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ACKNOWLEDGEMENT

The present report is the out come of the contribution of many academicians

and trade practitioners. I am thankful to all the people associated with this

project. I gratefully acknowledge the profound intellectual debt that I owe

to them.

I would like to express my deep gratitude to Mr. SAURABH SHARAMA,

HR Manager ,who has been help full through out training period.

I acknowledge with deep gratitude for the valuable guidance given by

Mr.Dheeraj Kumar P.R. They provided me a

deep insight into the practical world of exports during my discussions

with them.

Their immense interest , tremendous patience in attending to my


problems &

Constant motivation has of greatest help in bringing out this work to the
present

shape.

Above all this , I am thankful to my parents for their constant moral

support , inspiration , guidance & love.

I am also thankful my training partners who were available every time

to discuss & help me out my problems.


CONTENTS

1. INTRODUCTION

2. COMPANY PROFILE

3. MAJOR SECTOR OF THE COMPANY

(a) B.K. PLASTIC INDUSTRIES

(b) BABAL FOLIAGES

4. PRODUCTS OF BABAL FOLIAGES

5. DOCUMENTATION

6. INTERNATONAL TRADE (SUMMARY OF EXPORT-


IMPORT)
Company Introduction & Company Profile

We are the ISO 9001:2000 company having goodwill in Indian Market and
also having the quality certification with the SGS and GEO-CHEM. “We are
committed towards the quality and service”

Babal Group is a well-known group based in Indore with its various


agricultural product lines dotting the map of Central India, in the state of
Madhya Pradesh. The Group's business interests vary in different
commodities.

Babal group is having the manufacturing and trading facilities of L.D.P.E


pipes, PVC pipes, agriculture pipes, and Soyabean products (Lecithin, flakes,
flour, etc), Agri-business, Oils and Fats.

The Group also has long exposure in trading of L.D.P.E Pipes, agricultural
pipes, Soya lecithin, flakes, flour and other agriculture crops.

Babal Group is having a very versatile domestic buyer base as well as in


International Market. Exports consist of Soya based food products, Soya
lecithin, Oil, Soya flakes, Soya Flour, other agricultural products and L.D.P.E
Pipes, PVC pipes, other agricultural pipes.

Vision

Our vision is to serve our customers in the best possible way by providing
them best quality in the form of product as well as service and to develop
ourselves as a reliable source of supplier in the international market.

Quality

We are the ISO 9001:2000 company (B.K. Plastic Industries), having


goodwill in Indian Market and also having the quality certification with the
SGS and GEO-CHEM. “We are committed towards the quality and service”.

Infrastructure

We are having our own production base for both Soya Products as well as
Agricultural Pipe with enough production capacity to full fill the demand as
per specific requirement.
We have our own departments with marketing, packing, warehouse etc. Most
importantly our personnel are very much trained, skilled in their respective
departments, and having good understanding about the international standard
of quality as well as working culture.

PROFILE
The Babal Group is having 2 major business sectors. This section lists all
these companies under the sectors in which they operate. And they are:

1. B.K. Plastic industries

2. Babal foliages

B. K. Plastic Industries is an ISO 9001:2000 certified company. It started


operation with its maiden product ‘BABA’ in the year 1994 with a vision to
provide best quality LDPE pipes to meet the emerging needs of various
sectors of agriculture and industry.

They are highly flexible and equally strong, which ensures its flawless
performance on uneven surfaces. Manufactured by adopting the most
advanced technology, using the best raw material and in a state of the art
plant, each pipe ensures consistency of high quality.

To ensure their strength the further, the pipes have to undergo the toughest
tests of quality control. The company is also equipped with an advanced
laboratory that continuously analyses the finished products, as well as the raw
material.

Today our pipes ‘BABA’ LDPE pipes are available in most parts of the
country and are enjoying the confidence of millions of their users. Our
success is the biggest inspiration to us, because it has come to us with a seven
letter word ‘QUALITY’. Product of plastic industries are:
LDPE PIPES

Baba LDPE Pipes are highly flexible and equally strong, which ensures its
flawless performance on uneven surfaces. Manufactured by adopting the most
advanced technology, using the best raw material and in a state of the art
plant, each pipe ensures consistency of high quality.

Available in four attractive colour combinations.

