference.
The induction provides a brief overview covering:
• Who your HR Team are and what we do
• How to find HR information
• Pay & Benefits
• Recruitment
• Induction
• Performance Management
• Managing Attendance
• Employee Relations
• Changes to contractual Terms & Conditions
• Workshops
• Lahore
The bank arranged two weeks high value customized training program for the selected female
branch mangers that is also conducted by the IBP at Karachi. In which female branch mangers
of the bank from various regions participates.
ACBL facilitating its employees to undertake DAIBP program. As a result today ACBL is on the
top in terms of highest number of employees who obtained positions and passing the diploma
examination. ACBL facilitates its employees with on the job training, conducting seminars and
workshops, through job rotation technology based training.
ACBL also provides the computer training to its untrained staff members. With the help of
training ACBL can easily achieve their strategic goal that's why training program is inline with
the organizational strategy. A strategic training management plan was develop keeping in
view the stakeholders expectation. Training is a process of continuous improvement,
because of which significant results have been achieved. Development in concerned with the
future needs rather than present needs. They develop their employees in staff colleges
whenever they needed they place them on the jobs these management trainees are multi
skilled and can perform each and every task whatever needed. Bank grants incentives to
those employees who improve their education. ACBL takes following measures for
improving the result of banking diploma examination.
i. The bank shall reimburse to its employees 50% course fee (once only) and
in case they pass the examination the remaining 50% of fee may also be reimbursed
ii. Employees appearing in IBP Examination are allowed to attend classes
arranged by the IBP in Karachi and principle cities,
Staff colleges may hold special evening classes for IBP Examination for prospective
examinees. (Baig, 2006 c)
3.4.1 Pay
3.4.1.1 Basic Salary
Basic salary of an employee shall be determined by the Competent Authority.
3.4.1.3 Increments
• The Competent Authority will determine the increment of an employee.
• An increment cannot be claimed as a matter of right but it depends at the
discretion of the Competent Authority. In deserving cases the Competent
Authority may allow more than one increment on the basis of performance
Chapter 3
a. The Bank at its own cost may provide residential telephone to the executives
and officers in the interest of the Bank.
b. The monthly telephone expenses may be reimbursed on the production of
telephone bills as per entitlement, which may be changed from time to time.
The present entitlement is given below:
1. SEVP - Rs 6,000
2. EVP - Rs 3,000
3. SVP - Rs 2,000
4. VP - Rs 1,000
5. AVP - Rs 860
3.4.7 Utilities
The monthly gas, electricity and water charges (Residential) are admissible to all
executives and officers as approved by the Competent Authority which may be changed
from time to time. The present rates of utility allowance are given in Pay Scales
The overtime allowance only to category 'C' and 'D' employees of the Bank may be
admissible as may be determined by the competent authority & in accordance with Labor
Laws.
a. For the entire staff on the strength of Audit Division including Resident Auditors
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1 VP = Rs.1,000.00 P.M.
2 AVP = Rs. 750.00 P.M.
3 Manager grade = Rs. 500.00 P.M.
4 Assistant Manager grade = Rs. 300.00 P.M.
5 OG-I = Rs. 250.00 P.M.
6 OG-II = Rs. 200.00 P.M.
b. Special Monthly Allowance of Rs.500/= shall also be admissible to one Computer
Operator and one replenishing officer who actually performs ATM / Cash Duties in
each ATM Branch.
b.The executive may choose from the following standardized list of items
according to his/her individual requirements:
i. Bedroom set -Double bed with mattress or four single beds with
mattresses.
-One wooden almirah or chester drawer
-Two side tables
-One dressing table
ii. One dressing table
iii. Dinning table with four to six chairs/Side Board.
iv. Curtains and carpet
v. Air conditioner
vi. Television
vii. Refrigerator
viii. Deep freezer
ix. Washing Machine
x. Cooking Range
Top
3.4.17 Conveyance Allowance in lieu of 2nd Car for the Senior Executives
Chapter 3
a. All executives in grades SVP and above will be allowed an option of either
availing second car or conveyance allowance in lieu of second car.
Monthly conveyance allowance in lieu of second car will be as follows:
Allowance Grade
c. The executives promoted to SVP and above grades and the executives
directly inducted in these grades will be required to sign an option within
fifteen days of their promotion/induction.
3.5.3 Definitions
In these rules, unless there is anything repugnant in the subject to the context:-
Chapter 3
d. "Joining time" means the time allowed to an employee within which to join a
new post or to travel to a station where he is posted or transferred.
h. "Pay" means the monthly basic salary drawn by an employee for the
substantive post held by him.
i. "Day" means journey/stay for at least six hours at station other than the place
of posting.
j. "Daily Allowance" means amount payable to an employee for any day during
which he is away from the place of posting.
b. Families accompanying officers traveling on official duty will not be paid for
by the Bank, unless accompanying on transfer.
d. Only such expenses as are incidental to the official stay would be permitted.
Personal or unjustified expenses e.g. personal entertainment etc. shall not be
included in the bill.
e. Official entertainment during the tour should be paid for and claimed
separately and would require the approval of the competent authority.
•
Two 5-ton Civilian One 5-ton 100 mds.
