UC MASTER’S SCHOLARSHIPS

Applications close at the UC

APPLICATION FORM – October 2010 Scholarships Office at 5.00pm on 15
October 2010

Family Name      

First Name(s)      
UC Student ID      
Street Address      
Suburb      
Town/City      
Country      
Date of Birth      
Citizenship NZ Citizen NZ Permanent Resident Other
Telephone       Cell phone      
UC Email      @uclive.ac.nz
Personal Email      

Programme      
(eg Cultural Studies)
Department/School      
(eg Languages,
Cultures and Linguistics
College Arts Business & Economics Education

Engineering & Forestry Science Law

Supervisor(s)      
Title of Topic      
List any employment positions currently or previously held, relevant to your proposed research:
     

PREVIOUS/CURRENT STUDY AT ANOTHER TERTIARY INSTITUTION

List any academic prizes or distinctions received at another tertiary institution:
     

List the titles of any publications or theses submitted for any degree at another tertiary institution:
     

If currently enrolled at another tertiary institution, indicate when a final result is expected:
     

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 UC MASTER’S SCHOLARSHIPS – October 2010

HEAD OF DEPARTMENT/SCHOOL REPORT (Confidential)

Full Name of Applicant       Student Number      

Programme      
Department/ School      
Faculty      

The Head of Dept/ School should complete this report and send it directly to the Scholarships Office by 15 October
2010.
________________________________________________________________
. Is your department/ school prepared to accept primary responsibility for providing appropriate supervision
and resourcing for this student? (Consider the number of postgraduate students already under the potential supervisor,
likely periods of study leave, any special resource needs, etc.)
     

. Given that the primary consideration in ranking candidates is their GPA, are there any special
circumstances that should be taken into consideration?
     

3. The application is:

Strongly supported
Supported
Not supported

Programme Director (if applicable)

Name …………………………….……. Signature ……………………………..… Date……………

Head of Department/School
.
Name …………………………………. Signature ………………………………… Date …………… Page 2
CHECKLIST for UC Masters Scholarship Application (October 2010)
Please do not put your application into a folder.
All pages (excluding transcripts) must be A4 size, printed on one side only.
Attach all pages of your application with one paper clip or staple in the top left hand corner.

All candidates must

Submit to the UC Scholarships Office the original application form which is to be signed and dated.
Send a ‘Head of Department/School Report’ to their Head of Dept or Head of School, along with a
copy of their scholarship application. (The Head of Dept or School will complete the confidential form
and forward directly to the Scholarships Office.)

Candidates with tertiary qualifications from another institution in New Zealand must
Apply for, or have been granted admission to the University of Canterbury at the time of making
this scholarship application.
Attach academic transcripts and diplomas (originals or certified true copies); please include the backs of
transcripts if they include the grading scale.

Candidates with tertiary qualifications gained outside New Zealand must

Apply for, or have been granted, admission ad eundem statum, at the time of making this scholarship
application.
Attach academic transcripts and diplomas (originals or certified true copies): please include the backs of
transcripts if they include the grading scale.
Attach two written academic references in sealed envelopes with the referee’s signature across the
seal (references must be originals, A4 size, and signed).

Candidates from the Colleges of Business & Economics and Education (includes Health Sciences)
Attach curriculum vitae
Attach an academic reference in a sealed envelope with the referee’s signature across the seal (references
must be originals, A4 size, and signed) Note: Internationals only require two references in total
Be prepared to participate in an interview either by phone or in person, if short-listed
Plus Education Only: Attach a statement outlining your practice-based knowledge in education and/ or of
your subject field within education (not necessarily equating education with schooling).

FEES FOR INTERNATIONAL STUDENTS

The University of Canterbury Masters Scholarships cover tuition fees at the New Zealand Domestic Rate. If you are not a
New Zealand citizen or permanent resident or a citizen of Australia, you would be required to pay the substantial difference
in fees between the international fees and the domestic fees paid by the Scholarship. If this applies to you, please indicate
how the balance of your tuition fees would be paid:     …………………………………………………..

