Professional Documents
Culture Documents
Decentralized
Education Management
and Governance
Quarterly Report No. 19
January 2010
This publication was produced for review by the United States Agency for International
Development. It was prepared by RTI International.
More Effective Decentralized Education
Management and Governance (DBE1)
Quarterly Report No. 19
Contract 497-M-00-05-00029-00
October to December 2009
Prepared for
USAID/Indonesia
Prepared by
RTI International
3040 Cornwallis Road
Post Office Box 12194
Research Triangle Park, NC 27709-2194
The author’s views expressed in this publication do not necessarily reflect the views
of the United States Agency for International Development or the United States
Government.
Table of Contents
Page
Executive Summary ............................................................................................................................... iii
Ringkasan Eksekutif............................................................................................................................... xi
1. Project Management and Coordination ............................................................................................20
1.1. Project Coordination and Collaboration with Government and Stakeholders (Task 1) ....21
1.2. Monitoring, Evaluation, and Reporting (Task 2 and 3) .....................................................23
1.3 Project Data Management System (PDMS) (Task 4) ........................................................25
2. School and Community Programs ....................................................................................................28
2.1 Elementary School Level (Task 5) .....................................................................................29
2.2 Junior Secondary School Level (Task 5) ...........................................................................33
2.3 School-Based Management Secretariat (MONE) (Task 5)................................................35
3. District Level Management and Governance/ Advocacy ..................................................................37
3.1. Education Governance (Task 6) .......................................................................................37
3.2. Education Finance (Task 7) ..............................................................................................41
3.3. Education Planning and Management (Task 7)................................................................44
3.4. Management of District Education Personnel (SIMPTK/Sistem Informasi Manajemen
Pendidik dan Tenaga Kependidikan), Supervision, and Assets Management
Systems (Task 7) ........................................................................................................47
3.5. Implementation of District Annual Education Plans and Budgets .....................................50
4. Aceh Expansion Program..................................................................................................................52
4.1 Program Preparation ..........................................................................................................52
4.3 Program Implementation ....................................................................................................53
5. EMIS/ICT/Data Management ............................................................................................................55
5.1. ICT Grants (Task 8) ..........................................................................................................55
5.2. EMIS Pilot (Task 8) ...........................................................................................................59
5.3 DBE Website .....................................................................................................................63
6. Public-Private Alliance (Task 9).........................................................................................................65
Outreach activities ....................................................................................................................65
7. Dissemination and Sustainability ......................................................................................................67
7.1. National Policy and Practice (Task 10) .............................................................................68
7.2. Provincial Engagement (Task 11) .....................................................................................71
7.3. Disseminating DBE1 Programs (Task 12) ........................................................................72
7.3 Documenting Good Practice (Task 13) ..............................................................................80
7.4 Disseminating District Level Programs and Developing Service Providers (Task 14) ......81
7.5 Sustainability ......................................................................................................................82
Annex 1: Provincial Reports ..................................................................................................................84
Annex 2: Success Stories ................................................................................................................... 112
Annex 3: Training for Project Beneficiaries ......................................................................................... 116
Annex 4: Documents uploaded in the website ....................................................................................121
Annex 5: Deliverables Status: December 31, 2009* ...........................................................................123
Annex 6: Status of project documents uploaded in USAID Development Experience
Clearinghouse (DEC) .............................................................................................................127
Annex 7: Contribution of DBE1 in District Policy Development ..........................................................128
Annex 8: Abbreviations, Acronyms and Glossary ...............................................................................131
List of Tables
Page
Summary of Selected Achievements Cumulative through December 2009 ........................................... x
Table 1.1 Monitoring, Evaluation and Reporting* ................................................................................. 25
Table 1.2 Progress in Managing PDMS* .............................................................................................. 26
Table 2.1: Targets for School-Based Management Program (Elementary) ......................................... 29
Table 2.2 Progress in SDS Development* ............................................................................................ 32
Table 2.3: Targets for School-Based Management Program (Junior-Secondary) ............................... 33
Table 3.1 Summary of Progress in District Governance* ..................................................................... 38
Table 3.2 Progress in Education Finance*............................................................................................ 42
Table 3.3 Summary of Education Planning Progress* .......................................................................... 44
Table 3.4 Summary of Progress in Personnel, Supervision and Asset Management*......................... 47
Table 4.1 Summary of Progress in Implementing Aceh Expansion program ....................................... 53
Table 5.1 Progress in ICT Grants Implementation ............................................................................... 55
Table 5.2 Progress in ICT Grants Completion ...................................................................................... 56
Table 5.3 Summary of Grants Awarded ................................................................................................ 57
Table 5.4 Progress with EMIS Pilot ...................................................................................................... 59
++
Table 5.5: SDS Training Topics by Group of Participants ................................................................. 61
Table 5.6: Level of Readiness by Districts ............................................................................................ 61
Tabel 5.7: Level of Readiness by KCD ................................................................................................. 62
Table 5.8: Top 10 Requests for Documents until the Last Quarter ...................................................... 63
Table 7.1 Dissemination achievements (school level program)* .......................................................... 72
Table 7.2 Summary of Expenditures for School Level Dissemination to end of December 2009 ........ 73
Table 7.3 Summary of Expenditures for District Level Dissemination to end of December 2009 ........ 73
Table 7.4 Number of schools implementing DBE1 programs under dissemination ............................. 74
Table 7.5 Summary of Districts Disseminating DBE1 Programs to end of December 2009 ................ 74
Table 7.6 Districts Disseminating DBE1 Programs to end of December 2009 ..................................... 75
Table 7.6 Dissemination achievements (school level program) ........................................................... 79
Table A3-1: Number of training activities from October to December 2009 ....................................... 116
Table A3-2: Summary of persons trained from October to December 2009 ...................................... 116
Table A3-3: Analysis of training beneficiaries by Institutions .............................................................. 117
Table A3-4: Analysis of training beneficiaries by activities ................................................................. 118
Status of Uploading Documents to Development Education Clearing House (DEC) ......................... 127
3
DBE1 was the only donor organization invited to participate in these workshops.