1]Blue–Red–Silver
2]Yellow–Orange–Silver
3]Green–Yellow–Silver
4] Red – Blue – Silver.

To ensure its complete length (61 m) and immaculate quality; each ‘BABA’
LDPE Pipe at every meter, is printed with quality emblem, sequential meter
marking and batch number etc.

Its wide range comprises – 1.5 “(35mm), 2”(50mm), 2.5 “(65mm),


3”(75mm), 4”(100mm), 5”(125mm), 6”(150mm), 7”(175mm) and
8”(200mm) sizes.

Being light weight and highly flexible, it is very easy to carry them. They can
be stored in a very small place. After usage they can be easily winded and
shifted at safer places, so no fear to theft them.

BABA’ LDPE Pipes are capable of withstanding high fluctuations of climatic


conditions. In winters they do not become rigid or getting cracked, and in
summers they do not become loose or weak.

Being manufactured using Ultra Violet Stabilizer chemicals, these pipes have
three times more life as compared to available other pipes because they
remain unaffected by severity of sharp sun rays. Therefore they are highly
cost effective.
BABAL FOLIAGES

The BABAL FOLIAGES was formed in the year 2006 with the subsidiary
manufacturing company “Sarvottam Veg. Oil Refinery Pvt. Ltd.” with the
objective to manufacture soya lecithin and export high quality Soya Products
i.e. Soya Lecithin, Soya Flakes, Soya Oil, Soya Flour of different grades
consumed by various industries.

Our Lecithin is consumed by various Chocolates, Confectionaries, Beverages,


Other Food Products, Cosmetics/Pharmaceuticals, Emulsion, Hair Shampoos,
Oil Paints/Printing Inks, Aqua Feeds, Cattle Feeds, Leather, Chemical and
other industries.

We are manufacturing our products at our subsidiary “Sarvottam Veg. Oil


Refinery Pvt. Ltd.” and trading with the name of “Babal Foliages” in
domestic as well as international market. We are exporting these products as
per international specifications for a variety of diverse industrial applications.

The Company with its focus on international trade has put in place a strong
infrastructure that constitute technologically advanced plants with captive
power generation at each plant, modern quality control and improvement
setup and human resource, which is experienced, qualified and truly
dedicated. The company is focusing on continuous innovation, an endeavor to
meet consumer needs and stringent quality control standards.

BABAL FOLIAGES

Products

Parameters Soya Lecithin (Food Grade)


Acetone Insoluble Min: 60%
Hexane Insoluble Max: 0.30%
Moisture Max: 1.00%
Peroxide Value Max 5.0
Acid Value Max: 30 mg KOH/g
Viscosity Max. 150 poise
Colour Light brown
Microbiological Counts
Total Plate Count / gm 5000 Max.
Coli Forms / gm Nil
E. Coli / gm Nil
Yeast & Mould / gm 100 Max.
Salmonella / gm Nil
Total Fatty acid Max: 20% approx
USES: IN CHOCOLATE, CONFECTIONERY, BAKERY & OTHER FOOD
INDUSTRIES

International Packing : 200 Kgs Food Grade Lacquer Coated New M.S. /
HDPE Drums / Plastic Drums, ISO Tank Containers and IBC Containers.

Soya Lecithin

BABAL FOLIAGES Soya Lecithin Liquid is also used in Baked Goods,


Caramel Corn, Cheese Releases, Non Dairy Creams, Whole Milk Powders,
Chocolate/Cocoa, Flavour/Colour Incorporation, Meat Sauces and Gravies,
Margarine, Shortening, Ice Creams, Biscuits, Candy Based Products,
Macaroni, Noodles, Salad Oil, Edible Fat and Oils, Spice Oleoresins,
Medical, Dietary, Instant Foods.

Lecithin is also used as a release agent for plastics, a dispersing agent in


paints and inks, an antisludge additive in motor lubricants, an antigumming
agent in gasoline, or an emulsifier, spearding agent, and antioxidant in the
textile and rubber industries and other industrial purpose.

