City Clerk File No. Res.

11-184

Agenda No. 1O.Z.1

Approved:
TITLE:

RESOLUTION AUTHORIZING A CHANGE ORDER INCIæASING THE

AMOUNT OF A STATE CONTRACT WITH CERTIFIED PRODUCTS FOR
PARTS AND REPAIRS FOR ROAD MANTENANCE EQUIPMENT, FOR THE
DEPARTMENT OF PUBLIC WORK I DIVISION OF AUTOMOTIV
MANTENANCE

WHEREAS, Resolution No. 10-520, approved on Augut 04,2010, awarded a contract

pursuant to N,J.S.A. 40A:11-12 to Certified Products in the amount of $100,000.00 for
pars and repairs for road maintenance equipment; and

WHEREAS, although the term of the contract expires on June 30, 2011, all of the
contract fuds were expended as of March 11, 2011 because of the excessive daages to
varous vehicles from the December 2010 blizzard; and '

WHEREAS, the City of Jersey City (City) needs to increase the contract amount by an
additional $50,000.00 because the City needs to be able to keep the City's vehicle fleet
operational; and

WHEREAS, fuds in the amount of $20,000.00 are available in Account No. 11-01-201-
26-315-310; and '

WHEREAS, ths change order increases the contract amount by more than twenty
percent and N.J.A.C. 5:30-11.9 requires the adoption of a resolution authorizing all
change orders in excess of twenty percent.

NOW, THEREFORE BE IT RESOLVED, by the Municipal Council of Jersey City

that:

1. The above recitals are incorporated herein by reference;

2. A change order in the amount of $50,000.00 increasing the tota contract amount with
Certified Products from $100,000.00 to $150,000.00 is hereby approved;

3. Notice of ths change order shall be published once in a newspaper of general

cir~ulation in the City of Jersey City as required by law; and

4. Pursuat to N.J.A.C. 30:5.5(a), the continuation of the contract afer the expenditue
offuds encumbered in the 2011 temporar budget shall be subject to the availability and
appropriation of suffciènt fuds in the 2011 permanent budget.

(Continued on page 2)
 Continuation of Resolution Pg,# 2
City Clerk File No, Res. 11-184
Agenda No, . 1O.Z.1
TITLE:

RESOLUTION AUTHORIZING A CHANGE ORDER INCREASING THE

AMOUNT OF A STATE CONTRACT WITH CERTIFIED PRODUCTS FOR
PARTS AN REPAIS FOR ROAD MANTENAN.CE EQUIPMENT, FOR THE
DEPARTMENT OF PUBLIC WORK I DIVISION OF AUTOMOTIVE
MAITENANCE

I, . Donna Mauer, Chief Financial Offcer of the City of

Jersey City, certify that fuds in the amount of $20,000.00 are available in:
Account No. 11-01-201-26-315-310. .

Purchase Order #. 102475

RWHsb
February 23,2011

APPROVED:

APPROVED:
'D.or"D_~= APPROVED AS raZE

-~--_....
Certification Required 0

Not Required. 0
. . APPROVED
RECORD Of COUNCIL VOTE ON FINAL PASSAGE' 3'23/11
COUNCILPERSON AYE NÄY N.V. ' :COUNCILPERSON AYE NAY, N.v. COUNCILPERSON AYE NAY .N,V,
SOnOLANO GAUGHAN
VELAZOUEZ
DONNELLY '.
FULOP AliMAD.
LOPEZ

,'
,RICHARDSON . 'BRENNAN, PRES '.
,/ Indicates Vote
'
N, V,.Not Voting (Abstain)

Adopted at a meeting of the Municipal Council of the City of Jersey City N.J.

Peter M. Brennan, President of Council

Robert Byrne, City Clerk
This summary sheet is to be attched to the front of any ordinance, resolution, cooperation
agreement or contract that is ,submitted for Council consideration. Incomplete or sketchy
summary sheets wil be returned with the resolution or ordinance. The Department, Division
or Agency responsible for the overall implementation of the proposed project or program
should provide a concise and accurate statement of facts.
1. Full title of ordinance/resolution/cooperative agreement:

Resolution authorizing a change order increase with Certified Products for the Department of
Public Works, Division of Automotive Maintenance.

2. Name and titie of person initiating ordinance/resolution, etc.:

Rodney W. Hadley, Director of the Department of Public Works for the Division of Automotive
Maintenance.

3. Concise description of program, project or plan proposed in the ordinance/resolution:

Resolution for road maintenance equipment of heavy duty vehicles for the Department of
Public Works, Division of Automotive Maintenance.

4. Reasons (need) for the proposed program, project, etc.:

For road maintenance of heavy duty vehicles for the Department of Public Works, Division of
Automotive Maintenance.

5. Anticipated benefits to the community:

For repairs and road maintenance of heavy duty vehicles to keep the City fleet functioning and
operable for the Department of Public Works, Division of Automotive Maintenance.

6. Cost of proposed program, project, etc. (Indicate the dollar amount of City, State and
Federal funds to be used, as well as match and in-kind contributions):

The cost of this change order is fift thousand and zero dollars ($50,000.00).

7. Date the proposed program, or project wil commence:

, Upon adoption by The Jersey City Municipal CounciL.

8. Anticipated completion date:

June 30, 2011.

9. Person responsible for coordinating proposed program, project, etc.:

Hector Ortiz, Director, Division of Automotive Maintenance, Department of Public Works.

10.Additional comments:
Resolution proposed at the recommendation of the Director of Automotive Maintenance.

Based on the information provided to me, i certify that all the facts presented herein are
accurate, to the best of my knowledge.