Governance activities
This program has been evolving since the beginning of the project. Through the
remaining of the project this program will track the following activities: DPRD
training, Dewan pendidikan training, and DBE1 support in producing various types of
district government regulations. Major governance activities as part of other programs
such as public consultations on Renstra drafts are included as mile stones in reaching
the targets for those programs.
Correlations
We have been trying to develop software for conducting correlations among different
types of data in PDMS. However, we concluded that we cannot construct software to
perform certain standard correlations. Therefore, this feature will not be included in
the final users Guide which will be issued in the next quarter. Instead, the user’s
Guide will state that DBE1 will enable authorized programmers to create correlation
analysis software to test correlations of PDMS data to be determined on a case by
case basis
The core activity at school and community level was completed some time ago. Focus
is now on supporting implementation, sustainability and dissemination.
The target of 1,000 plus pengawas to implement school-based management
dissemination programs has not yet been reached. As at the end of December, 873
district facilitators have been trained. This includes the original core group of 4-5
facilitators in each target district plus additional pengawas who have joined district
forums supported by DBE1 and others who have been trained in dissemination
programs. The routine district forums will continue this year and it is hoped will be
sponsored by districts into the future. We anticipate achieving the target of 1,000
trained facilitators through various dissemination programs this year. However it is
important not to overstate the figure or include individuals who have not been fully
trained as this will increase the risk of poor quality dissemination efforts.
As reported below, the process of finalizing and sanctioning school level
implementation manuals and training materials is now in the final stage.
Leadership Training
No major activity took place this quarter. Delivery of two one-day training sessions
designed to strengthen the leadership capacity of school principals was completed in
all districts early in the year. The focus was on developing understandings and skills
for participative management to support the involvement of community, school
committees and teachers in the preparation and implementation of school
development plans, workplans and budgets.
The impact of this training was assessed in a special small study conducted in one
district, which will be reported in the Impact Study to be released next quarter.
Revise SDS SD/MI and 2 sets May 09 SD/MI None Work with
4
Initially DBE2 and DBE1 agreed that DBE2 would roll out School Report Card (SRC) in Cohort 1 while DBE1 would roll out
SDS (which contains SRC) in Cohort 2. Subsequently DBE1and2 agreed that SDS should be applied in Cohort 1 as well. After
SDS was implemented for some junior secondary schools we agreed with MONE not to continue this further since MONE had
its own database system for schools at this level. See further Section 2.2 below
SDS for Aceh EMIS 2 districts Apr 10 Phase 1 Phase 2 Finalized phase 2
strengthening Pilot 10 sub-districts completed partially
52 schools completed
Leadership Training
Leadership training in target junior secondary schools and madrasah was completed
early in the year. This consisted of a one-off leadership training event, delivered to
groups of school heads and supervisors (pengawas).
5
In some provinces Dewan Pendidikan training has been replaced or supplemented with Multi-stakeholder forums in which
DBE1 facilitates inputs and reviews of draft plans, financial analyses and policies as a means to promote better governance in
education. 43 such forums had been completed through the quarter.
6
During a meeting between DBE1 Provincial Governance Specialists and National Education Planning and Management
Advisor, it was reported that DBE1 has contributed to development of 32 policies. Details of contribution could be seen in
Annex 7.
Policy Development
In December, a workshop for all DBE1 Governance Specialists was held in Surabaya
to provide them with information on policy development. In this workshop, DBE1
provided details on policy development process such as functions of academic draft in
district regulation on education and importance of having legal baseline as reference
to policies development.
7
In addition 15 additional districts completed BOSP under dissemination strategy where districts and province
covered most of the cost and DBE1 provided technical assistance.
Personal Cost
DBE1 began work on the methodology for conducting the Personal Cost
Survey/Study. We expect the methodology to completed and pilot tested in
Indramayu, West Java during the next quarter and then applied in another six
districts. The results of the study will be delivered to MONE as potential policy inputs
for calculating BOS funding and also to BSNP for consideration as additions to
operating cost standards.
Revise RPK manuals & 1 set Mar 09 DBE1 has DBE1 inputs -
materials with provided inputs completed
MONE/World Bank
Assist districts in annual 20** June 2 districts 2 districts 10
planning and budgeting 2010 districts
(LAKIP and Renja) in line
with renstra
* New targets expected to be mandated in contract modification January 2010
8
Formerly referred to as District Information Planning System (DPISS). Henceforth the Indonesian term will be: Sistem
Informasi Perencanaan Pendidikan Kabupaten/Kota or SIPPK
10
MONE expects that in 2010 nearly all junior secondary schools will have computers, at least 50% public
schools and about 35% madrasah will have computers.
11
“Report on Assessment of the Feasibility of Expanding the DBE1 Program in Aceh”, August 2008.
Central Java Provincial Specialist assisted Head of Aceh Tamiang Education Office in
stakeholders in Aceh to develop their BOSP. BOSP finalization workshop.