•
Civilian Trucks Civilian Truck
•
Or one Railway wagon ‘C’ or one Railway wagon ‘C’
b.Relocation/Travel Grant:
On transfer, the staff will be entitled to tickets on bank account for self, wife
and dependent children, as per their entitlement and would be paid half gross
salary to compensate for relocation, not exceeding the following:-
Married Unmarried
•
Executives Rs 15,000.00 Rs 10,000.00
•
Officers Rs 10,000.00 Rs 5,000.00
•
Others Rs 5,000.00 Rs 3,000.00
c. Transportation
Transportation of personal Motor-Car/Motor-Cycle or Scooter up to Manager
grade (on transfer): Actual by train/truck.
Chapter 3
d.Joining Time:
On transfer, an employee will be allowed joining time, not exceeding 7 days,
excluding Sundays and gazetted holidays.
•
EVP - Club Class
•
SVP/VP/AVP - Economy Class
ii. Manager grade Officers will be entitled to travel by train in A.C. and Air, if
exigencies of service so necessitate with the approval of the President.
iii.Assistant Manager,
OG-I, II & III : By train in First Class.
a. Traveling
By air, irrespective of grade in case distance involved is 200 Kilometers or
more on Production of Air Ticket.
b. By Road/Taxi provided the auditors are traveling within a radius of 200 KM.
c. Conveyance Charges
Fixed conveyance charges irrespective of Grade and station provided the time
involved is six or more hours - Rs.100 Per Day
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b. Fare
Fare includes the cost actually incurred for reserving accommodation by air,
rail or bus as per entitlement.
c. Traveling Expenses
Traveling expenses means an expense given to meet the cost of a particular
journey calculated according to the distance traveled.
d. Hotel Expenses
Means an expense given to meet the hotel expenses for stay at out station,
which includes Room Rent, Government Taxes, reasonable Food and
Laundry, if any.
e. Conveyance Expenses
Conveyance expenses cover the expenses of transport from residence up to
the place from where the journey will commence i.e. bus stand, railway
station, or airport and back, at permanent location and from railway station or
bus stand and airport whatever the case may be up to the place of duty and
back at the station of temporary duty.
a. Daily allowance means a payment to an employee as per rules in force for any
day during which he is absent from permanent station on duty undertaken
with the approval of the Competent Authority, to cover the ordinary expenses
incurred by him in consequence of such absence.
b. The daily allowance in the case of temporary duty to station other than where
permanently posted, should be regulated by exigencies of services but at least
Chapter 3
six hours continuous absence from regular place or one day will be necessary
to become entitled to daily allowance.
c. Daily Allowance for each calendar day will be admissible for the period of
absence from Head Office/branch (including time spent in transit). Not more
than one daily allowance will be admissible on any calendar day. A fraction
of a calendar day will be considered as a full calendar day for all purposes.
d. The period of forced delay in transit will be treated as a part of the total transit
period. Daily Allowance shall be admissible on Sunday and other public
holidays falling during the period of an employee's temporary duty at an
outstation.
e. If an employee takes Casual Leave at any stage of the tour he shall not be
entitled to any Daily Allowance including the hotel room rent for the period
of such leave.
an allowance to meet expenses for traveling and stay abroad. The entitlement
for stay during overseas visit will be as under:
• President/SEVP/EVP Five Star
• SVP/VP/AVP Four Star
• Officers (OG-III & above) Three Star
• President US $ 200.00
• SEVP/EVP US $ 175.00
• SVP US $ 150.00
• VP/AVP US $ 125.00
• Officers (OG-III & above) US $ 100.00
3.6.1Hospitalization Expenses
All expenses in hospital including room rent, laboratory tests, surgeon fee,
medicines, any other relevant charges, shall be covered in hospitalization
expenses.
3.6.7. Non-encashable:
3.7 Incentives
a. The State Bank of Pakistan decided to make it mandatory for all banks and
financial institutions to give cash award upto three attempts and due
weightage in promotion to their employees who pass Stage-I, Stage-II and
Stage-III/Part-II of the Banking Diploma Examination.
b. Cash awards shall be made to the employees on passing Stage-I, Stage-II and
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e. 50% course fee (once only) will be reimbursed to staff attending the evening
classes arranged by IBP and in case they pass the examination the remaining
50% of fee will also be reimbursed.
1
Added as per IBP directive on 22 March 2001
Monitoring
Monitoring involves monitoring performance of the incumbent based on these
measurements throughout the year. This process involves identifying performance gaps
and taking remedial action through regular feedback and coaching provided on a
relatively informal basis. If needed, interim reviews can be conducted (after a 6 month
period) using a shortened PMS form.
Evaluation
Evaluation involves completing the PMS template according to the PMS policy in which
managers formally assess performance based on objective grounds and provide relevant
feedback and recognition to deserving candidates. Through this assessment, improvement
opportunities are discussed and agreed upon by the incumbent and his / her supervisor.
To complete the performance evaluation process, we have designed and enclosed the
following documents for ACBL:
1. Performance Management Policy – A formal write up on ACBL’s proposed
performance management policy entailing both the theory behind evaluation and
details explaining sections of the correlating performance evaluation template.
2. Performance Evaluation Template – A form / template designed to evaluate
performance of ACBL executives and officers. This template is directly linked to
the performance management system proposed by EE&T in bringing about the
major change in the way reward and promotion is perceived at ACBL.