PRIVACY PROVISIONS
The information requested in this application form will be used solely for the purposes of assessing your application for
the Scholarship for which you are applying. Personal information contained in this application will be made available only
to members of the appropriate selection committee. Should you have reason to believe that information about you, supplied
in connection with this application, or in your academic record, is incorrect, you have right of access to, and where appropriate,
correction of, that information. References are confidential and will not be released to the applicant without the written
authorisation of the referee.

DECLARATION
I have read and understand the Regulations for the above award and the Privacy Provisions, and I agree to abide by them.
Should I be successful with this application, I agree to take part in any publicity that may arise from the award.
I also understand that documentation submitted for this application, cannot be returned.

Full Name (Printed):      Signature: Date:  -  -20  

Applications close at the UC Scholarships Office at 5.00 pm on 15 October 2010

Postal Address: Courier Address: Address for personal delivery:
Scholarships Office Scholarships Office Scholarships Office
University of Canterbury University of Canterbury Level 3, Registry
Private Bag 4800 20 Kirkwood Avenue, Ilam University of Canterbury
Christchurch 8140 Christchurch, New Zealand University Drive
New Zealand Phone +64 3 366 7001, ext 8976 Ilam Campus
Acknowledgement of receipt of application will be sent by email.
LATE APPLICATIONS WILL NOT BE ACCEPTED.
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 UNIVERSITY OF CANTERBURY

MASTER’S SCHOLARSHIPS

1. University of Canterbury Master’s Scholarships are tenable for study towards a Master's degree at the University
of Canterbury. The scholarships provide for a living allowance and tuition fees, each to a value determined by the
Council. (See Note i for their current value)

2. The scholarships are awarded, on application, by the Council on the recommendation of the Academic Board.
Application for a scholarship must be made to the Scholarships Office, University of Canterbury, on the approved
form no later than 5.00 pm on 15 May or 5.00 pm on 15 October.

3. a) To be eligible for a scholarship, an applicant must have met the academic requirements for enrolment in
the relevant thesis, dissertation, research project, creative work or performance by 10 December for
those who apply by 15 October, or by 17 July for those who apply by 15 May. (See Note ii for further
details of eligibility).

b) Candidates may apply once only for a Master’s Scholarship.

c) Candidates already holding a Master’s degree cannot apply for a Master’s Scholarship.

4. a) The scholarships are tenable only for the period in which the student is engaged solely on a single thesis,
dissertation or research project or in creative work or performance or in which such thesis, dissertation,
research project, creative work or performance comprises at least 0.75 EFTS in total.

b) The scholarship shall be tenable for the time it takes the student to complete 1.00 EFTS of the
course of study specified in Regulation 4a, subject to the student completing the Master’s degree within
the time limit specified in the degree regulations, and in the case of degrees where Honours or Distinction
may be awarded, within the time limit specified for the award of Honours or Distinction. (See Note v)

5. a) Every offer of a scholarship will lapse if it is not accepted in writing by 15 February in the year following
application for those who apply by 15 October, and by 30 September for those who apply by 15 May.

b) Every scholar must take up the scholarship by 31 March in the year following application,
if the student applied by 15 October, or by 30 October if the student applied by 15 May, although in
exceptional cases the Academic Board may extend these times by a period not exceeding six months.

6. Every scholar must comply with the regulations of the relevant Master's degree. (See Note iii)
7. If it is necessary for their research, scholars may, with the permission of the Academic Board, be permitted to
retain the emolument of the scholarship while carrying out research for limited periods outside the University of
Canterbury.

8. a) The emolument will be paid by monthly instalments.

b) The first payment of the emolument will be made as soon as practicable after the scholar
has completed enrolment. In no case will payment commence before 1 January in the following year for
those who applied by 15 October or 1 August for those who applied by 15 May.

9. With the permission of the Academic Board, but not otherwise, a scholarship is tenable with any other
scholarship, bursary or award. In granting permission the Board may impose such conditions as it thinks fit, such
as reducing the emolument of the scholarship. (See Note iv)

10. A scholarship may be terminated or suspended by the Academic Board if it is not satisfied with the conduct or
progress of the scholar or if the scholar has failed to comply with any of the terms or conditions on which the
scholarship was awarded. The Board may in such a case require the scholar to refund a proportion of the
scholarship emolument.

11. The Academic Board may relax or modify the application of any of these regulations in special circumstances, or
in order to avoid hardship to a scholar.