Establish offices and 8 staff & 1 September 4 staff 4 staff recruited 4 new staff
contract and train new supplemental 2009 recruited contracted
staff office and trained
1 office lease
signed
Complete BOSP 18 March Begun in 6 Begun in 6 Completed
2010 districts districts in 6 districts
Commenced
in 12
districts
Complete AKPK 18 March Begun in 6 Begun in 6 Completed
2010 districts districts in 6 districts
Commenced
in 12
districts
Complete renstra 18 August Not yet Not yet Commenced
Final evaluation & publication 14 Jun 10 Not yet Not yet Not yet
(mid 2010)
Dinas Infokom
Procurement
Grant Award
Completed
Pendidikan
ICT Center
No DISTRICT CATEGORY LEAD CONSORTIUM
University/
Pre Award
Launching
Kandepag
Eductaion
On Going
Perpusda
Bappeda
Process
Board
Dinas
SMK
CENTRAL JAVA
Kab. PT Indomaya Wira
1 Tier-2 EMG √ √ √ - - - - - √ √ √ √ √
Karanganyar Sejahtera
2 Kab. Klaten Tier-2 EMG CV Cosmo Jaya √ √ √ - - - - - √ √ √ √ √ P
Kab. Tier-1 PT Indomaya Wira
3
Karanganyar Hotspot Sejahtera
√ √ √ - - - - - √ √ √ √ √ P
EAST JAVA
Kota
4
Surabaya
Tier-2 EMG PT ITS Kemitraan √ - - - - - - - √ √ √ √ √ P
Tier-1
5 Kab. Tuban
Hotspot
PT Tridata Cakrawala √ √ - - - - - - √ √ √ √ C
Kota
6
Surabaya
Tier-1 EMG PT ITS Kemitraan √ - - - - - - - √ √ √ √ T
NORTH SUMATRA
Kab. Tapanuli
7
Utara
Tier-2 EMG Web Media √ - √ - - - - - √ √ √ √ √ P
SOUTH SULAWESI
8 Kab. Pangkep Tier-2 EMG YPK Amanah √ - √ - - - - - √ √ √ √ √
Tier-1
9 Kab. Soppeng
Hotspot
Indo Komputer √ √ - - - - - - √ √ √ √ T
Kab. Tier-1 PT. Rekayasa Teknologi
10
Engrekang Hotspot Informasi
√ - √ - - - √ - √ √ √ √ C
Kab.
11
Jeneponto
Tier-1 EMG Turatea Computer Centre - - √ - - - - - √ √ √ √ T
BANTEN
Kota Tier-2
12 CV Almagada Jaya* √ √ √ √ - - - - √ √ √ √ √
Tangerang Hotspot
WEST JAVA
Kab.
13 Tier-2 EMG CV Trisatya Pratama* √ - √ √ √ √ - - √ √ √ √
Karawang
Kab. Tier-1 Yayasan Tarbiyah
14
Sukabumi Hotspot Islamiyah (YASTI)*
√ √ - - - - - √ √ √ √ √ √ T
The total anticipated value of 14 grants awarded increased from $277,740 (IDR
2,578,299,451) to $287,884 (IDR 2,669,599,451). The increase is a result of USAID
approval to increase the grant for Pankep, South Sulawesi (see below). As of
December 2009, $224,127 (IDR 2,084,959,731) has been disbursed to the grantees in
the form of equipment and cash to cover grant main activities including training
* Grants completed
Monitoring
DBE1 monitors performance of the grants program by reviewing reports of achieving
certain milestones and by direct observation in the field on a regular basis. Toward the
end of the project DBE1 will carry out an impact assessment with the assistance of an
international specialist.
Training Series Carried Out at Tarutung Cyber Learning Center Located at District Public Library
SDS++ field testing was conducted through workshops in each district in the first
week of October 2009. Pidie and Aceh Tengah District Education Office (DEO) staff,
DEO sub district (UPTD/KCD) staff, school/madrasah principals, and school
supervisors participated in the workshops. Pidie and Aceh Tengah DEO staff were
very enthusiastic with the program and stayed until the end of the training program.
Head of Aceh Tengah DEO said that he was very keen to disseminate the program to
all schools in the district; however, he would wait until field testing and program
design is complete.
Aceh Tengah and Pidie Head of DEO Aceh Tengah and Pidie Head of
uses SDS++ Portable (PDA) UPTD/KCD uses SDS++ Portable (PDA)
SDS++ Field Testing Posed Prior to School Head uses School Level SDS++
Workshop Closing while PSP Balitbang Reps Observed
Kepala Sekolah
Staf Disdik (KK
Tenaga Adm.
Kakandepag
Staf UPTD
Pengawas
Sekolah*
Ka UPTD
No. TOPICS
DataDik
Sekolah
KaDis/
Guru
1 SDS++ Architecture:
a. SDS++ Desktop √ √ √ √ √ √ √ √
b. SDS++ Portable √ √ √ √ √ √ √ √
2 Installation of SDS++:
a. SDS++ School Level Installation √ √ √
b. SDS++ UPTD/KCD(Sub-District) Installation √ √ √
c. SDS++ District Level Installation √
3 SDS++ Implementation and Usage:
a. School Level √ √ √
b. UPTD/KCD (Sub-District) Level √ √ √
c. District Level √ √
Jumlah peserta 4 10 5 5 66 52 52 52
1. Human Resources:
1.1. Knowledge about DBE1 ICT program
1.2. ICT Capacity
2. Equipment and Infrastructure:
2.1. Hardware and Netware
2.2. Software
3. Organizational Support
1. Human Resources:
1.1. Knowledge about DBE1 ICT
program
1.2. ICT Capacity
2. Equipment and Infrastructure:
2.1. Hardware and Netware
2.2. Software
3. Organizational Support
During the quarter, DBE1 continued to upload information from DBE123 into various
sections of the Website, primarily: News, Resource Materials, and Good Practices.
Annex 4 contains a list and description of uploaded information. The top ten requests
for documents up until the last quarter were dominated with resource materials
uploaded by DBE1 related government legal documents which are ministerial
decrees, laws, and government regulations. Also among the top ten downloads were
DBE1 and DBE3 manuals (see Table 5.8 below).
Table 5.8: Top 10 Requests for Documents until the Last Quarter
Duration
Daily
Download Date Upload since
Resource Materials Download
Frequency (mm-dd-yy) upload
Frequency
date (days)
12
http://www.dbe-usaid.org/
Supervisors Workload
Outreach activities
During the quarter, DBE1 explored the possibility to form alliances with corporations
to support DBE activities. Several meetings with major U.S. and Indonesian
organizations such as Gramedia Widiasarana Indonesia, Indonesia Business Link,
Sampoerna School of Education and ExxonMobil were held to initiate alliances. The
following meetings are highlighted.