The following Performance Management Policy has been developed to evaluate and
measure performance of an Employee in an objective manner in view of the above
objectives. This policy will allow ACBL to propose and agree upon development /
improvement initiatives and to reward staff members in line with their performance
outcomes.
the Employee must understand and also agree with his or her performance assessment
ratings and improvement objectives.
performance rating on behavioral aspects, it is necessary to choose the lower of the two
scores i.e. if an Employee scores A & B his / her final score will be a B. This is to ensure
utmost importance is given in upholding Corporate Values and behavioral expectations
necessary for the given role.
Chapter 3
3.9.1. Objective
The job family concept is used as a framework for selecting requisite ‘Behavioural
Capabilities’ associated with positions that fall under a given job family. Job families are
broad groupings of comparable roles that perform similar work and cut across business
units and functional boundaries. Based on ACBL’s organizational structure, three (3) job
families are defined in which all departments and respective positions may be classified.
These are namely:
1. Sales & Service Support
2. Operational Support Services
3. Professional Support Service
and efficiency. These roles complete customer transactions that meet internally defined
service delivery and quality standards that are reflected in subsequent feed back from the
Bank’s satisfied customers.
Departments:
- Corporate Banking
- Investment Banking
- Consumer Banking
- Treasury & FI, Islamic Banking
- Agriculture Finance
- SME
- International Banking
- Branch Banking
1 List of Departments may be altered to align with the new organizational chart /
structure.
These include:
- Oral communication
- Written communication
- Negotiation skills
- Product knowledge
- Procedures & policies
- System knowledge
- Budgeting / cost control
- Legislative / regulatory requirement
- Financial analysis
- Numeracy
- Work organization
- Coding skills
Oral communication refers to the ability to articulate and explain information to customers,
peers, Managers, and subordinates. It involves basic ability to convey information, opinions, and
arguments fluently, coherently, and confidently, interpreting details as necessary. An
understanding on how to impact different audiences across all levels of the organization both
internally and externally is also part of this.
Written communication refers to the ability to convey, explain, and understand information in
writing clearly and concisely. This includes an ability to draft clear reports, letters, and memos
without any grammatical or content flaws plus the ability to communicate ideas in writing related
to complex issue. Complex issue implies to the ability to gather and analyze information and,
where appropriate, convert and edit specialized terminology and concepts into non-technical
terms.
Negotiation skills involve the ability to obtain agreement between two or more parties who may
have different interests. It also means the ability to be able to understand basic negotiation
positions and negotiation process within prescribed routine circumstances.
Product knowledge is know-how of ACBL’s products and service offerings offered by its
various business units. In addition to its own, the knowledge of major competitors’ products and
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services is also part of product knowledge. This also implies an ability to repackage solutions,
products, and services.
Procedures and policies involve knowledge and application of procedures / policies relevant to
own job and areas supported, including relevant forms and documentation. It means knowledge
and application of policies / reporting procedures relevant to the department or unit for which the
jobholder is responsible, including the ability to interpret day-to-day work requirements. In
addition, the ability to provide feedback on the effectiveness of these policies and procedures or
where appropriate, improve existing ones and, or develop new ones as well as acting as a point
of reference to peers for procedural and policy expertise are all part of this definition.
Systems knowledge refers to knowledge of ACBL’s systems, environments and applications. It
involves the ability to perform basic technical procedures, answer routine questions involving the
retrieval of information. For example, basic knowledge of ACBL systems appropriate to the
work area such as word processing, computer operations and data entry are all part of this know-
how.
Budgeting / cost control simply refers to the knowledge of budgeting processes, including the
allocation and monitoring of costs and revenues against budget as well as the ability to utilize
this knowledge to take or advice on corrective action.
Legislative / regulatory requirements refers to the know-how / application of legislative and
regulatory requirements or industry standards as they apply to a particular part of the business. It
also includes basic knowledge of specific legislation, standards and compliance procedures
relating to own work area. The ability to distinguish standard legal documents is a key aspect of
this capability.
Financial analysis refers to knowledge and skill to undertake interpretation of a range of financial
data, including balance sheets and cash flows. An understanding of accounting principles is
needed here to draw conclusions on an entity’s current performance and prospective future
performance.
Numeracy refers to the ability to understand and manipulate numerical data to reach accurate and
defensible inferences and decisions. A person with numeracy skills is comfortable working with
numbers and is fully able to understand numerical reports as apply basic standards of numeracy
in performing calculations using equipment provided.
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Work organization is the basic ability to effectively manage own resources, including time
management. Understanding ongoing work requirements and being able to manage own time to
complete assigned tasks without close supervision, is a requirement of this organizational skills.
Coding skills refer to skills in IT based roles. The ability to code and test software programs and
develop / test codes for smaller and less complex modules of a software system. Coding requires
knowledge of one or two programming languages, basic testing techniques, documentation /
debugging standards. Understanding of programming environment standards is a key aspect of
this capability.
3.9.2.2Advanced Capabilities
Advanced capabilities are a less common skill set than that found in basic capabilities and
are more commonly seen in Managerial and senior roles in an organization that require a
vision to set mid to long term business objectives and the knowledge to achieve them.