History of Soya

Soya Lecithin is a part of every cell of the body, with high levels in the brain,
liver, kidneys and bone marrow. A rich source of Phospholipids.
The soya plant (Glycine max) was cultivated in China before 3000 B.C., and
was classified as one of the five sacred crops. The first written record is a
2200 B.C. farming manual advising Chinese farmers how to get the best from
their crop. Missionaries brought soya to Europe in the 17th century but
climatic and soil conditions were unsatisfactory. Soya was introduced in the
USA in the early 19th century (originally arriving as ballast aboard returning
clipper ships), but soya farming in the USA only expanded dramatically after
World War II, when production in China was devastated.
Soya as a Food Ingredient

About two-thirds of all manufactured food products contain derivatives or


ingredients made from soya. Before they can be used in food products the
soya beans have to be cleansed, cracked, dehulled and rolled into flakes,
which ruptures the oil cells for easy extraction Soya lecithin acts as an
emulsifier in some chocolate, breakfast cereals, ice cream, sweets and
margarine. Soya flours were developed in the 1940s by grinding and
screening defatted flakes; these are used to increase the shelf-life of many
products and improve the colour of pastry crusts.

Products
Parameters Soya Lecithin Liquid (Commercial grade)
Acetone Insoluble Min- 55%
Hexane Insoluble Max: 0.50%
Moisture Max: 1.00%
Peroxide Value Max: 10.00%
Acid Value Max: 40mg
Viscosity Max: 150 poise
Color Brown
Microbiological Counts
Total Plate Count / gm Nil
Yeast & Mould / gm Nil
Coli Forms / gm Nil
E. Coli / gm Nil
Salmonella / gm Nil
USES: IN PAINT, INK, FEED & OTHER INDUSTRIES.
International Packing : 200 Kgs New M.S./ HDPE Drums/Plastic Drums, ISO
Tank Containers and IBC Containers.

Products

Parameters Soya Lecithin Liquid (Water Soluble)


Acetone Insoluble Min. 47%
Hexane Insoluble Max. 0.20%
Moisture Max. 0.8%
Acid Value Max. 21%
Viscosity Max. 200poise
Color
Max. 14
USES: IN PHARMA INDUSTRY.

International Packing : 200kgs new steel drum.

Products

Parameters Toasted Soya Flour (Defatted)


Protein 50-52%
Fibre 3.5%-3.75%
Moisture Max- 6%
Sand/Silica 0.7% Max.
Urease activity Between 0.05-0.25% units
Oil content max-1%
Mesh Size 60-100 Mesh (as per requirment)
Microbiological Counts
Total plate count 5000 max.
East and Moulds 100 Max.
Salmonilla Nil
Coliform 10 Max.
International Packing : 50 Kgs PP Bags with liner

Marketing

Today we are having excellent marketing network of over 350 distributors.


We are prepared and have infrastructure to fullfill the demand from Indian as
well as Overseas with international quality, service and timely shipment.

Export

After getting good name in Indian market, now we are going forward to make
our name in International market. Our strengths for international market are:

• Having versatile knowledgeable personnel of international markets.

• Heavy plant with large production capacity, which gives the “scale of
economy”.

• Quality is proved by certification from SGS as well as GEO-CHEM


and accepted by the customers widely.

• Timely shipment with specific requirements.

DOCUMENTATION
Enquiry

The starting point for any Export Transaction is an enquiry.

An enquiry for auto parts should, inter alia, specify the following details or
provide the following data

1. Vehicle/Engine Model & Type


2. Part Number (Preferably the OE Makers' Part No.)
3. Full description of the auto part
4. Size details - Std. or oversize or undersize
5. Drawing, if available
6. Sample, if possible
7. Quantity required
8. Delivery schedule
9. Is the price required on FOB or C& F or CIF basis
10. Mode of Dispatch - Sea, air or Sea/air
11. Mode of Packing
12. Terms of Payment that would be acceptable to the Buyer - If the buyer
proposes to open any Letter of Credit, any specific requirement to be
complied with by the Exporter
13. Is there any requirement of Pre-shipment inspection and if so, by
which agency
14. Any Certificate of Origin required - If so, from what agency.

PERFORMA INVOICE
Definition:

The Performa invoice is a legal document between the supplier and the
customer to describe the details of a certain commodity, the Performa invoice
is needed for all the international non document shipments, and is used for the
customs in the country of destination to determine the customs value and pro
forma invoice is basically an advance copy of the final invoice. It is different
from a quotation. The pro forma invoice is often used by the importer to apply
for a letter of credit (L/C) and foreign exchange (import) allocation.