13
$350,000 for PPAs noted in Contract Modification for Aceh, January 31, 2006 has been incorporated in other budget line
items because private sector funds had been allocated to tsunami efforts; thus, there was no interest in forming alliances with
DBE1.
Through the end of December 2009, nearly Rp.13 billion, or $1.365 million14, has
been allocated for dissemination of DBE1 programs in 68 districts. Of this amount,
approximately $25,000 was expended for DBE1 district level programs, primarily
BOSP; the remainder has been used for school based management programs.15 This is
an increase of $300,000 or 30% since the end of the previous quarter (September
2009). Of this total cumulative amount, about Rp10 billion came from annual district
budgets (APBD) and the remainder, nearly Rp.3 billion, from a variety of non-APBD
sources including MORA funds, school funds (predominately BOS) and non-
government sector funds (e.g. Muhammadiyah). Tables 7.2 and 7.3 below provides a
detailed breakdown of dissemination funding and programs to date.
14
Using a nominal exchange rate of Rp9,500 = $1
15
This amount of expenditure does not include funds already expended for implementing the first of the dissemination activities,
i.e., training of Trainers (TOT). For example, the Provincial Religious Affairs Offices (Kanwil Agama) of Central Java and
Yogyakarta provinces funded TOT in the quarter for their school supervisors and other officials, but those trainers have not yet
trained schools (expected in the next quarter). Because the program has not been disseminated in schools, the total amount for
that activity (Rp.323 million) is not reported as expenditure for dissemination.
Year 2006
Sulawesi Selatan 129,000,000 129,000,000
Total for 2006 129,000,000 0 129,000,000
Year 2007
Aceh 0
Sumatera Utara 487,000,000 3,000,000 490,000,000
Banten 17,500,000 17,500,000
Jawa Barat 150,000,000 22,500,000 172,500,000
Jawa Tengah 500,000,000 100,000,000 600,000,000
Jawa Timur 436,000,000 24,000,000 460,000,000
Sulawesi Selatan 164,000,000 164,000,000
Total for 2007 1,737,000,000 167,000,000 1,904,000,000
Year 2008
Aceh 50,000,000 50,000,000
Sumatera Utara 328,786,000 8,200,000 336,986,000
Banten 180,000,000 180,000,000
Jawa Barat 409,470,000 409,470,000
Jawa Tengah 1,293,000,000 1,293,000,000
Jawa Timur 633,000,000 185,000,000 818,000,000
Sulawesi Selatan 853,180,000 75,650,000 928,830,000
Total for 2008 3,747,436,000 268,850,000 4,016,286,000
Year 2009
Aceh 347,000,000 347,000,000
Sumatera Utara 330,975,000 33,900,000 364,875,000
Banten 620,000,000 16,800,000 636,800,000
Jawa Barat 0
Jawa Tengah 219,500,000 328,020,000 547,520,000
Jawa Timur 2,160,689,700 1,477,050,000 3,637,739,700
Sulawesi Selatan 1,040,491,480 107,350,000 1,147,841,480
Total for 2009 4,371,656,180 2,310,120,000 6,681,776,180
Grand Total Budget of School Level
9,985,092,180 2,745,970,000 12,731,062,180
Dissemination
Year 2009
Jawa Tengah 3,000,000 36,350,000 39,350,000
Jawa Timur 204,750,000 204,750,000
Total Nasional 2009 207,750,000 36,350,000 244,100,000
Grand Total Budget of District Level
207,750,000 36,350,000 244,100,000
Dissemination
NOTE: Total schools for Jawa Tengah (Central Java) includes 15 schools from DYI (Yogyakarta)
province
These 8,397 schools and madrasah have implemented programs to disseminate DBE1
school-based management practices, particularly school development planning (RKS)
in non-target schools. As core activity fully-funded by DBE1 at school level is now
almost completed, DBE1 personnel are now more able to focus on supporting the
planning, implementation and monitoring of these activities.
The total number of districts that have implemented at least one DBE1 program is
now 68. Forty of these are original DBE1 target districts while 28 new non-DBE
districts have recently begun dissemination (Table 7.5). Further analysis (Table 7.6)
shows that 50 districts have disseminated school based management programs and 19
disseminated district level programs; one district (Kota Tegal) has disseminated both
district and school level programs and so is counted twice in this analysis.
Province 2006- September 2009 October - December 2009 2006- September 2009 October - December 2009
School District School District School District School District
District District District District
Level Level Level Level Level Level Level Level
Aceh Aceh Bes ar Y
Sumatera Utara Tapanul i Uta ra Y Tapanul i Sel a tan Y Pa da ng La was Y
Kota Si bol ga Y Pa da ng La was Utara Y
Kota Tebi ng Ti nggi Y
Deli Serda ng Y
Kota Bi njai Y
Ba nten Leba k Y Ta ngerang Y
Kota Ci l egon Y Sera ng Y
Kota Ta ngera ng Y Pa ndegl a ng Y
Kota Sera ng Y
Kota Tangera ng Sel ata n Y
Jawa Ba rat Suka bumi Y
Indra mayu Y
Kara wa ng Y
Kota Bogor Y
Ga rut Y
Jawa Tengah Kudus Y Kota Tegal Y Y Kota Yogya Y
Boyol al i Y Ka bupaten Pekal ongan Y Purba l ingga Y
Kl aten Y Kota Sal a ti ga Y
Kara nga nya r Y Kota Pekal onga n Y
Grobogan Y
Bl ora Y
Jepa ra Y
Demak Y
Purworejo Y
Jawa Ti mur Pas urua n Y Sampang Y Kota Batu Y
Tuban Y Kota Bl i tar Y
Nga njuk Y Kota Madiun Y
Kota Surabaya Y Kota Kedi ri Y
Si doarjo Y Kota Probol i nggo Y
Kota Mojokerto Y Ka b. Ma l ang Y
Bojonegoro Y Ka b. Jomba ng Y
Bangka l an Y Ka b. La monga n Y
Ka b. Kediri Y
Ka b. Tul unga gung Y
Ka b. Ponorogo Y
Ka b. Ma geta n Y
Ka b. Jember Y
Ka b. Bondowos o Y
Ka b. Mojokerto Y
Sul a wes i Sela tan Soppeng Y
Pangka jene Kepul auan Y
Si denreng rappa ng Y
Pi nrang Y
Enrekang Y
Luwu Y
Kota Ma ka s s a r Y
Total 38 0 2 0 6 19 4 0
NOTE: Dessimination budgets data for Central Java 2009 includes one district from DYI(Yogyakarta) province
As the above tables and the following examples of dissemination activities conducting
during this quarter show, dissemination has taken off around the country. In many
areas, district governments, MORA, and the schools themselves are implementing
training programs, developed by DBE1 with their own funding and using facilitators
trained by the project. The following examples show well the depth and bredth of
dissemination taking place across the country.