The skills required to fulfill such roles are listed below:
1 - Application of business knowledge
2 - Building relationships and networks
3 - Concern for quality standards
4 - Continuous improvement focus
5 - Customer focus
6 - Decisiveness
7 - Demonstrating initiative
8 - Flexibility and adaptability
9 - Influencing outcomes
10 - Listening and responding
11 - Problem solving
12 - Results focus
13 - Sales focus
14 - Teamwork
15 - Understanding the business
Application of business knowledge refers to the ability to keep informed with the relevant
business, technical and professional knowledge and application of the same. This is to
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ensure technical or professional solutions are delivered which meet business needs and
are aligned with best practice. It also ensures ACBL’s compliance with both internally
and externally driven regulatory requirements. It includes actively seeking to learn more
about a particular field or area with the commitment to applying that knowledge to
improve the quality of solutions or services delivered to the business.
Building relationship and networks refers to the ability to identify, build, and maintain
short / long term networks useful towards achieving business objectives. It includes
building relationships with people who may be helpful in creating opportunities further
down the line, e.g. colleagues, external associates, professional associates and
‘rainmakers’ such as accountants, lawyers, brokers, real estate agents , etc. It also
includes developing effective relationships with customers externally and internally.
1
Concern for quality standards refers to the underlying drive to reduce inconsistencies,
risks, and errors in the surrounding work environment through monitoring, checking,
and compliance with standards and procedures. It particularly includes an attention to
detail associated with the creation and delivery of the product or services of an
organization.
Continuous improvement focus is the desire to improve existing processes and
procedures in finding better ways of implementing projects, in terms of effectiveness
(quality, accuracy, reliability, etc.) and / or efficiency (cost, timeliness, etc.). This may
involve challenging established processes and procedures or bringing ideas from
elsewhere to add value to ACBL.
Customer focus refers to the impetus to focus effort on delivering customer needs. It
involves working with customers to better understand and anticipate their needs, and
educating customers about the full range of ACBL products, services, and solutions
available.
Decisiveness is the ability to use information, apply experience, and judgment to make
sound and timely decisions that add valued to the business. This may involve making
decisions when information is ambiguous or incomplete.
Demonstrating initiatives is the willingness to take action rather than simply thinking
about it, spotting opportunities, and doing things now in order to avoid potential
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problems in the future. It is about being persistent in addressing issues and potential
obstacles.
Flexibility and Adaptability is the ability to be flexible in one’s approach and to make
the most of challenging or unfamiliar environments. It is about being able to ‘think on
your feet’ and work with a variety of situations, individuals, and groups. It also involves
being able to adapt quickly and positively to change.
Understanding the business involves understanding the market and industry, and look at
situations in terms of their full business potential to ACBL. It includes an understanding
of the key business drivers within the company, the industry, market and customer
segments and utilizing this understanding to develop a business strategy.
c. sets out minimum standards of good banking practices and lays down core values
relating to the lawful and ethical conduct of our business activities and provides
guidance to all. While the Code provides guidance on the aspects of integrity and
impartiality, it cannot and does not cover every situation an employee may
encounter. If an employee is uncertain about what to do in a particular situation,
guidance should be sought from the Reporting Officer or the concerned Manager.
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d. does not alter or replace the duties and responsibilities of some of the employees
as specifically defined in Banking and Corporate Laws applicable to Askari Bank
Limited.
Each Askari Bank Limited employee must be fully aware of the provisions of this
Code.
Askari Bank Limited employees shall at all times maintain the good reputation of the
Bank and shall:
a. Render, with integrity, a responsible and effective service of high quality which is
accessible by all customers, present and prospective.
b. Not abuse the authority that he or she has as an employee of the Bank, in dealings
with customers and other employees reporting to him / her.
c. Act judiciously, fairly and impartially to all customers when exercising any
discretion in the performance of duties;
reasonably.
e. Refrain from divulging any information received in the course of their work and
duties unless the performance of duty or the needs of justice require otherwise;
g. Resist and report any offers of bribes or other corruption emanating from any source.
h. In their private life behave in a manner, which does not bring discredit to or impair
the dignity or reputation of the Bank.
j. Carry out official decisions and policies of the Bank within the ambit of law of the
land faithfully and impartially.
k. Respect and apply this Code and if they have reason to believe that a violation of this
Code, laws or regulations has occurred or is about to occur, report the matter to the
Reporting Officer or the concerned Manager.
The Bank recognizes a staff member’s personal behavior and interaction with others as
a vital part of the duties of his / her position. In order to achieve the desired level of
performance and corporate objectives, preservation of congenial and professional
working environment is encouraged.
Askari Bank Limited seeks to create an environment where all persons are treated
equitably and with respect, where person’s rights are respected and where efforts of
staff are encouraged and their achievements given due recognition.
3.10.4. Professionalism:
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3.10.5. Professionalism:
Knowing our customers and their needs is the key to our business success.
All employees must ensure that any advice given to a customer is honest and fairly
expressed and restricted to only those services or products where the Bank has the
relevant expertise and authority.
All Askari Bank Limited employees have a duty to safeguard confidential information,
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which may come to their possession during their day-to-day work. Respect for
customers’ private affairs, merits the same care as does the protection of the Bank’s
own affairs or other interests.
This duty of confidentiality involves not divulging information to third parties other
than in the following circumstances:
Confidentiality applies whether the information has been obtained from those with
whom the Bank does business or from sources within the Bank. All such information
should only be used for the purpose for which it is intended and must not be used for
the personal benefit of an employee, his / her spouse or family member.