The term sales confirmation is used in lieu of the term pro forma invoice in
some exporting countries. For purposes of explanation, the term sales
confirmation is used here to refer to the pro forma invoice.

Some buyers, particularly from less developed countries, may not issue a
formal purchase order (P.O.). They may simply give the item number,
quantity and delivery time required in the order, without giving the order
number and price. The exporter should prepare a sales confirmation complete
with the price, based on the earlier negotiated or purchased price.

Following situations may occur in relation to the issuance of a sales


confirmation:

o Buyers may change the order more than once within a few days
or weeks.
o The delivery time required by some buyers can be relatively
short---within one month.

Shipper Information:

Refers to the information about the sender of the Goods

Name: The name of the sender

Address: The complete address of the sender, which includes the postal/zip
code and the city name

Telephone: The telephone number of the sender.


Fax: The fax number of the sender

VAT Number: The sender Value Added Tax reference Number, for
countries, which apply the VAT.

Country: The country the sender is located in.

Consignee Information:

Refers to the information about the receiver of the Goods

Name: The name of the receiver

Address: The complete address of the receiver, which includes the postal/zip
code and the city

Telephone: The telephone number of the receiver.

Fax: The fax number of the receiver

VAT Number: The receiver Value Added Tax reference Number, for
countries that apply the VAT.

Country: The country the receiver is located in

Purchase order

A Purchase Order (abbreviated PO) is a commercial document issued by a


buyer to a seller, indicating the type, quantities and agreed prices for products
or services that the seller will provide to the buyer. Sending a PO to a supplier
constitutes a legal offer to buy products or services. Acceptance of a PO by a
seller usually forms a once-off contract between the buyer and seller so no
contract exists until the PO is accepted. POs usually also specify additional
conditions such as terms of payment, Incoterms for liability and freight
responsibility, and required delivery date.

Commercial Invoice
The commercial invoice is a record or evidence of transaction between the
exporter and the importer. It is similar to an ordinary sales invoice, except
some entries specific to the export-import trade are added.

Declaration on Commercial Invoice

The declaration on the commercial invoice for some countries must be


in a specified wording. The exporter may check the wording with the
customs broker, the government external trade department, or the
foreign government trade office concerned in the exporting country.

The content of a typical declaration includes a sworn statement from


the exporter indicating that the goods in question are manufactured in
the exporting country, and that the amount shown in the invoice is the
true and correct value.

Certification and/or Legalization of Commercial Invoice

The letter of credit (L/C) from certain importing countries, in particular


from the Middle East, requires the certification and/or legalization of
the commercial invoice.

The certification, which usually is performed by the local Chamber of


Commerce of the exporting country, is to confirm that the invoice and
declaration (in the invoice) are correct.

The legalization, which is done by The Consulate or The Commercial


Section of the Embassy of the importing country, is to verify that the
invoice is correct.

The certification and legalization are most often satisfied with a stamp or a
seal on the invoice and payment of a fee. The processing time may take one
week.

Packing List
The packing list is an extension of the commercial invoice, as such it looks
like a commercial invoice.

The exporter or his/her agent---the customs broker or the freight forwarder---


reserves the shipping space based on the gross weight or the measurement
shown in the packing list.Customs uses the packing list as a check-list to
verify the outgoing cargo (in exporting) and the incoming cargo (in
importing). The importer uses the packing list to inventory the incoming
consignment.

Contents:

1. Package No.

2. Item No. And Description of Goods

3. Quantity

4. Weight

5. Measurement

6. Signature and/or stamp

Customs Invoice

The customs invoice is used in lieu of the commercial invoice in a few


importing countries for customs purposes, but the importer often needs a
commercial invoice too. The customs invoice can be in a form called the
certificate of value. The invoices vary in format but they contain essentially
the same data as in the commercial invoice and packing list.

The invoice is self-certified by the exporter. The blank customs invoice is


available from the customs broker or forwarder and specialized printer.

Certain importing countries may require their importers, not the exporters in
the exporting country, to provide the completed customs invoice for customs
clearance.
Consular Invoice

As the name implies, the consular invoice is a specific invoice issued by the
Consul of the importing country. Many importing countries, mainly less
developed countries, have already phased out this invoice. It is used for
customs clearance and other purposes, as such any errors or omissions on the
invoice may cause problems and fines at the customs in the importing
country. The consular invoice is a form of non-tariff barrier.