Aceh:
Training of Trainers for Aceh Utara SMP/MTs facilitators was held. The workshop
was attended by three principals and 24 teachers. The districts allocated Rp.
North Sumatra:
In North Sumatra, several dissemination
activities were supported by district
education offices. In Sibolga a total of
15 SD/MI took part. Each school sent
four people as members of KKRKS.
Participants were divided into two
clusters and trained over six days. In
Deli Serdang the principals of 60
elementary schools attended training.
These sessions were the implementated Training of Trainers for principals in Deli
under the Head of Education Office Serdang
Decision Letter requiring all schools in Deli Serdang to have their own RKS/M.
However, because the budget for both districts was ready only in October and the
Central Java:
During this quarter,
dissemination programs to
facilitate the RKT/RKAS and
RKS/M processes have been
taking place across Central Java.
This included programs in Blora,
Karanganyar, Grobogan, Klaten,
Demak, Jepara, and Purworejo.
In Yogyakarta City, 15
MI/MTs/MA took part in a Training to develop RKS/M for SD/MI in Jepara
program with Rp. 11,500,000 funding from the Religious Affiars Ministry Office’s
East Java
In East Java, dissemination of the RKS/M Development Process for SD/MI took place
in Bangkalan Sidoarjo Tuban Sampang Pasuruan Bojonegoro and Mojokerto districts.
Dissemination programs to facilitate the RKS Development Process for SMP/MTs
took place in Tuban, Surabaya Municipality. Funding was from district budgets and
the schools themselves. In Pasuruan, a Training of Trainers was conducted for ten
MTs and eight supervisors. The budget of Rp. 368 million was funded by Office of
Religious Affairs, Education Office, and the schools.
In Bangkalan, training was conducted for school committee representatives of 78
SD/MI from 18 sub-districts. Each SD/MI sent principal and head of committee. The
budget of Rp. 50,000,000 was covered by the district. In Pasuruan, training was
provided for 58 TK/SD and 27 Islamic schools supervisors with district funding.
Meanwhile in Tuban a total of 120 main schools were trained on SDS in October. The
budget of Rp. 100,000,000 was from District.
South Sulawesi:
Dissemination activities were reported in five districts in South Sulawesi this quarter.
In Soppeng, the district disseminated the whole package of DBE1 programs. Starting
with comparative visit to DBE1 partner schools in Soppeng, the process continued
with leadership and school committee training. A total of 20 SD/MI and 10 SMP/MTs
took part in this process. Throughout October and November, participants were
trained in SD/MI RKS/M development process. A total of 80 members of RKS
working group took part. A similar process also took place for participating
SMP/MTs. To support these activities, the Soppeng District allocated Rp.
110,750,000 from its budget.
16
Pusat Telaah dan Informasi Regional
7.5 Sustainability
Strategies to increase sustainability are integrated into DBE1’s approach across the
program. Most of the strategies described above which are being implemented to
support dissemination also support sustainability of project outcomes.
The broad approach in this, the final phase of project implementation, is to deepen
and strengthen the impact of programs at all levels by supporting districts and schools
to implement plans and develop policies for ongoing improvement based on the
experience and outcomes of financial analysis, educational data management and
strategic planning.
The new project workplan for this final period, currently being updated and revised
following input from USAID, aims to strengthen both sustainability and
dissemination. DBE1 has completed implementation of all core programs at
school/community level and most programs at district level. The focus is now more
on deepening impact, institutionalizing good practices, supporting widespread
dissemination and a broad fieldbased policy agenda at district, province and national
levels.
One sustainability mechanism for school-level programs is the monthly facilitator
forum being held for school supervisors in each district followed up with school visits
to monitor and support implementation of school development plans (RKS). These
monthly forums are designed to provide ongoing professional development and to
help keep the facilitators motivated. Ongoing monthly forum activities have taken
place in all districts this quarter. As reported in the section on Dissemination above,
we are now beginning to see new facilitators trained through these forums taking up a
role as trainers in dissemination programs in a number of districts.
In the coming period, all Cohort 1 schools will be assisted to develop new school
development plans (RKS), further institutionalizing the process. The training will be
prepared and delivered fully by district facilitators with only minimum back-up from
DBE1 personnel. For district-level programs, sustainability of outcomes is being
achieved in a similar way by supporting districts to develop annual work-plans and
district budgets based on strategic plans and to support the development of policy
informed by DBE1 supported analysis of educational finance and data management.
Engagement with province-level administrations will also greatly strengthen
sustainability, as described above. The development of service providers and possible
integration of DBE1 materials and manuals into curriculum for post-graduate studies
in school management and governance is another sustainability mechanism.
