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Work Instruction
Purpose
Use this procedure to create a new activity type, in consultation with the Financial Reporting office
and the user department (which will be involved with the cost allocations). The activity type
classifies specific activities provided by a sending cost center (Service Provider Cost center like
BECON) for purposes of cost allocation. An activity input from a sender cost center signifies that a
receiver (usually another cost center or a capital project) is drawing on the resources of the sender
cost center.
Trigger
Perform this transaction in the system when a new activity type is identified to charge costs based
on standard cost/rates.
Prerequisites
Procedural aspects:
• The Financial Reporting office will assign the secondary cost element to be used with the
Activity type; it will begin with a leading “9943.” The Financial Reporting office will also assign
the Activity Type code, which will adhere to the numbering scheme (see “Comments” section
below).
• The Budget Office is to be contacted to establish the corresponding commitment item.
• An initial discussion with the concerned user department, requiring the activity type, should
take place to determine rates and tasks associated with the charge.
System set-up:
• A secondary cost element, e.g. 99430001, should exist in the system, otherwise it must be
created using transaction KA06 before continuing with this transaction.
Menu Path
Use the following menu path(s) to begin this transaction:
Select SAP menu Accounting Controlling Cost Center Accounting Master Data
Activity Type Individual Processing KL01 – Create
Transaction Code
KL01
Helpful Hints
The alpha-numeric scheme for the six-digit Activity Types is structured as follows:
1. Position 1: the alpha digit will indicate the nature of the service provider (B for BECON, P for
Printing and M for Maintenance)
2. Position 2: the alpha digit will indicate the type of service (A for carpentry, B for plumbing, C
for electrical, etc.).
3. Position 3-6: the four numeric digits will be sequential 0001 through 9999.
The established numbering scheme for SBBC is as follows:
1. BA0001 to BZ9999 for BECON
2. PA0001 to PZ9999 for Printing Services
3. MA0001 to MZ9999 for Plant Maintenance
Procedure
1. Start the transaction using the menu path or transaction code KL01.
2. Double-click .
Example: 01/01/1900
to R Upper limit of the range to be selected from a list.
Activity Unit R The activity unit is either the time or quantity unit used to post
the consumed activity quantities.
7. Click to save the new Activity Type. The fields in the remaining tabs are not entered. There is a
field called Locked under the Indicator tab, which may be used if an activity is set up, and is not to
be used immediately.
The system displays the message, "Activity Type has been created."
Result
You have created a new activity type. In this example a rate activity was created.
Comments