All employees must sign a declaration of confidentiality / secrecy and must comply
with the procedures and regulations.
Circumstances may arise where an employee, his / her spouse or family member
directly or indirectly hold a business interest which conflicts or may conflict with the
Bank’s interest. In order to ensure that the Bank makes objective decisions, employee
must declare in advance such interest to the Management through Reporting Officer.
a. must not give rise to any real or apparent conflict with a customer’s interest;
b. must not adversely reflect on the Bank; and
c. must not interfere with an employee’s job performance.
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Employees must not negotiate or contract on behalf of the Bank with an enterprise in
which they have a direct or indirect interest.
Employees on the payroll of Askari Bank Limited must not undertake any other
employment, whether part time, temporary or other, or act as consultant, director or
partner of another enterprise except with the prior permission of the President of the
Bank.
Commonly referred to as KYC, is the process to ensure that the Bank is not used for
any unlawful transactions. This is achieved by obtaining sufficient information about
the customers to reasonably satisfy us as to their reputation, their standing and the
nature of their business activities.
Effective use of ‘know your customer’ discourages money laundering, which uses
banks as vehicles to disguise or “launder” the proceeds of criminal activities.
Involvement in such activities undermine bank’s integrity, damage its reputation, deter
honest customers and leads the bank to severe sanctions.
All employees, particularly working in the customer services areas, must establish the
identity of every new customer from reliable identifying documents. For existing
customers, they must remain vigilant and aware of:
A suspicion that funds transacted with the Bank stems from illegal activities, must be
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Employees must ensure that no conflict of interest arises between their personal
transactions and corporate and customer responsibilities. Employees must never
attempt to use their position in Askari Bank Limited to obtain an advantage to buy and
sell investments.
Employees in doubt about the propriety of any proposed personal transaction should
consult their Reporting Officer or the concerned Manager.
Relationship with Regulators is one of the most important relations, which Askari Bank
Limited maintains with the aim of developing mutual confidence and trust.
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All employees must comply in letter and spirit, with legal and regulatory requirements
applicable to the activities in which we engage.
In case a regulation appears to conflict with the provision of any other regulation or
laws, or compliance appears to be impractical or against the general banking ethics, it
must be reported to the competent authority for appropriate action. Under no
circumstances a violation of a regulation should be committed.
Except in situations where the Bank is participating in a transaction with other bank(s),
no employee shall have any agreement, understanding or arrangement with any
competitor with respect to pricing of services, profit rates and / or marketing policies,
which may adversely affect the Bank’s business.
In the event that a gift must be accepted for reason of customer’s insistence and
sensitivity of relationship, such gifts must be surrendered to the Head of Human
Resource along with reasons of acceptance. Under no circumstances an employee shall
either directly or indirectly accept any amount of money, however small, as gift,
gratuity, subscription or reward from any employee of the Bank, customer, supplier or
vendor.
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Customers who wish to express gratitude for the services of Askari Bank Limited
should be requested to send a letter of appreciation.
No employee of the bank shall contribute or lend money or items of any value to any of
the political candidates or parties. This also includes using Bank’s facilities, equipment,
personnel etc. for the purpose. However, they shall be free to participate in political
process as concerned individuals through means of voting. In case of an employee
considering assuming any public office, specific information with all related reasons
must be provided to the Bank for approval.
Employees are expected to remain alert and vigilant with respect to frauds, thefts or
illegal activities committed within the Bank premises. Any such activity must be
immediately reported to the Reporting Officer or the concerned Manager.
3.10.15. Compliance:
All Askari Bank Limited employees are fully committed to ensuring that all business
decisions and actions comply with all applicable laws and regulations and to observing good
standards of behavior and practice in accordance with the industry practices. Accordingly,
all employees must acquaint themselves with all applicable laws and regulations.
Senior Management will ensure that:
Where there is a reasonable likelihood that a contemplated action will violate the
provisions of the Code, a waiver thereto must be requested from the Executive
Committee through the President & Chief Executive Officer / Reporting Officer.
However, waiver shall not be granted except under extra-ordinary circumstances
warranting such waiver.
Contraventions / violations of this Code will be dealt with in accordance with the
Service Rules of Askari Bank Limited as amended from time to time.
3.10.18. Certification:
Each employee in the Bank shall be required to read / review this Code each year and
certify in writing that he / she understands his / her responsibilities to comply with the
provisions set forth herein.
An employee of the Bank shall be required to serve at any office of the Bank, including
its branches, subsidiaries, affiliates, and associates in such capacity and place, including
overseas, as may be directed from time to time.
An employee shall conform to and abide by these Rules and shall observe, comply and
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obey all lawful orders and directions which may, from time to time, be given by any
person under whose jurisdiction, or control he may, for the time being, be placed.
An employee shall serve the Bank honestly, faithfully and diligently and shall maintain
strict secrecy regarding the affairs of the Bank and its constituents. He shall show
courtesy and attention in all transactions and to all persons having dealings with the
Bank.
An employee shall not absent himself from his duty nor leave his station overnight nor
extend or overstay the period of any leave sanctioned to him without having obtained
prior permission from the Competent Authority.
An employee shall not make any personal representation to the Directors of the Bank.
All representations must be addressed to the President through proper channel.
An employee shall not either directly or indirectly accept any gift, gratuity, subscription
or reward from any employee of the Bank, constituents or persons likely to have
dealing with the bank.