School-level programs
In this quarter, all Cohort 1 schools in Banda Aceh finalized their School
Database System (SDS.) Using SDS, schools were able to input related
data from the past three years. At the beginning of this process, six of the
19 schools did not have complete data. Also, some schools had a new
principal or treasurer, making the data input process more difficult since
they were not familiar with the System. To assist these schools and
principals/teachers, DBE1 provided additional facilitation.
School Database Similar process was carried out in Aceh Besar and Bireuen. In Aceh
System (SDS) Besar, 95% of schools in Neuheun cluster have completed their SDS
finalization process. The challenges of this process include schools
incomplete data (three out of 17 schools) and loss of data due to virus
attacks. To address these problems, the DBE1 team trained the schools
in basic computer skills. District Facilitators also provided additional
facilitation sessions to complete the required data.
After taking part in the process, most schools now understand that SDS
offers the benefit of more effective data management.
District-level programs
District In Aceh Tengah, on October 24, the workshop was attended by the Head
Education of the Education Office, Budget Committee members of Aceh Tengah
Finance
Parliament, representatives from schools (principals and committee
members,) supervisors, and Kobar (Koalisi Barisan Guru Bersatu or the
United Teachers Coalition), an NGO. The DEFA analysis and report
were presented by the Head of Education Office to other stakeholders.
As a result of this presentation, Parliament members became aware that
the education sector still needs additional budget support for its
programs and activities. The Parliament representantives requested the
Education Office to provide more information regarding the additional
amount required for Parliament’s further consideration.
Dissemination
In Aceh Besar, DBE1, World Vision, and the District Education Office
worked together to hold Leadership training for 25 principals from four
clusters.
From November 13 to 14, Training of Trainers was carried out for a total
of nine principals and nine teachers from Aceh Utara. This training
session aimed to provide information and skills for facilitators to assist
RKS/M updating process in schools. A budget of Rp. 22,400,000 was
allocated by the District Education Office for this activity. The
Education Office requested these facilitators to assist RKS/M
development process in their own schools first, prior to facilitating other
schools.
Partnerships
With DBE1 assistance, BSNP continued to collect data on unit costs for
BOSP components from schools in Aceh Tengah. This activity was
attended by representatives of SD, SMP, SMP, SMK, SDLB and
SMPLB.
Engaging District,
Province On December 14, the DBE1 Banda Aceh Coordinator met with the
Stakeholders Secretary of the Education Office. Results of the meeting included a plan
for the Education Office to issue a circular letter requiring all SD in
Banda Aceh Municipality to have an RKS. The Education Office will
also allocate part of the “BERMUTU” budget to improve capacity of
supervisors.
On November 30, the District Coordinator met with the Head and
members of Committee D of Banda Aceh Parliament. The meeting was
In Aceh Besar, on October 22, the Head of the Education Office signed a
circular letter requiring all schools to have four-year plan and conduct
annual review of plan.
DBE1 met with the Acting Head of the Education Office of Aceh
Province to introduce current programs and future expansion plans. The
Acting Head of the Education Office mentioned that, until the new Head
of Education Office is appointed by the Governor, one of Office
priorities will be to improve transparency and the quality of work of the
Office’s personnel.
School-level programs
District-level programs
Dissemination
District • However, because the budget for both districts was ready only in
Dissemination October and the document must be completed by mid-December,
Activities most training and facilitation sessions were carried out hastily.
Partnerships
For Bogor and Cilegon districts, the document development process was
conducted simultaneously. On November 25 and 26, Focus Group
Discussions were held for Cilegon and Bogor Education Offices
respectively, to determine issues and real conditions related to the
District education sector in each district. Participants included representatives of
Education Education Office, Parliament, and principals of SD, SMP, and SMA.
Planning and Throughout the process, renstra development team members learned to
Capacity use SIPPK as basis for analysis and description of the districts’
Assessment education-sector condition. Challenges in the process included team
members’ lack of ability to produce solid analysis and the busy schedule
of leaders that hampered efforts to control the quality of documentation.
In Cilegon, DBE1 requested the involvement of the Education Office
Secretary so that team leader involvement in the quality control process
could be improved. DBE1 then continued the process on December 22
and 23 by reviewing team members’ work results so far. This occasion
was also used by DBE1 to review the data required for analysis of
Bogor’s education finance which will be conducted in the near future.
Throughout October and November, the DBE1 team assisted Bogor and
Cilegon SIPPK team members. In Bogor, the Head of the Planning Sub-
Division of the Education Office decided to use validated and verified
data from 2008/2009 as a basis to develop the district’s renstra. This was
because the Education Office realized the importance of having valid and
up-to-date data as basis for the district’s planning and found out that data
prior to 2008/2009 was less than reliable. In Cilegon, the SIPPK team
started the process by visiting all sub-districts to ensure that district’s
population data covered all regions. The activities then were continued
with training for the SIPPK team on November 10 to 13.
The AKPK process took part in Garut, Cilegon, and Subang in this
period. In Garut, during a public consultation session on October 7,
participants learned that 42.3% of 2008 District Budget was allocated for
Education Office. However, 11% of this budget was allocated to support
District
schools’ infrastructure and facilities, only 3.55% for teaching/learning
Education
activities and 1.43% for operational costs. In this consultation session,
Finance
representative of Bappeda also mentioned that although Garut is the
poorest district in the province, efforts to improve education must still be
maintained. Some of the recommendations of this session were
improvement of access for education for all, more efforts to improve
quality of graduates, and more budget allocation for education sector.
In Cilegon, after lack of progress for five months due to the unavailability
of the district budget, the AKPK process was restarted again with
Dissemination
Supervisors and Forums were held in Sukabumi, Indramayu, Karawang and Lebak. In
District Sukabumi, the forum was held to prepare facilitators prior to
Partnerships
From November 8 to 13, DBE123 took part in 2009 West Java Education
Collaboration and Technology Expo and exhibited products of three components. The
with DBE23 Expo was also attended by education offices from all districts in West
Java.