The format of the consular invoice form varies greatly, but it contains
essentially the same data as in the commercial invoice and packing list. The
invoice form is either in the language of the importing country (Spanish
usually) or bilingual, that is, a combination of English and Spanish
usually.The exporter's declaration normally is included in a consular invoice.
The consular legalization and payment of a consular fee is required. The
consular fee can be a percentage of the FOB invoice value.

Form A in the GSP Program

Under the GSP (Generalised System of Preferences) program or the


preferential tariff treatment, a free or reduced duty is granted by developed
countries to certain manufactured goods from the least developed countries, in
order to bolster their exports and economic growth.

Most imports eligible under the GSP program are free of duty. There are over
20 industrialized countries---donor countries (country of destination)---which
maintain GSP programs and over 100 least developed countries---beneficiary
countries (country of origin)---which are eligible under the GSP program.

Form A, which is often called the GSP Form A, is a certificate of origin. It is


used under the GSP program for exportations to the donor countries from the
beneficiary countries. Some of the donor countries which accept Form A for
the purposes of the GSP include:

Australia Italy
Austria Japan
Belgium Luxembourg
Bulgaria Netherlands
Canada New Zealand
Denmark Norway
Finland Poland
France Sweden
Germany Switzerland
Greece United Kingdom
Hungary U.S.A.
Ireland

OTHER EXPORT DOCUMENTS

Beneficiary's Certificate

The beneficiary's certificate, sometimes referred to as the certificate of


assurance, is a certification issued by the beneficiary of the letter of
credit (L/C) showing, unless wording is specified in the L/C, the
summary of a consignment and declaring (i.e., assuring the consignee)
that the shipment in question conforms to the specifications in the sales
contract. The exporter can issue a beneficiary's certificate using
company letterhead.

Weight Certificate

The weight certificate---weight list or weigher's certificate---is most


often used in the export goods sold on weight basis. It is issued by the
official weigher on the dock or the independent certified weigher.

In case of transport other than by sea and unless the letter of credit
(L/C) specifically stipulates that the certification of weight must be by
means of a
separate document, a weight stamp or declaration of weight that is
superimposed on the transport document by the carrier or his agent is
acceptable.

Fumigation Certificate

The fumigation certificate is issued by a specialized treatment plant or


firm for agricultural and forestry products, certifying that the goods
have been treated with smoke or fumes. The purpose of fumigation is to
kill insects or disinfect. For example, wood may be fumigated with
methyl bromide.In some countries, a fumigation certificate may be
required to obtain a phytosanitary certificate for the forestry products.

Analysis Certificate

The analysis certificate is required by certain importing countries and/or


importers for tariff or other purposes, usually issued as proof of product
composition or contents. It is obtained from an independent testing
laboratory. Importers may specify a testing laboratory in the letter of credit
(L/C).

Certificates of Origin
The certificate of origin is a document certifying the country in which the
product was manufactured, and in certain cases may include such information
as the local material and labor contents of the product.

Some importing countries require a certificate of origin to establish whether


or not a preferential duty rate is applicable. A popular example of the
certificate of origin is the Form A, which is often called the GSP Form A.

The certificate of origin (C/O)is an alternative to the declaration or the


certification and/or legalization of the commercial invoice. The C/O is based
on the rules of the country of origin.

The certificate of origin includes the Form A, Chamber of Commerce


Certificate of Origin, Exporter's Certificate of Origin, and Free Trade Market
Certificate of Origin. The trade agreement, import practice, and letter of credit
(L/C) stipulation determine the type of C/O needed.
Mate's Receipt
A document signed by the mate of a vessel that acknowledges receipt of
cargo by the vessel. The person in possession of a mate's receipt is entitled to
the bill of lading that will be issued in due course and exchanged for the
mate's receipt.

The mate's receipt is an acknowledgement that the shipowner has received the
goods in the condition stated therein, but usually has no further legal
relevance. It is usually a preliminary document only, which is later given up
in return for the bill of lading, but occasionally is the only document used, in
which case it may operate as if a document of title, as long as it is not marked
"Non-negotiable"

INTERNATIONAL TRADE
Summary of Export-Import Procedure

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