An employee shall be full time employee of the Bank and shall not solicit, seek or
accept any outside employment or engage in any business or trade, nor shall an
employee of the Bank publish any article in any newspaper, journal for magazine
without prior approval of the competent authority.
3.11.9. Borrowing
An employee, his wife, dependent children and other dependents shall not raise any
loan from the Bank without making proper disclosure to the authority concerned.
3.11.11. Punishment
3.11.12. Explanation
Without prejudice to the generality as aforesaid the term 'misconduct' includes, for the
purpose of these Rules, the following acts, omissions and commissions:
d. Habitual late attendance, habitual leaving early or returning late from lunch break;
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h. Collection or canvassing for collection of money within office premises for any
purpose not approved by the Bank.
i. Striking, picketing, inciting others to abstain from work or agitation in any form and
manner within or outside office premises or at places where it is lawfully prohibited;
j. Illegal strike, whether single or jointly with others, in contravention of any existing
law or rule for the time being in force or inciting others to go on illegal strike;
k. Distribution or exhibition within office premises of any paper, hand bills, pamphlets
or posters without prior permission of the Competent Authority;
n. Habitual indiscipline and leaving duty without permission, absence from the seat or
place of work without permission during the working hours;
t. Writing to anyone letters or criticism of the superiors and misbehaving with the
superiors or colleagues or subordinates or the clients of the Bank;
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w. Any other behavior or act, which in the opinion of the management constitutes
misconduct.
3.11.13. Penalties
An employee found guilty under any rule or any offence or misconduct shall be liable
to one or more of the following penalties:
a. Reprimand / censure;
c. Recovery from salary of the whole or part of any, pecuniary loss caused to the
bank by the employee;
Before imposing any penalty under these Rules, the employee concerned shall be
informed in writing about the charge(s) and also be given opportunity to answer to the
charge(s) in writing.
Where the employee admits the charge(s) or where he fails to answer to the charge(s)
within the period specified, the Competent Authority shall pass order in writing
awarding him one or more penalties referred to in these Rules. If he denies the charge
(s), an enquiry shall be held of the charge(s) before taking final decision in this regard.
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While making the enquiry, proper opportunity shall be given, to the employee to defend
himself.
3.11.14. Suspension
b. While under suspension the employee concerned shall not leave his station without
prior permission from the competent authority in writing nor shall accept any
employment or engage himself in any business without prior permission from the
Competent Authority in writing.
c. An employee placed under suspension shall receive subsistence grant equal to half of
his substantive pay, and shall continue to be entitled to medical and / or housing /
accommodation facility or allowances, if any.
d. An employee put under suspension if not found guilty, shall be entitled to full salary
for the period of his suspension after adjustment of the subsistence grant and other
benefits received by him during the period of his suspension and the period of
suspension shall be treated as on service.
e. If an employee is awarded penalty under these Rules, it shall take effect from such
date as may be determined by the Competent Authority.
3.11.15. Appeal
a. An employee who has been awarded penalty shall have right to appeal before the
Competent Authority.
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b.The appeal shall be sent through his immediate superior officer, who shall forward
the same to the Competent Authority with his comments and full particulars of the
case.
i. It shall contain all material statements and grounds relied upon and specify the
relief sought for.
ii. In case of any allegation against such superior officer, an advance copy thereof
may be submitted direct to the competent authority with due indication of such
fact in the original copy.
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Analysis and Findings of the Report
4.1 Findings
During the internship at ACBL following are the findings
ACBL employees are not dealing well with their customers due to which customer satisfaction
and trust in the bank decreases. The standard time taken for the cheque posting is two minutes but in
ACBL customers have to wait longer because,
• Incompetent staff
4.1.4 HR Manual
There is no HR manual of the bank although it was included in the objectives of 2006, due to which
the employee's grievances occur. The employees don't know about the organization policies and
procedures and the policies are not either communicated by the higher management,
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Recommendations and Conclusion
5.1 Recommendations
From the above findings I would suggest the following recommendations for ACBL in order to
improve the customer satisfaction and the performance.
• The bank should adopt the latest technology so that the employees can take benefit from it
and they can feel more relax, e.g. on the last dates of utility bills submission there is too much
work load on the cashiers so, the bank should have an online billing system.
• The bank should hire more staff to reduce the work load from other employees.
• Recruitment and selection by the executives should be fair so that the bank staff is a competent.
• Software's should be installed to reduce the manual work. It will not only save time but is also
less costly. This will attract the customers and also increase the goodwill.
• The bank should have ah orientation program in which it should familiarize its employees with
the bank policies and procedures, values, rules and regulations. It should clearly communicate its
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policies and procedures to employees at the time of orientation. The guide should be provided to
them at the orientation time.
• ACBL should inline its policies with the overseas branches in order to gain competitive
advantage. It should also deal with the diverse culture to remain competitive.
• Employees should take care of their customers and they should not waste their time. ATM
machines should be maintained. This will reduce the work load from the employees as well
as customers will enjoy the 24 hours service.
• Today is the world of globalization so bank should use the latest technology and machinery in
order to remain competitive.
• Employees must be trained before the emergence of the new technology they should be
provided trainings that how to handle the new things.
Bank should have an HR manual so that all the HR practices should be followed according to the plan.