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 Notes:
i. The current emolument of a scholarship is NZ$12,000 per EFTS. In addition to this, the scholarship covers
tuition fees for the thesis enrolment at the New Zealand domestic rate for the minimum course completion
requirements (this will be equivalent to 1.00 (full time) or 0.65 (part time) EFTS over a year).
ii. By the relevant deadline in Regulation 3a:
 All applicants must have received final confirmed grades for the qualifying degree

 All applicants requiring admission ad eundem statum must have this admission confirmed
iii. In addition, for applicants who have completed the academic requirements but not the practical work
requirements for the BE(Hons) degree an offer of an award would be conditional on their subsequently
having those requirements completed and credited by the second Friday of the first semester in the year
following application (for those applying by 15 October), or by the second Friday of the second semester (for
those applying by 15 May). The regulations for the degree of Masters are published in the University
Calendar which is available at the University’s Libraries, College Administration Offices, or on the
University’s website
iv. Scholars are normally permitted to hold other awards without reduction in the emolument of the scholarship
if the value of the other awards (excluding grants to reimburse research-related expenses) does not exceed
50% of the emolument of the scholarship. If the value of other awards does exceed this limit the scholarship
will normally be reduced by the amount by which their net exceeds 50% of the scholarship emolument.
v. EFTS means “Equivalent Full Time Student” and 1.00 EFTS is equal to 1 year of standard full time study. A
part time thesis carries a course weighting of 0.65 EFTS. Therefore, a student enrolled for a part time thesis
only will have a scholarship tenure, paid pro-rata, of 18 months.

Ref: 5075/2/60
August 2010

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 UNIVERSITY OF CANTERBURY
MASTERS SCHOLARSHIPS: SELECTION PROCESS
Regulations
The Regulations for the Award are enclosed with this application or may be downloaded
from www.canterbury.ac.nz/scholarships

Process
1. Each application is referred to the Programme Director and/or Head of the Department/School (HOD/S)
who are asked to confirm whether supervision and resources are available for the proposed research
topic.

2. Those applications which are supported by the Department are referred to the appropriate College which
considers and ranks those applications.

3. The applications, ranked by the Colleges, are forwarded to the Scholarships Committee, a subcommittee
of the Postgraduate Committee, which decides on the award of the scholarships.

4. Decisions of the Postgraduate Committee are subject to the right of appeal, but since academic merit is
the primary criterion in awarding a scholarship, appeals are unlikely to succeed unless the circumstances
are exceptional – for instance if there were errors in the student’s academic record.

Criteria Used For Ranking

1. Applications will only be considered if the HOD/S agrees that the candidate has the potential for research
and that suitable supervision and resources can be provided.

2. In ranking applications supported by the HOD/S, Colleges are required to present the following
information:

a) A standard grade point average (GPA), discussed below.

b) A ranking.
c) Justification for that ranking which may take into account any or all of the following:

i) The standard GPA.

ii) Any special circumstances which the College wishes the Postgraduate Committee to
consider.
iii) The level of departmental support, particularly in so far as it concerns availability of suitable
supervision and/or resources.

v) In the case of scholarships reserved for particular Colleges, other evidence as approved by
the Postgraduate Committee.

It should be noted that non-academic criteria are not taken into account in the exercise of discretion.

Calculating the Standard GPA for the UC Masters Scholarship

1. The standard GPA is calculated as follows: GPA = (.7 x A) + (.3 x B), where A = (70%) work at the
highest level of study and B = (30%) work at the second highest level of study.

2. a) The calculation will take no account of courses which are surplus to the requirements of the
qualifying degree (eg courses taken for interest or to acquire skills in a related field)

b) Provisional grades for work not finally marked will not be taken into account.

3. In determining its decision the Postgraduate Committee may hold that:

a) The results of study undertaken significantly earlier than two calendar years prior to the
application should not, or need not, be taken into account.
b) Performance in earlier years may be considered where it is necessary to distinguish between
candidates whose grades are otherwise identical.

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4. The grade point average is calculated using a scale ranging from A+ (9) to E (-1). The experience of the
past few years has shown that a candidate with anything less than the equivalent of 1st Class Honours is
unlikely to be offered a scholarship.

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