Central Java
DBE1 activity October – December 2009
School-level programs
School Development Planning (RKS) SD-MI dan SMP-MTS in
Cohort 1-2
In Central Java, the updating process for Cohort 1 and 2 SD/MI and
SMP/MTs 2009/2010 RKS was completed this quarter. Out of a total of
202 partner schools, only one school, SD Kedungloteng located in
School planning Purworejo District, did not take part in the process. This was because
(RPS/RKS/RKT Principal of the school did not want to do so, despite requests from
Education Office, Sub-District Education Office, and community
members. The next step is training for Cohort 1 schools to develop their
2010/2013 school plan in January 2010. These schools will use outputs
from School Database System (SDS) as basis to develop their school
profile.
District-level programs
Dissemination
District Coordination
Provincial Coordination
DBE1 invited DBE2 and 3 to present their progress and work results to
Collaboration stakeholders during partner districts’ Education Council workshop on
with DBE23 council’s roles and functions in supporting district’s education-sector
policy and funding in October and November.
East Java
DBE1 activity October – December 2009
School-level programs
District-level programs
Dissemination
Partnerships
From September 9 to 10, DBE1 together with the East Java Provincial
Bappeda held a workshop to obtain information on religious education
in madrasah and pondok pesantren. Also taking part in the meeting were
representatives from modern and traditional pondok pesantren and from
Universitas Islam Negeri Malang and the Institut Agama Islam Negeri
Sunan Ampel Surabaya. It was intended that this information will be
used as input for provincial education policy. As a next step, further
discussions will be held on support for madrasah diniyah through the
2010 Provincial budget.
Nganjuk
• Collaboration with BEC to develop RKS/M
On October 9, DBE1 met with Nganjuk Education Office and
BEC facilitator. As part of the BEC program, it was decided that
the DBE1 RKS process would be followed. However, minor
modifications would be made in the types of profile data to be
included in RKS in order to better meet BEC needs. It was also
decided that schools which already have completed their RKS
development process through DBE1 dissemination activities do
not need to develop another school plan. The Education Office
Other
South Sulawesi
DBE1 activity October – December 2009
School-level programs
District-level programs
Dissemination
• Soppeng: This district disseminated the whole package of DBE1
programs. Starting with a comparative visit to DBE1 partner
schools in Soppeng, the process continued with Leadership and
School committee training. A total of 20 SD/MI and 10 SMP/MTs
participated in this process. Throughout October and November,
District/Provincial participants were trained in SD/MI RKS/M development process.
Dissemination A total of 80 members of the RKS working group took part. A
Activities similar process was also carried out for participating SMP/MTs. To
support these activities, Soppeng District allocated Rp.
110,750,000 from its budget.
ICT/Hotspots and In Pangkep, after a meeting between consortium members and the Head
Grants of the District, the latter requested that the consortium develop a work
plan so that this ICT program could be included in District’s next year’s
budget. Heads of Sub-District Education Office are also regularly
updated on progress of program implementation.
Engaging District, DBE1 met with the Head of the Education Office of Barru District to
Province provide information about DBE1 and discuss options to develop
stakeholders Service Providers. The District Government of Barru and its Education
Office were very responsive and will support implementation of DBE1
district-level programs in Barru.
that the school itself is a vibrant place of learning. According to Bapak E. Saepudin,
this was not always the case. Prior to implementation of DBE1 programs, the school
DBE1 44 30 74
DBE2 3 1 4
DBE3 2 2
49 31 80
MONE
Kepala Bidang 44 4 48
Kepala Dinas 19 1 20
Kepala Kantor 1 2 3
Kepala Seksi 10 3 13
Kepala Unit 3 3
Staf 10 5 15
24 10 34
SCHOOL COMMITTEE
Paguyuban Kelas 8 9 17
Tokoh Masyarakat 44 3 47
282 66 348
LOCAL GOVERNMENT
Bapedda 34 8 42
Dinas Terkait 30 8 38
Kantor Pemda 24 2 26
88 18 106
SCHOOL
Guru
17
The number of beneficiaries reported here does not meet USAID reporting requirements which define a training beneficiary
as one who receives 24 hours of training and who can only be counted once in a year
Lainnya 30 16 46
Lainnya 6 4 10
CSO 4 3 7
DPRD 12 5 17
Lainnya 5 4 9
LSM/NGO 16 3 19
Media 15 2 17
152 19 171
Unclasiffied
Tokoh Masyarakat 20 7 27
Other 20 9 29
40 16 56
Internal consultation 17 3 20
Workshop #3 10 2 12
Workshop #4 2 4 6
141 28 169
BOSP
Finalisasi Laporan 6 3 9
Other 67 23 90
160 47 207
Pendampingan 1 11 5 16
Pendampingan 6 16 16
Pendampingan 7 16 10 26
Pendampingan 8 46 14 60
Pendampingan 10 30 23 53
Pendampingan 11 98 23 121
292 72 364
ICTGRANT T2 (EMG)
Progress Report 3 6 2 8
6 2 8
SCHOOL COMMITTES
KS (SMP/MTS)-Musrenbang Desa 36 22 58
FGD Renstra 15 3 18
Internal Workshop 46 17 63
Pelatihan DPISS 23 3 26
Pelatihan Renstra 32 3 35
Pendampingan Ws.#1 34 6 40
Pendampingan Ws.#2,3 9 4 13
Persiapan Data 8 8
Fasilitasi 24 60 84
91 99 190
RKS/M
Other 3 1 4
14 15 29
Other Training Activities
Coordination Meeting 61 36 97
DBE1 assists the National Education Standard Board (Badan Standar Nasional
Pendidikan) to calculate unit costs for school operational components
October 30, 2009
Deliverable 1: Prepare indicative work Due: Annual work plan COMPLETED Workplan
plans for the reminder of the project submission in
annually for submission to USAID. subsequent years Submitted October
remains the same. 2008. Revised plan to
be submitted January
2010
Deliverable 2: Modify staff scope of work Due: During the third COMPLETED Included in Workplan
and estimated person/month to meet the year of the project
needs for the remainder of the project implementation. Submitted November
2008
Deliverable 3: Update Performance Due: Annual report COMPLETED Annual Report
Monitoring Plan and a Results Framework submitted to USAID.
specifying indicators, baseline data and Submitted October
targets – to measure progress at both 2008
activity and Project Objective level. Data
will be used as inputs to USAID’s Annual
Report to AID/W.