• Bank should regularly monitor and evaluate the performance of the employees this will improve
both the individual and organization performance.
• ACBL should take care of each individual employee and it should reward the employees on
their performance. This will motivate the employees and they become more loyal to the
organization.
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References:
Annual Report(2006-05) Askari Bank Limited’ Annual Report of Askari Bank Limited
Oxford Learning & Development team; Development Function
http://homepage/tutorial/polproc/10/learning&development.htm
http://askaribank.com.pk [Intranet](Accessed July2007 )
http://askaribank.com.pk/reports (Accessed July2007)
http://www.main.suit.edu.pk (Accessed July2007)
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3.11.1.1Statement of Intent
ACBL like any other organization recognizes that the cornerstone of a meaningful employment
relationship with each individual Employee is a clear description of responsibilities and
performance objectives. The manner in which these are documented impacts every aspect of
employment with the Bank and therefore merits greater analysis.
The Bank, in order to achieve its organizational goals, needs to have a full and complete
understanding of what each job entails and the requisite skills, abilities, and other credentials
needed to perform these jobs. The Employee, on the other hand, to perform well on a given job,
needs a clear comprehension of the different functions and job responsibilities that he / she has
been assigned and the behavioral expectations associated with his / her role. This allows the
Employee to direct his / her energy and skills to the maximum advantage, and lays the
framework for an equitable and effective performance management system.
3.11.1.2 Objective
These requirements are fulfilled by a job description document, which is a formalized statement
of the responsibilities, duties and qualifications of a job based on information obtained through
an objective job analysis. Its purpose is to identify a specific job with clarity and precision and to
describe its scope and content. It should be as accurate, concise and complete as possible. It is
important to bear in mind that the document describes the position and the skills and
qualifications needed to satisfy that position; it is not meant to describe the incumbent.
3.11.1.3 Essentials
ACBL maintains updated Job Description Documents for each unique role or position in the
Bank. These documents basically aim to measure and record the three (3) critical elements of the
job, namely:
1 1. Know-How
2 2. Problem Solving
0 3. Accountability
Annex’ A
1. Know-How refers to the sum total of all skills necessary for acceptable performance including
educational qualifications and relevant experience.
2. Problem Solving refers to the requirement of the position to function independently and take
decisions.
3. Accountability is the impact or contribution made by a job to the overall organizational
objectives.
Note: A job description document (JDD) is prepared whenever a new position is established and
a tier is assigned following the job evaluation process. Job description documents also serve as
an invaluable management tool for effective recruitment/selection, equitable compensation
structure, meaningful performance evaluations, and forecasting training needs of an organization.
JDD Sections
A Job Description Document comprises of the following sections:
Section – I Basic job information of the role
Section – II Summary of role in the organization
Section – III Quantifiable dimensions of the role
Section – IV Education and experience required for the role
Section – V Accountabilities of the role
Section – VI Authority permitted to the role
Section – VII Internal and external contacts in the role
Section – VIII Reporting lines for the role
Section I – Basic Job Information. Job holders are required to fill in the basic information
relating to their role such as job name, job title, job family, department or branch, and
location. This section also has a provision for the signature of the line manager of the job
holder. This signature is required only after the form is completely filled and vetted by
the line manger.
Section – II Summary of Role. The purpose of this section is to briefly summarize the nature of
the job role. It is important to mentioned in a few words all the different responsibilities
of the job at hand, not going into details which will be captured in section V above.
Section – III Dimensions of Role. A key section of the JDD which requires filling in quantifiable
information such as business volumes handled by a role. It is suggested that some thought
Annex’ A
be given before placing numbers for the position since they will be later used to measure
performance during the evaluation cycle.
to assess the minimum educational qualifications and number of years of experience
required to successfully fulfil the role. Any formal training necessary for the role may
also be mentioned here. Note: Please do not list individual qualifications and experience,
only that which is required to perform adequately in the job role.
Section V – Job Accountabilities. Probably the most important section of the JDD in which key
job accountabilities have to be listed. In addition, a percentage of total time allocated to
each must be mentioned along with key performance measures for each. It is important to
note that a maximum of five (5) accountabilities of a position should be listed in order to
make the role measurable and subsequent evaluation feasible (this may require clubbing
of smaller tasks into larger groups).
Section VI – Role Authority. This section of the JDD measures the position by assessing the
authority permitted to the position i.e. a listing of decisions vs. recommendations which
are expected from the role must be listed here.
Section VII – Role Contacts. This section requires for the job holder to list all the regular
contacts both inside the organization and outside which this position comes in contact
with. The purpose of such contacts are also listed in this section.
Section VIII – Reporting Lines. The last section of the JDD requires for the job holders to place
their position in the hierarchy of the organization i.e. they must list two positions above
them in terms of reporting line including their immediate supervisor, and also all
positions reporting to them i.e. all their direct reports / subordinates.
Annex’ B
Duration of Service at Askari Bank: _____________________ Gross Salary at Askari Bank: ________________
Date Of Resignation: __________________________________
Personal Contacts:
Tel/Cell No: _______________ Email Address: __________________
Please use the following ratings & encircle the appropriate choice.