Deliverable 4: Conduct a selection of new Due: During the fifth COMPLETED Updated in quarterly
sub-districts and schools for replication in year of the project reports
collaboration with local governments. implementation. By end of fourth year
USAID anticipates the number of schools to more than 7,000
be targeted for replication to be schools are
approximately 7,000, and the contractor implementing at least
must have USAID approval on the selection one DBE1 program
criteria and the total number of schools and under the
sub-districts to be selected. Where dissemination program
practical, the selection of new sub-districts
and schools would be coordinated with
other DBE partners.
Selection of any new districts in Aceh will Due: During the fifth COMPLETED RTI proposals for
use the same approach, but after the year of the project Aceh modification
completion of the 2008 assessment (see implementation. 18 districts mandated
Deliverable 22). in Aceh modification
signed by USAID July
2009
Deliverable 5: Modify scope of work Due: During the fifth COMPLETED Revised SOW for DC
(SOW) of District Coordinators to include year of the project
replication and to meet local government implementation Approved by USAID
and project’s priorities in the remaining [completed]. June 2, 2008
period of the project. In expanded areas in
Aceh, District Coordinators hired and
trained to work with local governments,
school committees and schools on
planning, budgeting and management to
support improved basic education.
Deliverable 6: Assessment of Education Due: During the first COMPLETED Report
Management Information System (EMIS) in year of program
Indonesia [Completed]. implementation. Submitted April 2007
Deliverable 7: Update and maintain Project Due: Continue on ONGOING UNTIL Updated Users Guide
Data Management System (PDMS) regular basis. END OF PROJECT to be published in next
regularly and provide periodic and ad hoc quarter
analyses to USAID.
Deliverable 14: For each PPA (Public Due: On semi-annual Partially Report
Private Alliance), prepare a report basis. COMPLETED
describing summary of the contributions of
the parties, including the amount of #3 submitted
leverage brought by the contractor; a September 2008
description of private resources and level of #4 submitted July Report
innovations; and a summary of how the 2009
interests and objectives of each partner
converge. PPA initiatives in the remaining #5 to be submitted
period of the program depend on directions January 2010
from USAID/Office of Education.
Deliverable 15: Monitor and report on- Due: Continue on a Underway Reports included in
going ICT-based small grants. Following regular basis. quarterly project
the Mid-Term Review, USAID does not plan reports
to initiate new education hotspots or
associated small grants.
The training and other activities will be Due: Year five The begin in March –
conducted with local governments and civil April 2010
society organizations.In the fifth year of the
project new installed legislatures will be
trained to increase knowledge in education
sectorparticularly in reviewing education
planning and budget.
Deliverable 21: Design expansion or Due: Design due COMPLETED Design document and
replication of DBE1 program in Aceh, to be during the third year of workplan
implemented in Aceh with contributions the project Feasibility study
from the Aceh provincial government, and implementation, and submitted August
dependent on funding and approval from subject to the 2008
USAID. Recommendations are derived availability of
from an assessment conducted by the additional funds,
contractor in the third year of the contract. implementation during
fourth and fifth years.
Deliverable 23: Produce a periodic report Due: During the fourth Partially Report. May 2009
describing the institutionalization and and fifth years of COMPLETED report includes
transfer of DBE1 products (training project implementation Deliverables 12, 13
materials, manuals, reports regarding local Report submitted May and 23. Next report
government and school education planning, 2009 will be presented
management, and governance, as well as Next report to be separately.
community participation in management submitted January
practices) to MONE and MORA. 2010.
Deliverable 24:The contractor will conduct Due: During the fourth Underway Report
a Bos Impact Assessment to report on the year of implementation
impact of BOS on expenditure patterns at Request extension to
some DBE-supported schools. March 2010
Aceh Aceh Besar Circular letter of Head of Educaction Office Complete Full Technical Assistance
requesting schools to have RKS/M and
integrating of school plan into district’s.
Revision of Qanun no. 23/2002 to 5/2008 on Complete Provided input
education.
North Deli Serdang Decision letter of Head of Education Office Complete Full Technical Assistance, Education Office developed
Sumatra requesting SD, SMP, and SMA to have RKS. document.
Deli Serdang Draft District Regulation to fulfill schools’ In Process
operational costs through BOSDA.
Tanjung Decision to allocate budget for poor students Complete
Balai
West Java Karawang Head of District Decision on fulfilling schools’ Complete Full Technical Assistance, Education Office developed
operational costs through BOSDA document.
Province Head of Province Decision on fulfilling Complete Based on presentation of Karawang Head of District to
schools’ operational costs through Provincial Governor.
BOS
Tangerang Head of Municipality Decision on fulfilling Complete Full Technical Assistance, Education Office developed
schools’ operational costs through BOSDA document.
Sukabumi Head of District Decision on fulfilling schools’ Complete Full Technical Assistance, Education Office developed
operational costs through BOSDA document.
Banten Head of Education Office Decision Letter Complete Full Technical Assistance, Education Office developed
requesting SD and SMP to develop RKS document.
Central Boyolali Head of Education Office Decision Letter on Complete Full Technical Assistance
Java planning mechanism.
Boyolali District Regulation on Education Complete District Parliament member who was involved in DBE1
Glossary