1 2 3 4 5
Unfriendly /Hostile
8. Working environment within your department Cooperative/friendly
was:
Neutral
Bureaucratic
Unfriendly/hostile
9. The factors are most rewarding aspects of working Salary
for Askari Bank. Job security
Work environment/colleague attitude
(You may tick more than one box)
Growth opportunities
Service rules & compensation/benefits
Staff training & development
My new job is a reward of my experience at Askari Bank.
None
12. What were the reasons behind your Dissatisfaction with Job (workload/content/responsibilities)
Dissatisfaction with the Askari Bank Culture
leaving Askari Bank as your employer? (Management style, personality conflicts)
(You may tick more than one box) Dissatisfaction with the salary/better pay offer from other employer
Family /health reasons
Career change/return to education, training.
Others (Please specify):
________________________________________________
13. In your opinion, what does your new employer Competitive salary
offer, which Askari Bank does not offer? Good Organizational Culture/congenial environment
(You may tick more than one box) Career Growth/ Management support
Job Autonomy (less supervision/more authority)
Any other (Please specify):
_________________________________________________
15. Any suggestion for improvement in Askari Bank’s existing policy, culture & work environment:
____________________________________________________________________________________________
____________________________________________________________________________________________
_____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
Date Signature
Annex’ G
OUTSTANDING LIABILITIES
___________________
1. Loans:
Division/Branch/Unit/Office
Amount Outstanding
S.# Nature of Loan Sanction No Sanction Date
PARTICULARS OF EMPLOYEE LEAVING THE BANK Sanctioned Amount (Rs.)
1. House Building Finance
2. Transport Finance Date: _______________
E3.MPLOYEE
Personal
CORE Finance
PARTICULARS
4. RB Finance
Emp
5. # Credit Cards
:_________________ Name of Employee: ____________________________
6. Any Other
Department ( )
:_________________ Grade/Designation: ____________________________
2. Others:
Date of Joining:_________________ Current Basic Salary:____________________________
a. Advance House Rent (if applicable):- Amount Sanctioned : Rs _____________________
EMPLOYEE BASIC PARTICULARS Sanctioned Date : ________________________
Period: From_______________
Power of Attorney/S.S No( if applicable): _______________ To ________________
Date of Issue:____________________
Outstanding Amount : Rs._____________________
Service Agreement Period(if applicable): From__________________To_______________________
b. Hospitalization
Mobile (if applicable):-of Issue:_______________
Phone(if provided):-Date Amount Sanctioned
Date :of Return:___________________
Rs _____________________
Laptop(if provided):- Sanctioned Date Date of
Date of Issue:_______________ : Return:___________________
________________________
c. Excess Salary Paid :- Rs.________for ( ) days for the month of __________
d. Notice Pay :- Rs._________________________ for __________days.
INCENTIVES
e. Outstanding IBP Incentive:- Rs._________________________ for __________days.
OutstandingPassing
f. Stages Amount
Service Agreement Date of
Attempt
Surety Amount :- Disbursed Disbursement Period To Be
Rs._________________________ Serve
for __________days.
IBP-I
g. Receivable Club Membership Fee:- Rs.__________________________________________
IBP-II
(if minimum time period is not served)
IBP-III
CAR(S)
Balance of Buy
Buy Back
S Date of Purchase Price Written Down Back
Make Model Opted
# Purchase (Rs.) Value (Rs.) Contributions
YES/NO
(Rs.)
In case the employee has authorized to adjust his liabilities from the dues payable to him by the bank,
Please attach authorization letter.
REMARKS RECOMMENDATIONS
_____________________Branch/Area
Office/Regional Office/Division/Group
TRAVELLING EXPENSES BILL
Date:__________________
Signature of Employee
RECOMMENDING AUTHORITY
SANCTIONING AUTHORITY
Head Office Reference No. Date
Total amount Sanctioned Rs.
Please pay to the debit of Expense Account (Traveling Expenses) after
adjusting the advance paid against TA (if any).
OFFICER/EXECUTIVE
SANCTIONING AUTHORITY
ANNEX
Annex’ I
___________________Branch/Area Office/Regional
Office/Division/Group
TRAVEL AUTHORIZATION FORM
Reference # _________________
Date: ____/_____/2007
1) Name: __________________________________
Designation:_________________________
2) Employee #__________________
4) Mode of travel:
By road (Bus/Personal car/Taxi)
By Train
By Air
5) Journey:
a) Departure from______________ Date: _____/______/2007
Time:________A.M/P.M
b) Arrival to ______________ Date: ______/______/2007
Time:________A.M/P.M
c) Departure from______________ Date: _____/______/2007
Time:________A.M/P.M
d) Arrival to ______________ Date: ______/______/2007
Time:________A.M/P.M
e) Departure from______________ Date: _____/______/2007
Time:________A.M/P.M
f) Arrival to ______________ Date: ______/______/2007
Time:________A.M/P.M
Submitted by employee:_________________________
Annex’ I
Name:____________________________________________
Designation ______________________________________
RECOMMENDATION
Recommended by:________________________________
Name:____________________________________________
Designation ______________________________________
APPROVAL
Approved by:_____________________________________
Name:__________________________________________
Designation ______________________________________
Annex’ I
____________________________ Dated:
_______________
____________________________
____________________________
____________________________
____________________________
Dear Sir,
Yours sincerely,
Signature: ________________________
Name: ___________________________
Employee No. _____________________
CC: The Acting Country Head, Human Resource Division, Head Office,
Rawalpindi.
Annex’ I